Customized productivity solution

Customized productivity solution

• 1.
  Customised Productivity Solution School ManagementSystem
• 2.
  Typical Work Flow •Manual recording of students' attendance for sign-in and sign-out • Manual monitoring of session duration, calculates the expected session end time • Manual recording of student progress in record book, keeps hard copies of test papers • Manual tracking of fees collection(over-dues, partial payment, advanced payment) on spreadsheets/hand written notes • Use hand written receipts • Updates to student’s progress and fee payment are only visible on 1 record book • Manual stock monitoring, physically counting to determine stock level, and decide on replenishment
• 3.
  Recurring Pain Points •Mentally exhausting to monitor attendance and calculate session expected end time • Difficult to track progress, no tools to help alert plan deviations • Time consuming to tally amount received at end of business day, no time to immediately write receipts upon payment received • Not able to timely follow up on fees collection • Staffs not able to collaborate on the data from student’s records as synchronised sharing is not possible • Hard copy records are not kept over the years and historical data are lost • Not able to timely monitor stock level and make new orders, risk of out-of-stock occurrence
• 4.
  Tools To SolveThe Problem • Attendance management system • Study plan management system • Fees management system • Stock management system
• 5.
  System Overview Access tothe hosted database from any computer or iOS devices with internet connectivity Hosting database on FileMaker Server on a server machine Access to the hosted database from devices within wi-fi range of the router at the premise Router connected to broadband
• 6.
  Pain Relievers • Easethe sign-in process using QR code • Auto computes expected session end time for each student and alert nearing end time • Easily monitor progress versus plan on every session • Record payment received and generate receipts for email and printing • Easily monitor student fees payment, track over-dues • Data are kept in a centralised database to enable collaboration and archive for historical records • Real time update to stock level upon stock usage, auto generate alerts for low stock and re-order
• 7.
  Gains Created • Eliminatepaper record for attendance sheets, receipt, progress tracking • Generate data for trend analysis of attendance, payment arrival, stock utilisation • Business intelligence: perform customer analytics, spot defect customer at the greatest ROI impact, identify locations with high potential of new enrolments
• 8.
  The Improved Situation •Able to focus on instructions delivery and minimise on admin tasks such as receipt writing, counting cash at end of day, and monitoring stocks • Enable staff collaboration to work on targeted students’ data • Build up knowledge base on instruction delivery for various personas of students, using historical data • Use analytics to identify from existing parents who will likely respond to add on enrolments, or going to defect • Use trend analysis to identify existing students with high learning potentials or quitting, based on progress, attendance, and class- day observation data