CH 04
CH 04
Completing the
Accounting Cycle
Accounting, 21st Edition
Warren Reeve Fess
2
Objectives
1. Review the seven basic steps of the accounting
cycle. After studying this
2. Prepare a workchapter,
sheet.you should
3. Prepare financial be
statements
able to: from a work sheet.
4. Prepare adjusting and closing entries from a
work sheet.
5. Explain what is meant by the fiscal year and the
natural business year.
6. Analyze and interpret the financial solvency of a
business by computing working capital and the
current ratio.
3
Seven Basic Steps of the
Accounting Cycle
1. Transactions are analyzed and recorded in the journal.
2. Transactions are posted to the ledger.
3. A trial balance is prepared, adjustment data are
assembled, and an optional work sheet is completed.
4. Financial statements are prepared.
5. Adjusting entries are journalized and posted.
6. Closing entries are journalized and posted.
7. A post-closing trial balance is prepared.
4
Assets are commonly divided into classes
and that two of these classes are current
assets and property, plant, and equipment.
5
That’s correct. Cash and other
assets that are expected to be
converted into cash, sold, or
used up usually in less than a
year are current assets.
6
Well… besides cash, there’s
notes receivable, accounts
For example? receivable, supplies, and
other prepaid items.
7
There are some exceptions, but
that’s basically correct. Assets
So, assets
such as office equipment, that have a life
over a year
machinery, buildings, and land are listed under
would appear under thatproperty,
heading. plant, and
equipment.
8
Liabilities due usually within one
year or less and that are to be paid
out of current assets are called
current liabilities.
Accounts payable
Wages payable
Interest payable
Unearned fees
9
Liabilities not due for
more than a year usually
are long-term liabilities.
Mortgage note
payable
Mortgage payable
Bond payable
10
The work sheet is a useful
device for understanding the
flow of accounting data from
the unadjusted trial balance to
the financial statements.
11
The Work Sheet
12
The Work Sheet
14
NetSolutions
Work Sheet
For the Two Months Ended December 31, 2005
Adjusted
Trial Balance Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065
2 Accounts Receivable 2,220
3 Supplies 2,000
4 Prepaid Insurance 2,400
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 360 The Unadjusted
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000 Trial Balance
11 Fees Earned 16,340
12 Wages Expense 4,275
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 800
16 Miscellaneous Expense 455
17 42,600 42,600
18
19
20
15
21
22
(a) The Supplies account has a debit of
$2,000. A count of supplies at the end of
the period reveals that $760 is on hand.
Therefore, $1,240 in supplies was used
during the two-month period.
16
NetSolutions
Work Sheet
For the Two Months Ended December 31, 2005
Adjusted
Trial Balance Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065
2 Accounts Receivable 2,220
3 Supplies 2,000 (a) 1,240
4 Prepaid Insurance 2,400
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 360
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000
11 Fees Earned 16,340
12 Wages Expense 4,275
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 800 (a) 1,240
16 Miscellaneous Expense 455
17 42,600 42,600
18
19
20
17
21
22
(b) The Prepaid Insurance account has a
debit balance of $2,400, which
represents prepayment of insurance for
24 months beginning December 1.
Thus, the insurance expense for this
month is $100 ($2,400 ÷ 24).
18
NetSolutions
Work Sheet
For the Two Months Ended December 31, 2005
Adjusted
Trial Balance Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065
2 Accounts Receivable 2,220
3 Supplies 2,000 (a) 1,240
4 Prepaid Insurance 2,400 (b) 100
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 360
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000
11 Fees Earned 16,340
12 Wages Expense 4,275
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 800 (a) 1,240
16 Miscellaneous Expense 455
17 42,600 42,600
18 Insurance Expense (b) 100
19
20
19
21
22
Accounts are added as needed.
(c) The Unearned Rent account has a credit
balance of $360, which represents the
receipt of three-months’ rent beginning
with December 1. Thus, the rent revenue
for December is $120.
FOR
RENT
20
NetSolutions
Work Sheet
For the Two Months Ended December 31, 2005
Adjusted
Trial Balance Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065
2 Accounts Receivable 2,220
3 Supplies 2,000 (a) 1,240
4 Prepaid Insurance 2,400 (b) 100
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 360 (c) 120
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000
11 Fees Earned 16,340
12 Wages Expense 4,275
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 800 (a) 1,240
16 Miscellaneous Expense 455
17 42,600 42,600
18 Insurance Expense (b) 100
19 Rent Revenue (c) 120
20
21
21
22
(d) Wages accrued but not paid at
the end of December total $250.
22
NetSolutions
Work Sheet
For the Two Months Ended December 31, 2005
Adjusted
Trial Balance Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065
2 Accounts Receivable 2,220
3 Supplies 2,000 (a) 1,240
4 Prepaid Insurance 2,400 (b) 100
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 360 (c) 120
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000
11 Fees Earned 16,340
12 Wages Expense 4,275 (d) 250
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 800 (a) 1,240
16 Miscellaneous Expense 455
17 42,600 42,600
18 Insurance Expense (b) 100
19 Rent Revenue (c) 120
20 Wages Payable (d) 250
23
21
22
(e) Fees accrued at the end of
December, but not recorded,
total $500.
24
NetSolutions
Work Sheet
For the Two Months Ended December 31, 2005
Adjusted
Trial Balance Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065
2 Accounts Receivable 2,220 (e) 500
3 Supplies 2,000 (a) 1,240
4 Prepaid Insurance 2,400 (b) 100
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 360 (c) 120
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000
11 Fees Earned 16,340 (e) 500
12 Wages Expense 4,275 (d) 250
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 800 (a) 1,240
16 Miscellaneous Expense 455
17 42,600 42,600
18 Insurance Expense (b) 100
19 Rent Revenue (c) 120
20 Wages Payable (d) 250
25
21
22
(f) Depreciation of the office
equipment is $50 for December.
26
NetSolutions
Work Sheet
For the Two Months Ended December 31, 2005
Adjusted
Trial Balance Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065
2 Accounts Receivable 2,220 (e) 500
3 Supplies 2,000 (a) 1,240
4 Prepaid Insurance 2,400 (b) 100
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 360 (c) 120
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000
11 Fees Earned 16,340 (e) 500
12 Wages Expense 4,275 (d) 250
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 800 (a) 1,240
16 Miscellaneous Expense 455
17 42,600 42,600
18 Insurance Expense (b) 100
19 Rent Revenue (c) 120
20 Wages Payable (d) 250
21 Depreciation Expense (f) 50 27
22 Accum. Depreciation (f) 50
NetSolutions
Work Sheet
For the Two Months Ended December 31, 2005
Adjusted
To make
Trial Balance
more
Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065 space, let’s remove
2 Accounts Receivable 2,220 (e) 500
3 Supplies 2,000 the heading. (a) 1,240
4 Prepaid Insurance 2,400 (b) 100
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 360 (c) 120
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000
11 Fees Earned 16,340 (e) 500
12 Wages Expense 4,275 (d) 250
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 800 (a) 1,240
16 Miscellaneous Expense 455
17 42,600 42,600
18 Insurance Expense (b) 100
19 Rent Revenue (c) 120
20 Wages Payable (d) 250
21 Depreciation Expense (f) 50 28
22 Accum. Depreciation (f) 50
Adjusted 31
Trial Balance Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065
2 Accounts Receivable 2,220 (e) 500
3 Supplies 2,000 (a) 1,240
4 Prepaid Insurance 2,400 (b) 100
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 360 (c) 120
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000
11 Fees Earned 16,340 (e) 500
12 Wages Expense 4,275 (d) 250
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 800 (a) 1,240
16 Miscellaneous Expense 455
17 42,600 42,600
18 Insurance Expense (b) 100
19 Rent Revenue (c) 120
20 Wages Payable (d) 250
Depreciation Expense (f) 50
21
22 Accum. Depreciation
Summed (f) 50
23 and 2,260 2,260
24 29
25
ruled
Next, the unadjusted Trial
Balance columns and the
Adjustments columns are
combined to determine the
amounts displayed in the
Adjusted Trial Balance.
30
Adjusted 33
Trial Balance Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065
2 Accounts Receivable 2,220 (e) 500
3 Supplies 2,000 (a) 1,240
4 Prepaid Insurance 2,400 (b) 100
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 360 (c) 120
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000
11 Fees Earned 16,340 (e) 500
12 Wages Expense 4,275 (d) 250
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 800 (a) 1,240
16 Miscellaneous Expense 455
17 42,600 42,600
18 Insurance Expense (b) 100
19 Rent Revenue (c) 120
20 Wages Payable (d) 250
21 Depreciation Expense (f) 50
22 Accum. Depreciation (f) 50
23 2,260 2,260
24 31
25
Adjusted 34
Trial Balance Adjustments Trial Balance
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065 2,065
2 Accounts Receivable 2,220 (e) 500 2,720
3 Supplies 2,000 (a) 1,240 760
4 Prepaid Insurance 2,400 (b) 100 2,300
5 Land 20,000 20,000
6 Office Equipment 1,800 1,800
7 Accounts Payable 900 900
8 Unearned Rent 360 (c) 120 240
9 Chris Clark, Capital 25,000 25,000
10 Chris Clark, Drawing 4,000 4,000
11 Fees Earned 16,340 (e) 500 16,840
12 Wages Expense 4,275 (d) 250 4,525
13 Rent Expense 1,600 1,600
14 Utilities Expense 985 985
15 Supplies Expense 800 (a) 1,240 2,040
16 Miscellaneous Expense 455 455
17 42,600 42,600
18 Insurance Expense (b) 100 100
19 Rent Revenue (c) 120 120
20 Wages Payable (d) 250 250
21 Depreciation Expense (f) 50 50
22 Accum. Depreciation (f) 50 50
23 2,260 2,260 43,400 43,400
24 32
25
The Work Sheet
33
The Work Sheet
34
To make room on the slides for
the Income statement and
Balance Sheet columns, the
Trial Balance and Adjustments
columns have been removed.
35
Adjusted
Trial Balance Income Statement Balance Sheet
38
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065
2 Accounts Receivable 2,720
3 Supplies 760
4 Prepaid Insurance 2,300
5 Land 20,000
6 Office Equipment 1,800
7 Accounts Payable 900
8 Unearned Rent 240
9 Chris Clark, Capital 25,000
10 Chris Clark, Drawing 4,000
11 Fees Earned 16,840
12 Wages Expense 4,525
13 Rent Expense 1,600
14 Utilities Expense 985
15 Supplies Expense 2,040
16 Miscellaneous Expense 455
17
18 Insurance Expense 100
19 Rent Revenue 120
20 Wages Payable 250
21 Depreciation Expense 50
22 Accum. Depreciation 50
23 43,400 43,400
24 36
25
Now, let’s extend the balances
from the Adjusted Trial
Balance column.
37
Adjusted 40
Trial Balance Income Statement Balance Sheet
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065 2,065
2 Accounts Receivable 2,720 2,720
3 Supplies 760 760
4 Prepaid Insurance 2,300 2,300
5 Land 20,000 20,000
6 Office Equipment 1,800 1,800
7 Accounts Payable 900 900
8 Unearned Rent 240 240
9 Chris Clark, Capital 25,000 25,000
10 Chris Clark, Drawing 4,000 4,000
11 Fees Earned 16,840 16,840
12 Wages Expense 4,525 4,525
13 Rent Expense 1,600 1,600
14 Utilities Expense 985 985
15 Supplies Expense 2,040 2,040
16 Miscellaneous Expense 455 455
17
18 Insurance Expense 100 100
19 Rent Revenue 120 120
20 Wages Payable 250 250
21 Depreciation Expense 50 50
22 Accum. Depreciation 50 50
23 43,400 43,400
24 38
25
These four
columns are
summed.
39
Adjusted 42
Trial Balance Income Statement Balance Sheet
Account Title Debit Credit Debit Credit Debit Credit
1 Cash 2,065 2,065
2 Accounts Receivable 2,720 2,720
3 Supplies 760 760
4 Prepaid Insurance 2,300 2,300
5 Land 20,000 20,000
6 Office Equipment 1,800 1,800
7 Accounts Payable 900 900
8 Unearned Rent 240 240
9 Chris Clark, Capital 25,000 25,000
10 Chris Clark, Drawing 4,000 4,000
11 Fees Earned 16,840 16,840
12 Wages Expense 4,525 4,525
13 Rent Expense 1,600 1,600
14 Utilities Expense 985 985
15 Supplies Expense 2,040 2,040
16 Miscellaneous Expense 455 455
17
18 Insurance Expense 100 100
19 Rent Revenue 120 120
20 Wages Payable 250 250
21 Depreciation Expense 50 50
22 Accum. Depreciation 50 50
23 43,400 43,400 9,755 16,960 33,645 26,440
24 40
25
The difference between the
Income Statement column
totals is the net income (or net
loss) for the period.
41
The difference between the
Balance Sheet column totals
is also the income (or net
loss) for the period.
42
Income Statement Balance Sheet
43
NetSolutions
Income Statement
For Two Months Ended December 31, 2005
45
NetSolutions
Balance Sheet
December 31, 2005
Assets Liabilities
Current assets: Current liabilities:
Cash $ 2,065 Accounts payable $900
Accounts receivable 2,720 Wages payable From
250 the
Supplies 760 Unearned rent Statement
240
Prepaid insurance 2,300 Total liabilities
$ 1,390
of Owner’s
Total current assets $ 7,845 Equity
Property, plant, and
equipment:
Land $20,000
Office equip. $1,800
Less accum.
depreciation 50 1,750 Owner’s Equity
Total property, plant Chris Clark, Capital
28,205
and equipment 21,750 Total liabilities and 46
Adjusting and Closing Entries
47
Adjusting and Closing Entries
If a work sheet has been
prepared, the data for
these entries are in the
Adjustments columns.
48
The Closing Process
Income Summary
Expenses are Revenues are
2 transferred to
Income Summary 1 transferred to
Income Summary
OWNER’S CAPITAL
4
Drawings are transferred to
Owner’s Capital
49
Adjusting and Closing Entries
Income Summary
Expenses are Revenues are
2 transferred to
Income Summary 1 transferred to
Income Summary
3
The
Net Income
Income orSummary
Net Loss is
account does not
transferred appear Capital
to Owner’s on
the financial statements.
OWNER’S CAPITAL
4
Drawings are transferred to
Owner’s Capital
50
The Closing Process
Wages Expense Fees Earned
57
Post-closing Trial Balance
NetSolutions
Post-Closing Trial Balance
December 31, 2005
Cash 2 065 00
Accounts Receivable 2 720 00
Supplies 760 00
Prepaid Insurance 2 300 00
Land 20 000 00
Office Equipment 1 800 00
Accumulated Depreciation 50 00
Accounts Payable 900 00
Wages Payable 250 00
Unearned Rent 240 00
Chris Clark, Capital 28 205 00
29 645 00 29 645 00
58
Financial Analysis for
NetSolutions
Working Current Current
= –
Capital Assets Liabilities
Working
= $7,845 – $1,390
Capital
Working $6,455
Capital =
59
Financial Analysis for
NetSolutions
Current Current Current
Ratio = Assets ÷ Liabilities
Current
Ratio = $7,845 ÷ $1,390
Current
= 5.6
Ratio
60
Financial Analysis for
NetSolutions
This ratio implies that
NetSolutions is able to pay
its current liabilities.
61
Financial Analysis for
NetSolutions
Current
= $7,845 ÷ $1,390
ratio
Current
= 5.6
ratio
62
Financial Analysis for
NetSolutions
NetSolutions can use the current ratio
to make comparisons across
companies and with industry averages.
63
Chapter 4
The End
64