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Lecture 01 Project Management 2

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19 views19 pages

Lecture 01 Project Management 2

Uploaded by

martinfigueroa117
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPT, PDF, TXT or read online on Scribd
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What is Project Management?

Project : A group of milestones or


phases, activities or tasks that support
an effort to accomplish something

Management : is the process of


Planning, Organizing, Controlling and
Measuring
Project.
..
A collection of linked activities,
carried out in an organised
manner,with a clearly defined
START POINT and END POINT to
achieve some specific results
desired to satisfy the needs of the
organisation at the current time
Project Management
A dynamic process that utilises
the appropriate resources of the
organisation in a controlled and
structured manner, to achieve
some clearly defined objectives
identified as needs.
It is always conducted within a
defined set of constraints
What does Project
Management Entail?
Planning: is the most critical and gets the
least amount of our time
Beginning with the End in mind-Stephen Covey
Organizing: Orderly fashion
(Contingent/Prerequisites)
Controlling: is critical if we are to use our
limited resources wisely
Measuring: To determine if we accomplished
the goal or met the target?
Measuring…
….
Are we efficient?
Are we productive?
Are we doing a good job?
What is the outcome?
Is it what we wanted to be?
If you can’t plan it, You can’t do it
If you can’t measure it, you can’t
manage it
Who uses Project
Management?
 Nearly Everyone to some degree
People plan their Days, their Weeks, their
Vacations and their Budgets and keep a
simple project management form known
as ‘’To Do’’ list
 Any Process or Means used to track
tasks or efforts towards accomplishing a
goal could be considered Project
Management
Why is Project
Management used?
It is necessary to Track or Measure
the progress we have achieved
towards a Goal we wish to accomplish
We use Project Management to Aid us
in Maximizing and Optimizing our
resources to accomplish our goals
How much time does
Project Management
take?
Not much. Probably more time is
wasted as a consequence of lack of
Project Management tool than is spent
to Plan adequately, Organize, Control
effectively and Measure appropriately
How long: As long as there are things
to do
Why is Project
Management Important?
Enables us to map out a course
of action or work plan
Helps us to think systematically
and thoroughly
Unique Task
Specific Objective
Variety of Resources
Time bound
The Benefits of PM
The ultimate benefit of implementing project management
techniques is having a satisfied customer whether you are
the customer of your own project,

For a contractor, it could lead to additional business from the


same customer in the future or to business from new
customers referred by a previously satisfied customer
Advantages
In built Monitoring/ Sequencing
Easy and Early identification of Bottlenecks
Activity based costing
Identification and Addition of missing and
new activities
Preempting unnecessary
activity/expenditure
Timely Completion
Assigning tasks
Reporting
Road to Better Project
Management
Find a Project plan that fits your style of
project management needs
It may be as simple as creating
templates, forms and spreadsheets to
track tasks
Formation of a Project Management
committee
Listing out all the tasks and sub-tasks to
accomplish a goal
Jot down the time period and person
responsible against each task/sub-task
Road to Better Project
Management
Identify a Project Manager
Identify Task Managers
Sequence the activities in
relation to time period
Present to the PMC
Finalize by reaching an
agreement and start work…...
Implementatio
n
Regular Monitoring
Resource Support
Critical issues discussed and solution
Meeting with the team on completion
of each major milestone
Track the progress against the plan
System to add/delete tasks in the
PMT
Consequences of
not using PMT
 DELAY
 COST

 WASTE OF RESOURCES

 QUALITY

 DISSATISFACTION

 REPUTATION
Project Life Cycle
The project life cycle has four
phases:
initiating,
planning,
performing,
and closing the project.
In Summary
A project is an endeavor to accomplish a specific objective
through a unique set of interrelated activities and the effective
utilization of resources. It has a clear objective that establishes
what is to be accomplished in terms of the end product or
deliverable, schedule, and budget. A project also has
interdependent activities, uses various resources, has a specific
time frame, is a unique one-time endeavor, has a sponsor or
customer, and involves a degree of uncertainty. The successful
accomplishment of the project objective could be constrained by
many factors, including scope, quality, schedule, budget,
resources, risks, customer satisfaction, and stakeholder support.
Project Management….

Work Smart Not Hard !!!

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