Organization

Definition

It is one of the essential elements of

the quality system, & is intimately
related to all the lab elements.
 Organizing is more than a clean desk,
organization takes a number of forms
in lab management:
Time
people
lab space must be organized for
research to run smoothly.
There never will be enough time in the
day to complete all the tasks you hope
to accomplish, so it is important to
know when to say no.
 Organizing a lab:

1. Keep pipettes & tips within reach.

2. Store solutions strategically.
3. Keep lab notebooks away from your central
workspace.
4. Organize supplies based on how often you use
them.
5. Label, label, label....
6. Perform regular audits
 Lab meetings are a great way to
help keep the staff:
organized,
focused on their goals, &
remain informed of events within
the lab.
 The purpose of organized management in the lab

Management of the lab must be organized so that

policies can be established & implemented:
1. There must be a strong, supporting organizational
structure & there must be a mechanism for
implementation.
2. Personnel: The most important lab resource is a
competent, motivated staff.
3. Equipment: Many kinds of equipment are used in the
lab, & each piece must be functioning properly, with
a system for maintenance all part of the equipments
 Organizational Structure:

Is a visual diagram of a lab that

refers to the way of arranging the
people, jobs & describes what
employees do, whom they report to,
& how decisions are made so that the
work can be performed & its goals
can be met.
The best organizational structure for any lab
depends on many factors including:
1. Employees responsibilities, which depend
on what they do & who they report to.
2. The work size in terms of employees,
revenue, & the geographic dispersion of its
facilities
 The Importance of Organizational Structure

1. It allows supervisors to evaluate the skills of

employees & how they get along with other workers,
& the time lines they complete their work.
2. It is important in achieving goals & results
3. It allows the chain of command & fosters teamwork
4. It enables a better change in the places according to
users needs & new technology
5. It helps to study & apply knowledge about how
people & groups behave.
 The organization process
This process of organizing includes:
1. Identifying, Classifying & Grouping the Work
activities
2. Collecting Human & Material Resources
3. Defining Authority & Responsibility
4. Designing a Hierarchy of Relationships
5. Determining the Span of Control, Coordination &
Decentralization
6. Reviewing & Providing Physical Facilities & Right
Environment
 Organization of supervision

Supervision: Is monitoring & observing

the employees while they are conducting
jobs.

Supervisor: He is a front line manager &

is responsible for getting the employees to
carry out the plans & policies set by the
management.
 Organizational supervision

It is a program offers practical

approach to supervision & leadership &
focuses on the interpersonal skills.

The program develops leaders to

provide a positive impact in small- or
medium-sized health institutions.
 The role of a supervisor in an organization:

A supervisor is responsible for the productivity &

actions of a small group of employees.

The supervisor has several manager-like roles,

responsibilities, & powers....

As a member of management, a supervisor's main job

is more concerned with orchestrating & controlling
work rather than performing it directly.
Thank you
 Clinical supervision

Clinical supervision is usually a

collaboration between an
experienced person & one or more
less experienced, it should be an
essential part of all treatment
programs
 Central aims of clinical supervision include:

1. The goal of clinical supervision is to continuously improve

quality care & helps to understand & respond all types of
clinical situations & prevent clinical crises from escalating.
2. Improved clinical practice which begins with the support of
administrators.
3. Enhanced supervisee capacity to meet professional
standards (e.g., ethical, best practice)
4. Provision of support & encouragement to supervisee/s
5. Attainment of standards of the employing organization.
 Organization charts
Organizational (hierarchy) chart is a diagram that
conveys a lab's internal structure by detailing the
roles, responsibilities, & relationships between
individuals within an entity.

They can be used as a management tool, for planning

purposes, or as a personnel directory.

Employee names, titles & job positions are generally

depicted in boxes or circles with lines linking them to
other employees & departments
 The Benefits of Organization charts

Organization charts are effective, transparent &

"an org chart makes it easier for people to
understand large amounts of information as a
visual picture rather than as a table of names &
numbers."

Organization charts are also beneficial to new

employees because they help them to better
understand their place within an organization.
Organizational charts are useful in a number of ways:

1. Show work responsibilities & reporting

relationships.
2. Allow leadership to more effectively manage
growth or change.
3. Allow employees to better understand how
their work fits into the
4. Organization's overall scheme.
5. Improve lines of communication & create a
visual employee directory.
 Types of organizational charts:

There are three main types of org charts:

hierarchical
matrix
flat
 Hierarchical Organizational Chart:

The most common type, work well for defining clear

boundaries between roles & departments, it is where
one group or person is at the top, while those with less
power are beneath them, it can also create a familial
vibe of belonging to teams, which can cultivate
stronger collaboration.

Members typically communicate with the person that

they report to, directly.
 Matrix Organizational Chart:

A matrix organizational chart reflects how a lab employees are

divided into teams by projects or product lead by a project manager.
In a Matrix organizational structure, the reporting are set up as a
grid, or matrix.
In this type of organizational management, people with similar
skills are work together, which facilitate communication & create a
flexible, dynamic work environment that emphasize efficiency,
creativity.
One of the major advantages of this organization structure is the
ease of communication between various departments which often
leads to more collaboration.
Also employees work cross-functionally with various departments
so are exposed to multiple project types & ways of thinking.
 Flat Organizational Chart:

A flat organization type mostly adopted by small

companies & start-ups in their early stage.
It has a minimal number of levels of management
between employees & executive leaders.
The most important thing about this structure is that
many levels of middle management are eliminated.
This enables employees to make decisions quickly &
independently.
A well-trained workforce can be more productive by
directly getting involved in the decision-making process.
 The Disadvantages of a Flat Organizational Structure

Bad decisions can be made under the

guise of expertise.
It can lead to a lot of wasted time.
This structure can limit productivity, it
isn't scalable.
It can encourage power struggles.
It can hinder employee retention.
THANK YOU