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Project Management

Riffat Abbas Rizvi

Assistant Professor
Department of Management Sciences
Friday, October 18, 2019

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Agenda

 Introduction
 Meeting Objectives
 System, Management and Change.
 Project Oriented Industries
 Project Manager, Power and Authority
 PM Discipline
 Managing your Stake Holders
 Talk the Talk and Walk the Walk
 Communication
 Project Closure
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Meeting Objectives

 Introduction
 Share experiences and my personal perspectives
 Project Management and your insight into what its
all about…
 Informal and Casual Q & A Session

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 Introduction 4

 PHD in Disaster Project Management (On thesis)

 MS in Project Management.
 MSC in Computer Sciences
 MBA in Human Resource Management
 PGD in Project Management
 PGD in Marketing Management.
 Co-Trainer of Project Management (USAID)
 PMI Certification – Project Management Professional in
Coming Months.
 PMI-Certification-Project Risk Management in coming Months

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Membership

 British Alumni Association of Pakistan

 Liberal Forum of Pakistan
 International Young Diplomat School

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Activities

 Resource person for DELTA NGO: Development, Environment,

Legal aid, Technical support & Advocacy Associates.
 Did Social Mobilization in Peshawar, Mansera, Azad Jammu &
Kashmir and NWFP and played a vital role in CBO formation
with DELTA.
 Achieved a certificate of merit after successfully
organizing funfair and talent hunt show in COMSATS Institute
of Information and Technology.
 Donated several times blood to Red Crescent Society of
Pakistan and received certificates.

 Active Speaker on public forums especially in various

embassies and regional and international forums.

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Activities continued…

 Actively participated in the development of the

magazine “Repertory” for the department of
management sciences.
 Remained two time federal taekwondo Champion
and one time national. Due to my efforts, Pakistan
Taekwondo Federal awarded Black Belt-1 Dan
certificate (Belt No: PTF-62-ITF).
 Received many awards related to hockey, cricket,
basketball, javelin, Hiking etc

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Research

 MSPM thesis, Best Paper Award, Represented SZABIST in SIACON-2012

 Talat Mehmood Kiyani, Muhammad Raza-ullah Khan Niazi, Riffat
Abbas Rizvi, Imran khan(2012), The relationship between trust, customer
satisfaction and brand loyalty( An Evidence from Automobile sector of
Pakistan),Interdisciplinary Journal Of Contemporary Research In
Business ISSN 2073 7122, Vol .4, No.1.
 Muhammad Arsalan khan, Tanvir A. Jafri, Asif Shahzad & Riffat Abbas
Rizvi (2012), Strategic response of cigarette manufacturing companies
to the implementation of anti-smoke measures in Pakistan,
Interdisciplinary Journal Of Contemporary Research In Business ISSN
2073 7122, Vol .3, No.12.

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Research

 Riffat Abbas Rizvi, 2013, Linking servant leadership

with OCB through Trust, European journal of social
sciences, vol 39, issue- 2, pp. 273-284 (Indexing
attached, Scopus, Ulrich, Impact factor 0.4),
Presenting it in upcoming SIACON-2013.

 Perceptions of humanitarian agenda 2015 Pakistan

earthquake study (2005), ( Page 11
Acknowledgement, University of tufts, Boston
America website).

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Latest research and
Conference

 8th South Asian International Conference:

Sustainability: A Business Imperative, 24th and 26th
August, 2016, Presented my latest research.
 Organizer: workshop pm “the status of Disability
Policy in Pakistan, Wednesday, August 03, 2016

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 Organizations where I 11

have worked.
 UNHCR
 HEC
 SRMC
 PEARL ASSOCIATES
 15 MEDICAL CORE
 UNIVERSITY OF BOSTON AMERICA
 BB’S COFFEE AND MUFFIN
 BILLINGS GATE FISH MARKET
 WORLD VISION
 NORTH WEST TRADING HOUSE
 SAVE THE CHILDREN-UK
 WHS SMITH NEWS
 ISLAMABAD POLICE
 DELTA NGO
 SHARP
 USAID
 CHILD ADVOCACY INTERNATIONAL
 WORLD FOOD PROGRAMME

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My Team (Class) Introduction

Why did you

become a Project
Manager

Your expectations
from this class

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PM Fundamentals Course Layout 13

 32 lectures over the semester

 Announced Internal Marks..25%
 Announced Mid term examination….25%
 Announced Final – 50% of total grade

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Open Door Policy

 Honest and open two way communication.

Instructor Students
Success

Project Management is a critical professional discipline

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 PM Fundamentals 15

Course Material
 Reference Materials for Study
 Study Notes and class discussions
 A guide to the Project Management Body of
Knowledge (PMBOK)
 Dr. Harold Kerzner’s book
 Project Management-A Systems Approach To Planning, Scheduling and
Controlling

 The Wisdom of teams, Katzenbach and Smith

 The 7 Habits of Highly Effective People by
Stephen R. Covey

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Learning Objectives
 To introduce BBA students to Project Management Fundamentals and
how Project Management has evolved into strict professional discipline
over the past 3 decades.
 To encourage BBA students to share their professional PM experiences of
how they are managing real life projects in Pakistan.
 To raise the bar of introductory PM education being offered in other
programs and universities.

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Learning Objectives
 This course would also introduce BBA students with basic knowledge of
PM processes that would help them with PM certification exams being
offered by PMI or other PM organizations.

 It only provides the basic knowledge of various project management

concepts. It gives the “what is”, the “how to implement” should be dealt
with in other classes in detail.

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 Who should study Project 18

Management?
 Anyone who is directly or indirectly involved in;
 initiating, planning, implementing, monitoring, evaluating and/or
controlling a project;
 in a position which involves a substantive level of decision-
making, responsibility, communication and coordination,
 should be thoroughly familiar with all the subject areas,
methodology, processes and tools and techniques of project
management.

A good and common project management knowledge platform will increase the
likelihood of the project attaining its goal within time and budget.
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 System, Management and
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Change

 System: an arrangement of manual and machine

components is called system. It is comprised of
various sub systems.
 Management: is an art of creating an environment
in which people work together to accomplish
organizational goals through efficiency and
effectiveness

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Change

Change is inevitable by Heraclius of Greece in 535 B.C

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Project Oriented Industries

 NASA and DOD (Department of Defense)

 Construction, architecture, new product

development

 Financial Institutions
 Banks, Insurance, Telecommunication

 Manufacturing Units and Plants’ operation

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 Project Manager’s Power 23

and Authority

 Authority
 Right of an individual to make necessary
decisions required to achieve his / her
objectives or responsibility.
 Power
 Granted to an individual by the subordinates
and peers over time and is a measure of their
respect for the individual.
 Builds credibility and respect in the profession.
 Accountability
 Acceptance of success or failure.

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Talk the Talk and Walk the Walk

 Knowing and using industry specific LINGO – Terms

and terminology.
 Award and Reward - Ensure every one understands
the benefit of project completion on schedule and
budget.
 Use cultural influences to your advantage.

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 What kind of Project 25

Manager are you?

 Accidental Project Manager

 Good Project Manager

 Proactive Project Manager

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 Project Management
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Discipline

Project Management Program

Project
The application of knowledge, skills, tools and A group of projects managed in a coordinated
A temporary endeavor undertaken to create
techniques to projectactivities in order to way to obtain benefits not available from
a unique product or service
meet or exceed stakeholder needs and expectations managing them individually

•Start and End date, allocated budget and available resources

•Dedicated Stakeholders
•Informed and Knowledgeable End user
•Empowered Project Office personnel
• Strict documentation
•Change management and risk mitigating process
•Estimation process for additional or in-scope deliverables
•PLANNING, CONTROLLING AND MANAGING. 10/18/201
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Stake Holder Communication
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Top
Management

Line Managers Project The

Other Projects Manager Customer

Vendors Project Team Regulators

Links -TBD
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 Project Manager :a coach and 28

mentor

The project manager’s leadership style should be matched to the

developmental level of the project team and
should move through successive steps of:

• Directing,
• Coaching,
• Supporting, and
• Delegating

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Project Manager

 Project Manager not only leads and

manages the project but helps the
team with attaining SMART objectives
for the project and the team.
 S: Specific
M : Measurable
A : Attainable
R : Realistic
T: Time bound
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COMMUNICATION

 Communicate, Communicate and Record

Critical Path
Analysis
Project
Meetings
Identify
Earned significant
Value variances Identify root
Project Trial
causes of Solutions
Reviews
problems
Resource Identify
Analysis significant
trends
Reports
Performance
Tests Results
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Project Closure

• Project plan updates

• Documentation Archived
• Legal Contract Closure
• Administrative Closure for Resources
• Corrective actions
• Lessons learned

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Wrap Up

 Q & A Session.

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