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Module-2
Prepare Word Document

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Unit- Lecture
3 -1
Edit Word Document

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Topi
cs
Save Document, Editing Text

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Objectives / Outcomes
In this Lecture trainees will be able to:
• Edit a typed word document.
• Insert a new word or delete a word in the MS word file.
• Insert a new paragraph or delete a paragraph in the MS word file
• Add or delete a page or group of paras through selection
• Check the spellings in the word file through available dictionary
• Edit an MS document is as per given specification / criteria /
demand.
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 Overview

In this learning unit, you will learn the

editing in the word document that how you
can insert or delete a new word/paragraph
and can spell checking through available
dictionary. After completion of this learning
unit, you will be able to edit word document
such as insert or delete text, spell checking,
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 Perform Save as Function
Save As function allows you to choose a name and location for
your document. It's useful if you've first created a document or if
you want to save with different name while keeping the original
document.
The procedure to save a word file through Save As function has
the following steps:
1. Open the word File
2. Click the File tab.
3. Select Save As.
4. The Save As dialog box will appear. Select the location where
you want to save the document.
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5. Enter a name for the
document, then click Save.

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 Different Features of Editing
Edit menu cannot be find in the Ribbon in MS 2010,
because all the toolbars and menus are redesigned and
relocated in it. For example, the Select function stays in the
Editing group of Home tab; the Paste function stays in the
Clipboard group of Home tab.

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Cut: Removes the selection from the active document and places
it on the clipboard. Short Key of Cut command is CTRL+X.
Copy: Copies the selected text to the clip board.
Paste: Paste the contents of the clipboard at the insertion point
(cursor) or whatever is selected.
Clear: Deletes the selected object or text, but does not place it on
the clipboard.
Select All: Selects all text and graphics in the active window.
Find: Searches for specified text in the active document.
Replace: Searches for and replaces specified text and
formatting.
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 Copying and Pasting Text
The procedure to Copy and paste
the text has following steps:
1. Select the text you want to copy.
2. Click the Copy command on the
Home tab. You can also right-click
your document and select Copy
3. Place your insertion point where
you want the text to appear.

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 Cutting and Pasting Text
1. Select the text you want to copy.
2. Click the Cut command on the
Home tab. You can also right-click
the document and select Cut.
3. Place your insertion point where
you want the text to appear.

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Dragging and Dropping Text:
1. Select the text you want to
copy.
2. Click and drag the text to
the location where you want it to
appear. The cursor will have a
rectangle under it to indicate
that you are moving text.
3. Release the mouse button, and
the text will appear.
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 Finding Text
1. From the Home tab, click the Find
command. The navigation pane will
appear on the left side of the screen.
2. Type the text you want to find in the
field at the top of the navigation pane.
3. If the text is found in the document,
it will be highlighted in yellow, and a
preview will appear in the navigation
pane.
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4. When you
close the
navigation
pane, the
highlighting
will disappear.

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 Replacing
Text

1. From the Home tab, click the Replace command. The Find and
Replace dialog box will appear.
2. Type the text you want to find in the Find what field.
3. Type the text you want to replace it with in the Replace with
field.
4. Click Find Next and then replace to replace text. You can also
click Replace All to replace all instances within the document.
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 Learning About Track
Changes
Word document can be set to mark and track changes you
make to a document so that you or another author can later
review the changes. When reviewing, you or another author
can choose to accept or reject the changes. For each change
that is tracked, Word stores the exact modification that was
made as well as the name of the author, the date and the
time of the change. This information is displayed when you
review the revisions.

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 Switching On Tracking
Changes:
1. Click on the Review Tab.
2. Go to the Track Changes options in the Tracking
Section.
3. Once click on the Track Changes button, it will
turn an orange color to indicate that the tracking
changes has been turned on.
• Any text that is deleted becomes colored and
crossed-through.
• Any new text that is added is either:
1) colored and inserted within the text
OR
2) Shown in the extended right margin in a balloon.
• Any line of text that contains any edits is indicated 10/28/2024 18
by a vertical line in the left margin.
 Tracking Changes with
Balloons
Any new text that is added, when tracking
changes is switch on, will either be
inserted in line with the text or shown in
the extended right margin in a bubble:
1. Go to the Review tab and locate the
Tracking group.
2. Click on the show Markup Button and
then click on Balloons command button.
3. Select the option you require from the
three offered to you.
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 Accepting/Rejecting Changes:
1. Locate the revision and click
anywhere onto it.
2. Alternatively, use the Next or
Previous command buttons to jump
to each revision in turn
3. To ACCEPT the change click on
the Accept button.
4. To REJECT the change click on
the Reject button.
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 Showing Markup:
If you find the display of the marks when you are trying to decide whether to
accept or reject the changes you can choose different ways to view the proposed
changes to your document.
• Final Showing Markup: This shows the document with all the proposed
changed included.
• Final: This shows the document with all the proposed changes included minus
the markup
• Original Showing Markup: This shows the original document with the
proposed changes included with the markup
• Original: This shows the documents before any changes were made and without
the markup.
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 Comments:
Comments provide you with a useful way to leave notes
about parts of the document without any note text of the
document text. You could leave notes about text you need to
check up on or edit. Also, your proof reader or supervisor
could leave notes for you.

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 Inserting
Comments:

1. Select the text you wish to write the comment for.

2. Go to the Review tab and locate the Comments group.
3. Click on the New Comments button.

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 Deleting Comments:
1. Right click the comment and then select Delete
Comment
To Delete all the Comments in a Document :
1. Go to the Review tab and locate the Comments group
2. Click on the lower part of the Delete command button
3. Select delete all comments in document.

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 Learner’s Activity
• Open an existing Word document.
• Turn on Track Changes.
• Delete some text.
• Add some text.
• Change some of the text formatting.
• Experiment with the Display for Review command.
• Accept all of the changes.
• Review the document.
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 Typing Activities
• Typing Lesson 2
• Exercise 3
• Exercise 4

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 Typing Lesson 2
Exercise 3

if do pit dug wary; quaff law stop lair gate here

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 Typing Lesson 2
Exercise 4

go her with hit; fight tug quill day

saw yippee go

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