Guidelines for Financial Assistance/ Academic Collaboration
for Organizing Seminar /Workshop/Conference
- Presentation by IQAC RSET
ROLE OF NAAC IN HEIs
Autonomous body established by the University Grants Commission (UGC) with a
mandate of Quality Assurance of Higher Education Institutions (HEIs)
Assessment and Accreditation (A&A) of HEIs over the past two and half decades
Post accreditation activities to facilitate quality promotion, sustenance and
enhancement among all institutions
POST ACCREDITATION ACTIVITIES
Seminar/workshop/conference focusing on quality sustenance and quality
enhancement (academic support & financial assistance – HEIs having valid
accreditation)
NAAC invites applications from the IQAC of the accredited institutions for
conducting seminar/workshop/conference at the state or national level for quality
enhancement of HEIs under these schemes
OBJECTIVES
Enable accredited HEIs to organize seminar/workshop/conference which will
promote quality in institutions as well as programmes
AREAS
Quality sustenance and quality enhancement measures
Promotion of assessment and accreditation
Internal quality assessment systems
Promotion and sharing of best practices
Student participation in quality assurance or any quality related issues
ELIGIBILITY
Financial assistance under this scheme is available to all HEIs which are having valid
accreditation by NAAC
Organization of the seminar/workshop/conference is mandated to be the activity of
IQAC of the Institution
The theme should be related to quality issues in Higher Education and not subject
specific one
NATURE OF ASSISTANCE
The financial support from NAAC would be partial funding to a maximum of Rs. 1,00,000/-
to an HEI to conduct a state/ national level seminar
The financial assistance to an institution will be provided only once in an accreditation cycle
The institution is expected to mobilize balance amount required to organize this activity at
its end
Apart from the financial support NAAC will provide the academic support
PROCEDURE- APPLICATION
Submission of proposal in the prescribed proforma at least five to six months before
the proposed date of the seminar to the NAAC office, Bangalore
The proposal should highlight the theme and objectives of the
workshop/seminar/conference, discussion themes, the participants, expected outcome
and the estimates of the expenditure
*The Director, NAAC, P O Box no. 1075, Nagarbhavi, Bangalore – 560 072.
PROCEDURE- APPROVAL
Final decision will be taken by the NAAC keeping in mind the recommendations made by
the Seminar Committee and the availability of funds for the same
The committee will meet once in a quarter i.e. first week of March, June, September and
December of each year
After NAAC’s approval of the proposal, a letter will be sent to the institution intimating
the sanction of the financial support
PROCEDURE- RELEASE OF FUND
The programme details of workshop/seminar/conference have to be sent to NAAC at least
one month prior to the scheduled dates
For National Level programme, institution has to invite at least 10% of participants from
outside the state and for State Level programme, institution has to invite at least 25% of
participants from outside the district
For better coordination organizers should be in communication with the respective Regional
Coordinator at NAAC as mentioned in the sanctioned letter
PROCEDURE- RELEASE OF FUND
Institutions may write a letter to the Regional Co-ordinators, NAAC seeking nomination for
resource persons
The release of grants will be on completion of the event and submission of the
Statement of Expenditure and Utilization Certificate within a month to NAAC
In case of any delay in submission of the claim the reimbursement will not be made and
NAAC will not be liable for the expenditure incurred
If there is any change in the scheduled date of the seminar, HEI has to obtain prior
permission from NAAC by stating the reason for change of dates
PROCEDURE- RELEASE OF FUND
Institution cannot outsource the activity and as already mentioned the IQAC should be
responsible for organising the programme
NAAC should be duly acknowledged in all the programme related publications including
proceedings of the programme
TA and honorarium for NAAC nominated resource persons and others may be paid within
the grant sanctioned by NAAC. Honorarium of Rs. 2,000/- per day may be paid as per NAAC
rule
NAAC FINANCIAL ASSISTANCE
1. Pre-conference and venue Arrangements
2. Resource Persons-TA, Honorarium, etc.
3. Lunch, tea and hospitality
4. Publication of proceedings
5. Miscellaneous
POST WORKSHOP/ SEMINAR/CONFERENCE REQUIREMENT
Within a week from the completion of the seminar the institution should bring out
“The Proceedings” of the workshop/seminar/conference
A half page summary of the proceedings along with one or two photographs of high
resolution may be sent to Regional Co-ordinator, NAAC for considering it for NAAC
newsletter
FORMAT-PROCEEDINGS
1. Theme of the workshop/seminar/conference
2. The programme (separate sheet may be enclosed)
3. The keynote address, presentation of invited resource persons and participants
(enclose the copies of each one of them)
4. The recommendations/ Suggestions/ Action Points (outcome of the seminar)
5. Follow up actions, the institution proposes to undertake
FORMAT- PROCEEDINGS
The institution should submit the proceedings duly signed by the Head of the
Institution
Statement of Expenditure and Utilization Certificate in original certified by the
practicing Charted Accountant within one month from the date of completion of the
event
The sanctioned amount will be released only on receipt of the above within the
timeline
NEFT TRANSFER
Bank Details
1. Beneficiary Name (Authorities by designation only. For example Vice
Chancellor/Registrar/Principal/ Director etc.)
2. Name of the Bank
3. Name of the Branch
4. Account Type
5. Account No
6. RTGS/IFS Code
DISCUSSION POINTS
1.Topic and area
2.Clarification regarding “once in accreditation cycle”
3.How to channelize the participants?
4.IQAC point of contact to Regional co-ordinator, NAAC, Bangalore
5.No. of days of the programme
6.FDP, STTP, Workshop or Webinar?
DISCUSSION POINTS
7. Resource persons/one slot for NAAC nominee
8. Finance section – discussion about account
9. Collection of proceeding samples from other institutions/point
of contact with other institutions
10. Action points- Outcome of the programme
11. Follow up action of the programme conducted/ Feedback
WORK PLAN
Sl. No. Event Month
1 Initial Process 14-09-2021
2 Preliminary discussion 16-09-2021
3 Meeting with IQAC joint secretaries 20-09-2021
4 Preparation of Proposal September 2021
5 Submission of proposal October first week
6 Follow up activity January 2022
7 Sending schedule to NAAC regional office, February 2022
Bangalore
8 Programme
9 Discussion with Finance
10 Sending proceedings and other documents to
NAAC
THANK YOU
