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Habit 3, 'Put First Things First,' emphasizes the importance of effective time management by prioritizing tasks based on their significance and urgency. It distinguishes between management, which focuses on task analysis and organization, and leadership, which involves creating a vision and inspiring others. The document outlines strategies for prioritization, scheduling, and delegation to enhance personal effectiveness and productivity.

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6 views

Presentation

Habit 3, 'Put First Things First,' emphasizes the importance of effective time management by prioritizing tasks based on their significance and urgency. It distinguishes between management, which focuses on task analysis and organization, and leadership, which involves creating a vision and inspiring others. The document outlines strategies for prioritization, scheduling, and delegation to enhance personal effectiveness and productivity.

Uploaded by

irejkayani740
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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3

HABIT
Put First
Things First

Effective Time
Management
Habit 3: PUT FIRST
THINGS FIRST
"Things which • Habit 3, "Put First Things First
",It's the physical creation, the
matter most
day-in, day-out, moment-by-
must never be
moment execution of our
at the mercy personal values.
of things • It is about prioritizing our tasks
which matter and managing our time
least.“ effectively to focus on what's
truly important.
- Goethe
Habit 3: PUT FIRST
THINGS
Foundations ofFIRST
Effective
Self-Management
"Self-
management is
about taking
• The Importance of Self- control of your
Awareness actions and
• The Power of Independent Will
STIMULUS decisions,
• Understanding Management and rather than
Leadership being controlled
• The Maxim of Personal
by them."
Effectiveness
Management vs.
Leadership
MANAGEMENT
- Management is the breaking down, analysis,
LEADERSHIP
. Leadership is the high-powered, right-brain
sequencing, and specific application of activity of creating a vision and inspiring others
effective self-government to achieve it

Breaking Down and Analysis: Management High-Powered, Right-Brain Activity:


involves breaking down tasks, analyzing them, Leadership is more about creativity, vision,
and understanding the specifics of what needs and inspiration.
to be done.
Sequencing: It focuses on organizing tasks in Creating a Vision: Leaders create a
a logical order to ensure efficient completion. compelling vision for the future and
communicate it effectively.

Effective Self-Government: It emphasizes Inspiring Others: Leadership involves


self-discipline and control in managing motivating and inspiring others to work
resources and tasks effectively. towards the shared vision.
Key Principle -
Prioritization
Prioritization is the process of determining the order in
which tasks should be completed based on their
importance and urgency.
• Identify Important Tasks: Focus on tasks that align
with long-term goals.
• Evaluate Urgency: Assess task urgency to manage
deadlines.
• Set Priorities: Rank tasks by importance and
urgency.
• Create a Schedule: Allocate specific time slots for
tasks.
• Avoid Procrastination: Address important tasks
Example: Time
Management
URGENT Matrix
NOT URGENT
NOT

I II
Activities: Activities:
Crises Prevention, PC activities
Pressing problems Relationship building
Deadline-driven projects Recognizing new opportunities
Planning, recreation
III IV
IMPORTANT
IMPORTANT

Activities: Activities:
Interruptions, some calls Trivia, busywork
Some mail, some reports, some Some mail, some phone calls
meetings, Proximate, pressing Time wasters
matters, Pleasant activities
Popular activities
Quadrant II - Not Urgent
•but Important
Planning: Set goals and create action plans.
• Relationship Building: Invest in relationships.
• Personal Development: Enhance skills and knowledge.
• Health and Well-being: Prioritize health activities.
• Preventive Measures: Prevent problems before they
occur.
• Long-Term Success: Build a foundation for future
success.
• Personal Growth: Become well-rounded.
• Stress Reduction: Engage in fulfilling activities.
• Sustainable Productivity: Maintain steady
productivity.
Quadrant 2 TOOL
Scheduling Time for
Important Tasks
• Identify important goals and
priorities
• Schedule time for Quadrant 2
activities
• Make time for self-care and
personal growth
• Review and adjust schedule
regularly
Long-Term Benefits of
Focusing on Quadrant
• Sustainable Success
II Tasks
• Personal Growth
• Stress Reduction
• Enhanced Relationships
• Preventive Measures
• Improved Health
• Consistent Productivity.
• Better work-life
balance
• Greater sense of
purpose and
The Quadrant 2
Paradigm
A Mindset Shift for Effective Time
Management

• Focus on important but not


urgent tasks
• Emphasize prevention and
planning
• Prioritize self-care and personal
growth
• Use tools like Time
Management Matrix
Delegation-Increasing
Effective Delegationp/pc
for Time Management
• Assigning tasks to others to free up time
• Increasing productivity and efficiency
• Improving relationships and communication
• Enhancing leadership and management skills
TYPES OF Delegation
Gofer Delegation:
Delegating tasks without clear instructions.
Consequences: Can lead to confusion, mistakes, and
inefficiency.
Stewardship Delegation:
Delegating tasks with clear instructions and
accountability.
Benefits: Ensures tasks are completed effectively,
builds trust, and empowers team members.

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