TOOLS USED IN ONLINE

CONFERENCING
 GROUP 5
MEMBERS

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6 COMMON TOOLS USED IN ONLINE CONFERENCING
Zoom Video
Communications, Inc.

Is a communications
technology company
headquartered in
San Jose, California.
Eric Yuan is a Chinese-American billionaire
businessman, engineer, and the chief executive officer
and founder of Zoom Video Communications
Why was the zoom made?
 HISTORY
MAY 2012
APRIL 2011 SEPTEMBER 2012 NOVEMBER 2012
The company The company signed
He left Cisco with Zoom launched a
changed its name to Stanford University as
40 engineers to start beta version that
Zoom, influenced by its first customer. The
a new company, Thacher Hurd's could host
service was launched
originally named children's book Zoom conferences with up
in January 2013.
Saasbee, Inc. City. to 15 video
participants.
 Zoom provides videotelephony and online chat services through a cloud-based peer-to-peer
software platform used for video communications , messaging , voice calls , conference rooms for
video meetings .
 5 Features To Enhance Your Zoom Experience
1. Connect Across
Products with Zoom
Team Chat
2. Customize Your
Zoom Team Chat
Experience
3. Collaborate &
Brainstorm
With Zoom
Whiteboard
4. Bring Your Favorite
Apps Into Zoom
5. Enable Translated
Captions for Meetings
 ADVANTAGES
 Highest Maximum Participant Capacity

One of the main advantages is the

ability to host very large online
conferences. This is ideal for businesses
with a lot of employees and not many
services can match the sheer number of
attendees allowed in a Zoom Room.
 ADVANTAGES
 Stream Your Meetings/Webinar on Facebook
Hosting any type of event is no easy task, and one of the hardest parts is making it easy for
attendees to join. However, Zoom has a great way to do this by being able to stream any
meeting or webinar on Facebook.
 Google Calendar Support
More than 1.2 billion people utilize Google Calendar to help them keep track of their daily
activities. Zoom is fully compatible with this service, which will help all of your employees
keep track of their next online conference.
 DISADVANTAGES
 Lack of Comment Control
Zoom lacks the ability to delete inappropriate comments on the fly, which can be a problem
for public events. However, it may not be a problem if used for meetings and not public
events.
 Zoombombing
Zoombombing is a new occurrence on the platform that results in unwanted individuals
crashing a conference call. Typically, this will result in loud or inappropriate behavior by
someone not affiliated with anyone on the call with the intention to disrupt it for fun.
 DISADVANTAGES
 You Need to Download An App
Zoom does not work without an app, creating a barrier of entry for employees that can
delay or even force meetings to be rescheduled.
7 TOOLS USED IN ONLINE CONFERENCING
Google Meet
Google Meet is a video-
communication service
developed by Google. It is one
of two apps that constitute the
replacement for Google
Hangouts, the other being
Google Chat.

Google was founded on September 4, 1998, by

Larry Page and Sergey Brin while they were
PhD students at Stanford University in
California
 HISTORY
February 2017
After being invite-only and quietly releasing an iOS app in February 2017, Google formally launched Meet in March
2017. The service was unveiled as a video conferencing app for up to 30 participants, described as an enterprise-
friendly version of Hangouts.

March 2020
Google rolled out Meet to personal (free) Google accounts.
In March 2020, Google temporarily extended advanced features present in the enterprise edition to anyone using
Google Workspace or G Suite for Education editions.

In January 2022
these features were removed for educators and workspace users unless they subscribed.
 April 2020
Google announced plans to support the AV1 video codec.
In the early months of the COVID-19 pandemic, Google announced Meet was to be made available to all users, not just
Google Workspace users, in which it previously was.

May 2020
Asus unveiled videoconferencing hardware designed for use with Google Meet in conference room settings, which
includes a "Meet Compute System" mini PC, and a dedicated camera and microphone.

August 2020
It was reported that Google was planning to eventually merge Google Duo with the business-oriented Google Meet.

December 2021
This objective had been dropped, but Duo continued to be available and updated.
June 2022
Google reversed course and announced that Duo would, in fact, be merged into Meet. The merger began in August, with
the Duo mobile app being renamed Meet. The Google Duo web app now also redirects to the Google Meet web app. The
original Meet app is intended to be phased out over the next months.

September 15, 2020

Google unveiled Meet Series One, in partnership with Lenovo, which includes a Meet Compute System with Edge TPU,
"Smart Camera", "Smart Audio Bar" with noise reduction, and a choice of remote control or touchscreen that supports
the Google Assistant.

Late 2023
Google Meet (formerly known as Hangouts Meet) is a video-communication service developed by Google. It is one of
two apps that constitute the replacement for Google Hangouts, the other being Google Chat. It replaced the consumer-
facing Google Duo in late 2022, with the Duo mobile app being renamed Meet and the original Meet app set to be
phased out.
Google Meet is a video conferencing service from Google. It was originally only available to enterprise
customers, but everyone can now use Google Meet for free.

One of the best things about Google Meet is that you don't
need to install any software on desktop. Everyone in the
call (the organizer and the attendees) simply has to be using
a modern web browser.
 FEATURES
 Meet can empower you to enrich teaching and learning with advanced features
like breakout rooms, live streaming, attendance tracking, Q&A, polls and more
when you sign up for the

 Teaching and Learning Upgrade or Education Plus.

 ADVANTAGES
 Collaboration
Google is known for its user-friendly design, implying Google
Meet is quite easy to use.

 The Screen-sharing feature allows the user to share their

monitor screen with others. That's how you can discuss your
problems with colleagues/ friends.

 Integrate with all other Google apps

 DISADVANTAGES
 Screen sharing is an excellent feature Google Meet offers, but
unfortunately, only allows sharing of one screen at a time.

 Google Meet can only display up to 16 participants at once

 Limited features
6 TOOLS USED IN ONLINE CONFERENCING
 MICROSOFT TEAMS
Microsoft Teams is a persistent chat-based collaboration platform
complete with document sharing,
online meetings, and many more extremely useful features for business
communications.
Microsoft announced Teams at an event in New York , and launched
the service worldwide on March 14, 2017. It was created during an
internal hackathon at the company headquarters, and is currently led
by Brian MacDonald, Corporate Vice President at Microsoft.
 HISTORY
March 4, 2016 May 3, 2017 July 12, 2018
Microsoft announced Teams as a direct Microsoft Teams replaced Microsoft Microsoft Teams launched a free
competitor to Slack in 2016, despite Classroom in Office 365 Education. version and released an update in
Bill Gates' opposition. January 2019 to improve
interoperability between different
computers.

March 4, 2016 November 19, 2019 May 17, 2021

Microsoft announced Teams as a direct Microsoft Teams has reached 20 Microsoft launched the personal
competitor to Slack in 2016, despite million active users and 75 million version of Teams. Apart from the
Bill Gates' opposition. daily users, with 4.1 billion meeting primary features like chatting, file
minutes in April. sharing, video calls, users can also
have group video calls with 300 users
for up to 24 hours.
Microsoft Teams is the ultimate messaging app for your organization—a workspace
for real-time collaboration and communication, meetings, file and app sharing, and
even the occasional emoji. All in one place, all in the open, all accessible to everyone.
 ADVANTAGES
 Increased Focus on Work
Microsoft Teams helps users focus on their work, eliminating the need for
back-and-forth emails.

 Increased Team Productivity

Having one location for everything has its benefits, such as increased
productivity and reduced time spent looking for documents and
information.

 Easy Implementation
Microsoft Teams is user-friendly and cloud-based, allowing team
members to access information from anywhere and on any device.
ADVANTAGES
 Increased Focus on Work
Microsoft Teams helps users focus on their
work, eliminating the need for back-and-forth
emails.
 ADVANTAGES
 Increased Focus on Work
Microsoft Teams helps users focus on their work, eliminating the need for
back-and-forth emails.

 Increased Team Productivity

Having one location for everything has its benefits, such as increased
productivity and reduced time spent looking for documents and
information.

 Easy Implementation
Microsoft Teams is user-friendly and cloud-based, allowing team
members to access information from anywhere and on any device.
ADVANTAGES
 Increased Team Productivity
Having one location for everything
has its benefits, such as increased
productivity and reduced time
spent looking for documents and
information.
 ADVANTAGES
 Increased Focus on Work
Microsoft Teams helps users focus on their work, eliminating the need for
back-and-forth emails.

 Increased Team Productivity

Having one location for everything has its benefits, such as increased
productivity and reduced time spent looking for documents and
information.

 Easy Implementation
Microsoft Teams is user-friendly and cloud-based, allowing team
members to access information from anywhere and on any device.
 ADVANTAGES
 Easy Implementation
Microsoft Teams is user-friendly and cloud-based,
allowing team members to access information from
anywhere and on any device.
 DISADVANTAGES
Confusing File Structures
 Suppose you want to find the location of a file on Microsoft Teams
. You will face a tough time, especially since Microsoft Teams
stores conversations in its root folder for the particular channel.
DISADVANTAGES
Its Mobile Version is Unfriendly
 When you use Microsoft Teams on your desktop, you will love its
appearance and how everything is visible and well organized.
Unfortunately, that can’t be said for its mobile version.
 DISADVANTAGES
Limited Storage
 Microsoft Teams gives flexibility for different users to create
teams.

The challenge here is that when everyone creates teams, too much
space will be consumed, and soon you will start experiencing a
stretch due to the many teams that have been created.
6 COMMON TOOLS USED IN ONLINE CONFERENCING
SKYPE
What is Skype?
 What is Skype?

Skype is a proprietary
telecommunications
application.
 What is Skype?
Skype is a proprietary
telecommunications
application.

It is operated by Skype
Technologies, a division of
Microsoft.
 Skype is a proprietary
telecommunications
application.
It is operated by Skype
Technologies, a division
of Microsoft.
Skype is an app that allows users to
communicate with their family and
friends. Use it to sent text messages,
pictures, videos, make calls & video chat.
 telecommunications
application.
It is operated by Skype
Technologies, a division
of Microsoft.
Skype is an app that allows users to
communicate with their family and
friends. Use it to sent text messages,
pictures, videos, make calls & video chat.

Who created Skype?

 It is operated by Skype
Technologies, a division of
Microsoft.
Skype is an app that allows users to
communicate with their family and
friends. Use it to sent text messages,
pictures, videos, make calls & video chat.

Who created Skype?

Skype was founded in 2003 by
 Skype was founded in 2003 by

Niklas Zennstrom
Janus Friis
 The Skype software was
created by four Estonians
 The Skype software was
created by four Estonians

Ahti Heinla
 The Skype software was
created by four Estonians

Ahti Heinla Priit Kasesalu

 The Skype software was
created by four Estonians

Ahti Heinla Priit Kasesalu Jaan Tallinn

 The Skype software was
created by four Estonians

Ahti Heinla Priit Kasesalu Jaan Tallinn Toivo Annus

When was Skype released?
 When was Skype released?

Skype first released was

August 29, 2003
Skype is for connecting with the people that matter most
in your life and work. It's built for both one-on-one and
group conversations and works wherever you are – via
mobile, PC, Xbox and Alexa.
Features of Skype
 Features of Skype

• Users cannot control how long their chat histories

Chat
are stored on Skype's servers but can configure that
option individually for every their device.
• Skype allows users to remove or edit individual

History
messages during one hour after sending; this affects
messages already received by chat interlocutors as
well as not delivered to them yet.
 Features of Skype

Emoticons • Users can send about 254 emoticons that are

displayed either statically or animated,
and depending on user's settings. There are also
hidden emoticons, 241 flags and 63 other.

formatting • Sending an empty message is not possible.

 Features of Skype

• Skype Voicemail (now called Voice

Voicemai messaging) was released on March 10, 2005.

This service allows callers to leave voicemail
messages for Skype users who are indisposed.
l Leaving voicemail messages became a free
service in 2012.
 Features of Skype

Video • Skype is a video calling app available on Microsoft

Windows, Mac OS X, and Linux. It supports 720p
calling and high-definition video with the Logitech C920 webcam
and the primary use of H.264 video codec. It also

screen supports group video calls and external monitors via

third-party hardware. In 2019, Skype added an option
to blur the background using A.I. algorithms.
sharing
 Features of Skype

• Skype allows users to send SMS messages to mobile

SMS text
phone numbers, with a pre-defined number as the
sender ID. In some countries, the message can
appear from a verified mobile number. However, as
messaging of March 2015, Skype users cannot receive SMS
despite requests and complaints.
 Features of Skype

• Skype WiFi is a service that allows users to pay a

Wireless per-minute charge for Internet access at commercial
wireless hotspots using Skype Credit.
hotspot • As of May 2010, Skype lists more than 100
participating networks, replacing an earlier feature.
network In February 2017, Microsoft announced plans to
discontinue its Skype Wi-Fi service globally, and
access the application will be delisted after March 31, 2017.
Advantages of Skype
 Advantages of Skype

1. Skype is easy to install and works cross-

platform
2. It is a reputable, reliable free software
3. Its technology allows supports a variety of
communication types
4. Skype supports live subtitles and background
effects
5. Skype can facilitate anonymity
Disadvantages of Skype
 Disadvantages of Skype
1. It requires stable, powerful internet service and sometimes Skype
Credit.

2. Skype lacks many advanced security features.

3. Advanced features require a premium account.

4. Its prolonged use can cause health problems.

5. There are plenty of Skype alternatives

6 COMMON TOOLS USED IN ONLINE CONFERENCING
VooV Meeting
VooV Meeting App is a cloud-based video conferencing
application that enables users to hold meetings, webinars,
and online events with participants from all over the
world.

It was developed by Tencent, a Chinese multinational

conglomerate, and launched in 2020. The app has gained
popularity due to its unique features and ease of use.
VooV Meeting is a video conferencing app that was
developed and released by Tencent, one of China's largest
technology companies.

The app was first launched in January 2020, and it quickly

gained popularity as a way for people to stay connected
during the COVID-19 pandemic.

However, Voov has a deeper history that goes beyond the

pandemic.
HISTORY
 HISTORY

Tencent has been developing video conferencing technology for several years,
with the goal of creating a platform that can compete with established players in
the market, such as Zoom and Skype.
 HISTORY
Tencent has been developing video conferencing technology for several years,
with the goal of creating a platform that can compete with established players in
the market, such as Zoom and Skype.

In 2017, Tencent launched the app "VooV Meeting," which was aimed at
businesses and organizations looking for a secure and reliable video
conferencing solution.
 HISTORY
In 2017, Tencent launched the app "VooV Meeting," which was aimed at
businesses and organizations looking for a secure and reliable video
conferencing solution.

VooV Meeting was initially released only in China, and it quickly gained
popularity among businesses that needed a reliable video conferencing solution.
 HISTORY
VooV Meeting was initially released only in China, and it quickly gained
popularity among businesses that needed a reliable video conferencing solution.

However, the app was not widely known outside of China, and Tencent realized
that it needed to expand its reach if it wanted to compete with global players like
Zoom and Skype.
 HISTORY
However, the app was not widely known outside of China, and Tencent realized
that it needed to expand its reach if it wanted to compete with global players like
Zoom and Skype.

Tencent rebranded VooV Meeting as "Voov" and launched it globally as a free,

easy-to-use video conferencing solution. It quickly gained popularity, but has
faced criticism for its privacy and security practices.
 HISTORY
Tencent rebranded VooV Meeting as "Voov" and launched it globally as a free,
easy-to-use video conferencing solution. It quickly gained popularity, but has
faced criticism for its privacy and security practices.

Overall, the history of VooV is a testament to the growing importance of video

conferencing technology in the modern world. Remote work and communication
will continue to grow, leading to innovation.
The VooV Meeting app, now simply known as VooV, is a versatile video conferencing
tool that can be used for a variety of purposes

• Remote work and collaboration

• Online Education

• Virtual Events

• Personal Use
• Remote work and collaboration

VooV is ideal for remote work and collaboration, allowing team members to connect from anywhere in
the world.

It offers features such as screen sharing, virtual whiteboards, and file sharing, which make it easy for
team members to work together and share information in real-time.
The VooV Meeting app, now simply known as VooV, is a versatile video conferencing
tool that can be used for a variety of purposes

• Remote work and collaboration

• Online Education

• Virtual Events

• Personal Use
 • Online Education
With the pandemic forcing many schools and universities to move their classes online,
Voov has become a popular tool for remote learning.

Teachers can use Voov to conduct virtual classes, share educational materials, and interact with
students in real-time.
The VooV Meeting app, now simply known as VooV, is a versatile video conferencing
tool that can be used for a variety of purposes

• Remote work and collaboration

• Online Education

• Virtual Events

• Personal Use
• Virtual Events

VooV is also a popular tool for hosting virtual events such as webinars, conferences, and workshops.

It offers features such as virtual backgrounds, chat rooms, and breakout sessions, which make it easy
to engage with attendees and create a dynamic virtual experience.
 ADVANTAGES
• Security
VooV Meeting offers end-to-end encryption, which means that all communication is fully secure and cannot be intercepted
by third parties. This makes it a good option for businesses and organizations that deal with sensitive information.

• User interface
The app has a simple and intuitive interface, which makes it easy to use for both hosts and participants.

• Group size
Voov Meeting supports up to 300 participants in a single meeting, which is higher than many other video
conferencing apps.
• Integration
The app offers integration with popular productivity tools such as Microsoft Office and Google Calendar.
 DISADVANTAGES
• Limited popularity
VooV Meeting is not as well-known as other video conferencing apps such as Zoom or Microsoft Teams,
which may make it more difficult to convince people to use it.
• Limited features
The app offers a relatively basic set of features compared to other video conferencing apps, which may be a
disadvantage for organizations that require more advanced features such as virtual backgrounds or breakout
rooms.
• Limited platform support
The app is only available for Windows and Mac desktops, which may be a disadvantage for people who
prefer to use mobile devices or different operating systems.
• Customer support
Compared to other video conferencing apps, Voov Meeting may have limited customer support options
available.
6 COMMON TOOLS USED IN ONLINE CONFERENCING
Cisco WebEx
Webex by Cisco is an American company that develops
and sells web conferencing, videoconferencing and contact
center as a service applications.

It was founded as WebEx in 1995 and taken over by Cisco

Systems in 2007.
HISTORY
WebEx was founded in 1995 by Subrah Iyar and Min Zhu.
It had its initial public offering in July 2000.
 HISTORY

In July 2006, AOL and Webex launched a business version of AOL's instant messaging
software, AIM Pro, with additional features to help workers collaborate using
conferencing tools offered by Webex.
 HISTORY

In July 2006, AOL and Webex launched a business version of AOL's instant messaging
software, AIM Pro, with additional features to help workers collaborate using
conferencing tools offered by Webex.

On September 26, 2006, the company announced plans to offer a web

collaboration "mashup" platform called "Webex Connect".
 HISTORY
In July 2006, AOL and Webex launched a business version of AOL's instant messaging
software, AIM Pro, with additional features to help workers collaborate using
conferencing tools offered by Webex.

On September 26, 2006, the company announced plans to offer a web

collaboration "mashup" platform called "Webex Connect".

On November 17, 2014, Cisco announced an evolution of Webex called Project

Squared. On March 17, 2015, this effort was re-branded as Cisco Spark.
 HISTORY
On September 26, 2006, the company announced plans to offer a web
collaboration "mashup" platform called "Webex Connect".

On November 17, 2014, Cisco announced an evolution of Webex called Project

Squared. On March 17, 2015, this effort was re-branded as Cisco Spark.

On April 18, 2018, Cisco merged Cisco Spark and rebranded Cisco Spark
products to Webex, including the Spark Room Kit—now Webex Room Kit—
and Spark Board—now Webex Board.
Its software
products include
Webex App, Webex
Suite, Webex
Meetings, Webex
Messaging, Webex
Calling, Webex
Contact Center, and
Webex Devices. All
Webex products are
part of the Cisco
Systems
collaboration
portfolio.
 ADVANTAGES
• Robust security
Security is one of the strongest points of Cisco Webex. Cisco is one of the most prominent communication, technology,
and data security companies. No matter which Webex plan you purchase, it will secure all your data with multiple layers
of encryption. As a result, you will never have to worry about your privacy when you’re on a Webex call.

• Collaborating audio and video conferences

Webex provides a solid user experience with HD-quality video calls, chat features, whiteboards, breakout
rooms, and screen sharing and control features that don't affect the display quality.

• Availability of extensive integration

Webex offers extensive integration with other tools and Cisco hardware, making it easier to schedule
meetings, share external invitations, and look out for participants' availability.
 DISADVANTAGES
• Random call quality and connection issues
Webex has really good call quality, and its noise cancellation feature works better than many other conference tools.
However, as a large number of people use Webex on a daily basis, there is always a risk of outages.

• Limited personalization options

While Cisco Webex does have a few virtual backgrounds, the collection is not as wide as some of its
competitors like Google Meets or Zoom. It also lacks many other personalization options

• Mobile app with sub-per features

The Cisco Webex mobile app is quite easy to use, and it allows you to connect to any meeting with just one
tap. And you won’t notice any drop in video quality while using the mobile app.
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