What is Business

Report
❑ A report is written for a clear purpose and to a
particular audience. Specific information and
evidence are presented, analyzed and applied
to a particular problem or issue.
❑ Office reports can include data, findings,
analysis, recommendations, conclusions or
any combination thereof, depending on their
purpose.
❑ Office reports are written to a defined
audience and may be required on a regular
basis or by special assignment.
 Definition of Business Report

A business report is defined as an official document that

contains factual information, statistical data, research
findings, or any other form of information relevant to the
course of the job.
 Purpose/Importance of Business
Reports

1. Mode Of Communication

• In businesses, reports are prepared for it. We can say that

business reports act as a medium of communication in an
organization.

• Well, in big companies, there is an entire line of workflow that

takes place. It is also known as a delegation of duties. In this
workflow, there are branches, sub-branches, departments, and
niche specific zones. If communication is done verbally, information
may get lost or contaminated.

Ex: Thesis/Research Report, Business firm (Departmental daily,

weekly, monthly, yearly report), Disease report, Student’s progress
report.
Purpose/Importance of Business Reports

2. Decision making
• From deciding the target audience to all employees, every
decision is taken based on detailed reports prepared with facts and
stats.
• Reports are transferred two-way in an organization. Employees
create business reports and send them to higher management for
decision making. Upper management creates reports to circulate
information, tasks, etc. among the workforce.
 Purpose/Importance of Business
Reports

3. Crisis management
• In case of a crisis, chaos, and panic outbreaks, everyone has an
opinion on the matter, and the transfer of thoughts verbally gives
rise to workplace gossip.
• In such a situation, business reports are created to get everyone
on the same page and then factually analyze the problem.
• Crisis management reports comprise of the cause of the issue,
steps to take for damage control, and policies suggesting future
protection from such crisis.
 Purpose/Importance of Business
Reports

4. Effective management
• The delegation of duties is done via reports. Every employee has
their own to-do tasks with an assigned deadline. This helps in more
sound and effective management of the company.
• All the information is in viable written documents, decisions are
taken upon careful analysis, and the overall functioning of the
company is better using business reports.
 Types of Business Reports

1. Informational Reports
You ask for this report when you want objective information on
something. It presents non-biased facts without explaining the
reasons and the possible outcomes of a situation. It is the ideal
business report for learning things such as the number of
employees, the role each of them plays in the company, or the
departments the employees work in.

2. Analytical Report
This type of business report is usually required when a company is
trying to make an important decision. An analytical report analyzes
the company’s situation, presenting relevant information,
explanations, and conclusions. It helps the company to make good
decisions going forward.
 Types of Business Reports

3. Research Report
This is the most comprehensive type of business reports required
when a company considers trying something new, such as going into
a new geographical area or offering a new product. A team of
specialists or researchers are given a topic and asked to find all the
relevant statistics and details obtained from an informational
report, followed by a detailed analysis of the data found in the
analytical report. The conclusion of the research report will be
based on the available data obtained from the analytical and
informational reports.
 Types of Business Reports
4. Explanatory Report
This report is required when you want to explain a topic or situation
so that everyone can understand it. For example, you can write it to
explain the research you’ve conducted. Along with the table showing
the results, you should include the reason for the research, sample
sizes, methodology, etc. After explaining the results, you should
briefly summarize the findings.

5. Progress Report
You want this report to show how things are going at the moment. A
progress report isn’t based on analysis or tons of research. Instead,
they are an update for the person who needs it. One example of this
could be a weekly report disclosing the progress made throughout
the week and what tasks you're looking to work on in the upcoming
week.
 Elements of Business Report

Supporting Information

Endnotes or Explanatory Notes

Bibliography, References or
9. Key words Works Cited
10. Executive Summary Appendices and Glossary
 Cover & Title Page

▪ The full title of the

report-Capture the
essence of report
▪ The name of the author
or compiler
▪ The name of the
intended audience
▪ The date of submission.
▪ The name of the
organization for which
the report has been
prepared.
❑ Letter of authorization:
This letter comes from the person who authorized the
report and should state the purpose of the report and its
significance to the company and/or recipients.

❑ Copyright notice:
Copyright notice is a notice of statutorily prescribed form
that informs users of the underlying claim
to copyright ownership in a published work.

❑ Letter of transmittal:
This letter is usually in memo format and contains a list of
everyone who should receive a copy of the report. This can
be used as a check list for distribution.
❑ Acknowledgement
Acknowledgement stands for formal statement recognizing individuals and
institutions that made certain contribution to you work; Individuals or institutions
for guidance, expertise, support or facilities

❑ Table of Contents
List the contents of a business report on a separate "Table of Contents" page. The
table of contents page may precede or follow the abstract and should identify each
primary section of the report by page number and in order of appearance.

❑ List of Figures, Tables, Abbreviations or Symbols

If you include more than five figures or tables, list these items by page number on a
"List of Figures" or "List of Tables" page following the table of contents. If the
report uses several abbreviations or symbols, identify these as well on a separate
"List of Abbreviations" or "List of Symbols" page.
❑ Executive summary
An executive summary is a brief overview of a report that is
designed to give the reader a quick preview of the report's
contents. Its purpose is to present the key points of a
report in one place. An executive summary explains why
you wrote the report, emphasizes your conclusions or
recommendations and includes only the essential or most
significant information to support those conclusions.
Typically, 10 to 15 percent. Most executive summaries are 1
to 2 paragraphs
Introduction

❑ Briefly describe the context and background to the

research
❑ Describe the change, problem or issue to be reported on
❑ Define the specific objectives and purpose of the report
❑ Indicate the overall answer to the problem explored in
the report
❑ Outline the report's scope (the extent of the
investigation, also known as its terms of reference or
brief)
❑ Preview the report structure
❑ Comment on the limitations of the report and any
assumptions that are made.
The main body
▪ The facts and evidences are analyzed and discussed with
specific reference to the problem or issue.
▪ should include all pertinent information.
▪ If lengthy you might divide it into section headings.
▪ Grouped and arranged in an order that is logical and easy
to follow.
▪ Use headings and subheadings to create a clear structure
Conclusion
❑ Be arranged
❑ Identify the major issues relating to the case and give
your interpretation of them
❑ Relate specifically to the objectives of the report as set
out in the introduction
❑ Follow logically from the facts in the discussion
❑ Be clean-cut and specific
❑ Be brief
Recommendations
❑ Your recommendations point to the future and should
be:
❑ action-oriented
❑ feasible
❑ logically related to the discussion and conclusion
❑ numbered
❑ arranged in order of importance
❑ brief
❑ Endnotes or Explanatory Notes
If you do not include footnotes in the body of the report,
you may find it helpful to include "Endnotes" or
"Explanatory Notes" after your conclusions section.

❑ Bibliography, References or Works Cited

List the references that you use either to prepare your
report or to support the argument and ideas in your report
.Include any research sources, such as websites, books or
interviews, that you used during your research or
referenced directly in the text of your report.

❑ Appendix and Glossary

An "Appendix" provides information that is too detailed or
involved to be included in the body of the report, but that
may be helpful as additional reading. A "Glossary"
Writing a powerful Business Report

https://youtu.be/Sq2SDdz1i8U
Summary & Open
Forum

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