,

Guidelines and Procedures in the Disposition

of Captured, Confiscated, Surrendered,
Deposited, Abandoned and Forfeited
(CCSDAF) Firearms and Ammunition
(PNP MC 2019-012)

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 CCSDAF
• Captured Firearm refers to a firearm and ammunition
recovered during and/or after a law enforcement or
military operation/armed encounter;

• Confiscated Firearm refers to a firearm that is taken

into custody by the PNP, NBI, PDEA, and all other law
enforcement agencies by reason of their mandate and
must be necessarily reported or turned over to FEO.

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Section 1-2 Categories of Police
Operations (Revised PNP POP 2021)
Law Enforcement Operations –
include service of Warrant of Arrest,
Implementation of Search Warrant,
Enforcement of Visitorial Powers of
the Chiefs of Police and other anti-
criminality operations.

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 CCSDAF
• Surrendered Firearm refers to a firearm and ammunition
voluntarily turned in by owner or any person without any
intention of recovering or even applying for license.

• Deposited Firearm refers to firearm turned in by the

owner or possessor to the PNP for safekeeping and future
licensing or registration. After five (5) years with no action
taken by the owner to cause the registration of the firearm,
it will become abandoned firearm

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 CCSDAF
• Abandoned Firearm refers to any firearm deposited in the custody of
the FEO pursuant to the provisions of RA 10591, deemed to have been
abandoned by the owner or his/her authorized representative if he/she
failed to reclaim the same within five (5) years or failed to advise the
FEO of the disposition thereof. Thereafter, the FEO may dispose the after
compliance with established procedures.

• Forfeited Firearm refers to firearm that is subject to forfeiture by

reason of court order as accessory penalty or for the disposition by the
PNP FEO of firearms considered as Abandoned; Surrendered;
Confiscated or Revoked in compliance with existing rules and
regulations.

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 General Procedures in the Reporting, Recording
and Custody of CCSDAF Firearms and Ammunition

a. Immediate Office/Unit Concern:

Within 24 hours following a police operation/recovery or

receipt of a CCSDAF firearms and ammunition, the Head of
office/unit shall submit a spot report to the Operations
Branch/Division/Section of the next Higher Headquarters
(stating the type, make, caliber, serial number and status of
the firearm) copy furnished the Supply Division/Section.
Subsequent report indicating the status of subject firearm
shall likewise be submitted. The Chief of office/unit shall also
establish the chain of custody of the CCSDAF firearm and
ammunition; and

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 General Procedures in the Reporting, Recording
and Custody of CCSDAF Firearms and Ammunition

The Supply Personnel of the office/unit shall have cutody of

the CCSDAF firearms and ammuntion which are not subject for
litigation or not used as evidence in a case. The Supply
Officer/PNCO/NUP shall keep and maintain a book or registry for
recording of CCSDAF firearms and ammunition with
corresponding database (e-copy) which contains the description
of the firearm; name of the person who it was seized/name of
the owner; the date and place of the seizure/capture/surrender
and brief explanation or circumstances. Further, the Supply
Personnel shall also submit a monthly report (every 30th of the
Month) to the Supply Branch/Division/Section of the next Higher
Offoce/Unit of the CCSDAF firearms and ammunition under his
custody.
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b. Police Provincial Office/City Police Office/Regional Support
Units (PPO/CPO/RSU):

The Operations Branch/Division of the PPO/CPO/RSU shall

forward the report from the lower office/unit to the Regional
Operations Division (ROD)/Operations Division copy furished
the Regional Logistics and Research Development Division
(RLRDD) and the Regional Civil Security Unit (RCSU); and

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b. Police Provincial Office/City Police Office/Regional Support
Units (PPO/CPO/RSU):

The Supply Branch/Division shall also keep and maintain a

book of registry for recording reported CCSDAF firearms and
ammunition including all updates. Monitoring shall be done in
coordination with the Operations Branch and update reports
shall be subsequently submitted to the RLRDD copy furnished
the RCSU.

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c. Police Regional Offices/National Support Units (PRO/NSU):

Police Regional Offices, thru the C, ROD, shall consolidate,

monitor and submit report (hard and soft copy) to the
Directorate for Operations (DO) copy furnished the Directorate
for Logistics and Logistics Support Service (LSS) every 7th day
of the month; and

RCSU in coordination with ROD and RLRDD shall submit

report to FEO, CSG the status of all CCSDAF firearms and
ammunition.

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d. National Headquarters:

FEO, CSG shall have a database of all CCSDAF firearms and

ammunition and continuously monitor the status and updates
based on submitted reports from the RCSUs; and

Director, CSG with the concurrence of TDL and TDO shall

submit report to the Chief, PNP for information.

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Procedures in the Disposition of Confiscated and Captured
Firearms and Ammunition Subject for Litigation

a. Field Investigator (FI) or Investigator-On-Case (IOC) shall

render a report as stated in the procedure copy furnished the
Supply Personnel and turned-over the captured/confiscated
firearm or ammunition to the Evidence Custodian for
safekeeping duly covered with Acknowledgement Receipt;

b. The IOC shall also request for record verification with the
RCSU/FEO; RLRDD; and with the AFP Logistics Office (J4) or its
equivalent offices;

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Procedures in the Disposition of Confiscated and Captured
Firearms and Ammunition Subject for Litigation

c. For confiscated and captured firearms subjected for Court

litigation, the FI/IOC shall submit the confiscated and captured
firearms and ammunition (released by the Evidence Custodian
duly covered with released receipt) to the prosecutor or the
court for presentation with the corresponding prayer/petition
to turn over such firearm and ammunition to the PNP
Provincial Forensic Unit (PFU)/District Forensic Unit (DFU)
Regional Forensic Unit (RFU)/Forensic Group (FG) for firearm
examination and identification through the Firearms
Identification System (FIS), macro-etching examination and for
custody.

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Procedures in the Disposition of Confiscated and Captured
Firearms and Ammunition Subject for Litigation

c.1. If granted, the FI/QC shall submit the confiscated and

captured firearms and ammunition to PFU/DFU/RFU/FG duly
endorsed by the Head of office/unit; and

c.2. If denied, the confiscated and captured firearms and

ammunition shall remain in the custody of the court pursuant
to Section 36 of RA No 10591 and its Implementing Rules and
Regulations (IRR). The FI/OC with the Head of Office shall
monitor the case.

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Procedures in the Disposition of Confiscated and Captured
Firearms and Ammunition Subject for Litigation

d. For confiscated and captured firearms and ammuntion no

subjected for Court Proceedings, the FI/OC shall submit to the
PFU/DFU/RFU/FG for firearm examination and cross matching
duly endorsed by he Head of office/unit. Thereafter, the
PFU/DFU/RFU/FG shall turn over said firearms and ammunition
to the RCSU or FEO pursuant to the provisions of RA No 10591
and furnish the concerned office/unit that submitted the
captured or confiscated firearms with the report for unpdating
of records and reporting;

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Procedures in the Disposition of Confiscated and Captured
Firearms and Ammunition Subject for Litigation

e. All FI/IOC shall also monitor the status of the confiscated or

captured firearms and ammunition if they are no longer
needed as evidence in the case filed in court and/or after the
disposition of the case on monthly basis. Further, the FI/IOC
shall coordinate with the courts for the turn-over of said
firearms to the PNP;

f. RCSU in coordination with ROD and RLRDD shall submit to

FEO, CSG a report on the status of all confiscated and captured
firearms and ammunition; and

g. Director, CSG with the concurrence of TDL and TDO shall

submit report to the Chief, PNP for information.

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 Procedures in the Disposition of Surrendered
Firearms and Ammunition

a. The receiving Investigation Officer shall record the

pertinend information (type, make, caliber, serial number and
staus of the firearm) of the surrendered firearm in the blotter
book and interview the person who surrendered the firearm;

b. After the interview, the surrendered firearm or ammunition

shall be endorsed by the Investigation Officer to the Supply
Personnel of the Office/Unit for the issuance of
Acknowledgement Receipt duly noted by the Head of Office;

c. The Investigation Officer shall request for record verification

with the RCSU/FEO; RLRDD ; and with the AFP Logistics Office
(J4) or its equivalent offices;

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 Procedures in the Disposition of Surrendered
Firearms and Ammunition
d. The surrendered firearms or ammunition shall be submitted to the
PFU/DFU/RFU/FG for firearm examination and cross matching duly endorsed
by the Head of Office and submit report to the next higher office/unit report
thereof;

e. The PFU/DFU/RFU/FG shall conduct firearms examination and cross

matching:

e.1. If surrendered firearm is found to be a negative hit in the Firearms

Identification System, the firearms shall be turned-over to the RCSU/FEO
pursuabt to the provisions of RA No 10591; and

e.2. If the surrendered firearms is found to be a positive hit in the

Frearms Identification System, CL shal inform the CPNP thru the DIDM copy
furnished the concerned Director/Regional Director ofNSU/ORI for
dissemination to the office/unit ivolved in the case. he firearm shall be with
he custodyof the PFU/DFU/RFU/FG.

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 Procedures in the Disposition of Deposited
Firearms and Ammunition
a. The receiving Supply Personnel of PNP office/unit whall record the
pertinend information of the deposited firearm in the clotter book and
supply logbook;

b. After recording, the Supply Personnel shall issue Acknowledgement

Receipt of Certificated of Deposit/Deposit Slip of the deposited firearm to
the owner duly noted by the Head of Office;

c. The Supply Personnel shall then urn over the firearms or ammunition to
the RCSU/FEO duly endorsed by the Head of office/unit;

d. All deposited firearms and ammuntion in the possession of PNP

offices/units shall be turned-over to the RCSU?FEO for safekeeping and
storage; and

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 Procedures in the Disposition of Deposited
Firearms and Ammunition

e. The RCSU/FEO shall regularly conduct monthly record check

and inventory of firearms deposited for safekeeping in their
Office. The C, RCSU/C, FEO shall inform in writing owners of
deposited firearms and ammunition on storage for a period of
four years that they have only one year left of the five year
alowable period for safekeeping. The letter shall clearly state
the consequences should the owner not take any action prior
expiration of the said period.

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 Procedures in the Disposition of Abandoned
Firearms and Ammunition

a. Firearms and ammunition deposited in the custody of the

FEO shall be deemed to have been abandoned by the owner or
his/her authorized representative if he/she failed to reclaim
the same within five (5) years or failed to advise the FEO of the
disposition to be made thereof; and

b. Abandoned firearms and ammunition shall be included in the

forfeiture proceedings.

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 Procedures in the Disposition of Forfeited
Firearms and Ammunition

a. Firearmsa and ammunition that are subject to forfeiture by

reason of court order as accessory penalty or for the
disposition by FEO are considered as abandoned, surrendered,
confiscated or revoked in compliance with the existing rules
and regulations;

b. For firearms and ammunition that were already released by

the courts, the PNP CL/RCLO?DCLO, upon receipt of the Order
from the trial courts, official bodies, or tribunals which have
the jurisdiction to effectivley terminate the case/s and/or
formally pronounce with finality that said items are no longer
needed in the inquiry, said firearms or amunition shall be
turned over to the FEO/RCSU within one month copy furnished
DL/RLRDD for recording purposes; and
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 Procedures in the Disposition of Forfeited
Firearms and Ammunition

c. The FG/RFU shall also conduct a quarterly inventory of all

forfeited firearms and ammunition under their custody in
coordination with DIDM and turn over the same to the
RCSU/FEO within one month.

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