Community mob workshop slides for sharing day 2

Day 2 Workshop on “COMMUNITY MOBILIZATION”

Participants will be able to understand: Community Action Cycle for Community Mobilization Details of the all Steps in Cycle

Session 3 Community Action Cycle Steps in Community Action Cycle Effective Message Delivery

Community Action Cycle A process of public and private dialogue through which people define who they are , what they want , and how they can get it .

Community Action Cycle Prepare to scale up Prepare to Mobilize Explore the Education Issues & set priorities Plan together Organize Community for Action Evaluate together Act together

What is a Cycle? Group Work Please make a cycle of community action or community mobilization

Prepare to Mobilize Select a tuberculosis issue and define the community Put together a CM team Gather information about TB issues and the community Identify resources and constraints Develop a CM plan Develop your team

CRITERIA FOR CHOOSING AN ISSUE Essential Criteria: It is a problem or need that affects a large number of people Qualitative or quantitative data demonstrate that the proposed solution will result in a real improvement in people’s lives It is consistent with coalition members’ values It addresses a strategic gender interest and other cross cutting themes It has a clear institutional or individual target It is feasible in the current context

CRITERIA FOR CHOOSING AN ISSUE Desirable Criteria: It recognizes national and international policies It has good potential for success, even with opposition It offers the potential for building momentum for future campaigns It will alter the way our organizations relate to those in decision-making positions It is fundable It will be empowering for people participating in the campaign, and it will give the opportunity for many people to take on leadership roles

Organize the community for action Orient the community Build relationships, trust, credibility, and a sense of ownership with the community Invite community participation Develop a “ CORE GROUP ” from the community Mobilize for equity

Gender Equity Is the quality of being fair and right. It addresses imbalances. It is a stage in the process of achieving gender equality.

Explore the issues & set priorities Decide the objectives Explore the health issues with the core group Analyze the information Set priorities for action

Plan Together-OBJECTIVES Does the objective reflect a time period in which it will be accomplished (e.g., during the first quarter or mid-point of the project period)? Time Bound Is the project able to obtain the level of involvement and change reflected in each objective? Realistic Does the objective delineate an area or population (e.g., sex, age, village)? Appropriate Are the targets measurable (e.g., how much of an increase or how many people)? Measurable Is the objective clear in terms of what, how, when, and where the situation will be changed? Specific SMART GUIDELINES FOR OBJECTIVES

Plan Together Decide the objectives in the planning process Determine who will be involved Design the planning session Conduct/facilitate the planning session to create a community action plan

Good planning A good action plan usually includes the following elements: What we would like to achieve How we will achieve it Who will be responsible for each activity and for results What resources we will need and how we will use them When and where we will implement our activities How we will monitor progress and know when we have achieve our results

PLANNING TOGETHER MATRIX How will we know when we have achieved the result? (measurable, observable outcomes) When? How long is needed for each activity? (from __ to __) What resources do we need to achieve the result? Who is responsible for each activity (and for the end result?) What are we going to do to achieve the result? (Activities) What challenges do we think we will face in trying to achieve this result? What do we want to achieve specifically related to _______? (e.g., health service facilities) “Desired Results” Indicators of Success Timeline Resources People Responsible Tasks/ Activities Barriers/ Constraints Desired Results/ Objectives

Act Together Define your team’s role in accompanying community action Strengthen the community’s capacity to carry out its action plan Monitor community progress Problem-solve, trouble shoot, advise and mediate conflicts

Define your team’s role in accompanying community action Mobilizers : works directly with existing leaders and community groups to stimulate action. Direct service provider : directly implements health programs and services in the community. Organizer : forms new organizations or brings existing organizations together in new ways around an issue.

…continued Capacity-builder/trainer : helps community to identify areas in which to build capacity and assists in strengthening these areas. Partner : complements the work of a community by performing specific roles, tasks and functions that the community itself cannot or chooses not to do. Liaison (“Linker”) : links communities with resources and builds networks. Advisor : provides assistance to communities who request specific advice or technical expertise.

….continued Advocate : supports communities’ efforts to obtain resources or change policies. Donor : provides funding to community to address education issue. Marketer : markets the project/methodology to other organizations and donors to contribute to scaling up.

Trouble shooting An individual or group tries to block actions, usually because action threatens this individual or group’s power or interests. Did you involve this individual or group in the “plan together” phase? Did he/she/they agree to the plan? Do you know why they are blocking the action? Can participants and the group work together to negotiate a solution? Can participants think of alternative actions that might be more acceptable to the group and also acceptable to participants?

2. The community does not have sufficient capacity to carry out the action Did you create a capacity building plan with the community? Is the action not feasible? Reformulate strategy/action.

3. A proposed action does not improve health status Have you allowed enough time for observable effects to occur? Review health problem and what is known about causes and potential solutions. Reformulate strategy/action

4. Participants lose interest in the program Are they frustrated because they aren’t seeing results? Make sure that your monitoring system identifies successes and celebrates them. Review actions and identify why results are not positive. Reformulate plan. Review community history and identify times when community faced difficult challenges. What strengths pulled them through? What can they build on now to maintain their motivation and energy? Take a break. Let people rest and reflect on their experience, then call a new meeting to see what everyone wants to do.

5. Have competing interests or needs overtaken their desire to participate in the program? Is there another specific health or other issue that participants want to address? Determine what participants want to focus on and decide how they want to proceed and whether your team is in a position to assist. Often agricultural calendars or other community events may decrease participation at certain times. Know the community calendar and identify times that are optimal for program work. Work with a smaller group, those most committed. Smaller groups can be quite effective. Suspend activities for a determined period and then start up again.

6. External project funding is diminished or cut altogether Have you explained to the donor what possible repercussions may result from the unplanned cessation of funding? (Loss of community trust, interrupted activities, broken agreements, etc.) Are there other alternative funding and technical assistance sources available? How can communities access these resources? What activities could continue without donor funded support? (Ideally, most of the planned activities would not require much external support so that communities could continue with their plans, possibly at a slower pace.) Work with the community to develop a revised plan based on this new development.

7. Communities want to engage in activities that do not directly or indirectly contribute to the health goal Encourage communities to pursue their dreams. Determine what your team’s position is on providing assistance in this case. It is okay to acknowledge that the proposed activity is an important one but that you do not possess the resources or mandate to assist with that particular project. Help link the community with other organizations that may be interested in the proposed activity if any exist. Point out to communities the skills that they may be learning through the education program that they may transfer to their own initiatives.

8. Other organizations “compete” for community participation by offering incentives and other “perks” Discuss concepts of sustainability, voluntary participation and community autonomy with participants. Continue to work with those who are truly interested in the issue, even if the group size diminishes. You don’t need to respond by offering better incentives! When the incentives are gone, so will the participation of those who don’t really support the issue.

Message Deliver a message within 5 minutes, ensure mentioning all important components.

Developing a message Command attention- be daring, innovate, use the unexpected.  Cater to the heart and head- a message that arouses emotions can be an effective way for people to learn.  Clarify the message- one idea, stated simply.  Communicate a benefit- why it is good for the individual.  Create trust- establish a credible source for the message.  Call to action- what the message is asking the audience to do.  Consistency counts- repetition is essential; at least 6 sources are effective in reinforcing the message.

Delivering the Advocacy Message STATEMENT + EVIDENCE + EXAMPLE + (CALL FOR ACTION) = THE ONE MINUTE MESSAGE

Statement: This is the central idea of the message. In several strong sentences, the advocate should present the “essence” of his or her message.

Evidence: Supports the statement or central idea with facts.

Example: After providing the facts, the speaker should put a human face on the story. Using an anecdote based on real life personalizes the facts and figures.

Call for Action: At the end of the message, the speaker should clearly indicate what the audience can do to change the situation. This invitation to act is usually in command form.

EVALUATE TOGETHER Reasons for measuring results  Measure and demonstrate change in the short and longer term.  Discover trends and patterns.  Identify approach areas that need revision or support.  Identify places, organizations, or activities that need support.  Identify and understand successes.  Monitor progress toward goals and objectives.  Increased accountability.

Indicators/Level to monitor/Domains Input indicators: These concern human and financial resources devoted to a campaign, project, or program. Process indicators: These monitor achievements during implementation, serving primarily to track progress toward the intended results. Outcome indicators: These relate directly to the longer-term results of the campaign after donor involvement is complete.

EVALUATE TOGETHER Determine who wants to learn from the evaluation Form a representative evaluation team with community members and other interested parties Determine what participants want to learn from the evaluation Develop an evaluation plan

Evaluate together Develop evaluation methods and instruments and train team members in their use Conduct the participatory evaluation Analyze the results with the evaluation team members Provide feedback to the community Document and share lessons learned and recommendations for the future Prepare to re organize

Who has direct or indirect interest in project / is stakeholder Individuals, groups, and organizations that might want to learn from the evaluation include: Community members who have participated in the project Community leaders Broader community Project/program team Donors Academic institutions and researchers Government agencies (MOH, etc.) Organizations working on similar programs Policy makers Coalitions or networks concerned about the issue Private sector organizations Media professionals

A Comparison of External and Internal Evaluators - Knows the program very well. - Finds it hardest to be objective. - Is part of the power and authority structure. - May be motivated by hopes of personal gain. - May not be specially trained in evaluation methods. Does not have more (or only a little more) training than others in the program. - Is familiar with and understands the program and can interpret personal behavior and attitudes. - Known to the program, so poses no threat of anxiety or disruption. Final recommendations may appear less threatening. - Can take a fresh look at the program. - Not personally involved, so it is easier to be objective. - Is not part of the normal power structure. - Gains nothing from the program, but may gain prestige from the evaluation. - Trained in evaluation methods. May have experience in other evaluations. Regarded as an expert by the program. - An outsider may not understand the program or the people involved. May take a long time to read background information. - May cause anxiety as program staff and participants are not sure of his or her motives. Internal External

General Principles of Evaluation Honesty: don’t lie about or misrepresent the evaluation to participants. Informed consent: people should be told enough about the evaluation that they can refuse to participate if they so choose.

…continued Confidentiality and anonymity: Information collected from individuals should remain confidential and not disclosed beyond the evaluation team members. Any information released publicly should not mention names of respondents. Evaluators should not share responses from one individual with another respondent. Procedures should be put into place during the planning phase to protect confidentiality and anonymity (e.g. field notes should use pseudonyms or other forms of identification rather than real names, evaluation documents such as survey forms should not be left out in public places for everyone to see, etc.).

High competence: make every effort to obtain assistance from technically competent evaluators who continually aim to upgrade their knowledge and skills. Reciprocity: Evaluation participants have generously offered their time to contribute to the effort. Evaluators should reciprocate by feeding back the results to these participants.

Some helpful methods and tools to measure progress include : In-depth individual interviews Venn diagrams that explore what it was like before the project (related to the underlying theme), what it is like now, and what changes the interviewee attributes to the project Case studies that document the evolution of the factor over the life of the project Analysis of audio and/or video tapes to track progress on dialogue related to the factors Surveys (when the factor is concrete enough to lend itself to survey questions) Analysis of attendance lists (disaggregating participation by sex, age or other criteria)

Tools cont. Picture histories (series of pictures showing evolution over time related to the factor) or other drawings Values clarification exercises at baseline and later on during evaluation phase Social mapping to depict relationships before and now Story telling to depict how things were before and how they are now

Participatory evaluation plan Every team member doesn’t need to do everything. As with any team, it is important to maximize members’ skills and program resources. If you have many team members, it can be counterproductive for all members to attend all evaluation activities. In most cases where group discussion is involved, for example, one or two facilitators is sufficient. For example, one person can facilitate the discussion while another observes and records information. If team members are interested in building their skills in conducting a variety of evaluation methods and techniques, they can divide up the work keeping this objective in mind.

Select methods, tools and techniques after evaluation questions and content are agreed upon Sometimes, in their zeal to try out new participatory techniques and methods, team members look for ways to include them in field work without taking the time to determine whether these particular tools or techniques would be effective to answer a particular question. Using these techniques can lead to interesting discussions, but may not ultimately help to answer priority questions that evaluation team members and the groups which they represent have set out to answer.

Keep it simple; don’t make things more complicated than they are or need to be . It is easy to find yourself buried in pages of proposed indicators, potential methods and tools, and a variety of possible evaluation designs, so much so that some teams may forget what it was they initially had set out to learn. It helps to go back to your “burning questions” and develop a brief one- or two- page plan that everyone can refer to. Try to limit the indicators to a manageable number. Make sure that everyone on the team can explain what the evaluation is about, how it will be carried out and what they hope to learn from it. If team members cannot describe what they will be doing, the plan is not clear enough and the team leader will need to work with team members to simplify and clarify concepts and processes.

Evaluation Plan When will this information be collected What resources/ materials will be needed Who will collect this information How will we collect this information What information do we need to answer What questions do we need to ask What are the objectives and expected Outcomes

Scale-up Scaling up community mobilization means going beyond a single or limited number of communities to have greater impact at the regional, national or even multinational level.

Benefits Extend the positive benefits of your program to more people who need and want them. Maximize resources and the investment made in developing the approach. Contribute to a growing awareness of the particular health and related issues that are of concern to the mobilization effort and help to foster changes in social norms.

Increase support for changes in policies and resource allocation related to the issue as more communities begin to address their needs. Begin to address some of the underlying causes of health problems as a critical mass of people develop their knowledge and skills and build organizational linkages within and beyond individual communities.

How to Scale up To move from your current program to scale is just a matter of expanding what you’re currently doing. Scale-up happens only through geographical expansion. Scale-up happens naturally when the government and/or partnering organizations value the program.

How can you scale up? GROUP WORK Considering all steps of the cycle, please find out ways how your project can be scaled up.

Ways to scale up Planned Expansion : a steady process of expanding the number or sites for a particular program model once it has been pilot tested and refined. Explosion: sudden implementation of a large-scale program or intervention, without any cultivation of policy support or gradual organizational development prior to implementation. Association : expanding program size and coverage through common efforts and alliances among a network of organizations.

Need: Is your program addressing a priority regionally or nationally? Do health indicators support this? Effectiveness: Have you proven that the proposed community mobilization approach improves health and a community’s capacity to address its health related needs? Efficiency: Have you consolidated, defined and refined the approach so that it could be replicated or adapted by many others (individuals and organizations)? Feasibility: Is there realistic potential for political and financial/ resource support for the issue and the proposed community mobilization approach?

Thank You Credits: Dr. Yousaf Hayat American Red Cross and Pakistan Red Crescent Society Pashmina Naz Ali, Oxfam GB, Pakistan Madiha Shafi, Oxfam GB, Pakistan: [email_address]

Community mob workshop slides for sharing day 2

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