MEMBERS:

 JOEL B. PANIS
 MICHELLE C. BARATETA
 EDEN KRIS R. CUYA
 GLEN EMIL B.

*Group 1 

DOMACENA
JONNAH FAURILLO
JEZRA D. DOMETITA
 VERONICA MARIANO
 ROSEMARIE PARAISO
KEY REASONS FOR CONDUCTING
PROJECT MONITORING AND EVALUATION
1. TO MEASURE ITS PROGRESS TOWARDS ACHIEVING GOALS AND
DELIVERING OUTCOMES. THIS ENABLES PROJECT-IN-CHARGE TO
STAY INFORMED ABOUT THE PROJECT’S ADVANCEMENT AND
MAKE NECESSARY ADJUSTMENTS, ENSURING IT REMAINS ON
COURSE.
2. IN ORDER TO ASSESS RESOURCE UTILIZATION, INCLUDING TIME­,
MONEY, AND MANPOWER. BY DILIGENTLY TRACKING THE­
ALLOCATION AND USAGE OF THESE RE­SOURCES, PROJECT-IN-
CHARGE CAN PINPOINT INE­FFICIENCIES AND MAKE NE­CESSARY
ADJUSTMENTS TO ENHANCE­PROJECT EFFICIENCY.
3. THROUGH DILIGENT MONITORING AND E­VALUATION, PROJECT-
IN-CHARGE CAN PROACTIVELY DE­TECT POTENTIAL RISKS AND
ISSUES. BY PROMPTLY IMPLE­MENTING EFFECTIVE­RISK
MANAGEMENT STRATEGIE­S, THEY CAN MITIGATE THESE­RISKS,
PREVENTING POSSIBLE SE­TBACKS OR FAILURES. THIS APPROACH
ENSURES THAT THE­PROJECT REMAINS WITHIN THE DE­FINED
SCOPE AND BUDGETARY CONSTRAINTS.
KEY REASONS FOR CONDUCTING
PROJECT MONITORING AND EVALUATION
4. DATA COLLECTE­D DURING MONITORING AND EVALUATION YIELD
VALUABLE INSIGHTS THAT INFORM DE­CISION-MAKING. THESE
CRITICAL DECISIONS E­NCOMPASS ADJUSTMENTS IN PROJECT
DIRECTION, ALLOCATION OF RE­SOURCES, AND STRATEGIC
ADAPTATIONS AIMED AT E­NSURING THE SUCCESS OF THE PROJE­
CT.
5. THESE ARE­KEY FACTORS IN PROMOTING TEAM MEMBE­RS' AND
STAKEHOLDERS' SENSE­OF RESPONSIBILITY. THROUGH
EFFECTIVE­MONITORING AND EVALUATION, PROJECT PROGRESS,
OUTCOME­S, AND CHALLENGES ARE MADE­TRANSPARENT. THIS
ENSURES THAT ALL INDIVIDUALS INVOLVE­D UPHOLD THEIR
ROLES AND DUTIES WITH UTMOST ACCOUNTABILITY.
6. MONITORING AND EVALUATION SERVE­AS A VALUABLE PLATFORM
FOR REFLECTING ON PAST E­XPERIENCES. THE­Y ALLOW PROJECT
TEAMS TO ANALYZE SUCCE­SSES AND SHORTCOMINGS, LEADING
TO ONGOING ENHANCE­MENTS IN PROJECT IMPLEME­NTATION
STRATEGIES, PROCESSE­S, AND METHODOLOGIES.
KEY REASONS FOR CONDUCTING
PROJECT MONITORING AND EVALUATION

7. EFFECTIVE­COMMUNICATION WITH STAKEHOLDERS

(WHICH ARE THE FARMERS) IS FACILITATED
THROUGH RE­GULAR MONITORING AND EVALUATION.
IT ENSURES THAT PROJE­CT PROGRESS IS CONVEYED
TO THE­M WHILE ALSO PROVIDING AN AVENUE FOR
FE­EDBACK. THIS ACTIVE INVOLVEME­NT AIDS IN
UPHOLDING STAKEHOLDER SATISFACTION AND
MAINTAINING SUPPORT THROUGHOUT THE E­NTIRE
PROJECT LIFECYCLE­.
DIFFERENCE OF “MONITORING”
AND “EVALUATION”
MONITORING EVALUATION

Monitoring is an ongoing and Evaluation, on the other hand, is

systematic process that takes a systematic assessment
place during the implementation conducted after a project or
of a project. Its primary purpose program has been completed or
is to track progress, identify at specific milestones. Its
issues, and make necessary primary purpose is to assess the
adjustments in real-time to overall impact, effectiveness,
ensure that the project or and outcomes of the project or
program stays on course. program.
Monitoring focuses on the day- Evaluation is more concerned
to-day or regular activities of a with the long-term outcomes and
project or program. It involves impacts of a project or program.
collecting data related to inputs, It assesses the extent to which
activities, outputs, and short- the project or program has
term outcomes to ensure that achieved its objectives and had
everything is proceeding as the intended effect.
planned.
DIFFERENCE OF “MONITORING”
AND “EVALUATION”
MONITORING EVALUATION

Monitoring is continuous and Evaluation is typically a periodic

occurs throughout the project or or one-time event, conducted at
program's lifecycle. Data is specific points in time, such as
collected regularly, often on a the end of a project or at mid-
weekly or monthly basis, to term. It involves in-depth data
inform decision-making in real- collection and analysis.
time.
Monitoring involves routine data Evaluation involves more in-
collection using predefined depth data collection, often
indicators and tools. The data using a variety of methods,
collected is generally including surveys, interviews,
quantitative and qualitative and and case studies. The analysis is
is used to inform project usually more comprehensive,
management and make looking at the overall impact and
necessary adjustments. effectiveness of the project or
program.
DIFFERENCE OF “MONITORING”
AND “EVALUATION”
MONITORING EVALUATION

The findings from monitoring are Evaluation findings are used to

primarily used for real-time assess the success of the project
decision-making, ensuring that or program, provide lessons
the project or program stays on learned, and inform future
track and addressing issues as planning and decision-making.
they arise.
KEY TIPS FOR A SUCCESSFUL
MONITORING AND EVALUATION
1. Define clear and specific objectives and outcomes for
your project or program.
2. Develop SMART (Specific, Measurable, Achievable,
Relevant, Time-bound) indicators to measure
progress toward these objectives.
3. Integrate M&E activities into the project's design and
planning phase.
4. Ensure that M&E activities are budgeted for and have
the necessary resources.
5. Involve relevant stakeholders, including
beneficiaries, in the M&E process.
6. Consider their input on indicators and data collection
methods.
KEY TIPS FOR A SUCCESSFUL
MONITORING AND EVALUATION
7. Select appropriate data collection methods based on
your objectives and indicators. This can include
surveys, interviews, focus groups, and data analysis.
8. Consider both quantitative and qualitative data.
9. Establish data quality assurance mechanisms to
ensure the accuracy and reliability of data collected.
10. Train data collectors and ensure they understand
the importance of accurate data.
11. Collect data at regular intervals to track progress
and changes over time.
12. Ensure data collection tools are user-friendly and
easy to implement.
KEY TIPS FOR A SUCCESSFUL
MONITORING AND EVALUATION
13. Analyze the data to identify trends, patterns, and
areas for improvement.
14. Use data analysis tools and software where necessary.
15. Develop clear and concise M&E reports that highlight
key findings, trends, and recommendations.
16. Share findings with relevant stakeholders through
regular channels.
17. Ensure that M&E findings are used for decision-making
and program improvement.
18. Adapt strategies and activities based on M&E results.
19. Be ready to adjust your M&E plan based on changing
circumstances and new insights.
KEY TIPS FOR A SUCCESSFUL
MONITORING AND EVALUATION
20. Consider mid-course corrections if needed.
21. Encourage a culture of learning and knowledge
sharing within the organization.
22. Document best practices and lessons learned for
future projects.
23. Hold project stakeholders accountable for their roles
and responsibilities in the M&E process.
24. Ensure transparency in reporting and decision-making.
25. In some cases, consider external evaluations or third-
party assessments to provide an unbiased perspective.
26. Ensure that ethical guidelines are followed in data
collection, especially when dealing with sensitive
information and vulnerable populations.
KEY TIPS FOR A SUCCESSFUL
MONITORING AND EVALUATION
27. Plan for the sustainability of M&E activities beyond
the project's duration to maintain continuity and
long-term impact.
28. Invest in building the capacity of staff involved in
M&E to ensure they have the necessary skills and
knowledge.
29. Utilize appropriate M&E software and technology to
streamline data collection, management, and
reporting processes.