Exploring multimedia

Introduction
 Multimedia is an exciting way to present information. It
can come in many different forms and might include a
mixture of text, graphics, sounds, images, animations
and videos.
 It is the mixing together of these elements that makes a
presentation ‘multimedia’.
 The software that you will use to create your
multimedia presentation is Microsoft PowerPoint.
 This is a specially designed presentation software that
easily allows you to create presentation slides and add
lots of exciting multimedia elements to them.
 Storyboarding a design
 A storyboard is a very useful design tool that
allows you to create a plan for your presentation.
 A storyboard is pictorial representation of how
your presentation will look.
 It allows you to plan the text, layout, formatting
and multimedia that you will include in your
presentation.
 A storyboard is made up of several squares, with
notes underneath each square.
 Cont…
 The squares contain placeholders (boxes) that are
labeled with the content that will appear on the
slide, showing where it will appear.
 The notes contain information about all the
formatting and multimedia that will be included
on the slide, for example any fonts and colors that
are used and any animations, along with their
timings (how long they last).
 Activity 1
 Create a storyboard for a simple presentation
about your favorite animal or may be a pet that
you have.
 Draw boxes to show where the text and images
will be placed on each slide.
 Add notes to each slide to say what fonts, colors,
animations will be used (along with their timings)
ad if any sound will be added to the slide.
 Microsoft office PowerPoint 2016
interface
The Ribbon:
 The ribbon is a panel that contains functional groupings
of buttons and drop-down lists organized by tabs. The
ribbon is designed to help you quickly find the
commands that you need to complete a task.
 The ribbon is made up of a set of tabs that pertain to the
different functionalities of PowerPoint, such as
designing slides, inserting media onto slides, or
applying animations. Each tab is further divided into
logical groups (of buttons), such as the Font group.
 Cont…
The Quick Access Toolbar:
 The Quick Access Toolbar is a small toolbar at the top
left of the application window that you can customize
to contain the buttons for the functions that you use
most often.
Tell Me:
 The Tell Me feature allows users to enter words and
phrases related to what you want to do next to quickly
access features or actions. It can also be used to look
up helpful information related to the topic. It is located
on the Menu bar, above the Ribbon.
 Cont…
 The Smart Lookup Tool:
 Smart Lookup uses Bing to provide you with search
results for your selected term or phrase. It is located
under the Review tab within the Insights section.
 Galleries:
 A Gallery is a collection of pre-defined formats which
can be applied to various elements in Office
applications, such as the Themes Gallery in PowerPoint.
 A Gallery most often appears as a result of clicking on
an item.
 Cont…
 Mini Toolbar:
 The Mini Toolbar is a semi-transparent toolbar that
appears when you select text. When the mouse cursor
hovers over the Mini Toolbar, it becomes completely
solid and can be used to format the selected text.
 Status Bar:
 The Status Bar can be customized to display specific
information.
 Right-clicking on the Status Bar brings up the menu to
the right, which enables you to change the contents of
the Status Bar by checking or un-checking an item
 Navigation
Slides Pane:
The Slides pane displays all the slides available
in a presentation and helps to navigate through
the presentation.
The slides are listed in sequence and you can
shuffle the slides by dragging a slide from the
current location and placing it in the preferred
location.
 Cont…
Slide Preview:
Select a slide in the slides pane to preview it in
the Slide Preview window. The slide preview all
you to see how your text looks on each slide.
You can add graphics, video and audio, create
hyperlinks, and add animations to individual
slides.
 Cont…
Notes Pane:
It can be helpful to use the Notes Pane to
remind yourself of speaking points for your
presentation.
These personal notes can also be printed out for
future referencing.
Notes entered in the Notes Pane will not appear
on the slide show.
Choosing the layout and adding text to
a slide
 In Microsoft PowerPoint, each page in a presentation is
called a slide.
 Before you add any text, you need to choose a slide
layout.
 To choose a slide layout, click on the Home tab and
click on the Layout button.
 You will see a menu of different layouts to choose from.
The two most commonly used layouts are ‘Title and
Content’ and ‘Two Content’.
 For an introduction slide to your presentation you may
choose to use the layout ‘Title Slide’.
 Cont…
 You can add a new slide to the presentation in two
ways:
 Click the button that says New Slide. The new slide will
have the same layout as the previous one.
 Click the little arrow on the New Slide button. This
allows you to pick what layout you want for this slide.
 Activity 2
 Open a new presentation. Write the name of a
country of your choice.
 Use a Smart Look up tool and write 5 facts about
the country you chose on the 2nd slide.
 Do simple text formatting.
 Activity 3
 Open a new presentation. Choose the slide layout
‘Title Slide’.
 Add a title of ‘All about me’ in the title box.
 Add your name in the subtitle box.
 Activity 4
 Add a new slide to the presentation.
 Choose the layout ‘Title and Content’.
 Add a title of ‘My favorite movies’.
 Type a list of five of your favorite things into the
main box.
 Activity 5
 Add a new slide to the presentation.
 Choose the layout ‘Two Content’.
 Add a title of ‘Things we eat’.
 Type a list of fruit into the left main box.
 Types a list of vegetables into the right main box.
 Activity 6
 Add a new slide to the presentation.
 Choose the layout ‘Title and Content’.
 Insert a table having 7 rows and 2 columns.
 Add a title of ‘List of fruits and vegetables’.
 Type a list of 5 fruits and vegetables under “Fruits”
and “Vegetables” categories.
 Activity 7
 Shade the 1st row with a pencil color.
 Insert a row between the 4th and 5th row and add a fruit and
vegetable.
 Insert a column at the last and write “My favorite” as the
column name.
 Then choose your favorite (fruit or vegetable) on each rows
and write it under “My favorite” column.
 Add one more row after the last row and merge all then split
it into two columns. Then write your name on the 1st part
and your grade and section on the 2nd part.
 Finally, shade the last row with the color of your choice and
save it.
 Activity 8
 Add a new slide to the presentation.
 Choose the layout ‘Title and Content’.
 Add a title of ‘Students’ results’.
 Insert the following table. Then answer the
instructions that follows.
 Students’ results
Students Subject (Max. Marks)
Maths Chemistry Physics Geography Computer
Science

(150) (130) (120) (100) (40)

Aman 90 80 78 40 80
Dawit 70 80 75 72 70
Ayush 68 76 85 75 78
Hellen 76 90 74 87 60
Mellen 80 70 65 70 70
 Shade the 1st rowActivity 9
with a color of your choice.
 Insert a row between the 4th and 5th row and enter
the following records.

 Insert a column between 2nd and 3rd column and

insert the following records.
 Cont…
 Insert another row after the last one and enter the
following records.

 Shade the 4th column with a color of your choice.

 Change the font type of the ‘Students’ results’ into
‘Algerian’ and put it on the center. The whole
contents must be ‘Cambria’.
 Rotate the text ‘Students’ to 270° and shade the
with a color of your choice.
 Activity 10
 Add a new slide to the presentation.
 Choose the layout to ‘Title only’.
 In the title box, type ‘My chart’.
 Insert a chart and select the Column chart type in the
chart type box.
 In the chart sub type box, click the first chart on the
second row. Click OK.
 Change the legend values in the Datasheet:
a. Change Series 1 to Microsoft.
b. Change Series 2 to Yahoo.
c. Change Series 3 to Google.
 Cont…
 Change the X axis values:
a. Change Category 1 to January.
b. Change Category 2 to April.
c. Change Category 3 to July.
d. Change Category 4 to October.
 Change the Y axis values. Delete the existing Y axis values
and enter the following values for the stock prices:
 Activity 11(7c2)
 Click anywhere outside of the Datasheet and Chart area
to view only the chart.
 Stretch out the chart so that it fills as much as the slide
as possible.
 To go back to the Datasheet, click on the chart and go
‘Design’ tab then click on ‘Edit Data’.
 Go to ‘Design’ tab to change the chart style. Use one of
the chart style in the 2nd row from ‘Chart Styles’
category.
 Change the location of the Legend by double clicking on
the Legend and select a different position.
 Cont…
 Change the formatting of the bars by double clicking on
them and on the Format tab (under Shape styles category),
change the Shape Fill with the any Texture of your choice.
 Change the Axis formatting by double clicking on the x axis.
Change the text direction to ‘Rotate it to 270°’.
 Add the following as a ‘legend value’ and enter the
following records.

 Save the presentation.

 Activity 12(7c3)
 Insert the following table on Microsoft word. Then insert it
on your PowerPoint presentation. Use a “Title Only” slide
layout. “Table from MS-Word” must be the title.
 Activity 13
 Insert the following table on Microsoft Excel. Then insert it
on your PowerPoint presentation. Use a “Title Only” slide
layout. “Table from MS-Excel” must be the title.
 Cont…
 Insert a chart on Microsoft Excel based on your
table.
 Copy the chart from Excel and paste it on your
PowerPoint presentation.
 Change the chart type into “Pie” and use the 5th
type.
 Change the chart style into a style of your choice.
 Change the texture of each pie with your choice.
 Change the location of the Legend values into the
left.
 Cont…
 Label each pie with its data and put it in the
outside end.
 Insert a row between “Vienna” and “Berlin” and
insert the following records.

 Finally, save the presentation.

 Activity 14(7c1, 7c2)
 Insert the following organizational chart on “Title only”
slide layout. The title must be “Organizational chart”.
 Cont…
 Make the font type and size of each words inside
the shapes “Cambria” and “12” respectively.
 Change the thickness of the lines and arrows.
 Change the texture of each shapes.
 Change the effects of each shape.
 Finally, your organizational chart should look
exactly like the one you see on the next slide.
Organizational chart
 Adding images
 You need to be able to add and resize images to fit
your presentation.
 You can do this by opening a new presentation and
selecting a layout.
 To add an image you need to click on the Insert
tab and click on the Pictures button.
 Find the picture that you want to add and click
‘Insert’. You will now see the picture in your
presentation.
 Activity 15
 Open the presentation ‘Adding_images.pptx’ that
your teacher will give you.
 Add the image ‘Robin’ to the right main box on the
second slide in the presentation.
 Resize the image so it fits.
 Adding sound
 When you add sound to your presentation, the
software will add a sound icon and it will also add
buttons to control the sound.
 You can add sound easily by placing the cursor
where you want the sound icon and buttons appear.
 When you click on the Insert tab and then the
Audio button, you will see a menu that has two
options:
 Audio on my PC
 Record audio
 Cont…
 You can click on ‘Insert’ once you have found the
sound file that you want to add. You will see a
sound icon appear.
 If you move your cursor over the sound icon, you
will see a ‘Play’ button appear.
 You can click this button to play the sound.
 Activity 16
 Open the presentation ‘Adding_sound_pptx’ that
your teacher will give you.
 Add the sound file ‘Introduction’ that your teacher
will give you above the title ‘Birds’ on the title
slide.
 Creating a good design
 The most important thing to remember when
creating a presentation is the audience.
 You need to make sure that the presentation is
clear and easy to read.
 You also need to make sure that the content of
your presentation is suitable for the audience.
 Creating a presentation can be lots of fun. Adding
lots of multimedia elements can be exciting, but if
too many are added this can create confusion for
the audience.
 Cont…
 One thing to be careful about when creating a
presentation is putting too much content on a
slide.
 This could be too much text, using too many
different colors, adding too many images or
choosing too many different font styles.
 You should choose all these things carefully,
making sure that they are suitable for the audience
and purpose of the presentation.
 Cont…
 There are guidelines that you can follow to make
sure that you have a good design for your
presentation. These are:
 Do not have too many words on a slide. Up to
about 40 is a good number. Any more than this and
the slide can become very messy and difficult to
read.
 Only use two different font styles: You could use
one font for the title and one font for the main text.
If you use more than two different font styles, this
can start to make it look messy too.
 Cont…
 Don’t use too many different colors: You should
try and pick a color theme for three to four colors.
If you use more than four, it can become too
colorful, which can be distracting. You want the
audience to be looking at the content and not all
the different colors.
 Use simple background color that will not make
it difficult to read the text.
 Do not add too many images to a slide. A good
guideline is to have no more than two larger
images and three smaller ones.
 Cont…
 Make sure that images are not distorted. Resize
them correctly.
 Do not add to many multimedia elements to a slide.
If a slide has a text, images, video, sound and
animations, this can be too much information at once
for the audience to take in. You should think about
adding a maximum of three multimedia elements per
slide, for example text, an image and sound.
 Make sure that all your slides have the same theme
(fonts and colors). This will make your presentation
look more formal and consistent.
 Activity 17
 Open the presentation ‘Improve_me.pptx’ that
your teacher will give you. Discuss with a partner
what the design issues are with the presentation.
Make a list of these to show your teacher.
 Use the guidelines given to improve the
presentation and give it a better design.
 You can change the design of the background of a
slide by using the Design tab. See if you can work
out how you do this.
 Adding linear navigation
 You can make the navigation of your presentation
linear or non-linear.
 A linear presentation has buttons that will only allow
you to move to the next slide, or the previous slide.
 You can add this kind of navigation to each slide in
your presentation using ‘Action buttons’.
 To find the ‘Action’ buttons, click on the Insert tab
and then click on the Shapes button.
 If you scroll to the bottom of the menu, you will see
the ‘Action’ buttons.
 Cont...
 Action buttons are normally placed in the
bottom right or bottom left corner of a slide.
The buttons that are created use hyperlinks.
 Activity 18
 Open the presentation you having been working on so
far.
 On the title slide add a button to go forward a slide.
Why does it not need any other buttons?
 On the second slide, add a ‘Home’ button to go back to
the title page and a button to go forward.
 On all other slides add a button to go forward, a
button to go back and a ‘Home’ button.
 Why is ‘next slide’ button not needed on the last slide?
 Save you presentation.
 Testing the Action buttons
 To test if your buttons work you must be in ‘Slide
Show’ mode.
 To do this click on the Slide show tab and select
the From Beginning button.
 Your presentation will go into Slide Show mode
and your buttons should allow you to navigate
your presentation.
 You can move from ‘Slide Show’ mode to ‘Edit’
mode by pressing the ‘Esc’ key on your keyboard.
 Activity 19
 Open your presentation.
 Click on the Slide Show tab and select the From
Beginning button. Check that your Action buttons
work.
 Remember you can move from ‘Slide Show’ mode
to ‘Edit’ mode by pressing the ‘Esc’key on your
keyboard.
 Adding non-linear navigation
 A non-linear presentation means that you have
buttons on each slide to move to any other slide in
the presentation, and not jus forward, back or
‘Home’.
 You can use text or a shape to create a hyperlink
that will take you to a different slide in the
presentation.
 Using text as a hyperlink
 To use text as a hyperlink, highlight the text that you
want to use.
 You can do this by moving your cursor to the end of the
word and clicking and holding the left mouse button.
 You can then drag the cursor to the start of the word and
stop clicking the left mouse button.
 The text should now be highlighted.
 A menu will then appear.
 Click the text on the left side of the menu that says, ‘Place
in this document’. Then choose the slide that you want
the text to link to and click on.
 Using a shape as a hyperlink
 You can use a shape as a link in the same way.
 Click on the Insert tab and then the Shapes button.
Select a shape and position it on the slide.
 Click the shape so that it has a box around it to
highlight it.
 Then you can use the Link button to link the shape
to another slide in the presentation.
 Activity 20
 Open your presentation.
 Go to the 2nd slide and use any word to create a link
into one of the slide on your presentation.
 Activity 21
 Open your presentation.
 Insert a shape in any one of your slide and use it to
create a link into one of the slide in your
presentation.
 Activity 22
 Open your presentation.
 Create a Hyperlink to a webpage which is
about Fruits and Vegetables.