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MS Word Basics With Shortcuts

This document is a guide to essential MS Word skills, covering topics such as creating and saving files, editing documents, formatting paragraphs, and inserting elements like headers, footers, and symbols. It includes shortcuts for efficient navigation and tasks, such as saving, aligning text, and checking spelling. Additionally, it provides instructions for page settings, printing, and using features like bullets and tables.

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luvkush.sarai
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5 views15 pages

MS Word Basics With Shortcuts

This document is a guide to essential MS Word skills, covering topics such as creating and saving files, editing documents, formatting paragraphs, and inserting elements like headers, footers, and symbols. It includes shortcuts for efficient navigation and tasks, such as saving, aligning text, and checking spelling. Additionally, it provides instructions for page settings, printing, and using features like bullets and tables.

Uploaded by

luvkush.sarai
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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MS Word Basics –

Document Creation and


Formatting
• A guide to essential MS Word skills
Creating and Saving a
File
• - Open MS Word
• - File > New to create a new document
• - File > Save As to save
• - Choose location, name, click Save

• Shortcut: Ctrl + S (Save)


Editing and Saving a
Document
• - Type or modify text
• - Use Backspace/Delete to edit
• - Use Ctrl + S to save changes

• Shortcut: Ctrl + S (Save)


Paragraph Formatting
• - Align text (Left, Center, Right, Justify)
• - Adjust line spacing and indent
• - Use Paragraph settings in Home tab

• Shortcut: Ctrl + E (Center), Ctrl + L (Left), Ctrl + R


(Right), Ctrl + J (Justify)
Document Font and Size
• - Select text to change font
• - Home > Font section for style, size, bold, italic,
underline

• Shortcut: Ctrl + B (Bold), Ctrl + I (Italic), Ctrl + U


(Underline)
Insert Header, Footer,
Page Number
• - Insert > Header or Footer
• - Insert > Page Number to add numbers
• - Choose or customize styles

• Shortcut: Alt + N, H (Header)


Checking Spelling and
Grammar
• - Review > Spelling & Grammar
• - Word highlights mistakes
• - Suggests corrections

• Shortcut: F7
Subscript and
Superscript
• - Select text
• - Home > Font > Subscript (X₂) or Superscript (X²)

• Shortcut: Ctrl + = (Subscript), Ctrl + Shift + +


(Superscript)
Inserting Symbols and
Pictures
• - Insert > Symbol for special characters
• - Insert > Pictures for images from PC or online

• Shortcut: Alt + N, U (Symbol), Alt + N, P (Picture)


Page Settings
• - Layout tab:
• • Margins
• • Orientation
• • Size
• • Columns

• Shortcut: Alt + P (Access Page Layout tab)


Find and Replace
• - Ctrl + F to find text
• - Ctrl + H to replace text

• Shortcut: Ctrl + F (Find), Ctrl + H (Replace)


Page Border, Shading,
Watermark
• - Design > Page Borders
• - Use Shading for background color
• - Design > Watermark

• Shortcut: Alt + G (Design tab), then B (Borders), I


(Watermark)
Bullets, Numbering, and
Tables
• - Home > Bullets or Numbering
• - Insert > Table to add tables

• Shortcut: Ctrl + Shift + L (Bullet List), Alt + N, T


(Table)
Print Preview and
Printing
• - File > Print or Ctrl + P
• - Preview before printing
• - Adjust settings and click Print

• Shortcut: Ctrl + P
Thank You
• Thank you for watching!
• Questions & Answers

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