An overview - Enterprise
- 1. Prepare by: Dr. Usman Tariq 08 January 2019
- 2. What is an Enterprise? • In the computer industry, an enterprise is an organization that uses computers. A word was needed that would encompass corporations, small businesses, non-profit institutions, government bodies, and possibly other kinds of organizations. • Enterprise acts as a single entity. • Enterprise System • The overall combination of computer hardware and software that a business uses to organize and run its operations. • For example, an integrated enterprise system will generally handle more than one operation for a company to facilitate its business and management reporting needs.
- 3. Enterprise IT (enterprise-class IT) • Enterprise IT, also known as enterprise-class IT, is hardware and software designed to meet the demands of a large organization. • In comparison to consumers and small companies, an enterprise has greater requirements for availability, compatibility, reliability, scalability, performance and security, among other things.
- 4. Enterprise 1. People 2. Recourses 3. Goals & Objectives
- 5. Traditional Organization • Traditional organization represent the organizational structure in a business is hierarchical, meaning power flows vertically and upward, and employees are departmentalized. • All employees follow a chain of command. • Such as a manager is the chief coordinator of all department. • Each department has a head who report to the manager. • Like the military system-very hierarchical, organized, disciplined. • Every department has its own rules and regulations as well as and every employee has own job description and accountability to his superior. There’s strictly follow their own business strategy that’s set in annual economic year. • All the goal achievement plan are set before and difficult to change. • Traditional organization is fixed and rigid.
- 7. Enterprise Way Modern Organization is more technology based and boundary less. • So the number of employee or the office compartment doesn’t matter. • But traditional organizations are centralized and backward to accept advanced technology. • They are well-suited for rapid innovation and therefore ideal for companies in the growing technology industry. • Its main concept is to diversify its activities and connectivity as a result it can accept new challenges and can set a goal frequently: • (GOALS) consensus building, relationships, listening, and understanding, taking the team along with you willingly than dragging them along with you.
- 9. Benefits of Enterprise System 1. Integrated organizational system 2. Improved data entry 3. Incorporation of best practices 4. Flow of information 5. Improved user satisfaction 6. Improved planning 7. Improved costing
- 10. Business Function • A process or operation that is performed routinely to carry out a part of the mission of an organization. • Internal functions are those which are part of the company. • External functions are those which are supplied by an outside agency.
- 11. Enterprise Recourse Planning System • ERP presents an integrated, comprehensive view of essential business processes, often as they take place, using common databases maintained by a database management system. • ERP systems track business resources and commitments. • The applications that comprise the system distribute collectively among the various departments data they individually provide. • ERP functions facilitate information flow for all business areas and manages exterior stakeholder connections. • ERP systems are vital to business organizations because they integrate varied functions and coordinate transactions. • ERP systems run on various computer hardware and network configurations with database repositories.
- 12. Common ERP Functional Requirements 1. An integrated system operating in or near actual real time without reliance on periodic updates 2. A common database supporting all applications 3. A consistent look and feel across modules 4. System installation with elaborate application integration by the in- house IT department 12
- 13. Functional Areas of ERP (Modules) • Financial Accounting • Managerial Accounting • Human Resources • Supply Chain Management • Project Management • Customer Relationship Management • Data Services
- 14. ERP Components 1. Transactional database 2. Management Portal • ERP is a complex framework to implement and usually needs a dedicated vendor for implementation. • Two big problems in ERP implementations are high costs and failures to maintain best practices. • Careful valuation of vendors and free open-source solutions can control, mitigate costs and appropriate employee training can improve maintenance of best business practices. • Proper initial assessment of needs, association with reputable vendors with sufficient expertise, and clarity on requirements from the start help implement efficient and effective ERP systems.
- 15. Business Process • A set of activities, which draw on one or more business functions to help carrying out the organization’s mission. • The business process often cuts across organization and functional lines. • It may involve multiple organizations and business functions.
- 16. Business process management (BPM) • BPM is a systematic approach to making an organization's workflow more effective, more efficient and more capable of adapting to an ever-changing environment. • A business process is an activity or set of activities that will accomplish a specific organizational goal.
- 17. Function Definitions Process Definitions 1. The purpose or role for which an object or a person is particularly used or suited. 2. A factor or quality that is dependent upon one or more other factors or qualities. 1. A systematic sequence of actions used to produce something or achieve an end. Example: the assembly-line process. 2. A continuous series of changes, functions, or operations. Example: the process of growing up. 3. Movement onward or forward; progression.
- 18. Business processes that occur in a typical in Sales and marketing department are: 1. Creating Sales Order 2. Pick and Pack Sales Orders 3. Shipping orders 4. Create Sales Invoice 5. Sales Returns
- 19. Business processes that occur in a typical manufacturing department are: • Creating Bill of materials • Creating Work Orders • WIP receipts for recording completed work orders
- 21. Information System • An information system (IS) is any organized system for the collection, organization, storage and communication of information. • More specifically, it is the study of complementary networks that people and organizations use to collect, filter, process, create and distribute data. • An Information Service is a service, which provides (serves) data/knowledge/information somehow. • However, this definition is not strong enough to describe the range and domain of an Information Service. Therefore, it is necessary to define the term Information Service in a specific context.
- 22. Integrated Data Systems • Data integration involves combining data from several disparate sources, which are stored using various technologies and provide a unified view of the data.
- 23. Data Integration Techniques • Manual Integration or Common User Interface • users operate with all the relevant information accessing all the source systems or web page interface. No unified view of the data exists. • Application Based Integration • requires the particular applications to implement all the integration efforts. This approach is manageable only in case of very limited number of applications. • Middleware Data Integration • transfers the integration logic from particular applications to a new middleware layer. Although the integration logic is not implemented in the applications anymore, there is still a need for the applications to partially participate in the data integration.
- 24. ERP System Help Improve Management Decisions? • Typically any organization is a collection of pockets of data scattered at various levels of the organization. • When an ERP software is used, the ERP software consolidates the data which is spread at various tiers of the organization to make a meaningful information to the decision maker in decision making. • For example, the stock levels of a particular product or the number of inquiries for a particular product in marketing can be an input for the production to alter its production plans. Such data inputs can be very useful in decision making. An ERP system streamlines the complete organization and entire data can be made use of.
- 25. Setting goals for your ERP project When setting goals for your ERP project you need to be S.M.A.R.T. The acronym stands for:
- 26. Review Questions