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Advanced Word Processing Skills

This document provides instructions for completing advanced tasks in Microsoft Word, including: 1. Sending personalized invitation letters to 10 loyal customers by creating a mail merge document with recipient information. 2. Summarizing an article about climate change or the environment in the Philippines, inserting a related image, and including a graphical data representation. 3. Learning about the mail merge feature in Word, which allows combining a main document with a separate data file to automatically generate personalized documents.

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chiripi
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229 views9 pages

Advanced Word Processing Skills

This document provides instructions for completing advanced tasks in Microsoft Word, including: 1. Sending personalized invitation letters to 10 loyal customers by creating a mail merge document with recipient information. 2. Summarizing an article about climate change or the environment in the Philippines, inserting a related image, and including a graphical data representation. 3. Learning about the mail merge feature in Word, which allows combining a main document with a separate data file to automatically generate personalized documents.

Uploaded by

chiripi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Advanced

Word
Processing
Skills
At the end of this module, it is expected from
you to learn the following:
• use the advance capabilities of Microsoft Word
commonly used to increase productivity and efficiency;
• utilize the features of this application efficiently to
help improve the productivity of an organization
through maximizing the potential of Microsoft Word;
• create letters or documents for distribution of your
target recipients; and,
• improve this letter as you create media-rich
documents for printing and publishing.
Scenario 1: You are tasked to send a formal letter of invitation for a promo
campaign which a company is running. Initially, make a list of 10(ten) names of loyal
customers for this letter to send out. Below is a format of the customer information you
need.
Title Name Company Address 1 Address 2 City
Mr. Arnold Reyes ABC Inc. 23 Sierra St. Alabang Muntinlupa
City
Ms. Arlene Diaz ABS CBN Corp. Ring St. Calamba Laguna
Engr. Sam Smith XYZ Company Oconner St. Cubao Quezon City
Atty. Simon Cohort BUM Company Santa Ana Pateros Manila
Dr. Marta Santos Smart Inc. 123 Valero St. Ayala Ave. Makati City
Mrs. Marc Delos Santos 7N Group Salcedo Village Valero Makati City
Mr. Raileene Stuart Seven-Eight Co. Kalayaan St. Global Ave. Taguig City
Mr. Senthil Praya RR Donn & Sons Rotonda Village Caniogan Pasay City
Ms. Steven Kaushik JAE Inc. PICC St. Macapagal Pasay City
Mrs. Shane Lee Nidec Ltd. Tradition St. Ring Village Cavite City
Describe how you would most likely complete the
task of sending 10 (ten) invitations with individual
names and other information of the recipients
using Microsoft Word.
1. Make an invitation letter that you can
personalize, send, and distribute.
Scenario 2:
Get a topic from an old newspaper or an article online
which discusses about Climate Change in the
Philippines or environmental issues. Make a summary
of the topic/ article and provide a sample picture that
you can insert in your report. You will also need to
present a graphical data about the article.
1. Think how you can insert the picture to the word
document.
2. Find other kinds of images or materials can be
inserted in a word document.
MAIL MERGE AND LABEL
GENERATION
This lesson will allow you to learn one of the
most powerful and commonly used features
of Microsoft Word called “Mail Merge”. You
will create documents and combine or merge
them in another document or data file. It is
commonly used when sending out
advertising materials to various recipients.
TWO COMPONENTS OF MAIL
MERGE
1. Form Document
✓ The document that contains the main body of the
message we want to convey or send.
✓ The main body is the part of the document that
remains the same no matter whom you’ll send it from
the list.
✓ The Place holders are also included in the form
document which is also referred as data fields or merge
fields.
TWO COMPONENTS OF MAIL
MERGE
2. List or Data File
✓ The second component of mail merge.
✓ This is where individual component or data that
needs to be plugged in (merged) to the form document
is placed and maintained.
✓ One can easily add, remove, modify or extract
your data more efficiently by using other data
management applications like Excel or Access and
import them in word during the mail merge process.
ADDITIONAL NOTE:
Label generation is included in mail merge
feature on Microsoft Word. You can maximize this
feature when you need to send it to individual
recipients in an envelope with the matching address
printed directly on it and in a mailing label to stick
upon. Most of the companies nowadays, utilize sending
letters through email. This is only used when physical
copy of the letter is really needed. It lessens the
expenses of the companies from their resources.

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