WEEK NO.

13
MICROSOFT EXCEL 2007

Jawad Akhtar
Lecture No 13
Govt.College Hayatabad
LESSONS
OVERVIEW: GOODBYE CALCULATORS, HELLO
SPREADSHEET!
1. The Excel Environment
2. Starting A Workbook
3. Modifying Columns, Rows, & Cells
4. Working with Worksheets
5. Formatting Text

2
 LESSON # 1
SETTING UP YOUR EXCEL
ENVIRONMENT
OBJECTIVES:
1. Exploring the Excel Environment
2. To Zoom In and Out
3. To Scroll Horizontally in a Worksheet
4. To Change Page Views
5. To Add Commands to the Quick Access Toolbar
6. To Minimize and Maximize the Ribbon
7. The Microsoft Office Button
8. To Change the Default Excel Options
9. Keyboard Shortcuts

3
 SETTING UP YOUR
EXCEL ENVIRONMENT

4
Exploring the Excel Environment

MS EXCEL comprises of many

cells that are arranged
horizontally and vertically in a
grid.

Horizontal cells represents rows

and are represented as number
s1, 2, 3 and so on and vertical
cells represent columns and are
represented as A, B, C and so
on.

On opening Excel, a new

Workbook is created. This will
store Worksheets or Ms Excel

sheets
that will contain the actual data.

5
Exploring the Excel Environment

The tabbed Ribbon

menu system :

It is use how you

navigate through
Excel and access
the various Excel
commands.

6
PARTS OF THE EXCEL WINDOW

7
DESCRIPTION OF EXCEL WINDOW ELEMENTS

8
Navigation Keys

9
 Basics of Excel Spreadsheet

Types of data in a
Spreadsheets are Cell
• columns
made up of: • text (labels)
• rows • number data
• Cells (constants)
• formulas
(mathematical
equations that do
all the work)

10
 To Zoom In and Out:

1. Locate the zoom bar

in the bottom, right
corner.

2. Left-click the slider

and drag it to the left
to zoom out and to the
right to zoom in.

11
 To Scroll Horizontally in a Worksheet:

1.Locate the
horizontal scroll
bar in the bottom,
right corner.

2. Left-click the
bar and move it
from left to right.

12
 To Change Page
Views:

1. Locate the Page View

options in the bottom, right
corner. The Page View
options are Normal, Page
Layout, and Page Break.

2. Left-click an option to
select it.

3. The default is
Normal View.

13
 To Add Commands to the Quick
Access Toolbar
1. Click the arrow to the right of the
Quick Access toolbar.

2. Select the command you wish to add

from the drop-down list. It will appear
in the Quick Access toolbar.

3. Select More Commands from the

menu and a dialog box appears.

4. Select the command you wish to add.

5. Click the Add button.

6. Click OK. The Save, Undo, and Redo

commands appear by default in the
Quick Access toolbar. You may wish
to add other commands to make
using specific Excel features more
convenient for you 14
To Minimize and Maximize the Ribbon:

1. Click the drop-down

arrow next to the Quick
Access toolbar.

2. Select Minimize
Ribbon from the list.
The Ribbon disappears.

3. To maximize the ribbon,

click the arrow again and
select Minimize the
Ribbon to toggle the
feature off.

15
The Microsoft Office Button

The Microsoft Office Button

appears at the top of the Excel
window. When you left-click the
button, a menu appears. From
this menu you can create a new
spreadsheet, open existing files,
save files in a variety of ways,
and print. You can also add
security features, send, publish,
and close files.

16
 To Change the Default Excel Options

1. Click the Excel

Options button. A
dialog box will appear.

2. Select a category on
the left to access
different Excel options.

3. Modify any of the

default settings.

4. Click OK.

17
 Keyboard Shortcuts

• Here are some basic keyboard shortcuts:

• Shift + arrow key = highlight information
• CTLR + A = Select All
• CTRL + C = Copy Information
• CTRL + X = Cut Information
• CTRL + V = Paste Information
• CTRL + Z = Undo Information
• HOME = Move to the beginning of the worksheet

18
Challenge/Mini Task #
1!
• Open Excel.
Instructions • Practice using the Zoom tool.
• Minimize and maximize the
Ribbon.
• Click the Microsoft Office Button
and review the menu options.
• Add two commands to the Quick
Access toolbar.
• Continue to explore the Excel
environment.

19
LESSON # 2
STARTING A WORKBOOK
OBJECTIVES:
1. To Create A New, Blank Workbook
2. To Insert A Text
3. To Edit or Delete Text
4. To Move Through a Worksheet Using the
Keyboard
5. To Save the Workbook

20
 To Create a New, Blank Workbook

1. Left-click the
Microsoft Office Button.

2. Select New. The New

Workbook dialog box
opens and Blank
Workbook is highlighted
by default.

3. Click Create. A new,

blank workbook appears
in the window

21
 To Insert Text:

Left-click a cell to select it. Each • Enter text into the cell using your keyboard.
rectangle in the worksheet is The text appears in the cell and in the
formula bar.
called a cell. As you select a cell,
the cell address appears in the
Name Box.

• Each cell has a name, or a cell address

based on the column and row it is in. For
example, this cell is C3 since it is where
column C and row 3 intersect.

22
To Edit or Delete Text

• Select the cell.

• Press the Backspace key on your keyboard to
delete text and make a correction.
• Press the Delete key to delete the entire contents of
a cell.
• You can also make changes to and delete text from
the formula bar. Just select the cell and place your
insertion point in the formula bar.

23
To Move Through a Worksheet Using the Keyboard:

• Press the Tab key to move to the right of the

selected cell.
• Press the Shift key and then the Tab key to move
to the left of the selected cell.
• Use the Page Up and Page Down keys to
navigate the worksheet.
• Use the arrow keys.

24
 To Save the Workbook
1. Left-click the Microsoft
Office Button.

2. Select Save or Save As.

a. Save As allows you to
name the file and choose
a location to save the
spreadsheet. Choose
Save As if you'd like to
save the file for the first
time or if you'd like to save
the file as a different
name.

b. Select Save if the file has

already been
named.

25
 Challenge/Mini Task #
2!
• Open Excel.
Instructions • Create a new, blank
workbook.
• Practice entering text into
cells.
• Practice deleting text
using the Backspace and
Delete keys.
• Navigate through the sheet
using the Tab key.
• Save the spreadsheet.

26
 LESSON # 3
MODIFYING COLUMNS, ROWS, &
CELLS
OBJECTIVES:
1. To modify column width
2. To modify the row height
3. To insert rows
4. To insert columns
5. To delete rows & columns
27
 To Modify Column Width

1. Position the cursor over

the column line in the
column heading and a
double arrow will appear.

2. Left-click the mouse and

drag the cursor to the right
to increase the column
width or to the left to
decrease the column
width.

3. Release the mouse button.

28
 To Modify Column Width (OR)

4. Left-click the column 5. Click the Format command in the Cells group
heading of a column on the Home tab. A menu will appear.
you'd like to modify. The 6. Select Column Width to enter a specific
entire column will appear column measurement.
highlighted. 7. Select AutoFit Column Width to adjust the
column so all the text will fit.

29
To Modify the Row Height
1. Position the cursor
over the row line you
4. Click the Format command in the Cells group on
want to modify and a
the Home tab. A menu will appear.
double arrow will
appear. 5. Select Row Height to enter a specific row
measurement.
2. Left-click the mouse
and drag the cursor 6. Select AutoFit Row Height to adjust the row so
upward to decrease all the text will fit.
the row height or
downward to
increase the row
height.
3. Release the mouse
button.

30
 To Insert Cells & Rows
1. Select the row where you
want the new row to
appear.

2. Click the Insert command in

the Cells group on the
Home tab. The row will
appear.

Make sure that you select the

entire row below where
you want the new row to
appear and not just the
cell. If you select just the
cell and then click Insert,
only a new cell will appear

31
 To Insert Columns
1. Select the column to the
right of where you want the
column to appear.

2. Click the Insert command

in the Cells group on the
Home tab. The column will
appear.

Make sure that you select

the entire column to the
right of where you want the
new column to appear and
not just the cell. If you
select just the cell and then
click Insert, only a new cell
will appear.

32
 To Delete Rows and Columns

1. Select the row or

column you’d like to
delete.

2. Click the Delete

command in the Cells
group on the Home tab.

33
Challenge/Mini Task # 3!
Instructions 1. Open a workbook.
2. Insert a column.
3. Insert a row.
4. Delete a column.
5. Change the width of a
column using AutoAdjust.
6. Change the height of a
row.
7. Close and save the file.

34
• WORKING WITH WORKSHEETS

OBJECTIVES:

1. To Insert a New Worksheet

2. To Delete One or More Worksheets

3. To Rename a Worksheet

35
 To Insert a New Worksheet

1. Left-click the Insert Worksheet OR

icon. A new sheet will appear.
It will be named Sheet4, 2. Press the Shift and the F11
Sheet5 or whatever the next keys on your keyboard.
sequential sheet number may
be in the workbook.

36
 To Delete One or More Worksheets
1. Click on the sheet(s) you
want to delete.

2. Right-click the sheet(s) and a

menu appears.

3. Select Delete.

OR

4. Select the sheet you want to

remove.

5. Click the drop-down arrow

next to Delete in the Cells
group on the Home tab.

6. From the menu that appears,

select Delete Sheet.

37
 1. Right-click the sheet tab to
select it.
2. Choose Rename from the menu
that appears. The text is
ohighlighted by a black bx.
3. Type a new name for the
worksheet.
4. Click off the tab. The worksheet
now assumes the descriptive
name defined.
OR
5. Click the Format command in the
Cells group on the Home tab.
6. Select Rename Sheet. The text is
highlighted by a black box.
7. Type a new name for the
worksheet.
8. Click off the tab. The worksheet
now assumes the descriptive
name defined.
38
 Challenge/Mini Task
#4! Use the Math Grades Excel workbook
Instructionscomplete this challenge.

1. Rename Sheet1 to Math Grades,

Sheet2 to Summary and Sheet3 to
Computation.

2. Insert two worksheets and name them

2nd Grading and 3rd Grading.

3. Delete the 3rd Grading sheet.

39
LESSON # 5
FORMATTING TEXT
OBJECTIVES:
1. To alignments text
2. To Format Text in Bold or Italics
3. To Format Text as Underlined
4. To Change the Font Style
5. To Change the Font Size
6. To Change the Text Color
7. To Add a Border
8. To add a Fill Color
9. To Format Numbers and Dates
10. To Change the Orientation of Cells
11. To Merge Cells

40
 To Format Text with alignment

To change the alignment of the

cells, highlight the desired cells
and select any of the three
alignment options.

41
 To Format Text in Bold or Italics

1. Left-click a cell to select it or

drag your cursor over the
text in the formula bar to
select it.

2. Click the Bold or Italics

command.

You can select entire

columns and rows, or
specific cells. To select the
entire column, just left-
click the column heading
and the entire column will
appear as selected. To
select specific cells, just
left-click a cell and drag
your mouse to select the
other cells. Then, release
the mouse button.

42
 To Format Text as Underlined

1. Select the cell or cells

you want to format

2. Click the drop-down

arrow next to the
Underline command

3. Select the Single

Underline or Double
Underline option

43
 To Change the Font Style

1. Select
the cell or cells
you want to format.

2. Left-click the drop-

down arrow next to
the Font Style box
on the Home tab.

3. Select a font style

from the list

44
 To Change the Font Size

1. Select the cell or cells

you want to format

2. Left-click the drop-

down arrow next to
the Font Size box on
the Home tab.

3. Select a font size

from the list.

45
 To Change the Text Color

1 Select the cell or cells you want

to format.

2. Left-click the drop-down

arrow next to the Text Color
command. A color palette will
appear.

3. Select a color from the

palette.
OR
4. Select More Colors. A dialog
box will appear.

5. Select a color.

6. Click OK.

46
 To Add a Border

1. Select the cell or cells

you want to format.

2. Click the drop-down

arrow next to the
Borders command on
the Home tab. A menu
will appear with border
options.

3. Left-click an option from

the list to select it.

You can change the line

style and color of the
border.

47
 To add a Fill Color

1. Select the cell or cells you

want to format.

2. Click the Fill command.

A color palette will appear.

3. Select a color.
OR
4. Select More Colors. A
dialog box will appear.

5. Select a color.

6. Click OK.

48
 To Format Numbers and Dates

1. Select the cell or cells you want to

format.

2. Left-click the drop-down arrow next

to the Number Format box.

3. Select one of the options for

formatting numbers.

By default, the numbers appear in the

General category, which means
there is no special formatting.

In the Number group, you have some

other options. For example, you
can change the U.S. dollar sign to
another currency format, numbers
to percents, add commas, and
change the decimal location.

49
 To Change the Orientation of Cells

1. Select the cells or

group of cells that you
wish to format.

2. In the Home tab click on

the Orientation icon
and select the required
orientation.

50
 How to Merge Cells?

1. Select the cells that

you want to merge.

2. Go to Home tab, select

Alignment option and
check merge cells
options and click ok.

51
Challenge/Mini Task #
5!
• Use the hyperlink grades
below to complete this
Instructions challenge.

• Select a cell and format the text

or numbers in it so that they
appear bolded.
• Select two or more cells and
format the text or numbers so
that they appear in italics.
• Change fill color of two or more
cells.
• Add a border to a row.
• Save your work

52