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Automation: The Power of Workflows
The document discusses how workflows in WebGUI can automate routine tasks. It provides examples of core production workflows for maintenance tasks, custom workflows for notifications, and add-on workflows from third parties. Workflows are made up of activities that are triggered by events and move through different states. The document encourages users to develop and share new workflow ideas and activities.
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Automation: The Power of Workflows
- 1. Automation: The Power of Workflows William McKee [email protected] WebGUI Users Conference 2010
- 2. Automation “Any job thatdepends on routines-- that can be reduced to a set of rules, or broken down into a set of repeatable steps-- is at risk.” – Daniel Pink
- 3. WebGUI Workflow Engine “Anevent triggered state machine and execution system.” – JT Smith
- 4. WebGUI Workflow Engine “Anevent triggered state machine and execution system.” – JT Smith
- 5. WebGUI Workflow Engine Whatyou need to know:
- 6. WebGUI Workflow Engine Whatyou need to know: ➔ Workflows – containers for activities
- 7. WebGUI Workflow Engine Whatyou need to know: ➔ Workflows – containers for activities ➔ Activities – where the actual work gets accomplished
- 8. WebGUI Workflow Engine Whatyou need to know: ➔ Workflows – containers for activities ➔ Activities – where the actual work gets accomplished ➔ States – running, waiting, stalled, complete
- 9. WebGUI Workflow Engine Whatyou need to know: ➔ Workflows – containers for activities ➔ Activities – where the actual work gets accomplished ➔ States – running, waiting, stalled, complete ➔ Triggers – time, user/system event, other workflows, manual initiation
- 10. WebGUI Workflow Engine Whatyou need to know: ➔ Workflows – containers for activities ➔ Activities – where the actual work gets accomplished ➔ States – running, waiting, stalled, complete ➔ Triggers – time, user/system event, other workflows, manual initiation ➔ Modes - Parallel, Serial, Singleton
- 11. Production Workflows (core)
- 12. Maintenance Routines Goal: Performhourly, daily and weekly maintenance tasks. Trigger: Time-based Activities: • Delete expired sessions • Update calendar feeds • Delete temp files & prune cache • Archive old stories • Delete assets from trash • Move clipboard items >30 days to trash
- 13. Custom Workflows (core)
- 14. Send Notification Goal: Receivean email when a new user registers on your Website. Trigger: On Create User Activity: Notify About User (WebGUI::User)
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- 16. Page Validator Goal: Receivean email notice if a page does not validate against the W3C Markup Validation Service. Trigger: Time-based (e.g., add to Daily Maintenance workflow) Activity: Download W3C Validator activity code from the WebGUI Marketplace (see resources for link)
- 17. Mailchimp Integration Goal: Addsubscriber to a Mailchimp mailing list. Can be integrated into any forms on your site. Trigger: Add Entry Activity: Download OptIn activity code from the WebGUI Marketplace (coming soon!)
- 18. Personal User Area Goal:Create personal user areas when a new user registers on your Website. Example: Setup a personal blog or dashboard for your registered Website visitors. Trigger: On Create User Activity: Download CreateUserHomeSkeleton activity code by Peter McBryde from the WebGUI Marketplace
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- 20. Hot Folder Goal: Toprovide a dropbox that is polled for newly uploaded files which need processing. Example: Validate & process a “job” file placed into an FTP folder. Trigger: Time-based Activity: Custom (see “Writing Workflow Activities” presentation for example code to get started)
- 21. PuSH Publisher Goal: Pushsite updates out to a PubSubHubbub hub (a real-time web protocol). Trigger: Time-based (until more hooks become available in WebGUI codebase) Activity: Custom.
- 22. Help Out! • Shareyour ideas for useful workflows in the forums or IRC • Add new workflows to the Bazaar • Promote new triggers/hooks for the built-in assets (RFE's)
- 23. Thank You! William McKee WebGUI Forums: knowmad IRC: knowmad Email: [email protected]
- 24. Bonus Material Interesting butless useful possibilities for workflows.
- 25. Social Media Monitor Goal:To send alerts of mentions in social media. Trigger: Time-based Example: Poll social media sites such as Twitter or Facebook for media mentions. Send an IM or email when results are found. Activity: Custom.
- 26. Business Process Manager Goal:To manage a real-world workflow process. Example: Limit access to your site for new user registrations until they have confirmed their email. Implementation: A workflow would run when the user confirmed their account. This workflow would move the account into the proper membership list. (It could also be used to check for payments). Activity: Custom activity.
- 27. Happy Birthday! Goal: Toprovide a special message and email for a user's birthday. Trigger: Time-based Example: Place a birthday message on site & send email to user. Activity: Custom singleton. Run once a day to check birthday in user profiles.
- 28. Sundial Goal: To keepan external file up-to-date. Trigger: Time-based Example: Sundial. On each run, update the external page with current time. Use scheduler to update file as appropriate. Activity: Custom singleton.
- 29. Screenscraper Goal: Retrieve datafrom an external site. Trigger: Time-based Example: Collect data that's not part of an RSS feed for display on your site. Activity: Custom.