Writing skills

Sep 2024
Definition of writing

 It means putting letters or symbols on any surface.

 In any communication writing have a very
remarkable place.
 Good writing skills allow you to communicate
your message with clarity and ease.
 Writing is a creative skill as other skills
proficiency comes with practice same case in
writing.
Writing skill

 Writing is a one of important skill in

communication.
 Writing skills are highly essentials because
organization needs professional writers.
 Some people develop writing skills as career like
poets , writers , novelist and historian etc.
 Good writing skills allow you to communicate your
message with clarity and ease to a far larger
audience to understand.
Types of writings
• E-mails
• Letters and Memos
• Free writing
• Essay writing
• Independent writing
• Narrative writing
• Expository writing
• Persuasive writing
Emails
 Email is fast, convenient and easy
 Email is now the dominant method of communicating
in business.
 Convenient for communicating with people in
different places and different time zones.
 Easier to communicate with people who understand
written English but don’t speak it well.
 Excellent mechanism for follow-up or action items
after a meeting
Letters and Memos

 Letters and memos are the basic vehicles of

business communication.
 They should be brief and make a single point
(no more than 2 pages)
 Letters are for external communications.
 Memos are for internal communications.
Free writing

 Free writing is a prewriting technique in which

a person writes continuously for a set period of
time without regard to spelling, grammar, or
topic.
 It produces raw, often unusable material, but
helps writers overcome blocks of apathy and
self-criticism.
Essay writing

 verbal’s.
 Sentences using present and past participles
(in phrases)
 Appositive construction
 Sentences using semicolons for more intricate
formats
cont

 Sentences containing relative clauses

 Sentences using subordinate clauses
 Reproducible worksheets
 has three main parts:introduction,body and
conclusion
Principles of writing

 consider the purpose

 Use clear language.
 Be objective.
 Structure.
 Choice of words.
cont.

 Punctuation.
 Grammatically correct.
 Proofread.
 style
Purpose

• First of all you must know why you are

writing. The writing process is like a building.
• On the skeleton of purpose the building is
constructed.
• There are many purpose of writing like good
news , bad news , message of inquiry etc
use clear language
• Use the sort of words you would use in
conversation.
• Use a level of language that is accessible to your
readers.
• Avoid overuse of clichés, similes and worn out
phrases.
• Write short sentences so that your reader get the
basic or theme point of ur phrase.
• Be objective: Present the information objectively.
cont
• Your conclusions should arise logically from
the information
presented, and be based on the facts and
evidence you have collected, rather than your
own opinion or what you would like to happen
structure

• A clear beginning, middle and an end.

• It is more challenging to understand the chain
of thought in written communication than when
it is expressed verbally.
• The blue print of your thoughts in your mind
will decide the structure of your writing. Choice
of words:
• The words that you use determine your style.
cont

• Your writing could be easy and based on

simple words so that your reader gets the main
point.
• Words can convey positive, negative, strong or
weak messages depending on what you choose
to express yourself.
Punctuation
• This has a large effect.
• In speaking we don’t need to have any
commas , full stop ,question mark etc.
• But if u don’t use the commas , full stop etc. In
your writing phrase the reader can get
difficulty to read and understand. 
• A writer should have a best knowledge to use
these things. Grammatically correct:
• No grammatical mistakes.
• In writing grammar have a larger effect…
• if u write correct grammar the reader
understand context easily
Proofread
• Proofread as many times as it is required to get it
perfect.
• This thing helps send out errors all the time. After
you finish writing, read and re-read and check for
typos and grammar errors.
• Check for concision and cut out every single word.
Style:
• Style is the main every writer owns his own style.
• An easy style has a quick impact.
• The message should be understood on first reading.
What is the writing process?

Every writer follows his or her own writing process.

Here are five steps towards creating or identifying your
personal writing process:
i. Prewriting
ii. Writing
iii. Revision
iv. Editing
v. Publishing
prewriting
Prewriting identifies everything you need to
do before you sit down to start your rough
draft.
Find Your Idea: Ideas are all around you.
You might draw inspiration from a routine, an
everyday situation or a childhood memory.
Build On Your Idea: Two of the most popular
methods of fleshing out your idea are free
writing and brainstorming.
free writing
• Free writing means writing every idea that
comes into your head.
• Plan and Structure: Piecing the puzzle together
comes next. It's time to sort through your ideas
and choose which ones you will use to form
your story
writing
 Now you have your plan and you’re ready to
start writing.
 Forget about word count and grammar.
 Don’t worry if you stray off topic in places;
even the greatest writers produce multiple drafts
before they produce their finished manuscript.
Identify the best time and location to write and
eliminate potential distractions.
 Make writing a regular part of your day.
Revision

 Your can change a great deal during this stage.

When revising their work, many writers
naturally adopt the A.R.R.R.approach
 Add:Have you given your readers all the
information they need to make sense of your
story? If not, add what you have left out.
cont
• If not, go back to your notebook that you kept
for:
 additional scenes and
 any additional details.
• Rearrange: Consider the flow, pacing and
sequencing of your story. Would the plot be
better served if some of the events occur in a
different order?
Remove and replace

 After making additions to your story, how is your

word count now?
 Are your readers experiencing information overload?

• Remove:You may need to eliminate passages that

don’t quite fit.
• Replace: The most effective way to revise your
work is to ask for a second opinion. Do you need
more vivid details to help clarify your work?
Editing
• You have overhauled your story. It’s time to
fine tune your manuscript line by line.
• Check for repetition, clarity, grammar,
spelling and punctuation.
• Editing is an extremely detailed process and its
best when performed by a professional.
• Nobody wants to read a book that is full of
mistakes, and they certainly won’t buy a book
that is riddled with them
Publishing

Publication may extend to a multimedia

presentation or lead to a public performance.
The Presentation Trait is emphasized during
this phase of the writing process as the writer
works to make the piece appealing and
inviting to the audience.
Barriers of writing skills
• Noise
• Lack of effective tools
• Training for writing
• Scope of motivation
• Writers block
Noise

It is very common problem that we feel in our

work station.
A writer require a complete silent place.
When any one involved in writing his thoughts
travel in a coded message to his mind.
cont
• If any one interrupts the flow of his thoughts
then he becomes disturbed.
• But a writer should be used to the noise factor
because he cannot come across a place that is
filled with utmost silence expect occasionally.
• He should concentrate in his work deeply
Lack of effective tools

 Writer requires many tools for writing.

 Todays writer require internet to gather
information. Everybody is not lucky enough to
own a PC and buy an internet connection at
home.
 If he lacks digital facilities, then he can gather
information from the books. He should store
books that he buys or uses for academic purposes.
Cont.
• A writer should also learn to make effective
use of his tools.
• Even if he has an internet connection at home,
he must know the techniques to search the
desired results.
Training for writing
Everybody is not lucky enough to imbibe
training for effective writing.
 If a writer belongs to a wealthy background, his
parents can assist and finance for him to learn
various courses for writing.
But even if he is not able to acquire any training
he should train himself.
He can gather information from various sources
such as internet, books, libraries, friends etc.
Scope of motivation

Sometimes a person may feel the urge to write

something, but the people around him may not
encourage him.
They may tell him that he is not a good writer.
 In such situation, he should not follow the
words of others but he should follow his own
path.
scope
• If he is urged he should take a step ahead.
• If he has not developed the necessary skills he
can learn a lot by watching the other writers in
the forum.
• He can learn the skills that are necessary for a
writer.
Writers block
• A writer consistently needs to think and ponder to
write something.
• At a point of time when he or she is continuously
delivering thoughts to pin down, he may come to a
point where his mind becomes saturated.
• At this time, he cannot think further as his mind
becomes blocked.
• To refresh his mind and start writing again he can
use different techniques. He should quietly sit down
in a room and read something that absorbs his mind.
How can we improve writing skills
• USE STRAIGHTFORWARD LANGUAGE. The
most fundamental way to simplify writing is to use
simpler words. .
• TRIM LONG SENTENCES.
• AVOID REDUNDANCIES.
• CUT EXCESSIVE QUALIFICATION.
• AVOID NEEDLESS SELF-REFERENCE.
• FAVOR ACTIVE VOICE.
• FAVOR VERBS, NOT NOUNS.
• USE PARALLEL FORMS
Conclusion
 Utilize full potential of written
communication
Use frequent e-mails as per your requirement
What you write will ultimately define you as a
professional to your colleagues and superiors
Match the appropriate communication method
to the recipient
cont
• Eliminating excessive or unnecessary
communication will improve your workflow
• Mastering these skills will improve your
ability and enhance your caree
SEP 2024
THANK