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Email Basics

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19 views17 pages

Email Basics

Uploaded by

contact4924
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Email Basics

What is Email?

Short for electronic mail


Send & receive messages over the internet
What you need

Computer with Internet access


Email account with a service provider such as
Yahoo, Gmail, Hotmail, etc
Microsoft Outlook and Apple Mail are NOT
email providers (which is why you can’t email
from library computers without an account)
Setting up your Email account

Parts of an email address: [email protected]


 User name : diwakar - each is unique

 ‘@’ symbol : unique to email addresses (Shift key + 2)

 email provider’s name: nitte

 domain : .org
Password

Something easy to remember, but difficult to


guess
 Do NOT use sensitive information, such as SSN, bank
PIN, etc.

Usually a combination of letters and numbers


is best

Verification questions in case you forget your


password
Parts of an Email

To : Enter the exact email address of your


recipient (remember: [email protected])
 For multiple recipients, separate each address with a
comma
CC : Carbon copy
BCC : BLIND carbon copy – is anonymous
Subject : the topic of your email – very
important
Body : the message of your email
Attachments : the paperclip symbol - files or
photos
Email Template
Sending an Email

Once an email is sent, you cannot stop it or


take it back

Spell-check & proofread!

Check for the attachments

Click on SEND button.


DRAFT EMAILS & SAVING FOR LATER

Drafts: When creating an e-mail the computer


will automatically save your work periodically.
If for any reason you should be interrupted (i.e. lapse in
internet connection) you can retrieve your latest work
what is called the DRAFT BOX.
Receiving Email

If you have any messages you should see


them listed on the screen or in your Inbox
At the top of each message is a header with
information about the sender, date, and
routing of each message.
From: [email protected]
To: [email protected]
CC: [email protected]
Subject: Email Basics class
Date: Mon, 3 May 2010 8:31 PST
Replying to an Email

Reply v/s Reply All

 When you click on Reply, your message will


automatically be sent to the person who sent you the
email (FROM field in header.)

 When you click on Reply All, your message will


automatically be sent to the person who sent you the
email AND everyone in the TO and CC fields in the
header.
Forwarding an Email

When you click on FORWARD, you may share


the email you’ve received by sending it to
others.

You may add your own message before


sending.
Opening Attachments

Usually photos or documents

If you don’t know the sender, do NOT open


the attachment

SAVE v/s OPEN file dialog box


Deleting Email & Trash

Once you’ve read an email, you must decide if


you want to save it or delete it.
Click on delete to send the email to the
TRASH CAN
The message disappears from your list of
messages but is not truly deleted yet, so if
you make a mistake you can get the message
back.
Just look in the Trash folder. However, once
you exit the program, the messages are
usually deleted for good.
Netiquette

Common abbreviations

Emoticons or Smilies
Privacy, Viruses, & Spam
Privacy: CC v/s BCC
Viruses: Never open attachments from
unknown senders.
Safety: Never send personal financial
information via email, even if it looks like a
legitimate request from your bank or financial
institution.
Spam: unsolicited commercial email
Delete
Click on Report Spam
SPAM BOX on Yahoo
Important – Sign Out!

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