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Club secretary narsimha raju dichpally 320 d for md320
- 1. Club Secretary Training LionNarsimha Raju Dichpally FDI Graduate, 320D
- 2. You have beendesignated to the position of SECRETARY
- 3. Session Objective • ReviewRole and Responsibilities • Know about Meetings • Fulfill the tasks related to Secretary • Review MyLCI and MyLion previleges Lion Narsimha Raju Dichpally
- 4. Plan Your Term •Attend Club Officer Training. • Meet with the current secretary to review • Create your account in MyLCI/MyLION for reporting to LCI. • Verify officer and membership information is correct on the club roster and at LCI and the District level • Work with the club president and treasurer on the annual budget and assist with setting up any committees
- 5. Your Role • LiaisonOfficer • Communicator • You are part of Board of Directors • Knowledgable
- 6. Communication • Effective Listening •Public Relations • Public Speaking • Presenting Reports • Liaison officer – International – District – RC- Zone and also Press, community and Club Members
- 7. Club Secretary Responsibilities •Correspondence • Preparing Agenda • Attending & Notify all club and board meetings • Keep and maintain general club records • Submit regular monthly reports in MyLCI & MyLion • Submit reports to the DG Team • You will be active member DG Zone Advisory Committee • Deliver club records to your successor
- 8. Club Records • MemberRoster • Minutes of Meetings a. Club Meetings b. Board Meetings • Attendance • Scrap Book • Committee Appointments
- 9. Meetings •BOD Meetings •Regular Meetings a.Speaker b. Entertainment c. Business Committee Meetings
- 10. Other • Other ClubsInstallation meetings • Zone Social, Region Conference, District Convention & Multiple Convention As Needed • Board of Directors special meetings Monthly • Board of Directors Meeting and Club regular meeting Annually • Club Officers Installation meeting • Charter Nite Types of Meetings
- 11. Responsibilities of Secretary Yourmeeting duties consist of 3 stages • Before Meeting • During the Meeting • After the Meeting
- 12. Before Meeting • Providemembers with advance notice of meeting dates/times • In consultation with the president, create a meeting agenda • Correspondence to committee chairpersons or members • Make proper arrangements at meeting venue • Keep Club attendance register to be maintained
- 13. During Meeting • Takeattendance • Roll Call &Leave of Absence • Record meeting minutes • Gather activity information from committee chairpersons • Present Membership and Service Activities Report • Report future events • Propose Vote of Thanks
- 14. After Meeting • Sendthanks message • File/distribute a copy of the meeting minutes after they are approved • Follow up on any outstanding issues from the meeting
- 15. Reports • WMMR Reports •Activity Reports • Quarterly Reports • Annual Reports • Election - PU101/ Directory Information • Club Excellence Award /Achievements
- 16. Update Reports toDG/RC/ZC • Mark copies of your club Reports • Send Additional reports as you require
- 17. DGZAC Meetings • GoAlong with your President, Treasurer and First Vice President • Offer Constructive Feed back • Support District Administration
- 18. Learn it all •Many are willing to teach you as DG Team/ District Officers (Seek Guidance) • Past Secretaries ( Request Support) • Senior Club Members ( Involve Them) • Club officers Manual from LCI • The Constitution • Protocol
- 19. Mail • Open Immediately •Act Promptly • Every Communication • Immediate Attention • Earliest Reply • Appropriate Action
- 20. MyLCI and theClub Secretary • Online reporting •On-demand membership access and management
- 21. MyLCI Privileges • MyLCIAccess and Login • Member Data Functions • Add, drop, edit members • Create a family unit • Access reports • Roster
- 22. MyLion Previlieges • Reportingof Service Activities • Future Service Activities
- 23. “Go for theGOAL” CLUB SECRETARY SELF-STUDY MODULE Club Secretary Resources
- 24. Thank You!! Lion NarsimhaRaju Dichpally mjf FDI Graduate, 320D www.facebook.com/narsimharajudichpally Twitter : @narsimharajumjf https://www.slideshare.net/lionnarsimharajumjf Mobile No: 9849763234
Editor's Notes
- #25 Organizer: Thank you. I also want to thank our expert facilitators, ___________ for speaking with the group. This concludes our session and we thank you for participating. Immediately after exiting the session, you will be asked to complete an evaluation of today’s session. Please complete the evaluation, as we are interested in your feedback and suggestions for future webinar topics. Since there are two more sessions for club secretaries, we hope you will promote this webinar to other Lions in your district. To exit the session, click the X in the top right corner of your control panel. Enjoy the rest of your day.