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Unit Four

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20 views20 pages

Unit Four

operate personal com lo4

Uploaded by

wesendesta0
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Unit Four:

Organize User files


4.1. Organize user files

What is a file?
• A file is a container in a computer system for storing information.
• Files used in computers are similar in features to that of paper
documents used in library and office files.
• There are many different types of files you can use.
For example,
– Microsoft Word documents,
– digital photos,
– digital music, and
– digital videos are all types of files.
File s a re us ua lly re p re s e nte d b y a n ic on. In the ima ge be low,
you c a n s e e a fe w d iffe re nt typ e s of file s b e low the Re c yc le
Bin on the d e s ktop .
File Explore r
You c a n vie w a nd orga nize file s a nd folde rs us ing a b uilt -in
a pplic a tion known a s File Explore r (c a lle d Windows
Explore r in Windows 7 a nd e a rlie r ve rs ions ).

To ope n File Explore r, c lic k the File Exp lore r ic on on the ta s kba r,
or double -c lic k a ny folde r on your d e s ktop. A ne w File Explore r
window will a ppe a r. Now you're re a dy to s ta rt working with your
file s a nd folde rs .
Common Windows file e xte ns ions
 Wind ows file na me s ha ve two p a rts ; the file 's na m e , the n a
p e riod followe d b y the e xte ns ion (s uffix).
 The e xte ns ion is a thre e - or four-le tte r a b b re via tion tha t
s ig nifie s the file typ e . For e xa m p le , in le tte r.d oc x the file na me
is le tte r a nd the e xte ns ion is d oc x.
 Exte ns ions a re im p orta nt b e c a us e the y te ll your c om p ute r
wha t ic on to us e for the file , a nd wha t a p p lic a tion c a n op e n
the file .
o For e xample , the doc e xte ns ion te lls your c ompute r that
the file is a Mic ros oft Word file .
File Extension File Type

.DOC or .DOCX Mic ros oft Word for Windows /Word97

.EXE PC Applic ation

.GIF Graphic s Inte rc hange Format

.HTM or .HTML We b page s ourc e te xt

.PDF Ac robat -Portable doc ume nt format

.PNG Portable Network Graphic s

.PPT or .PPTX Powe rPoint

.XLS or .XLSX Excel spreadsheet


Common places to look for files
• If you're having a difficult time finding a file, there's a good

chance you can find it in one of the following places:

A. Downloads:

• By default, your computer will place downloaded files in a

specific folder, known as the Downloads folder.

• If you're having trouble finding a file you downloaded from the

Internet, such as a photo attached to an email message, this is

the first place you should look.


B. Default folders:
• If you don't specify a
location when saving a
file, Windows will place
certain types of files into
default folders.
• For example, if you're
looking for a Microsoft
Word document, you
could try looking in
the Documents folder.
• Recycle Bin:
• If you deleted a file by
mistake, it may still be in
the Recycle Bin.
• You can double-click the
Recycle Bin icon on the
desktop to open it.
• If you find the file you
need, click and drag it
back to the desktop or to a
different folder.
Tips for finding file s
If you're s till ha ving trouble finding the file you ne e d, he re a re
s ome a dditiona l tips .
 Try diffe re nt s e arc h te rms . If you're us ing the s e a rc h option,
try us ing diffe re nt te rms in your s e a rc h. For e xa mple , if
you're looking for a c e rta in Mic ros oft Word doc ume nt, try
s e a rc hing for a fe w diffe re nt file na me s you might ha ve us e d
whe n s a ving the doc ume nt.

 Ope n the la s t a pplic a tion us e d to e dit the file . If you know you
us e d a c e rtain applic ation to e dit a file , ope n that applic ation
and s e le c t File > Ope n > Re c e nt from the me nu. The file may
appe ar in the lis t of re c e ntly e dite d file s .
What is formatting?
• Formatting is the process of prepping a storage device, like a hard drive, solid-

state drive, flash drive etc, to store information.

• It creates a filing system that organizes your data and allows you to maximize the

space for your files.

• There are two types of formatting on a USB drive:

i. Quick format: Deletes the file system table and the root folder. This option is

frequently used for USB flash drives to efficiently free up the available space to

transfer or store other files.

ii. Full format: Will scan for bad sectors and write zeros in all sectors, which

deletes all data permanently. This action can take a long time, depending on the

capacity of the drive.


Operation sheet 4.1 Organize user files

 Ope ration Title : Forma tting d rive s in Wind ows

 Purpos e : forma tting USB d rive s

 Ins truc tion: Follow the p roc e d ure s b e low

 Tools and re quire me nt:

1. This op e ra tion s he e t

2. Re s ourc e file s /USB Drive

3. Wind ow 10 op e ra ting s ys te m ins ta ll p c


Pro c e dure s in do ing the tas k.
S te p 1. Ins e r t a US B d r ive in to a US B p or t.
S te p 2. Op e n File Exp lor e r .
S te p 3. Clic k o n Th is P C fr o m th e le ft p a n e .
S te p 4. Un d e r th e "De vic e s a nd d r ive s " s e c tion , r ig ht-c lic k th e fla s h
d r ive a n d s e le c t th e Fo r m a t op tio n.
S te p 5. Us e th e "File s ys te m " d r op -d o wn me n u a nd s e le c t th e
p r e fe r r e d op tio n .
S te p 6. In th e "Allo c a tion un it s ize " d r op -d o wn m e nu , us e th e
d e fa u lt s e le c tion .
S te p 7. In th e "Vo lum e la b e l" fie ld , c on fir m a d r ive na m e th a t will
a p p e a r in File Exp lo r e r . For e xa m p le , Kin g s ton US B.
S te p 8. Un d e r th e "Fo r m a t o p tion s " s e c tio n , s e le c t the Qu ic k
fo r m a t o p tio n or d o n’t d e p e n d in g o n the u s e c a s e .
S te p 9. Clic k th e S ta r t b utto n.
S te p 10. Clic k th e Ye s b u tto n .
S te p 11. Onc e for m a t is fin is h e d , th e US B fla s h d r ive will b e a ll s e t to
s tor e d o c u m e nts , p ic tu r e s , vid e o s , a nd o th e r file s o n the
r e m ova b le d r ive .
Operation sheet 4.2 Organize user files

 Ope ration Title : Se a rc h file s /folde r


 Purpos e : sea rch file by na me a nd exte ns ion name
 Ins truc tion: Follow the proc e dure s be low
 Tools and re quireme nt:
1. This ope ra tion s he e t
2. Re s ource file s
3. Window 10 ope ra ting s ys te m ins ta ll pc
Pro c e dure s in do ing the tas k.
S e arc hing
File Exp lo re r c on ta in s a s e a rc h to ol wh ic h c a n b e u s e d to s e a rc h
fo r file s /fo ld e rs tha t c o n ta in c e rta in te xt, we re c r e a te d o n a c e rta in
d a te , a re o f a p a rtic u la r typ e , e tc .
S e arc hing from File Explo re r
Th e Se a rc h b ox is loc a te d a t th e rig h t o f the Ad d re s s b a r in th e File
Exp lo re r s c re e n .
S e a rc h b o x
Tas k 1. Se arc h file s
Ste p 1. 1 Ope n File Exp lore r Na vig a tion Pa ne .
Ste p 2. 2 Clic k in the Se a rc h box a t the top rig ht of the wind ow.
Ste p 3. 3 Type file na me you wa nt to s e a rc h: e .g. Hawke s bury.
Ste p 4. As you s ta rt to type , a ny d oc ume nts tha t c onta in the te xt be ing
e nte re d will be lis te d .

Ste p 5. You c a n ge t your file e a s ily Clic k on the Ca nc e l button in the


Se a rc h box to c a nc e l the s e a rc h.
Ste p 6. Le a ve File Explore r ope n for the ne xt Ta s k
Tas k 2. Se arc h by e xte ns ion name
Se a rc h Tools c a n b e us e d to p e rform more c omple x s e a rc he s .
Ste p 1. Op e n File Exp lore r Na viga tion Pa ne .
Ste p 2. Clic k in the Se a rc h box. The Se a rc h Tools Se a rc h
ta b will be a d de d to the Ribb on. Che c k the Se a rc h
Rib b on is d is p la ye d .
Ste p 3. In the Se a rc h box typ e .doc x. This is the file
e xte ns ion g ive n to Mic ros oft Word d oc ume nts .
Ste p 4. All d oc ume nts with this e xte ns ion will d is pla y.

Ste p 5. Clic k on the Canc e l button in the Se arc h box.

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