COMPUTER MS WORD
FUNDAMENTAL
LAB
LAB # 1
Objective: Exploring I/O Devices through Word Processing
using Microsoft Word & Exploring its Features Hyperlinks,
References Captions & Using Mail merge.
Prepared and Presented By: Engr. HAMZA
OUTCOMES OF MS WORD
Objectives/Outcomes
This Lab exercise delivers the idea/concept of:
Understand the purpose/ advantage of using Microsoft Word.
Understand use of input/output devices.
Understand how to use Word Art and Text Boxes.
Understand how to create and manipulate Pictures and Shape.
Understand how to create and manipulate Charts (Pie and Bar).
Understand how to use the keyboard shortcuts.
Understand the purpose/ advantage of using Microsoft Word.
Understand use of input/output devices.
Understand how to use Word Art and Text Boxes.
Understand how to create and manipulate Pictures and Shape.
Understand how to create and manipulate Charts (Pie and Bar).
Understand how to use the keyboard shortcuts.
MICROSOFT WORD HISTORY
AND KEYPOINTS
Microsoft Word: Word processor developed by Microsoft.
Released: In 1983.
Word files: Common format for sending text documents via email.
Microsoft Office suite: Includes Microsoft Word.
Features: Powerful features for creating various types of documents.
Input Device: Sends data to another device (e.g., keyboard and mouse).
Output Device: Receives data from another device (e.g., monitor,
projector).
I/O Device: Performs both input and output functions (e.g., CD-RW drive,
USB flash drive).
1. TEXT BOXES
Text boxes in a document are movable fields where you can enter
and format text independently of the rest of the document. To
insert a text box:
Place the cursor where you want the text box.
Click the "Text Box" dropdown menu in the Insert Tab.
Choose "Simple Text Box" or other options.
Customize the text box by resizing, moving, and formatting the
text.
For fancier presentations, you can insert text boxes over pictures.
Choose a stylish text box style, place it on or below the image, and
adjust as needed. To remove the border around a textbox, select
the "no fill" option.
Text boxes provide flexibility in document design and allow for
creative presentations.
“Show me a hero and I can write you
a tragedy.” –F. Scott Fitzgerald
Example of a textbox when
you write in it.
2. WATERMARK
A watermark is a faint, background stamp used to brand or label a
document with messages like "SAMPLE," "DO NOT COPY," or
"CONFIDENTIAL." To add a watermark in Microsoft Word:
1. Go to the Page Layout Tab and click the Watermark dropdown menu
in the Page Background group.
2. Choose from ready-made watermarks or create a custom one by
clicking "Custom Watermark."
3. In the custom watermark dialogue box, you can enter custom text or
insert an image as the watermark. Ensure that images are saved on
your hard drive; clipart is not supported.
Watermarks are a useful feature for adding distinguishing messages or
images to your documents.
3. PAGE BORDER
Microsoft Word enables users to enhance the appearance of
their documents by adding borders. To apply borders:
Go to the Page Layout tab and click "Page Borders" in the
Page Background group.
This action opens the Borders and Shading dialogue box,
where various border options are available. These options
include simple lines, shadows, and intricate designs accessible
from the Art dropdown menu.
The Preview area in the dialogue box lets you visualize how
your document will appear with the chosen borders. You can
customize which sides of the document will have borders by
clicking the square buttons in the Preview area.
Borders can be used to achieve a professional or decorative
look, enhancing the document's visual appeal.
4. HYPERLINKS
Inserting hyperlinks in a document allows for easy navigation to
websites without manually copying and pasting web addresses. To
insert a hyperlink:
Go to the Links group and select the "Hyperlinks" button.
A dialogue box will open, offering options to insert a hyperlink
from a folder, recently browsed websites, or a recent file.
You can manually type the website address next to "Address" if
desired.
Customize the link's display text by typing a title or display text
next to "Text to display" in the dialogue box. For example, you can
make the link "http://www.facebook.com" appear as "Facebook."
Hyperlinks make it convenient for document readers to click and
access websites directly, enhancing user experience.
5. CAPTIONS
Captions serve as labels for pictures, charts, or other
elements in a document, displaying as "figure," "table," or
"equation." To add captions:
Access the Captions tab and click the icon featuring a
document with an image.
This allows you to configure caption settings, including
choosing between numbers, Roman numerals, or letters to
follow the label.
Captions provide a structured way to identify and reference
different elements within a document.
Step 1: Go to the Captions tab and click the icon with the document with a picture on it.
Step 2: You will be brought to a dialogue
box and will be given options of figure,
table or equation. Pick whatever suits
your needs best.
Here you will be able to choose either
the equation, figure or table label.
Here you will also be able to choose whether you want numbers, roman numerals or letters following the label.
Click the numbering…
button for your options.
Here are the lists of
options that are
available for you to use .
MAIL MERGE
The process involves preparing data in an Excel spreadsheet for a
mail merge in Microsoft Word. Here are the key steps:
Step 1: Prepare Data in Excel
Ensure that column names in the spreadsheet match the field
names for mail merge.
All data for merging should be in the first sheet.
Format data correctly, especially percentages, currencies, and
postal codes.
Keep the Excel spreadsheet on your local machine.
Make all necessary changes to the spreadsheet before connecting it
to Word.
Step 2: Start the Mail Merge in Word
Create a blank document in Word.
Go to the Mailings tab and choose "Start Mail Merge," then select
the type of merge you want.
Choose "Select Recipients" and use an existing Excel list.
Browse and select your Excel spreadsheet.
MAIL MERGE (CONTINUE)
Step 3: Edit Mailing List
Limit recipients by clearing checkboxes for those you don't want to
include.
Sort or filter the list for easier management.
Step 4: Insert Merge Fields
Insert address blocks, greeting lines, or data fields as needed.
Customize the format for recipient names and salutations.
Save the document.
Step 5: Preview and Finish the Mail Merge
Preview the results to confirm content accuracy.
Move through records to see how data will appear.
In the Finish group, select "Finish & Merge" and choose to print
documents or send emails.
Step 6: Save Your Mail Merge
Save the mail merge document to maintain the connection to your
data source.
You can reuse the document for future bulk mailings.
This process streamlines the creation of personalized documents
or emails using data from an Excel spreadsheet in a Word
document.
MAIL MERGE (CONTINUE)
USEFUL SHORTCUTS MS
WORD:
Ctrl + N: Create a new document. Ctrl + B: Bold the selected text.
Ctrl + I: Italicize the selected text.
Ctrl + O: Open an existing document.
Ctrl + U: Underline the selected text.
Ctrl + S: Save the current document. Ctrl + L: Left-align the selected text.
Ctrl + P: Print the document. Ctrl + E: Center-align the selected text.
Ctrl + F: Find text in the document. Ctrl + R: Right-align the selected text.
Ctrl + H: Replace text in the document. Ctrl + J: Justify-align the selected text.
Ctrl + Z: Undo the last action.
Ctrl + 1: Set single-line spacing. Ctrl + 2: Set
double-line spacing.
Ctrl + Y: Redo an action that was undone.
Ctrl + 5: Set 1.5-line spacing.
Ctrl + X: Cut selected text or objects. Ctrl + [: Decrease font size.
Ctrl + C: Copy selected text or objects. Ctrl + ]: Increase font size.
Ctrl + V: Paste cut or copied text or objects. Ctrl + Shift + >: Increase font size by one point.
Ctrl + A: Select all text and objects in the Ctrl + Shift + <: Decrease font size by one point.
document.
CONTINUE:
Ctrl + Home: Move to the beginning of the F7: Run a spelling and grammar check.
document. Shift + F7: Open the Thesaurus.
Ctrl + End: Move to the end of the document. Alt + Shift + D: Insert the current date.
Ctrl + ← (Left Arrow): Move one word to the Alt + Shift + T: Insert the current time.
left.
Ctrl + Click: Follow a hyperlink.
Ctrl + → (Right Arrow): Move one word to the
right Ctrl + F1: Show or hide the Ribbon.
Ctrl + ↑ (Up Arrow): Move one paragraph up. F12: Open the "Save As" dialog.
Ctrl + ↓ (Down Arrow): Move one paragraph Shift + F12: Save the document.
down.
Ctrl + Backspace: Delete the previous word.
Ctrl + Delete: Delete the next word.
Ctrl + Enter: Insert a page break.
Ctrl + Shift + D: Insert a date field.
Ctrl + K: Insert a hyperlink.
TOOLS USED:
MICROSOFT WORD
TASKS:
Task # 01: Design following layout for input output
storage devices.
TASKS:
TASK 2: Task # 02: To create an Advertisement.
TASKS:
Task # 03: Draw a Pie Chart to show a percent of pc operating profit 2016
with a different color, design and percentage choice, Format data labels
and legend labels.
Percent of Pc Operating Profit
2016
Dell
Apple Mac Dell
20% 20% HP
Lenovo
Apple Mac
HP
20%
Lenovo
40%
TASKS:
Task # 04: Draw a Cycle process through word smart art which include your
daily routine.
TASKS:
Task # 05 :
Create a word document that include following headings:
My biography
My best childhood memory
My inspiration
My favorite sports
Where do I see myself in five years
My social Networking Sites/links
The following headings should include some description , pictures related to
headings, Hyperlinks, table of content & table of figures should be generated
in the last of the whole document
TASKS:
Task # 06 :
Apply mail merge on the following letter:
Write a letter congratulations letter to the employee
for getting new job Add the following fields in excel
form
First Name
Last Name
City
Province
Postal
Company Name
Your letter should look like the template given below.
THANK YOU
