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BSNL Electrical Zone Patna 2
INDEX
1.WORKS (DESIGN GUIDELINES / NORMS) Page No.
I. Plinth Area Rates 05
II. Guidelines to increase Supervision of Senior Officers in works 09
III. Provision of Neutral Earthing in LT supply 20
IV. Use of Plastic Items in Air Conditioners And electrical fittings 21
V. SMPS based Power Plants 22
VI. Deletion of Humidifier, Strip Heater & Inclusion of New Air
filtration Scheme in Air conditioning system 25
VII. Work Expenditure & MAS Account 26
VIII. Guidelines on Store Management 28
IX. Norms of Air-Conditioning Plants and Other Requirement
Of New Technology Switches 30
X. Capacity Rating of Package Units 31
XI. Derating of Old recovered Engine Alternator Sets 33
XII. Display Board in Substation Rooms 34
XIII. Provision of Transformer Substation & Engine Alternator
In Telecom Buildings—ISSUE OF GUIDELINES 36
XIV. Fire Detection System in Telephone Exchange Buildings 41
XV. Norms for Substations and Engine Alternators capacity in case of
Administrative/Non technical Telecom Buildings 42
XVI. Electrical Specification for General Pool Quarters 43
XVII. Use of Automatic Voltage Regulators (AVRS) 46
XVIII. Substitute for Sign Writing by Hand 47
XIX. Specification for Passenger Lifts 48
XX. Co-ordination at Planning Stage—Electrical Services 50
2. STAFF
I. Creation of Maintenance Posts in Electrical Engineering Wing
Of the DOT-Norms and Delegation of Powers to the Head of
Telecom Circles—Regarding 59
II. Reorganisation of Co-ordination Circles in the Electrical
Discipline of Civil Wing of DOT 63
III. Writing of Annual Confidential Reports 65
IV. Delegation of Power to make Local Officiating arrangements in
Group ‘A’ and ‘B’ Posts in the P&T Building Works Service 66
3. TENDER RELATED
I. Eligibility Conditions for Contractors for Various Electrical
And Electro-mechanical Works 67
II. Maintenance of Electro Mechanical Services 82
III. Issue of Completion Certificate 83
IV. Delegation of Enhanced Financial Power for Officers of
Telecom Civil Wing / Electrical Wing
a) Works 84
b) Administration 89
c) TPC 101
V. Purchase and Installation of Stand-by Generator and
Substation Equipments in Telephone Exchanges /
Telecom Buildings –Procedure Regarding 98
VI. Composition of TPC—Clarification regarding 103
VII. Execution of Works for Other Departments / Organizations

By the Department of Telecom 107
VIII. Framing of Rate Contract 109
IX. General Conditions of Contract 110
X. Acceptance of Single Tender 111
XI. Option of EMD in the Form of Bank Guarantee 112
XII. Examination of Works by the CTE’s organization 114
4. ENLISTMENT/WEEDING OUT OF CONTRACTORS
I. Rules regarding Enlistment of Contractors 115
II. Enhancement of Tendering Limit in Various class of Electrical Contractors137
III. Performance Review Committee for Air Conditioning Jobs 138
IV. Performance Review Committee for Engine Alternator Jobs 144
V. Performance Review of various Electromechanical Contractors/firms 149
5. LIFE/SCRAPPING OF VARIOUS ELECTRICAL EQUIPMENTS
I. Life of Various Electromechanical Equipment / Installation--- Lifts,
Engine Alternators etc. 158
II. Scrapping and Replacement of old Electromechanical / Electrical
Installation such as Lifts / Engine Alternator etc. 163
III. Scrapping and Replacement of old Air Conditioning Plants 165
6. STANDARDISATION OF PRODUCTS
I. Approval of Products— Procedure
II. Product Directory for Electrical Works 166
III. Approval of A/C Package Units 178
IV. Approval of Engines and Alternators in Department of Telecom 180
V. Approval of Transformer in Electrical Wing 181
7. GENERAL
I. Non Recovery of Cost of Rejected Material purchased Through DGS&D 183
II. Avoidable payment of penal charges on Electricity Due to non maintaining
Power Factor C&AG report 184
III. Maintenance of desired Power factor in Telephone Exchanges 185
IV. Nomination of Electrical Inspectors 186
V. Transfer of Records from Old Units to New Units 189
VI. Proforma for CTE Return, Court/CAT Cases & Works Expenditure
Statements 191
VII. Procedure for dealing with Arbitration/Court Cases 194
VIII. Placing of Supply Orders against DGS&D Rate Contract 200
IX. Revised Norms for Provision of Vehicles 202
X. Monitoring of Energy Consumption in Telephone Exchange Buildings 210
XI. Duties of F.O. / C.A.O. to Principal CE(C/E), CE(C/E), DOT 216

FOREWORD
The Electrical Cell in the Directorate started functioning w.e.f. May 1994 and since then
number of Circulars/Guidelines have been issued by the Electrical Cell on various subjects
relating to Electro Mechanical Works, Tenders, Norms for creation of maintenance posts,
Plinth Area Rates etc. etc.
2.0 The First ISSUE of the compilation of circulars was published in March 1998 and since
the publication of First ISSUE certain revisions have been made and new items introduced.
Therefore the necessity of updating the First ISSUE has been felt.
3.0 The Second Edition is the replacement of the earlier issue published in March 1998 and
consists of all circulars and orders up to dated till the date of release of this edition. Therefore
in future, Second Edition should only be followed.
4.0 While every attempt has been made to present this compilation in an accurate and up-to-
date form, mistakes and omissions are likely to have crept in during the collection and
compilation of the material. With the suggestions received from the field it would be possible
to improve the compilation in future.
5.0 I express, my sincere thanks, to all those who have participated, in bringing out this issue.
(S.N. BHATNAGAR)
Sr. Deputy Director General (Electrical)
New Delhi
30th August

PLINTH AREA RATES FOR ELECTRICAL WORKS 1998-99
1. INTERNAL ELECTRICAL INSTALLATION:
(a) Telecom Office Buildings/ 12.5% of the building component
Hostels/Telephone Exch. Building duly enhanced by Bldg. cost index.
(b) Residential Quarters 12.5% of the building component duly enhanced
by bldg. cost index.
2. POWER PLUGS:
(a) Telecom Office buildings/ 4% of the bldg. Component duly
Hostels/ Exch. Buildings by bldg. cost index
(b) Central Call Bell System 1% of the Bldg. component
(c) Telephone Conduits 0.5% of the Bldg. component
3. ELECTRICAL SERVICE CONNECTION : - (L. T.)
Telecom Buildings/Hostels/ 0.75% of the Building component
Residential Quarters, duly enhanced by Bldg. cost index.
4. LIGHTNING CONDUCTOR:
Telecom Buildings/Hostels/Residential Quarters.
(a) Upto 4 storeyed BIdgs. 0.5% of the Bldg. component duly enhanced by
bldg. cost index.
(b) 5 to 8 Storeyed BIdgs. 0.33% of the Bldg. component duly enhanced by
bldg. cost index.
(c) More than 8 storeyed Buildings 0.25% of the Bldg. component duly enhanced by
bldg. cost index.
5. Water Pumps:
(a) Building Water Supply Pumps.
(i) Rs. 35,000 for each pump of 5.0 HP including associated items.
(ii) Add/subtract @ Rs. 3500 per HP for variation in capacity of pump.
(b) Sump Pump where basement is provided :
(i) Rs. 40,000 for a pumpset of 5.0 HP.
(c) Borewell Pump :-
(i) Rs. 98,000 for a pumpset of 10 HP.
6.0 COMPOUND LIGHTS:
(i) Rs. 9,000 per pole with Flurorescent Lamp.
(ii) Rs. 10,000 per pole with Mercury Lamp.
(iii) Rs. 12,000 per pole with sodium lamp.

7.0 PASSENGER LIFTS:
SI. Capacity Weight Speed Travel Doors Control Price Addl. price
No. (person) (kg.) m/s in lac. for each floor
1. 8 544 1.0 G+4 Power AC VV 8.8 Rs. 60,500
Operated
2. 8 544 1.5 G+4 -do- do- 11.28 Rs. 60,500
3. 13 884 1.0 G+4 -do- do 11.28 Rs. 60,500
4. 13 884 1.5 G+4 -do- do - 12.10 Rs. 60,500
5. 16 1088 1.0 G+4 -do- do - 11.55 Rs.71,500
6. 16 1088 1.5 G+4 -do- do - 12.38 Rs.71,500
7. 16 1088 2.5 G+9 -do- do- 34.65 Rs.71,500
8. 20 1360 1.5 G+4 -do- do 16.78 Rs.71,500
9. 20 1360 2.5 G+9 - do- do- 35.75 Rs. 88,000
8. GOODS LIFTS:
SI. Capacity Speed Travel Price Addl Price for
No. m/s in lac. each floor
1. 1 ton 0.5 G+4 9.35 38,500
2. 2 ton 0.5 G+4 12.10 38,500
3. 3 ton 0.25 G+4 14.85 44,000
9. FIRE FIGHTING WET RISER SYSTEM
(a) Riser:
(i) Rs. 1,84,000 for each riser of 24 meter height.
(ii) Add/subtract @ Rs. 3,080 per meter for variation in height of riser and length
of Yard Hydrants as required.
(b) Landing Valves @ Rs. 15,400 per outlet and Yard Hydrant.
(Note: No. of outlet @ one outlet per riser per floor).
(c) Pumps:
(i) Rs. 3,08,000 for one Diesel Engine Driven Pumpset for Building height upto 24
meters.
(ii) Rs. 4, 62,000 for one Electric Motor Driven Pumpset for Building height upto 24
meters.
(iii) Add Rs. 30,800 for every 5 meters or a part thereof height of the building in
addition to 24 meters in respect of each pump set separately.
Total cost = (a) + (b) + (c)
10. FIRE DETECTION SYSTEMS:
(i) Automatic Fire Detection with Public Address system @ Rs. 300 per square meter
of Plinth Area subject to a minimum of Rs. 1,35,000.
Note:- Area requiring provision of detectors above false ceiling and/or below false floor
shall be considered as additional areas.

(ii) Rs. 70,000 for Manual Fire Alarm with Public Address System where automatic
fire detection system is not provided/not to be provided and building height is less
than 15 meters.
11. ELECTRICAL INSTALLATION FOR FALSE FLOORING & FALSE CEILING
@ Rs. 1150 PerSq.Mtr.
12. A.V.R. (AUTOMATIC VOLTAGE REGULATORS) :
(a) Upto 40 KVA
(i) Rs. 42, 000 for 10 KVA.
(ii) Add @ Rs. 3,000 per KVA for variation in capacity of AVR.
(b) Above 40 KVA
(i) Rs. 1,32,000 for 40 KVA.
(ii) Add @ Rs. 825 per KVA for variation in capacity of AVR
13. A.C. PLANT:
Note: 1. Calculation of the cost of A.C. Plant should not be done on slab basis.
SI. Capacity of Rate per TR Remarks
A.C. Plant
14. SUBSTATION:
If total capacity is:
T.A.
RATES
T.B. T.C.
Add for H.T. Service Connection @ Rs. 3,00,000 + 0.75% of the Building Component.
The above rates are for indoor installations. For outdoor
installations rate will be reduced by
1. 5-60 TR Rs. 42,000
2. 5-60 TR Rs. 36,000
Applicable to Switch Room &
OMC rooms in Electronic Exch.
Applicable to technical areas
other than (1) above.
If HT supply is 11 KV
If HT supply is 22KV
If HT supply is 33KV
Select T.A.
Select T.B.
Select T.C.
=or< 500 KVA
=or< 1000 KVA
=or< 1500 KVA
=or< 2000 KVA
> 2000 KVA
RS.3.518/KVA
Rs. 2,420/KVA
Rs. 1,980/KVA
Rs. 1,760/KVA
Rs. 1,540/KVA
Rs. 5,060/KVA
Rs. 2,970/KVA
Rs. 2,200/KVA
RS.1.760/KVA
Rs. 1,650/KVA
Rs. 6,600/KVA
Rs. 3,630/KVA
Rs. 2,750/KVA
Rs. 2,200/KVA
Rs. 2,200/KVA
ADDITIONAL NOTE:

15% for 11 KV
20% for 22 KV
25% for 33 KV
15. ENGINE ALTERNATORS:
If total capacity is :
= or < 50 KVA : Rs.7,920 / KVA
= or < 100 KVA : Rs.6,300 / KVA
= or <2 50 KVA : Rs.5,400 / KVA
= or < 500 KVA : Rs.5,000 / KVA
> 50 0KVA : Rs.4,500 / KVA
GENERAL NOTE:-
1. Add Works Contract Tax and octroi, if any, and contingencies @3% on overall
estimated cost.
2. The rates are inclusive of Excise duty and central sales tax.
3. For MTNL works and overhead charges ©23.75% upto the estimated cost of Rs. 1
lakh and ©12% when the estimated cost is more than Rs.1 lakh.
4. This has got the concurrence of the Finance vide DDG (EF) Dy. No. 623 dated
17.3.9)
P. K. PANIGRAHI
Director (Electrical Works)

GOVERNMENT OF INDIA
MINISTRY OF COMMUNICATIONS
DEPARTMENT OF TELECOMMUNICATIONS NO. 1300-A SANCHAR
BHAWAN, 20 ASHOKA ROAD, NEW DELHI-110001
No. 3-1-10/EW/98 Dated the 8th September. 1998
To
All Chief Engineers (Electrical),
Department of Telecom.
Subject:- Guidelines to increase the supervision of senior officers in works.
Draft Guidelines for increasing the supervision by senior officers was circulated vide
this office letter dated 1 st July 1998 for comments. Now the guidelines have been finalised
and are being issued for implementation.
2.0 While appreciating the efforts of Electrical arm in this direction, Member (Production)
desired that the Inspection Schedules should be vigorously enforced and instructions issued
to field units to follow the same scrupulously. Further he has desired that the Inspection
reports received from the field units should be studied carefully and quality and quantity of
the inspections carried out by officers should reflect in the memo of services of the officers.
3.0 The guidelines may please be circulated to all concerned for implementation at their
level.
(P. K. PANIGRAHI)
Director(Electrical Works)

INSPECTION OF.SE’s OFFICE BY CHIEF ENGINEER (ELECT.)
1. General
I. Purpose: To strengthen the present inspection format in regard to the
technical aspects and thus increase the supervision of CE in the works.
2. Frequency : Once a year
3. Composition of Team : CE, SSW, SW
(for Examination of Technical details, other
members as per existing norms).
4. Duration : At least two days.
II. Items of Inspection : (These are in addition to items included in the existing report
proforma) _
1. Review of last years report,
2. Check availability of Technical circulars/guidelines issued from time to time, CPWD
manuals, Specifications, Schedule of rates, Analysis of rates, Rate Register and the
basis on which rates are worked out for this register.
3. Review of Final Bill status report of Divisions as well as Sub-Divisions. SE office
should have these reports.
4. Review of pending A/Ts.
5. Review of CTE/Court Cases
6. Review of Stores Statement.
7. Review circulation of rates accepted to other circles in the zone, to CE’s office and
Divisions. This should cover relevant and important items such as Engine, A/c,
Package Units, Lifts, Sub-Stations etc. Also preparation of this document should be
done in such a manner that the information can be used by other units.
8. Review of tours performed by SE during last 6 months to satisfy that works are being
inspected frequently,
9. Review of progress report of works and status of procurement of materials.
10. Review of CR Register: In SE’s office a register should be maintained where names
of all the staff members under that circle during the financial year are recorded.
Suitable remarks should be made regarding the officials who have either joined
during the year or left during the year. Against each name status of CR should also
be recorded.
During the inspection, previous year’s entries should be checked and also the entries
for the current year so as to ensure that for current year action has been taken and
names of staff members under Circle are recorded in register.
11. Whether or not the SE has carried out his inspection as per guide lines for SE’s
inspection. Examine last year’s as well as current year’s status.

12. Examine at least two works coming under SE’s powers for the following items :-
a) Preliminary estimate
b) Detailed Estimate for nomenclature of items, design, capacities of Engine and Sub
station are as per guidelines or not, specifications, rates, makes of material.
c) NIT document for eligibility conditions, general and special conditions of the contract
and variations from the guidelines issued on the subject. The items which are
available on rate contract should not be included in the NIT as supply/supply and
installation items particularly when the quantities are substantial.
d) Tender receipts & Evaluation process including working out the justification of rates,
negotiations etc. and maintenance of all the records in the tender case file.
Note : Also examine for all the above items whether timely action was initiated and process
completed within reasonable time.
The report should be sent to Sr. DDG (Electrical) and the Unit inspected. Items of
general nature may be circulated to other units if considered relevant separately.
In case any thing is to be brought to the notice of DOT Hqrs., it should be taken up
separately.
B. MONITORING OF WORKS TO BE CARRIED OUT IN CE’S OFFICE :
For works costing more than Rs. 50,000/- and with in EE’s powers, at least two
works per division should be taken up by CE’s office for a detailed scrutiny during the year.
These should be examined for all the parameters mentioned earlier in the course of CE’s
Inspection of SE’s office, (item No. 12) Report should be sent to SE’s office and to
concerned unit and copy of the letter to Sr. DDG (Elect.) for his information and monitoring.
C. SITE VISITS:
Minimum frequency of inspection by CE :
(a) For Ground + 2 floor buildings - Two visits
(b) Bigger Buildings - Three visits
One visit should be towards completion stage to evaluate the final product and direct
changes if any so that the completed job is most satisfactory. However, this does not mean
that more visits to above works and inspection of other works are banned. These should
obviously be carried out as per discretion of CE & needs of work.
# Typical Proforma for issuance of inspection report is enclosed.
D. PERFORMANCE REVIEW BY CE :
For Sub-station, Fire Detection works and materials procured through DGS&D
Annual Performance Review of firms should be carried out at CE’s level for works with in his
zone.
Report should be sent to Sr. DDG (Elect.) for information and monitoring.

D. MEETING
1. Meetings to be organised in CE’s office where SEs’ XENs, SWs, and Senior AEs, can
participate and discuss items relating to works.
Agenda for such meetings should be prepared in advance by CE so that discussions
are meaningful.
Number of meetings in a year to be decided keeping practical aspects in view.
Efforts should be that all SEs, XENs, SWs, and some senior AEs are covered.
2. Exchange of information with each SSA head through personal meetings, inviting them
to Hqrs. or by writing D.O.s to ascertain their needs should be ensured.

INSPECTION OF EE’S OFFICE BY SUPERINTENDING ENGINEER (ELECT.)
1. General
I. Purpose: To strengthen the present inspection format in regard to the technical
aspects and thus increase the supervision of SE in the works.
3. Composition of Team : SE, SW, ASW
ii. Items of Inspection : (These are in addition to items included in the existing
report proforma)
1. Review of last years report.
manuals, Specifications, Schedule of rates, Analysis of rates, Rate Register and the
basis on which rates are worked out for this register.
3. Review of Final Bill status report of Divisions as well as Sub-Divisions. EE office
should have these reports.
4. Review of pending A/Ts.
5. Review of CTE/Courtases
7. Review circulation of rates accepted to other Divisions in the zone, to SE’s office
.This should cover relevant and important items. Also preparation of this document
should be done in such a manner that the information can be used by other units.
8. Posting of Expenditure Register. (Refer guidelines issued vide No. 3-1-10/EW/98
dated 27th July 1998.
9. Review of tours performed by EE during last 6 months to satisfy that works are being
inspected frequently.
11. Review of Tender Opening Register
12. Review of DGS&D Orders.
13. Review Pending SD, EMD, and Bank Guarantee Record.
14. Two bills (one running and one final) shall be checked for:

(a) Test Check
(b) Certificate of Earthing/pressure Testing for A/C packages is carried out in the
presence of AE/JE
(c) Reasonability of part rates in case of running bills
(d) Deductions/recoveries in case of final bill.
15. Review of CR Register: In EE’s office a register should be maintained where names of
all the staff members under that division during the financial year are recorded.
Suitable remarks should be made regarding the officials who have either joined
during the year or left during the year. Against each name status of CR should also
be recorded.
During the inspection, previous year’s entries should be checked and also the entries
for the current year so as to ensure that for current year action has been taken and
names of staff members under Division are recorded in register.
16. Whether or not the EE has carried out his inspection as per guide lines for EE’s
inspection of Sub-divisions? Examine last year’s as well as current year’s status.
17. Review award of works in current year for competition and whether there was any
possibility of combining similar kind of works. Directions for improving competition, if
lacking to be given.
18. Examine Work Orders register to ensure that provisions of awarding works on work
order is judiciously exercised.
19. Examine at least two works coming under EE’s powers for the following items :-
a) Preliminary estimate
b) Detailed Estimate for nomenclature of items, design, capacities of Engine and Sub-
and variations from the guidelines issued on the subject. The items which are
available on rate contract should not be included in the NIT as supply/supply and
installation items particularly when the quantities are substantial.
The report should be sent to Chief Engineer (Electrical) and the Unit inspected. Items
of general nature may be circulated to other units if considered relevant separately.
B. MONITORING OF WORKS TO BE CARRIED OUT IN SE’S OFFICE :
For works costing less than Rs. 50,000/- and within AE’s powers, atleast one work per Sub-
division should be taken up by SE’s office for a detailed scrutiny during the year. These
should be examined for all the parameters mentioned earlier in the course of SE’s
Inspection of EE’s office, (item No. 18) Report should be sent to EE’s office and to

concerned unit and copy of the letter to CE and Sr. DDG (Elect.) for their information and
monitoring.
C. SITE VISITS:
Minimum frequency of inspection by SE :
(a) For Ground + 2 floor buildings - Four visits
(b) Bigger Buildings - Five visits
One visit should be towards completion stage to evaluate the final product and direct
changes if any so that the completed job is most satisfactory. However, this does not mean
that more visits to above works and inspection of other works is banned. These should
obviously be carried out as per discretion of SE and needs of work.
D. PERFORMANCE REVIEW BY SE
Annual Performance Review of E.I. Contractors Class I, II & III only. Report to be
sent to CE & Sr. DDG (Elect.)
E. MEETING
1. Meetings to be organised in SE’s office where XENs, SWs, and senior AEs, can
participate and discuss items relating to works.
Agenda for such meetings should be prepared in advance by SE so that discussions
are meaningful.
Number of meetings in a year to be decided keeping practical aspects in view.
Efforts should be that all XENs, SWs, and some senior AEs are covered.

A. INSPECTION OF AE’s OFFICE BY EXECUTIVE ENGINEER (ELECT.)
1. General
I. Purpose: To strengthen the present inspection format in regard to the technical
aspects and thus increase the participation of EE in the works.
3. Composition of Team : EE, ASW
II. Items of Inspection : (These are in addition to items included in the existing report
proforma)
1. Review of last years report.
manuals, Specifications, Schedule of rates, Analysis of rates, Rate Register and the basis
on which rates are worked out for this register.
3. Review of Final Bill status report of Sub-Divisions. AE office should have these reports.
4. Review of pending A/Ts..
6. Review of tours performed by AE during last 6 months to satisfy that works are being
inspected frequently.
8. Review of CR Register: In AE’s office a register should be maintained where names of
all the staff members under that Sub-division during the financial year are recorded. Suitable
remarks should be made regarding the officials who have either joined during the year or left
during the year. Against each name status of CR should also be recorded.
During the inspection, previous year’s entries should be checked and also the entries for the
current year so as to ensure that for current year action has been taken and names of staff
members under Sub-division are recorded in register.
9. Review of Tender Opening Register.
10. Examine Work Orders register to ensure that provisions of awarding works on work
order are judiciously exercised.
11. Review award of works in current year for competition and whether there was any
possibility of combining similar kind of works. Directions for improving competition, if lacking
to be given.
12. Examine atleast two works coming under AE’s powers for the following items :-

a) Preliminary estimate.
b) Detailed Estimate for nomenclature of items, design, capacities of Engine and Sub-
and variations from the guidelines issued on the subject. The items which are available on
rate contract should not be included in the NIT as supply/supply and installation items
particularly when the quantities are substantial.
The report should be sent to SE (Elect.) and the Unit inspected. Items of general
nature may be circulated to other units if considered relevant separately. For any
action, if required, separate letter may be written to SE.
C. SITE VISITS:
Minimum frequency of inspection by EE :
(a) For Ground + 2 floor buildings - Six visits
(b) Bigger Buildings - Seven visits
However, this does not mean that more visits to above works and inspection of other
works is banned. These should obviously be carried out as per discretion of EE and needs
of work.
D. MEETINGS
At least one meeting in a year with all the AEs and some senior JEs for interaction,
general guidance with the objective to improve working of Division. EE(E) should prepare
agenda for meeting in advance.

INSPECTION REPORT
To be released by EE (E) / SE (E) / CE (E)
(In case of joint inspection senior most officer to release the report)
A. Name of Bldg.
B. Date of last inspection and Name of the
authority ........
1.0 GENERAL
1.1 Whether the site order books are
maintained
1.2 Whether the approved
drawings are available
1.3 Whether the AHR/ALR
statement register is maintained
1.4 Whether the agreement copies are
available
1.5 Whether the points highlighted during the last inspection(s) have
been attended. (It is duty of AE/JE in charge to have all the
inspection reports available at site.)
1.6 Name of officers present during inspection
2.0 EI/ PUMPS / COMPOUND LIGHT/ LIGHTENING CONDUCTOR
2.1 Name of the firm
2.2 Date of start
2.3 General comments regarding progress of work
2.4 Whether the approved drawings are in variance with the building
drawings If yes, whether modifications have been done
2.5 Whether location of earth stations have been finalised
2.6 Whether the routes for cable have been finalised
2.7 Whether the details regarding doors etc. for MBs / SDBs have been furnished to other
units.
2.8 Whether the sizes for housing MBs / SDBs are adequate.
2.9 Whether the location of compound lighting polls / street light fixtures have been
decided.
2.10 Whether the down conductors for lightening conductors have been decided.
2.11 Whether the location of earth stations have been finalised.
2.12 Whether the action for construction of pump room has been initiated.
3.0 AC PLANT
3.1 Capacity of AC plant
3.3 Date of start
3.4 General Comments regarding progress of work.
3.5 Whether the location of fresh air, humidification package, condensers have been
indicated in the approved drawings.
3.6 Is there any variation with the approved drawing?
3.7 Whether the materials used are as per the agreement.

3.8 Whether the layout for drain piping and water inlet to the humidification package
have been decided.
3.9 Whether adequate precautions have been taken regarding installation of condensers,
especially, in case of outdoor installations.
3.10 Whether the AC Plant room door is openable outside.
3.11 Whether the adequate precautions have been taken to arrest the leakages.
3.12 Whether the plant room is well illuminated.
4.0 SUB STATION
4.2 Date of start
4.3 General Comments regarding progress of work
4.4 Is there any variation from the approved drawings.
4.5 Whether earth locations decided.
4.6 Whether number of earth stations are adequate.
4.7 Whether HT connection has been applied.
4.8 Whether adequate load has been intimated to SSA heads for making application to the
supply Company.
4.9 Whether the location of fire buckets / fire extinguishers / earth bus identified.
4.10 General Comments about the room illumination/ventilation.
4.11 Whether required clearances around equipments have been maintained.
5.0 EA SET
5.2 Date of start
5.4 Whether general layout is acceptable
5.5 Is there any variation from the approved drawing?
5.6 Whether location of fire buckets / fire extinguishers etc. have been identified.
5.7 Whether location of earth stations have been identified.
5.8 General comments regarding illumination/ventilation.
6.0 AUTOMATIC FIRE DETECTION SYSTEM
6.2 Date of start
6.4 Is there any variation with the approved layout?
6.5 Whether adequate care has been taken in laying the conduits.
6.6 Whether the location of panels is proper.
SIGNATURE OF INSPECTING AUTHORITY WITH DESIGNATION

GOVERNMENT OF INDIA
MINISTRY OF COMMUNICATIONS DEPARTMENT
OF TELECOMMUNICATIONS 1300-A, SANCHAR
BHAWAN, NEW DELHI-110001
No. 3-1 -10/EW/99 Dated the 30th March, 1999
To
All Chief Engineers (Electrical)
Subject:- Provision of neutral earthing in L.T. Supply
It is noticed that the Electric Supply companies who are giving L.T. supply connections are
not providing earthing to the neutral. In order to protect equipment such earthing is
considered important and hence for all the Telephone Exchange/Administrative Buildings
the neutral should be earthed departmentally.
This is issued with the approval of Sr. DDG(E), DOT, New Delhi.
(V.M. KOHLI)
Director (EW-QC)
Copy to:
1. 5-1-37/EW/99
2. Guard file.
(V.M. KOHLI)
Director (EW-QC)

GOVERNMENT OF INDIA
MINISTRY OF COMMUNICATIONS DEPARTMENT
OF TELECOMMUNICATIONS 1300-A, SANCHAR
BHAWAN, NEW DELHI-110001
No. 3-1-10/EW/99 Dated the 30th March, 1999
To
All Chief Engineers (Electrical) Department of Telecom.
Subject:- Use of Plastic items in window Air conditioners and Electrical Fittings
Starters and Condensers having plastic enclosures provided in fluorescent tube light fittings
and fans are not to be accepted. Also condenser in window AC units should be housed in a
metallic enclosure so that bursting of condensers do not result in serious damage.
(V.M. KOHLI)
Director (EW-QC)
1. 5-1-37/EW/99
2. Guard file.
(V.M. KOHLI)
Director (EW-QC)

GOVERNMENT OF INDIA
DEPARTMENT OF TELECOMMUNICATIONS
1300 SANCHAR BHAWAN, NEW DELHI-110001
N0.3-1-32/EW/98 February 10, 1999
To
All Chief Engineers (Elect.)
Subject:- SMPS based power plant.
Please find enclosed the salient features of this specification for SMPS based power
plant for information and use and some other relevant information regarding the same.
(P. K. PANIGRAHI)
Director (EW)
Encl : as above

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20 ASHOKA ROAD, NEW DELHI-110001
N0.3-1-28/EW/99 Dated the 2nd
February, 1999
To
Department of Telecommunications
Subject:- Deletion of Humidifier, Strip Heater & Inclusion of New Air Filtration scheme
in the Air Conditioning system package works in Department of Telecom.
Presently in Air Conditioning works provision is made for Humidifier and Electrical Strip
Heaters. The Electronic Exchanges are having almost constant heat dissipation irrespective
of exchange traffic hence the need for reheating is not being felt and it is seen that the
Electrical Strip Heater are also not being used at all for reheating. Further the Electronic
Exchanges permit a wide spectrum of temperature humidity and the need for humidification
has been reduced to great extent. With the advent of new technology switches the
humidification is practically become a redundant feature. Thus the reheating as well as
humidification needs are practically NIL.
2.0 Hence it has been decided to DELETE Electrical Strip Heater and Humidifier in the Air
Conditioning system package works in Department of Telecom and to incorporate certain
changes in the Air Filtration Scheme in the A.C. package works as under-
Fresh air path : EU-2 (Coarse filter, efficiency 90% down to 20 microns) and
EU-5 (Fine filter, efficiency 99.9% down to 5 microns)
Package unit : EU-2 (Coarse filter, efficiency 90% down to 20 microns) and
EU-3 (Filter having efficiency 95% down to 5 microns)
2.1 In case it is felt in specific case the same shall be examined on case to case basis by
the Chief Engineer (Elect.) for providing humidifier kit/heater etc. where need so warrant.
3.0 The above changes are made with approval of T&D circle vide their letter No. TD/IN
3350 dated 13.11.97 andTD/IN-3322/IX/Part I dated 15.1.99.These changes shall come into
force with immediate effect.
4.0 This issues with the approval of Sr. DDG (Elect.)
(P.K. PANIGRAHI)
Copy to: 1. PPS to Member (P)/Member(S)
2. Sr. DDG (MS)/Sr. DDG (SW)
3. CGM, T&D Circle, Jabalpur
4. SE(Elect.), MTNL Delhi/Mumbai
5. SE(Elect.), DOP Delhi/Bangalore.

GOVERNMENT OF INDIA
DEPARTMENT OF TELECOMMUNICATIONS 1300-A,
SANCHAR BHAWAN, NEW DELHI-110001
No. 3-1-10/EW/99 Dated the 27th July, 1998
To
All Executive Engineers (Electrical)
Subject:- Works expenditure and MAS Account
It has come to notice that in many Divisions the posting of expenditure for a work as
well as checking of the MAS account submitted by Assistant Engineer (Electrical) leaves
much to be desired. Many a times, it is seen that for the same work different agreements
e.g. El & Fans, Sub-Stations, Pumps, etc. etc. have different names as a result expenditure
is also posted as if they are different works. As regards MAS account there is practically no
independent checking in the Division office. Whatever is mentioned by Assistant Engineer
(Electrical) in MAS account is taken as correct and at best compared with the items
executed as per Bill.
2.0 In order to overcome the above shortcomings which has crept into the system the
following procedure should be adopted in all the divisions. However, if any problem is
foreseen in following this matter should be brought to notice of the undersigned :-
(i) In the first week of the month the Executive Engineer (Electrical) and Accounts Officer
should sit together and ensure posting of all the Vouchers of the payments made during last
month. Vouchers should be taken one by one and details posted in expenditure register e.g.
if voucher No. 1 pertains to payment made for a particular work on account of third running
bill, the expenditure should be posted and also below the expenditure it should be
mentioned that this payment is on account of 3rd running bill. This way all the vouchers
pertaining to that month should be entered under the direct observations of Executive
Engineer (Electrical) will immediately make out the expenditure pertains to same work or
not, even if the name of the work mentioned in different vouchers are not tallying. As the
person posting may not know that these works are the same, in such cases there is a
likelihood of the expenditure being booked as if these are different works. It is only
Executive Engineer (Electrical) who will be able to correct this mistake. Hence if this practice
is followed chances of wrong postings of expenditure will be eliminated.
(ii) This procedure will also help in exercising independent check on the MAS account by
the Division office e.g. if fans have been adopted for a particular work either through OTEO
or transfer entry or supply order then while recording this expenditure an entry shall be
made below this expenditure that this is on account of 200 fans. In this manner whatever
material is debited to the work is recorded along with the expenditure. At a later dated when
bill is being finalised and MAS account is received from Assistant Engineer (Electrical), one
has only to go through the details of expenditure register and

from this one can exactly know as to what materials were debited to this work. Any
discrepancy noticed in this manner can be sorted out and the division office will in real
sense exercise the check on the MAS account
(iii) It is also to be noted that whatever material is left at a particular site should be
transferred either to the store of to MAS account of another work and transfer entries
made. Credit and debit should be made to the works and stores as the case may be
before finalisation of the bill. This way, we will ensure that no material is lying
unaccounted.
3.0 These instructions should help us in improving our accounting being based on very
authentic records proposed under the direct supervision of Executive Engineer (Electrical)
and Accounts Officer. However, this should not be taken as a substitute for any instructions
PWD accounts cadre existing on the subject.
4.0 This issues with the approval of Sr. DDG (Electrical)
(P.K. PANIGRAHt)
Copy to:
1. All Chief Engineers (Electrical), DOT
2. All Superintending Engineers (Electrical), DOT. They may make copies of the letter and
sent it to the Executive Engineers (Electrical) under their control as the office addresses
of all Executive Engineer (Electrical) are not known to this office.

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, NEW DELHI-110001
No. Sr. DDG(Elect.) /Guide/1998 Dated the 17th July, 1998.
To
All Chief Engineers (Elect.) / Dir. (BS-E), ALTTC
Subject:- Guidelines on Store Management.
In the Chief Engineers (Elect.) conference held on 12th and 13th May 1998 some of the field
units mentioned that stores management needs specific guidelines to regulate opening and
their maintenance. They have also indicated that materials are procured at different Projects
sites, lie scattered and are not accounted properly.
On the basis of these discussions and certain recommendations given by some Chief
Engineers(E), guidelines have been prepared and are enclosed as per Annexure.
You are requested to go through them and offer your valuable comments, if any.
(S.N.BHATNAGAR)
Sr. DDG (Electrical)
Encl.: Guidelines on Store Management

ANNEXURE
GUIDELINES ON STORE MANAGEMENT
1.0 OPENING OF STORES
1.1. Stores must be opened with the specific sanction of the Chief Engineer (Elect.).
1.2 Stores should, as far as possible, be centralized at one place in each State instead of
keeping them at scattered places. However in larger States, the number of Stores
can be more than one at the discretion of Chief Engineer (Electrical). (Present status
may be examined in light of above and suitable action taken).
2.0 RESERVE STOCK LIMIT
2.1 The Chief Engineers (Elect.) have full powers to sanction the limits of reserve stock for
Electrical Store under their control. This power does not vest in any other lower
authority.
3.0 PROCUREMENT OF STORES
3.1 In Stores the materials should generally be purchased for works which have started
keeping requirement time and procurement time in view. Efforts should be to
maintain minimum inventory both in terms of items and money.
3.2 While approving the purchase of materials either through DGS&D or directly from
market, the competent authority should also decide whether the same should be
purchased as stock item or should be directly charged to works as some times
sending materials directly to works may be more economical and convenient.
3.3 Any material procured for Stores/works, which is not covered under DGS&D rate
contract, should have the approval of SE(E)/CE (E) as per the following financial
norms :-
(a) SE(E) up to Rs. 50, 000.
(b) CE(E) beyond Rs. 50,000
In regard to DGS&D items separate instructions are already in force.
Note:- All the guidelines mentioned above are in addition to the instructions contained in the
CPWD Manual Volume-ll and PWD Accounts code.

1300-A Sanchar Bhawan, 20 Ashoka Road,
New Delhi-110001
No. 501 -29/94-TPS(BT) Dated the 28th December 1994.
Subject: Norms for Air-conditioning Plants and other requirements for New
Technology Switches.
The following norms for Air Conditioning Plants are approved for adoption on a
Uniform basis in respect of all Electronic Switching including New Technology Equipments,
namely, Siemens, Ericsson, Modi Alcatel, ATET, Fujitsu, GPT and OCB-283, (ITI) and
existing Electronic Exchanges of E-10-B and C-Dot type.
I. Temperature & Humidity
The overall recommendations in the temperature and humidity shall be as below:-
(i) Temperature below the rack of the Exchanges, wherever bottom feed is stipulated
= 20 ± 2 °C D.B.
(ii) Switch Room Temperature = 23 ± 3 °C D.B.
(iii) Switch Room RH = 45 ± 15% (30 to 60%)
II. Fresh Air Requirement
System to be designed for maximum of one Air change per hour. But normal operation shall
be half air changes per hour with Adjustable Dampers.
III. Air Filteration Requirement
The fresh air and the Return air shall be filtered in two stages. Both shall be provided with
pre-filters having 90% efficiency down to 20 microns & fine filters having an efficiency of
99.9% down to 5 Microns.A sensor shall be provided across the fine filters to provide Audio
& Video Alarm on Clogging of Fine Filters.
IV. Air Static Pressure
The package units shall be designed for a total 50 mm static pressure.
V. Stand-by Requirements
Packaged A.C. Units may be installed in the following configuration irrespective of the Type
of Electronic Switching Equipment:
(a) N + 1 basis when N = 1 or 2.
(b) N + 2 basis when N = 3 or more.
(V.P. GUPTA)
Copy to :-
1. Engineer-in-Chief (Electrical) /DDG(SW)/DDG(MS) in Telecom Directorate.
2. All Chief General Managers Telecom/MTNL.
3. All Chief Engineers (Electrical), Delhi/Madras/Bombay and Calcutta.
4. G.M. (T&D)Circle, Jabalpur.
5. All Superintending Engineers (Electrical) / Superintending Surveyor of Works (Electrical),
DOT/MTNL/Postal.

GOVERNMENT OF INDIA
No. 3-1-10/EW-T-CIR./94 Dated the 5th Jan. 1995
Sub:- Capacity Rating of Package
A proposal to have a uniform policy on Capacity Rating of AC Package Units were under
consideration for some time. Comments/Suggestions were invited from all the Chief
Engineer(E) as per DOT letter No. 3-1 -9/EW/Spec. /94 dated 28.10.94. The subject matter
was further discussed during the Chief Engineers (E) Meeting held on 9-10 Nov. 1994.2.0.
After detailed discussions on the pros and cons, it has been decided to adopt the following
policy on a uniform basis all over the country regarding the Rating Capacity.
2.1. For 7±0.5 ton model the capacity shall be rated as 7 TR, 6.5 TR and 7.5 TR only.
2.2. For 9 ± 1 ton model - the capacity shall be taken as 8 TR, 8.5 TR, 9TR, 9.5TRand 10
TR only.
2.3. The capacity offered to package Units of various firms shall be rounded to the nearest
Standard ratings mentioned above on the lower side, e.g.. Units 7.3 Ton may be rated as 7
Ton and similarly 7.7 Ton may be rated as 7.5 Ton.
2.4. Whenever the equipment capacity by the various firms are at variance with the ones
approved by the Department after factory visits the ratings assessed and indicated by the
Department in the approval letter of the DOT will be final.
3.0. Accordingly the Loading and Unloading during Tender Evaluation should follow the
guidelines indicated below:-
3.1. Loading and Unloading of Tenders may be done on a prorata basis on 60% of the
value of package item including supply, installations tax, duties etc., It is presumed that the
rate of fixed component to variable component in package plant is 40:60. The above
proposals may be operated for a period of one year before review is done.
4.0. Chief Engineers (Elect.) may issue suitable instructions for incorporating the above
conditions in Tenders/NITs so that the indenting/tendering firms are- also aware of
these instructions and there is no scope for any ambiguity/disputes during Tender
Evaluation.
(V.P. GUPTA)
Director (EW)
Copy to: All CEs (E) DOT,

GOVERNMENT OF INDIA
No. 3-1 -10/EW-T-CIR./96 Dated the 25th October 1996
To,
Sub:- Capacity Rating of Package Units –
In order to adopt uniform policy on capacity rating of AC Package Units and loading/
unloading through tender evaluation guidelines were issued under this office Circular No. 3-
1-10/EW-T-CIR/95 Dated 5th January 1995 (Copy enclosed).
2.0 A review has been done and it is decided to extend the validity of the Circular up to
31.12.1997.
3.0 As provided in Para 4 of the Circular The Chief Engineers (Electrical) may issue
suitable instructions for incorporating the conditions regarding loading /unloading in the
tenders/ NITs so that the intending/tendering firms are also aware of these instructions
and there is no scope for any ambiguity/dispute during tender evaluation.
4.0 It is understood that the nomenclature for the item SITC of package units slightly
differs from zone to zone. Also the refrigerant piping is part of package unit in one zone
while it is separate in another zone.
4.1 This matter can be discussed in a joint meeting of CE’s to have uniform policy,
sometime latter. Meanwhile this matter is left to the discretion/decision of the CE’sat their
level.
5.0 In any case the loading and unloading has to be carried out as per the Circular issued
on 5.1.1995.
(V. P. GUPTA)
Encl : As above

GOVERNMENT OF INDIA
NO. 1300-A, SANCHAR BHAWAN, NEW DELHI 110001
No. 3-1 -23/EW/95 Dated the 30th April, 1997
Subject:- Derating of old recovered Engine Alternator Sets.
The old and serviceable Engine Alternator Sets recovered from various Telephone
Exchanges are sometimes being reused at new sites.
2.0 The matter regarding fixing the capacity of such engines was under consideration of
this Directorate for sometime.
3.0 After obtaining the comments from field units and T&D Circle, it has now been decided
to adopt the following procedure for determining the capacity of the old Engine Alternator
Sets:
(i) The Diesel Engine Alternator shall be tested for its capacity and working of all
protection devices at the old site where it is already working.
(ii) If the capacity of the Engine Alternator Set is 90% or more of its rated capacity, the
Genset shall be assigned a rating as arrived at by testing as at (i) above.
(tii) In case the capacity of the Engine Alternator set is less than 90% of its rated
capacity, the Engine Alternator set should be serviced/overhauled and again tested
for its capacity.
(iv) The Genset shall be assigned a rating as arrived at by testing as at (iii) above.
(v) However, the capacity assigned at the old station as above shall be suitably
modified by the site conditions of the new site .
(vi) The rating shall be declared by the Superintending Engineer (Electrical) incharge of
the old site.
(vii) The capacity so finalised should be taken as the capacity of the Engine Alternator Set
and A/T should conduct the test for this capacity at new site.
(V.P. GUPTA)
To:-
1. CGM, T&D Circle, Jabalpur w.r.t. his letter No. TD/IN-2583 dated 7.3.1997.
2. All Chief General Managers, Department of Telecom.
3. All Chief Engineer (Electrical). Department of Telecom.
4. Chief Engineer (Civil), MTNL. Delhi/Mumbai.
5. Chief Engineer (Civil), DOP, Delhi / Bangalore
6. DDG(MS), w.r.t. his U.0. No. 33-2/97-PHM dated 3.2.1997
7. DDG(SW), DOT. New Delhi.

GOVERNMENT OF INDIA
No. DDG(Elect)/Guide/98 Dated the 17th July, 1998
To
All Chief Engineers (Electrical) &
Supdt. Engineer (Elect.) Department
of Telecom.
Subject:- Display Board in Sub-Station Room
A display board having details of substation as well as servicing schedule for various
equipments prepared in consultation with Chief Architect (for size, layout & construction
details) is enclosed for your information and necessary action.
In this regard it is to be noted that even today we are providing some information regarding
sub-stations by either painting on the wall or by making a board. The enclosed drawings is
an effort to standardise out approach towards this aspect. Hence you are requested to
examine this at your end and with improvements if any adopt as a uniform policy in your
area.
One suggestion to enforce its implementation is to include it as an item of work in substation
Estimate. The drawings enclosed can be part of NIT.
Hope the necessity of providing information and standardisation is fully appreciated by all of
us and HENCE sincere efforts shall be made to implement the suggestion.
Please feel free for clarification/comments if any.
(S. N. BHATNAGAR)
Encl.: As above.

GOVERNMENT OF INDIA
NO. 1300 A, SANCHAR BHAWAN, 20, ASHOKA ROAD, NEW DELHI-110001
No. 3-1-DIR/EW/97 Dated the 17th July, 1997
To,
Subject:- Provision of Transformer Substation & Engine Alternator in Telecom
Buildings - ISSUE of Guidelines.
With a view to optimize substation and Engine alternator capacity, a workshop was
organized by ALTTC Ghaziabad from 11.6.97 to 13.6.97. The workshop was attended by
Sixteen officers of SAG, JAG & STS grade.
2.0. The recommendations of the workshop, approved by CGM, ALTTC has been received
in this Directorate.
3.0 Based on the recommendations of the workshop the DDG (Electrical) has approved
the guidelines for optimization of Sub Station and Engine Alternator capacities. These
guidelines are enclosed herewith in the Annexure attached for their implementation by the
field units.
4.0 This guideline supersedes all earlier instruction/guideline on the subject.
(V.P.Gupta)
Encl : As above
Copy to :
(i) All Heads of Telecom Circle/MTNL Delhi/Mumbai
(ii) CGM, T&D Circle, Jabalpur.
(iii) DDG (Switching)/DDG (MS).
(iv) CGM, ALTIC, Ghaziabad w.r.t. ALTTC letter No. DIP (BS-E) /WK-SS-EA/97/ALTP
dated 7.7.1997.
(v) All Superintending Engineers (Electrical), Department of Telecom. /Department of
Posts/ MTNL, Dir (BS-Elect.), ALTTC and SSW (E)s DOT.

Annexure to DOT Letter
No. 3-1/DIR/EW/97 dated 17.7.1997
PART I. GUIDELINES FOR OPTIMISATION OF SUB STATION CAPACITIES.
1. For the purpose of the calculating sub station capacity, following load and their peak
demand may be considered.
SI.No. Type of load Load Peak Load
I.
a.
b.
E.I. & Fan
EquipmentArea
Administrative & General
30watt/sqmt.
15watt/sqmt
40%
80%
II.
a.
b.
Power Plugs
Administrative
Technical
20watt/sqmt
15watt/sqmt
25%
10%
III. Lifts As per actual 100%
IV. Pumps As per actual 50%
V Compound Light As per actual Nil
VI. Fire Fighting As per actual Nil
VII Air Conditioning Load (A/C
Load)
2.25 KVA/Ton 100% for main units
and nil for s/by. (*)
(*) This will include load on account of Window A/C also.
VIII Rectifier
a) Exchange Power Load
(i) C-DOT :-
As per information received from ADG(XT)
2K 2.5K 3K 3.5K 4K 5K 6K **
7.5KW 8.5KW 9.25KW 11KW 11KW 12.75KW 15.65KW
** Add 0.75 KW for next 1 K each upto a total capacity of 10K
(ii)E-10B:-
As per information received from ADG(ES-II)
10K 15K 20K
20.93KW 26.76KW 32.56KW
iii) Other new technology Exchanges :-
As per ADG(ES-II) U.0. NO. 40-18/94-ESL-II Dt. 15.4.97

Para-
meter
FETEX OCB EWSD AXE • AT&T
10K
20K
30K
40K
50K
20.93KW
26.76KW
32.56KW
38.38KW
44.19KW
O.8w/line
O.8w/line
O.8w/line
O.8w/line
O.8w/line
1SKW
28KW
32KW
38KW
44KW
20.4KW
36.0KW
50.0KW
64.0KW
80.0KW
26.188KW
58.333KW
85.978KW
b) Rectifier efficiency 75%, Power factor = 0.7, Peak Load-100%
c) Battery charger - Add 30% of Rectifier Capacity.
IX. Misc. Loads
(e.g. Room Heaters, Hoists)
As per actual To be decided judiciously.
2. Transformers shall be selected for 85% loading, so that cushion is available for
adverse environmental conditions.
3. Standby transformers shall be on (N+1) concept.N is number of Transformers for
meeting full load upto load of 1000 KVA, N should be One.
4. Provision for unforeseen load may not be taken.
5. For calculation of sub-station load, telecom bldgs may be classified into three
categories.
a. G+1 bldg. at Tehsil For substation purpose, load may be taken for
Taluka (H/Q) full A/C and ultimate capacity of switch room.
b. G+2 bidgs. at For the purpose of Sub station capacity
District (H/Q) - G/F - as per usage
-1st Floor - Complete load including A/C for two
switches of ultimate capacity.
- IInd Floor -Only E.I. and Fans Load. When usage is
not definite otherwise as per actuals.
c. Multistoreyed bidgs (i.e To be decided in consultation
more than G+2) Metro's with the concerned Telecom units.
and mini metrOs.
6. Contract demand to Electricity Boards may be projected as per present actual use of
building. In case Electricity Boards rules call for higher contract demand based on installed
capacity etc. matter should be discussed at higher levels and our justification for lower
demand should be explained.
7. Wherever open land is available out-door type substation may be preferred. Some of
the advantages of out-door type substations are :-

a. Low cost of equipments.
b. No dependence on building, since construction is not required.
c. Less danger to building due to accident or fire.
d. In smaller places maintenance expertise may be readily available for out-door types
most of the time Electricity Boards/Supply Companies also go for out-door
type sub-stations.
In cities upto district H/Q, out-door type of sub-station may be preferred and in big
cities, indoor sub station may be planned. These recommendations are for upto 11 KV s
station. Sub-station of higher voltages shall be out-door type only.
8. Transformers shall be copper wound only.
9. In high density building, use of dry type transformers shall also be considered.
(SUNIL GUPTA)
Assistant Director (Electrical)

Annexure to DOT letter No.
3-1/DIR/EW/97 Dt.17.7.97
PART II. GUIDELINES FOR OPTIMIZATION OF ENGINE ALTERNATOR CAPACITIES
1 All loads considered for deciding the capacity of sub-station as given in Part I shall
be taken for arriving Engine Alternator capacity, except following loads :-
a. Battery charger Load
b. Air Conditioning Load of MDF.
c. Other non-essential Air Conditioning Load.
2. Provision for Unforeseen Load may not be taken.
3. Rectifier load to be taken as per item at S.No. I, (VIII) of part-1 and same the shall be
considered as NON-Linear load and all other loads may be taken as Linear Load.
4. Derating of alternator for non-linear (thyristor) load may be taken as below :
Let
- X KVA be non-linear load and
- Y KVA be linear load.
a. When X < 40% of (X+Y) the Alternator capacity may be taken as X+Y.
b. When X > 40% of (X+Y) the Alternator capacity may be taken as 1.5X+Y.
5 The above derating guidelines on account of NON-LINEAR Load shall apply on
uniform basis for all alternator manufacturers.
6. Standby E/A set shall be on N+1 basis (N is the no. of E/A for meeting the full load,
upto load of 500 KVA N, should normally b® one. For higher loads judicious decision may
be taken.)
7. No special condition for Governor shall be expressed in NIT except that it shall be
able to meet A/T conditions with regard to voltage, speed, frequency and regulation.
8. The capacity of Engine Alternators shall be suitably calculated for site conditions
after allowing derating for temperature, altitude and humidity conditions.
9. For small capacity of Engine Alternator upto 50 KVA generally air cooled engines
may be specified, for higher capacities water cooled engines may be specified.
10. It is desirable to mention model No. of Engine & Alternator along with the rated BHP
at NTP in the schedule of work.
(SUNIL GUPTA)
Assistant Director (Electrical)

No. 446-6/92-TPS(C)
Government of India
Ministry of Communications
20, Ashok Road
Sanchar Bhawan,
New Delhi-110001
Dated the 16th Feb., 1994
To,
All CGMS, Telecom. Circles,
Sub :- Fire detection system in telephone exchange buildings.
Please refer this office No. 446-6/92-TPS(C) dtd. 19.3.93 and No. 28-20/92-PHM
dated 29.1.93 on the above subject. Following clarifications is hereby issued.
1. For exchanges which are likely to be unmanned round the clock, provision of fire
detection and alarm system may not be made.
2. For small and medium capacity exchanges not exceeding 2K lines, automatic fire
detection system may not be provided and only manual fire alarm system may be
provided.
3. Automatic fire detection system may be provided in all types of MAX-I building
housing new technology exchanges, C-DOT MAX-I and RLU as per instruction of
subject.
(K.C. GUPTA)
Director (SW)
Copy to:
DDG (SW) / Sr. DDG (BW)/
Member (P)/Adviser (P)/
DDG(TAX)/DDG(RN)/DDG(LTP)/DDG(MS)/DDG(ML).
CGM, T&D Circle, Jabalpur with reference to their
letter No. TD/E-IOB/N-6100/Vol. VII dtd. 28.4.93

GOVERNMENT OF INDIA
No. 1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD, NEW DELHI-110001
No. 3-1/EW/99 Dated the 16th September, 1999
To
Subject:- Norms for Sub-Stations and Engine Alternators capacity in case of
Administrative/Non Technical Telecom Buildings.
Sir,
The guidelines for calculating the capacity of Sub Stations and Engine Alternators for
Telecom Buildings were issued vide this office letter of even no. dated 17.7.97.
2.0 It has been observed that in case of Administrative and Non Technical Buildings
different practices are being followed in different zones.
3.0 In order to adopt a uniform standard it has been decided to adopt the following
guidelines for Administrative and Non Technical Buildings :-
(I) Wiring should be designed in such a manner that all the loads can be fed both
by Substation/LT supply and Engine Alternator.
(II) The capacity of the Transformer and Engine Alternator shall be decided taking
into account the entire load after giving due allowance to peak load as per the
existing guidelines dated 17.7.1997
(III) No standby unit i.e. Transformer and Engine Alternator shall be provided.
(IV) In case building also houses Telecom Service(s) the capacity of Transformer
and Engine Alternator shall be decided as applicable for Technical Telecom
Buildings.
4.0 This is issued with the approval of Sr. DDG (Electrical).
Yours faithfully,
(V M. KOHLI)
Director (EW-QC)
Copy to :- guard file

REVISED ELECTRICAL SPECIFICATIONS (YARDSTICK) FOR GENERAL POOL
QUARTERS (TYPE I, II, AND III)
Approved by Ministry of Urban Development
DGW office Memorandum No. 28/9/86 WI(DG) Cir. No. 10/89 Dt.8.11.89
Description Type I Type II Type III
1. Power Plugs 3 (Three) 3 (Three) 3 (Three)
2. Ceiling fans 2 (Two) 3 (Three) 4(Four)
3. Call Bell 1 (One) 1(0ne) 1(0ne)
4. Light points/fan points/ call bell
points/ 5A plug pts.
17 (Seventeen) 20 (Twenty) 23 (Twenty three)
5. Fluorescent light fitting
Excluding tube and starter
2 (Two) 2 (Two) 3 (Three)
6. Type of wiring Recessed conduit Recessed
conduit
Recessed conduit
Note: The extra cost involved (elect.) in the revised specifications have assessed as
indicated below.
Type I = 4%. Type II = 3.5%. Type III = 2.5%
These percentages may be adopted while preparing preliminary estimate pending
revision of approved plinth area rates.

CENTRAL PUBLIC WORKS DEPARTMENT
No. CE(E)/WI/94/A-2/3760-3801 , Dated 2.6.92
Sub:- Revised electrical specifications (Yardstick) for type IV quarters in General
Pool.
Enclosed please find a copy of the revised electrical yardstick for type IV General pool
quarters for information and adoption for all future works.
A copy of this may kindly be given to all field officers under your jurisdiction including JE(E)s.
(J.M. RAJ)
Suptdg. Surveyor of Works(E)
0/0 The Chief Engineer(E) I
C.P.W.D., Vidyut Bhawan
New Delhi-110001
Encl : As above.
Copy forward to :-
1-5 CE(E) I, CE(E) II, New Delhi, CE(E)SW Zone Bombay.
CE(E) East Zone Calcutta, CE(E) BFL, New Delhi
6-9 SSW(E), I, II, SSW(E)SW, SSW(E) East, C.P.W.D.
6-10 SE(E), DCEC-I, II, III, IV,V,VI,VII,VIII & IX C.P.W.D., New Delhi.
19-20 SE(E), PWD EC -I , II (DA) New Delhi.
21-22 SE(E), BFL EC-I, & II, C.P.W.D., New Delhi
23-24 SE(E), NSG Project Elect. Circle, Vigyan Bhawan Elect. Circle, CPWD, New Delhi.
25-27 SE(E)Liasion, Training, Vig,, CPWD, New Delhi
28-31 SE(E), Co-ordination, Delhi, Bombay, Calcutta, Madras, C.P.W.D.
32-33 SE(E), CCEC-I.II, CPWD. Calcutta
34 SE(E), BCEC, CPWD, Bombay
35 SE(E), NCEC, CPWD, Nagpur
36 SE(E), HCEC, CPWD, Hyderabad
37 SE(E), MCEC, CPWD, Madras
38 SE(E), AEC, C.P.W.D., Gauhati, Assam
39-42 SW(E) I, II,III & IV, 0/0 the C.E.(E), C.P.W.D., New Delhi
(J.M. RAJ)

REVISED ELECTRICAL SPECIFICATIONS (YARDSTICK) TYPE IV QUARTERS IN
GENERAL POOL.
Approved by Ministry of Urban Development
DGW office Memorandum No. 28/1/90 -WI(DG) Circular No. 4/92 Dt. 21/4/92
Description Type IV Remarks.
1. Power Plugs Three
2. Ceiling fans Five (Five Pts.)
3. Exhaust fan One (One Pt.) In kitchen
4. Call bell One (One Pt.)
5. Telephone connection One
6. Light points Thirteen Pts.
7. 5A plug point Five Pts.
8. Fl. light fitting excluding tube
and starter
Four One each in bed rooms.
drawing /dining rooms
9. Type of wiring Concealed conduit type
10. Electrical Distribution boards
MCB type.
Note: 1. The extra cost involved in the revised specifications has been assessed as
10% of the building cost. This percentage may be adopted while preparing
the preliminary estimates.
2. The revised specifications may be followed for all future works.

Government of India
523, Dak Bhavan, parliament Street, New Delhi –1
No. DDG (Elects/Guidelines/97 Dated the 23rd Sept. 1997
To
All The Chief Engineers (Electrical), Department of Telecom.
Sub: Use of Automatic Voltage Regulators (AVRs.)
Kindly recall the discussions on the use of AVRs during last as well as this years
Chief Engineers Conference. It was generally felt that in most of the cases, the Voltage
Stabilizers wherever installed are not performing well. It was also seen that once it goes out
of order the Exchange keeps on working without these units. This puts a big question mark
on the necessity of providing a voltage stabilizer in the first instance.
Considering all these aspects it is recommended that as a rule we should not
provide Voltage Stabilizers in our works. All our buildings have Engine Alternators and with
their help we can tide over the voltage fluctuations. A non-workable voltage can be equated
to no voltage where in any case we resort to Engine Alternators. To correct the voltage,
efforts should also be made by having a dialogue with the Supply authority at senior level to
examine whether the problem can be solved with their help.
Only when we are not able to solve our problem by the steps suggested above, we
should consider AVR and that too for the load which is cause of concern. Hence AVRs
should be used as an exception and not as a rule. The use of Engine Alternators and
dialogue with supply company should be tried in the first instance.
Capacitor Panels:
Generally Capacitors for correction of the power factor are provided along with Sub Stations
however there are still cases where they are provided as a separate work. If close
coordination between substation and capacitor commissioning is not achieved for such
period we will be penalised. This is an avoidable situation.
Hence it is recommended that the Capacitor Panel should be a mandatory item in
the Substation estimate and it should be carried out along with Substation work. The design
of capacitor panel can have some flexibility so as to correct the situation when load capacity/
characteristic are found different from the one adopted for design.
S.N. BHATNAGAR
DDG (Electrical)

Government of India
523, Dak Bhavan, Parliament Street, New Delhi-110001
No. DDG (Elect.)/Guide/98 Dated the 21st January, 1998
To
The Chief Engineers (Elect.)
Department of Telecom.,
Delhi/Calcutta/Chandigarh/
Mumbai/Ahmedabad/Lucknow.
Subject: Substitute for Sign Writing by Hand
Please find enclosed some details regarding ’Self sticking Plastic Letters’ which can t
used for sign writing. I am given to understand that these are quite cheap and also there is r
doubt about the quality which can be achieved even with unskilled labour. For sign writing
by
hand, a skilled person is needed and even then the results-many a times are not ideal.
You are requested to try these letters, as this will, in my opinion help in raising the
quality of sign writing in our works.
(S.N. BHATNAGAR)
DDG(Electrical)
Encl: as above
*guide*

GOVERNMENT OF INDIA
523, DAK BHAVAN. PARLIAMENT STREET,,
NEW DELHI-110001
N0.3-1-9/EW/97 3rd September, 1997
To
All the Chief Engineers (Electrical),
Sub:- Specifications for Passenger Lifts.
It is a common experience that bigger firms supplying lifts take considerable time for
installation and also in some areas are not well equipped to carry out prompt maintenance.
Against this there are some small names in the trade who operate more or less on local
basis and in their zone have provided substantial number of lifts and have established a
good name. These firms carry out installations in considerably less time and are also prompt
in maintenance. However, they may not be manufacturing lifts with latest high tech
specifications.
On our side it is felt that we also do not need lifts with high-tech specifications in all the
cases, i.e. there is a scope for introducing such local firms in to our system for QUICK
installation and PROMPT maintenance. With this background specifications as per
enclosure are recommended. As can be seen for buildings with small heights specifications
are not latest but can be accepted on account of size and importance particularly keeping
above mentioned advantages in view.
These may be examined at your end and beneficially used for lift jobs in your area.
(S.N. BHATNAGAR)
DDG (Electrical)
Encl : As above
Copy to: 1. Director (Training), (2) SEs (E) Postal, (3) SEs (E) MTNL

COORDINATION AT PLANNING STAGE – ELECTRICAL SERVICES
In our Department a requisition is made by the Telecom Branch to the Architect for
getting a building constructed. This building can be a Telephone Exchange, an
Administrative Building or Residential quarters. Schedule of Accommodation (SOA) is also
furnished to the Architect, so that he may know the areas and their sizes which are to be
provided in the building. Based on this schedule of accommodation a preliminary drawing is
prepared by the Architect which is sent for approval to the Telecom Authorities normally,
GM(D). Once this drawing is approved, it is sent to Civil and Electrical side for preparing
preliminary estimates. However, before sending the preliminary drawing for approval to
Telecom authorities, the Architect Unit is supposed to provide suitable space for various
Electrical services. It is at this stage that we should inter act with the Architects and ensure
that all our requirements are met. Some times, it may be necessary to interact with Telecom
Authorities who are also using various areas in the building as well as civil engineers to find
the best solution.
The objective of the Electrical discipline should not only be limited to provide various
services in a technically sound manner but also we should see that they are integrated
properly with the building so as to enhance the aesthetics of the building. It is for this reason
that close coordination and proper space planning is needed in the beginning itself.
The various services which are provided by the Electrical Arm are as under:
1. Sub-Station 2. Engine Room
3. A/C Plant 4. Lifts
5. Fire Detection 6. Fire Fighting
7. Telephones 8. Main Board/Rising Main for
Electrical Distribution for L&P
9. LT Electrical Panels 10. Power Distribution with the help
of Cables/Ducts in buildings
11. El and Fans 12. Compound Lighting
13. Water Supply Pumps 14. Lightening Conductors
15. Miscellaneous
.
For most of the above services there are certain space requirements. Brief details of
the same are given below. However depending upon each building specific dimensions may
have to be worked out case by case. At the same time it is felt that if all the points
mentioned below against each service are examined. We shall be doing our job properly.
SUB-STATION:
1.0 The internal partitions of the Sub-station should be finalised taking special care that the
HT Panel, the transformers and LT Panels can be properly accommodated with
required clearances. Also the energy flow i.e. from supply company HT Meter panel to
our HT Panel, then to Transformer I, Transformer II and from there to LT Panels should
be considered. These spaces should be so allocated that there is least cris-crossing of
cables/ducts, (ref. sketch 1)
1.1 Rolling Shutters :
Rolling shutters of about 2.4. mtrs. in height and 2.2 mtrs. in width are normally
adequate except in cases whether we propose to install transformers of capacities higher
than 500 KVA. In past generally the rolling shutters provided were of much bigger
dimensions. At the drawing stage we should get these sizes reduced. The doors can be

completely close type as grills in the rolling shutters add to dust collection. Small sizes of
door serve our purpose and are easy to operate.
1.2 Ventilation:
Our efforts should be to get permanent type of ventilation in the sub station area. Which can
be attained by providing grills/louvers at lower level on the internal walls and at higher level
on the external walls. Concrete jallies can be provided in place of present practice of
providing closed and openable type ventilators. For fire protection it is essential that HT
Panels and Transformers are housed in enclosed spaces. In case of transformers we can
have the partition walls upto a level of 9 ft. leaving some space on top for ventilation.
1.3 Ramp/Platform:
In some cases where road level is lower than the sub-station room level ramp/platform is
provided for transportation of transformers etc. It is seen that these ramps/platforms create
avoidable hindrances at site and even if not provided it will not be difficult to install or
remove the transformer/other equipments. Hence there is no need to provide
ramps/platforms.
1.4 Earthing:
In the beginning itself we should interact with Architect and see that some kachha space is
provided near the substation. Road crossing, extra large lengths of strips can thus be
avoided.
2. ENGINE ROOM:
2.1 It should be checked that the space provided is suitable for installing 2 number of
Engine Alternators. The exact space requirements will depend upon the size of the
Engine to be installed. We shall have details of space requirement for various sizes
of Gensets.
2.2 Ventilation:
Most of the points mentioned in case of substation are applicable here also. The openings
for inlet of fresh air should normally at lower level and their area should be about 1 1/2 times
the radiator area.
2.3 Door Sizes :
The same as in case of Substations.
2.4 Earthing:
2.5 Ramp/Platform:
In case of bigger buildings where there is a likelihood of replacing the initially installed
smaller capacity EA sets with higher capacity EA sets at a later date it will be ideal if an
adjoining room is available where higher size unit can first be installed and commissioned
before removal of the smaller size unit. This adjoining space can initially be used as garage,

store, etc. With this arrangement, the replacement will become easier and also this does not
call for additional space requirement.
3. AIR CONDITIONING
3.1 The switch room and A/C Package Room should be so located that maximum throw
required is not more than 11 meters. If this is ensured no ducts shall be required
which will mean reduction in costs as well as installation time. This aspect has to be
brought to the notice of Architect and Telecom authorities so that suitable
modifications can be carried out. All A/C spaces should be close to each other to
reduce dueling.
3.2 Condenser space:
We should have balcony for installing condensers adjacent to the package room. This
concept has been agreed to by the Architect in most of the places. However, it should be
ensured in the preliminary drawings. (Ref. Sketch 2). This arrangement reduces the cost
substantially as the length of refrigerant lines is reduced. Also it is convenient from
maintenance point of as well as reduces installation time. In case this balcony comes on the
front side of the building and the same is not considered appropriate from aesthetic point of
view the possibility of relocating the switch room and package spaces in such a manner that
this balcony goes on the rear side should be explored.
3.3 The space provided should be examined for present as well as future units the likely
to come in that area. We should have idea of size of package unit and clearances
needed.
4. LIFTS:
4.1 The number of lifts should be worked out on an approximate basis and the number of
lift wells provided by the Architect should be checked. In case this is not matching the
difference should be reconciled.
4.2 From service point of view it is important that all the lifts are housed in one lobby. It is
not proper that lifts should be scattered at different places in the building.
4.3 The Lift well dimension should be adequate for required size of lift.
4.4 The machine room ventilation should be carefully planned keeping the aspects
mentioned In case of Substation in view. We should insist for permanent type of
ventilation as no persons attends the machine room is ventilated with the help of
windows and openable/ fixed type ventilators. These do not serve the purpose.
(Sketch-3)
5. MAIN BOARD, FIRE DETECTION & TELEPHONE RISERS.
For housing the above items risers are required. Unless these risers are suitably integrated
into the building they are likely to become cause of ugly looks. Efforts should be make to get
them properly integrated into the building drawings. A recommended solution is given in
Sketch 4.
6. FIRE FIGHTING :
6.1 For fire fighting we require an underground Tank, a pump room and space for hydrant
pipes and landing valves and hose reels besides yard Hydrants. In the beginning itself

these aspect should be examined and decided. Ultimate height of the building to be
considered even though initially we may be constructing only partly (Ref. sketch 5).
6.2. A fire control room should also be planned near the entrance.
7. WATER SUPPLY PUMPS:
Same as in case of Fire Fighting Pumps.
8. CABLE TRAVS/DUCTS:
The method of taking power from substation/engines to various points like power room. A/C
package room, should be examined. In case it is decided to have ducts, the same should be
marked in the drawing after deciding route judiciously. Also in case cable trays are required
it should also be planned in the beginning and any provision required should be
incorporated. Cutouts, their locations and sizes should be worked out. Architects can
suggest possible routes which can be better from their point of view i.e for looks of building.
9. COMPOUND LIGHTING:
Pipes for crossing roads should be left. Also location of poles can enhance the beauty of
building if Architects are also involved in finalisation of their location.
10. LIGHTNING CONDUCTOR:
The Earthing locations should be identified in the layout drawing.
10.1 The route for down conductors should also be decided. Efforts should be made that
these do not come in the main elevations and if it is unavailable the same are suitably
camouflaged. Architect can suggest/make provisions for the same.
11. MISCELLANEOUS:
11.1. Exhaust Fans :
Exhaust fans are normally installed in Substation Room, Engine Room, Toilets, Power
Room, Battery room, Machine room and Basements. Obviously these are provided to
improve the ventilation, but in case proper care is not taken in locating these fans, the
purpose may be defeated. It can be appreciated that exhaust fan will be of no use if it is
installed over a window. It will only short cycle the air and the room will remain unventilated.
Another aspect which is to be carefully looked into is that opening for the exhaust fan should
properly integrate with the building and it should not appear as an eye sore. Hence, at the
preliminary drawing stage itself, we should properly interact with the Architect and ensure
that exhaust fans are properly provided so that they provide effective ventilation and also
are aesthetically integrated with the building.
11.2 Ventilation of Power Room and Battery Room:
As in case of Sub-station and Engine Rooms we should try to ensure cross ventilation in
these rooms by providing openings on the opposite wall at a lower level. Sometimes,
providing a gap between the floor and door bottom can also add to effective ventilation.
Hence this aspect should also be properly coordinated during preliminary drawing stage.

All the above aspects should ideally be discussed at the preliminary drawing stage and
efforts should be made so that the same are properly integrated in the main working
drawings. This will avoid any conflicts at site. HOWEVER, with a view to check whether the
drawings provides for all the services or not it is also the duty of the site staff to examine the
drawings during initial stages of construction of the building and take necessary action for
items which are missing.
As can be seen, our efforts to visualise all our requirements at preliminary drawing stage
when lot of flexibility exists. Such efforts are .bound to produce good results. Hence it is
advised that Planning Units should on regular basis meet the architects and effectively
coordinate at drawing stage. IF WE WANT OUR JOBS TO BE GOOD WE MUST ORIENT
OUR WORKING AS SUGGESTED.

GOVERNMENT OF INDIA
NO. 1300-A, SANCHAR BHAWAN, 20 ASHOKA ROAD, NEW DELHI-110 001
No. 12-3/96-EW Dated the 23rd
April 1996
To,
1. All Heads of Telecom Circle/CGM(M), NTR, New Delhi.
2. All Chief Engineers (Electrical), Department of Telecom.
Sub :- Creation of Maintenance posts in the Electrical Engineering Wing of the
Department of Telecom – Norms and Delegation of Powers to the Heads of
Circles – Regarding.
Sir,
The question of laying down norms for creation of posts for maintenance of
Electrical Wing of the Department of Telecom was under consideration for some time.
2.0 The Telecom Commission is pleased to delegate powers to the Head of the
Circles for creation of posts for Electrical Wing Maintenance staff up to
Group ‘B’ level the norms prescribed below :-
I Maintenance of Pure Electrical Installations.
(i) One JE (E) for every 8000 equivalent points if the entire installation is
concentrated one JE(E) for 5000 equivalent points for a group of installations
spread out Electrical Sub Division.
(ii) For every 2300 equivalent points -- One Wireman (Elect.)
(iii) For every 3000 equivalent points -- One Asstt. Wireman
(Elect.)
(iv) For every 1600 equivalent points -- One Khalasi (Elect.)
II Operation of Water Pump Sets.
(i) Staff is calculated center wise
(ii) For operation of pump sets per center having three or more pump sets –
Wireman (Elect.) who can also help the Wireman (Elect.) in maintenance
work of the motors.
(iii) No Khalasi (E) is to be provided for operation of Pump sets.
III For Operation and Maintenance of Electrical Sub Station
(i) For each Electrical Sub Station – Two Wireman (Elect.)
(ii) For each Electrical Sub Station – Two Khalasi (Elect.)

IV Engine Generator Sets.
For Engine Generator Set larger than 2 KW output power running for
average hour per day – One Wireman (Elect.) and one Khalasi (Elect.)
V Electrician (For items at I,II,III & IV above)
Electrician :- out of the total posts justified in Wireman (Elect.)
category 15% of the posts shall be placed in the higher grade of Electrician on
matching saving basis.
VI Lift Operator
The Lift Operator posts are created on the basis of actual
requirement. Ordinarily one Lift Operator may be sanctioned for each lift.
VII Air Conditioning Plants.
Norms for JE(E) / AC Mechanic for Maintenance of AC Plants in
Telecom Buildings.
Ist Line Maintenance IInd Line Maintenance
(i) Junior Engineer (Electrical)
Plant Capacity JE(E) Capacity of JE(E)
in tons justified Plant in Ton justified
220-600 1 0 to 250 NIL
601 & above 2 251 to 799 1
Capacity less than 220 tons 800 & above 2
in respect of Telecom Distt.,
plants should be clubbed
together as under :-
(a) No. of AC Plant JE (E) justified
2 to 3 1
4 to 5 2
6 to 7 3
8 to 9 4
(b) In Telecom Circles i.e
Scattered areas, if clubbing
is not possible work load of
plant for maintenance equipment
of telephone exchanges added for
calculation of posts of JE(E)s.
Capacity of JE(E)
plant in tons justified
0 to 20 NIL

21 to 120 0.3
121 to 219 0.5
(ii) A.C. Mechanic
Plant Capacity A.C. Capacity of A.C.
in tons Mechanic Plant in Ton mechanic
Justified Justified
0 to 40 1 0 to 120 NIL
41 to 80 2 121 to 500 1
81 to 130 3 Above 500 2
131 to 200 4
201 to 400 5
Above 400 6
(iii) Sr. A.C. Mechanic
Out of the total posts justified in AC Mechanic category 15% posts shall be
placed in the higher grade of Sr. AC Mechanic on matching saving basis.
(iv) Khalasi (Electrical)
Plant Capacity Khalasi(E) Capacity of Khalasi (E)
in tons justified Plant in Ton justified
0 to 75 1 0 to 220 NIL
76 to 200 2 221 to 700 1
201 to 400 3 Above 700 2
Above 400 4
VIII Assistant Engineer (Electrical).
Group ‘B’ post of Assistant Engineer (Electrical) to be created on
the basis of span of control namely one AE (E) for every four JE(E). This
would mean that every fifth post of JE(E) would be upgraded as AE (E).
IX Leave reserves may be provided as per existing orders.
X Pure Electrical Installations for which equivalent electric
points are calculated include tube lights and its fixtures, bulb and
buzzers, heaters, fans of all types of plugs, sockets for light and power
point, distribution boxes etc.
XI Number of equivalent electric points may be calculated as
:-
(i) Ceiling fan-I 5 points
(ii) 1-Table fan, heater or vacuum cleaner 3 points
(iii) 1-plug point ½ point

(iv) 1-light point 1 point
XII Rounding off :-Half or more to be rounded off to one and less than half
to be ignored, except in isolated places where presence of staff for
maintenance purpose is essential.
3.0 These norms supersedes all the existing norms for Electrical Wing
Maintenance Staff.
3.1 The posts created on these norms may be clubbed so as to deploy staff on
shift basis as may be required.
3.2 The posts are to be created within the prescribed ceiling for each Circle.
3.3 These norms are applicable only to the areas where the Electrical
Installations are maintained by Electrical Arm of the P&T Civil Wing.
4.0 This issues with the concurrence of the Telecom Finance vide their U.O No.
912/FA-I/96 dated 23.4.1996.
( V.P. GUPTA )
Copy to :-
1. The All India P&T Civil Wing Non-Gazetted Telecom Employees Union, T-16,
Atul Grove Road, New Delhi – 1.
2. Director (SR), Department of Telecom, New Delhi.
3. Sr. DDG (Electrical)/Sr.DDG (BW)/Sr.DDG (Architecture), Department of
Telecom, New Delhi.
4. Order Bundle / Guard File.
5. No. 12-3/91-CSE.
6. Hindi Section to render it into Hindi.
( B.C. DAS )
Section Officer (A&E)

GOVERNMENT OF INDIA
NO. 1300-A, SANCHAR BHAWAN, 20 ASHOKA ROAD, NEW DELHI-110 001
No. 128-1/98-EW Dated the 20th
January 1996
ORDER
Sub :- Reorganization of Coordination Circles in the Electrical Discipline of Civil Wing of
Department of Telecommunications.
The following Electrical Circles have been declared as Electrical Coordination for
the Territorial Circles indicated against them for the purpose of Coordination in the cadre of
Junior Engineer (Electrical), Draughtsman (Electrical) Grade-I, II III and all other regarding
operative maintenance cadres.
Sl.No. State Electrical Coordination Circles Territorial Circle
1. Delhi TEC, New Delhi CGM, NTR, New Delhi.
2. Haryana TEC, Ambala CGM, Haryana.
3. Punjab TEC, Chandigarh CGM, Punjab.
4. H.P & J & K TEC, Shimla CGM, Himachal Pradesh
CGM, Jammu & Kashmir
5. Uttar Pradesh TEC, Lucknow CGM, UP East & UP West.
6. Bihar TEC, Patna CGM, Bihar.
7. Rajasthan TEC, Jaipur CGM, Rajasthan.
8. Gujarat TEC, Ahmedabad CGM, Gujarat.
9. Maharashtra TEC, Mumbai CGM, Maharashtra.
10. Madhya Pradesh TEC, Bhopal CGM, Madhya Pradesh
11. Kerala TEC, Trivandrum CGM, Kerala.
12. Karnataka TEC, Bangalore CGM, Karnataka.
13. Tamilnadu TEC,-I, Chennai CGM, Tamilnadu & CGM
Chennai Telephones
14. Andhra Pradesh TEC, Hyderabad CGM, Andhra Pradesh.
15. Orissa TEC, Bhubaneshwar CGM, Orissa.
16. West Bengal TEC-I, Calcutta CGM, West Bangal & CGM
Calcutta Telephones &
CGM, Andaman & Nicobar.
17. Assam TEC, Guwahati CGM, North East & CGM
Assam.

( P.K. PANIGRAHI )
Copy to :-
1. All Chief Engineers (Electrical/Civil), Chief Architects of DOT, DOP, MTNL.
2. All Superintending Engineers (Electrical), DOT, DOP, MTNL.
3. FTNO All India Telecom Civil Wing Non Gazetted Employees Union,
CHQ, RZ-69, south Ext. Part-III, Sukkar Bazar, Uttam Nagar, New Delhi.
4. Director (BW)/ADG (CW) / A&E Section.
5. Guard File.
( P.K. PANIGRAHI )

GOVERNMENT OF INDIA
523, DAK BHAVAN, PARLIAMENT STREET,
NEW DELHI-110 001
No. 6-16-1/EW/97 Dated the 8TH
September, 1997
To,
The Chief Engineers (Elect.)
Sub :- Writing of Annual Confidential Reports.
It has been intimated by Adviser (HRD) that all the ACRs have not been received
by the Directorate even until now in spite pf several reminders. Please ensure that CRs of
Officers not yet sent to Directorate are forwarded on priority.
2. You are requested to give your personal attention in getting the ACRs of all
officers written and also ensuring that these are sent to the Confidential Cell of the
Directorate by second reporting / reviewing officers.
3. At present the promotion case of the JE(E) to AE(E) is under process.
Considerable time is lost in collecting JE’s CRs from various circles and even now the
process is not complete. Hence following procedure is decided in respect of CRs.
As per the existing instructions the duplicate copy of the report is to be retained
by the reviewing authority. This may be followed up to AE level, however in case of JEs (E)
as promotion / regularization is carried out by Directorate it is proposed that from next year
i.e from 1997-98 onwards originals may be kept by CE and duplicate by SEs. This way it will
be convenient and quick to obtain CRs. of JEs. from CEs.
Hence in the Electrical Wing we may adopt following practice.
Designation Reporting Reviewing Original Copy Duplicate Copy
JE(E) AE(E) EE(E) CE(E) SE(E)
AE(E) Adhoc /
Officiating
EE(E) SE(E) CE(E) SE(E)
AEE(E) Regular EE(E) SE(E) CS to Adviser
(HRD)
SE(E)
EE(E) SE(E) CE(E) -- do -- CE(E)
SE(E) CE(E) & GM(D) Sr. DDG(E) -- do -- Sr. DDG(E)
( S.N. BHATNAGAR )
DDG (Electrical)

GOVERNMENT OF INDIA
SANCHAR BHAWAN, NEW DELHI.
No. 32-18/91-CWG Dated
Sub :- Delegation of powers to make local officiating arrangements in Group ‘A’
and ‘B’ posts in the P & T Building works Service..
In supersession of all earlier instructions on the above subject the undersigned is
directed to say that it has not been decided that :-
1. Chief Engineers (Civil), Chief Engineers (Elect) and Chief Architects make local
officiating arrangements against leave / short-term, vacancies of not less than 30
days and upto 90 days in the Grade of Senior Time Scale Group ‘A’ (Executive
Engineer, Civil/Electrical) and Architects and in Group ‘B’ Gazetted posts of Asst.
Engineer (Civil/Electrical) and Asst. Architect within their jurisdiction.
2. No such arrangement should be allowed to continue beyond a period of 90 days and
the officer should be Compulsorily reverted immediately on completing of the 90
days. The request for regular posting, in case the short term vacancy is likely to
continue beyond a period of 90 days should be communicated to this office within the
first days of making the local arrangement.
3. Filling up of long-term vacancies will continue to be done by the Directorate, and
officers who are being delegated with the powers of making local officiating
arrangement should ensure that no long-terms vacancy is filled up by local
arrangement.
4. A copy of the orders by which local officiating arrangement is made, may be
endorsed to the undersigned.
5. These instructions come into force with immediate effect.
( K.S. CHANDRAHASAN )
Asstt. Director General (CW)

GOVERNMENT OF INDIA
No. 3-1-10/EW-T-CIR/95 Dated the 16th
June 1995
TECHNICAL CIRCULAR NO. 3
Subject:- Eligibility Conditions for Contractors for various Electrical and Electro-
Mechanical Works.
A proposal to have uniform Guidelines for prescribing Eligibility for issue of the
Tender Forms to Contractors for various Electrical / Electro-Mechanical Works was
discussed in the meeting held on 9-10th
November 1994 with the Chief Engineers
(Electrical).
2. After considerable discussions, it has now been decided to adopt a uniform
Eligibility Conditions on All India Basis as per the criterion given in the
Annexures.
2.1 All field units may kindly note that the Eligibility Conditions shall have both quantum
(physical capacity) and Financial Capability of the Contractor. Hence, the
Norms/Criteria indicated have been prescribed in two parts viz., Financial/physical
(Annexure I & II).
2.2 For Internal E.I & Fan Works no separate Physical/Financial Eligibility condition is
prescribed as they are covered by the Enlistment Rule and these works are to be
executed through registered Contractors.
2.3 For A.C. Package units and Air conditioning plants Eligibility Conditions shall be
issued separately.
3. All NITs in future may prescribed and follow Eligibility Conditions as per the
guidelines indicated. CE(E) shall have the power to amend the Eligibility Conditions
in special cases for reasons to be recorded by them.
Encl.:- i) Annexure-I & II to 6
(Total 7 Annexures)
ii) 6 Nos. Press Notice for different works.
( V.P. GUPTA )
Copy to :-
The Chief Engineers (Electrical),
Department of Telecom,
New Delhi / Madras / Bombay / Calcutta.
All SEs (E) / SSWs (E).

Annexure-I
FINANCIAL NORMS
The Contractor should have satisfactorily completed at least 3 Works of similar
nature in Central Government / PSU each not less that X in value and the works execution
turnover shall not be less that Y in the past 3 years.
Sl.No Works Costing X (Rs.) Y (Rs.)
1. Less that 2 lakhs NIL NIL
2. Above 2 lakh but less than 5 lakh 1.5 lakh 10 lakh
3. Above 5 lakh but less than 10 lakh 3.0 lakh 30 lakh
4. Above 10 lakh but less than 30 lakh 10 lakh 50 lakh
5. Above 30 lakh but less that 1 crore 25 lakh 1 crore
6. Above 1 crore but less than 3 crore 50 lakh 3 crore
7. Above 3 crore 1 crore 5 crore.
‘X’ ‘Y’ The appropriate values are to be indicated in the NIT
by the approving authority.
Note :- For internal E.I Works the above criteria is not applicable as these works shall
begoverned by Enlistment Rules.
-Please refer Page No. 66 which refer to change in above conditions.

Annexure – II – 1
PHYSICAL NORMS FOR ELIGIBILITY CONDITIONS.
EA/SUBSTATION/AVR
The firm should have successfully completed at least three works of similar nature
with Equipment Modules of A KVA and with the Aggregate Capacity of Works not less than
B KVA during the last three years in Central Government / PSU reckoned from the date of
NIT.
A = 75% of single equipment with highest capacity Module in the Tender.
B = 3 times of total equipment capacity in the tender.
i.e.; In case of 2 x 500 KVA EA Set.
A = 375 KVA (i.e. 75% of 500 KVA)
B = 3000 KVA (i.e 3 x (2 x 500).
PHYSICAL NORMS FOR ELIGIBILITY CONDITIONS
SPLIT A.C UNITS
The tenderer must have supplied and installed at least 100 Nos. of 2 TR / 3 TR Split
A.C. Units during the last 3 years in Central Government / PSU reckoned from the date of
NIT.
PHYSICAL NORMS FOR ELIGIBILITY CONDITIONS
LIFTS (GOODS AND PASSENGERS BOTH)
The firm should have successfully Commissioned 20 Nos. of Lifts installation during
the last 3 years in Central Government / PSU reckoned from the date of NIT.

E.I. & FANS, COMPOUND LIGHTING, LIGHTING CONDUCTOR
These works are to be carried out by Registered Contractors and Eligibility Condition
should be government by Registration Clause / Financial Limits.
FIRE DETECTION & FIRE ALARM SYSTEMS
The Contractor should have executed at least 3 works each having not less than A
number of Fire Detectors in the last years in Central Government / PSU reckoned from the
date of NIT.
FIRE FIGHTING SYSTEMS & PUMP
The Contractor should have executed at least 5 works of similar nature in last 3
years in Central Government / PSU reckoned from the date of NIT.

GOVERNMENT OF INDIA
No. 5-2-28/EW/99 Dated the 30th
March, 1999
To,
Subject:- Eligibility Conditions.
Sir,
Kindly refer to this office letter of even No. dated 21.12.98 on Guidelines on
NIT preparations and Tender evaluation.
Presently in the financial eligibility conditions there are two parameters X &
Y. it is now decided that ‘X’ may be dropped from this i.e.; now financial eligibility should be
based only on Y.
( V.M KOHLI )
Director (EW-QC)
Copy to :-
1. 5-1-37/EW/99
2. Guard file
( V.M KOHLI )
Director (EW-QC)

GOVERNMENT OF INDIA
No. 5-2-28/EW/99 Dated the 3rd
June, 1999
To,
Subject:- Eligibility Conditions.
Kindly refer to this office letter of even No. dated 21.12.98 on Guidelines on
NIT preparations and Tender evaluation.
2.0 Presently as per financial and physical eligibility conditions (at pages 4 to 6 of
guidelines) the contractor should have satisfactorily completed 3 works of
similar nature in Central Government / PSU.
3.0 It is now decided that the contractors having experience in STATE
GOVERNMENT WORKS may also be included in the eligibility conditions.
This addition may please be made all the NIT in future.
4.0 This is issued with the approval of Sr. DDG(E), DOT, Delhi.
Thanking you,
Yours faithfully,
( P.K. PANIGRAHI )

PRESS NOTIFICATION
E.I & FANS, COMPOUND LIGHTING, LIGHTNING CONDUCTOR
The Executive Engineer (Electrical), Telecom Electrical Division,…..………
invites on behalf of President of India item rate / percentage rate tenders for the work of
……………..……………………………………………………………………………………………
……………...………………………………………………………………………………… from
eligible contractors who have been enlisted in Department of Telecommunications, CPWD,
MES etc. etc. in a category whose financial limit is more that the Estimated Cost.
The Contractor shall submit and confirm
1. Valid Income Tax clearance certificate and Registration certificate with attested
copies as applicable along with application on their printed letter heads for purchase
of Tender.
2. List of Works completed of the requisite magnitude along with attested copies of
certificate, testimonials of their satisfactory completion from the Department
concerned obtained from an officer not below the rank of Executive Engineer.
3. The tenderer shall submit the tenders in 2 sealed covers marked as cover 1st
and
2nd
. The first cover should contain the earnest money deposited in the shape of
Demand Draft / Pay order of a Scheduled Bank or Nationalised Bank / State Bank
guaranteed by Reserve Bank of India drawn in favour of
……………………………………………………………………………...…………………
……………………………………………………………………………….. and the
second cover should contain the tender documents. In case 1st
cover is not annexed
or Earnest Money is not in proper form the 2nd
cover containing tenders will not be
opened at all.
The tender will be received upto 3 P.M on …………………….. and opened on 3.30
P.M on the same day. In case holiday is declared on the opening day the tenders will
be opened on the next working day.
1. Estimated Cost ………………………………………..
2. Earnest Money ……………………………………….
3. Security Deposit ……………………………………..
4. Time for Completion ………………………………..
Conditions & Tender forms can be had from his office upto …………………………….. on
payment of Rs. …………………………….. (non refundable).
Executive Engineer (E)
Telecom Electrical Division

PRESS NOTIFICATION
EA / SUBSTATION / AVR
The Executive Engineer (Electrical), Telecom Electrical Division,…..………
……………..……………………………………………………………………………………………
……………... from eligible contractors satisfying the following conditions.
I. Financial Norms
The Contractor should have satisfactorily completed at least three works of similar
nature in Central Government /PSU each not less than X in value and the works
execution turnover shall not be less that Y in the past 3 years.
II. Physical Norms.
The firm should have successfully completed at least 3 works of similar nature of
Equipment Modules of A KVA and with the Aggregate Capacity of Works not less
than during the last 3 years in Central Government / PSU reckoned from the date of
NIT.
of Tender.
and
2nd
……………………………………………………………………………...…………………
………………………………………………………………………..and the second cover
should contain the tender documents. In case 1st
cover is not annexed or Earnest
Money is not in proper form the 2nd
cover containing tenders will not be opened at all.
1. Estimated Cost ………………………………………..
2. Earnest Money ……………………………………….
*X & Y/A & B are to be filled in by NIT approving authority from Annexure I & II-1
respectively.

PRESS NOTIFICATION
LIFTS (GOODS & PASSENGER BOTH)
The Executive Engineer (Electrical), Telecom Electrical Division,…..……invites on
behalf of President of India item rate / percentage rate tenders for the work of
……………..……………………………………………………………………………………………
…………………... from eligible contractors satisfying the following conditions:-
I. Financial Norms
nature in Central Government / PSU each not less than X in value and the works
II. Physical Norms.
The firm should have successfully commissioned 20 Nos. of Lifts installation during
the last three years in Central Government / PSU reckoned from the date of NIT.
of Tender.
and
2nd
……………………………………………………………………………...…………………
………………………………………………………………………..and the second cover
should contain the tender documents. In case 1st
cover is not annexed or Earnest
Money is not in proper form the 2nd
cover containing tenders will not be opened at all.
1. Estimated Cost ………………………………………..
2. Earnest Money ……………………………………….
*X & Y are to be filled in by NIT approving authority from Annexure I.

PRESS NOTIFICATION
FIRE FIGHTING SYSTEM & PUMP
The Executive Engineer (Electrical), Telecom Electrical Division,…..……..invites on
……………..……………………………………………………………………………………………
…………... from eligible contractors satisfying the following conditions.
I. Financial Norms
II. Physical Norms.
The Contractor should have successfully executed at least 5 works of similar nature
in the last three years in Central Government / PSU reckoned from the date of NIT.
of Tender.
and
2nd
……………………………………………………………………………...
…………………………………………………………………………………………..and
the second cover should contain the tender documents. In case 1st
cover is not
annexed or Earnest Money is not in proper form the 2nd
cover containing tenders will
not be opened at all.
1. Estimated Cost ………………………………………..
2. Earnest Money ……………………………………….

PRESS NOTIFICATION
FIRE DETECTION & FIRE ALARM SYSTEMS
The Executive Engineer (Electrical), Telecom Electrical Division,…..……
……………..……………………………………………………………………………………………
……………... from eligible contractors satisfying the following conditions:-
I. Financial Norms
II. Physical Norms.
The Contractor should have executed at least three works each having not less than
A number of fire detectors in the last three years in Central Government / PSU
reckoned from the date of NIT.
of Tender.
and
2nd
……………………………………………………………………………..and the second
cover should contain the tender documents. In case 1st
cover is not annexed or
Earnest Money is not in proper form the 2nd
cover containing tenders will not be
opened at all.
1. Estimated Cost ………………………………………..
2. Earnest Money ……………………………………….
*X & Y are to be filled in by NIT approving authority from Annexure I & II-5 respectively.

PRESS NOTIFICATION
SPLIT A.C. UNITS
The Executive Engineer (Electrical), Telecom Electrical Division,…..……invites on
……………...……………………………………………………………………………………………
……………... from eligible contractors satisfying the following conditions:--
I. Financial Norms
II. Physical Norms.
The tenderer must have supplied and installed at least 100 Nos. of 2 TR / 3 TR Split
A.C Units during the last 3 years in Central Government / PSU reckoned from the
date of NIT.
of Tender.
and
2nd
……………………………………………………………………………...
…………………………………………………………………………………………..and
the second cover should contain the tender documents. In case 1st
cover is not
annexed or Earnest Money is not in proper form the 2nd
cover containing tenders will
not be opened at all.
1. Estimated Cost ………………………………………..
2. Earnest Money ……………………………………….

GOVERNMENT OF INDIA
December, 1997
Subject:- Eligibility Conditions for Contractors for various Electrical and Electro
Mechanical Works.
In order to have uniform eligibility conditions on all India Basis, guidelines for
prescribing eligibility for issue of tender forms to contractors for various Electro Mechanical
Works was circulated vide this office Reference No. 3-1-10/EW-T-CIR/95 dated 16th
June
1995. These guidelines did not cover tenders where number of works are clubbed. For such
woks, following guidelines may be adopted :
2.0 In case of tenders where number of jobs have been clubbed together for
calculating X & Y for financial norms and A & B for physical norms of the
circular, the size of the work should be taken as arrived by considering three
typical jobs.
Example :(In case of 20 x 100 KVA E.A Set).
The typical job at the most shall be 2 Nos. 100 KVA engine. For calculating X,
Y, A & B work should be considered as three job each of 2 x 100 KVA Engine i.e 6 x
100 KVA and not 20 x 100 KVA is is issued with the approval of Sr. DDG(E), DOT,
Delhi.
( P.K. PANIGRAHI )
Copy to :-
1. All Chief Engineers (Electrical), DOT.
2. CE(E), DOT, Trivendrum w.r.t. his letter No. 23(02)/1997/CEET/TVM/352 dated
11/12/197
3. All SEs (E) / SSWs (E), DOT.

No. 6-3/93-EB
GOVERNMENT OF INDIA
DEPARTMENT OF COMMUNICATIONS
(EB SECTION)
802, Devika Tower Nehru Place New Delhi-110019
Dated, the 6-9-1996
To
1. All Chief Engineers (Civil / Electrical)
2. All Heads of Telecom Circles
3. All Heads of Metro Telephone Districts / Telecom. Districts and Functional Units,
4. The Chief General Managers, MTNL, New Delhi/Bombay.
Subject:- Delegation of enhanced financial powers for officers of Telecom Civil Wing /
Electrical Wing.
In continuation to this office letter No. 6-3/93-EB dated 28.10.1994, it has
further been decided by the Telecom Commission, to delegate enhanced financial
powers, as indicated the annexure to the officers of the Electrical Wing of the
Department of Telecom for procurement / purchase of Engine Alternators/Sub
stations/Air-Conditioning Units and lifts.
The enhanced financial powers for Electrical Wing Officers for acceptance of tender
are to be exercised on the basis of recommendation of the tender evaluation Committees to
be constituted according to the composition of Committees given in the annexure.
All other conditions mentioned in the office letter No. 6-3/93-EB dt. 9.9.93 and
28.10.94 will remain unchanged. This issued with the concurrence of Telecom Finance vide
their U.O. No. 238/FC/96 dated 13.8.96 and shall come into force with immediate effect.
Hindi version will follow :
( A.K. ROY )
Director (WS)
Copy forwarded for information to :-
1. The Chairman, Telecom Commission.
2. All Members/Advisors, Telecom Commission.
3. Sr. DDG (BW) / Sr. DDG (Elect.)
4. Sr. DDG (Fin) / Director (SEA)
5. All DDGs in Telecom Commission
6. Principal Director of Audit, P&T Delhi-54
7. Finance Co-ordination (5 copies)
8. All IFAs of Telecom Circles/Districts/functional units
9. FA-I,II,III,IV & V Sections of Telecom. Commission
10. S.O. (OL) for Hindi translation.
11. Guard file.
(BHAGWAN DAS)
Asstt. Director General (WSF)

Annexure to letter No.
6-3/93-EB dated/6-9-96
Financial Powers for Electrical Wing Officers for Acceptance of Tenders for Engine
Alternators/Sub-Stations/Air Conditioning Units/Lifts.
Tender Accepting Existing delegated Enhanced Composition of
Authority Financial Powers Financial power Committee
(in Rupees) (in Rupees)
Works Advisory Full Power Full Power 1) Senior DDG (E)
Board under Chairman 2) Chief Engineer (E)
Ship of Member (P)
3) GM (F) of the
territorial Circle.
Senior D.D.G. (Elect) Above Rs. 60 lakh Above Rs. 1 crore 1) Chief Engineer (E)
And upto Rs. 75 lakh and upto Rs. 2 crore 2) S.S.W. (E)/SE (E)
3) Director (F).
Chief Engineer (Elect)Above Rs. 30 lakh Above Rs. 40 lakh 1) SSW (E) / SE (E)
and upto Rs. 60 lakh and upto Rs. 100 lakh2) SW (E)
3) IFA-CAO
S.E.(Elect.) Above Rs. 2 lakh Above Rs. 5 lakh 1) SW (E)
and upto Rs. 30 lakh and upto Rs. 40 lakh 2) EE (E)
3) AO of concerned
Elect. Divn.,
Executive Engineer Upto Rs. 2 lakh Upto Rs. 5 lakh 1) AE (E)
(Elect.) 2) ASW (E)
3) AO of concerned
Elect. Divn.

GOVERNMENT OF INDIA
1300-A SANCHAR BHAWAN, 20 ASHOKA ROAD, NEW DELHI – 110 001.
No. 5-1-42/EW/99 July 12, 1999
To,
1. All Chief Engineers (Electrical)
Subject:- Maintenance of Electro Mechanical Services.
Sir
Kindly recall the discussions which took place on the above subject during
the Chief Engineer (E) conference held in May 1999. One of the suggestions which found
favour with as was that in all maintenance activities we should have participation of higher
levels, i.e. XEN, SE also even when as per present financial powers, the decisions can be
taken at AE(E) level.
In order to implement the suggestion, following instructions are issued for
carrying out maintenance works:
(i) In respect of petty maintenance and repair works where administrative
approval and expenditure sanction is not required to be taken and the expenditure is
proposed to be made from the lump sum mtce grant, NO TENDERS WILL BE CALLED by
the Sub Division / XEN unless specific approval is available for the estimate from:
(a) XEN : for works upto Rs. 50 thousand;
(b) SE(E) : for works more than Rs. 50 thousand
In case of annual maintenance contracts typical NIT should be approved by Chief Engineer
and circulated to all concerned in his zone.
You are requested to bring these instructions to all concerned.
This issues with the approval of Sr. DDG (Electrical).
Yours faithfully,
( V.M. KOHLI )
Director (EW-QC)

GOVERNMENT OF INDIA
1300-A SANCHAR BHAWAN, 20 ASHOKA ROAD, NEW DELHI – 110 001.
August, 1999
To,
1. All Chief Engineers (Electrical)
Subject:- Issue of completion certificate by SE (Electrical) – Enhancement of limit.
Sir,
The present limit of Rs. 5 lakhs for issuing completion certificate as per
CPWD Manual by SE(E) is hereby increased to Rs. 10 lakhs for works where Acceptance
Testing is carried out by T&D Circle Jabalpur. For all other works there is no change and it
remains as Rs. 5 lakhs.
3.0 This is issued with the approval of Sr. DDG (Electrical).
Yours faithfully,
( P.K. PANIGRAHI )
Copy to :1. All SE’s (E) / SSW’s (E), Department of Telecom.
2. Guard file.

No. 6-3/93-EB / D-142
GOVERNMENT OF INDIA
(EFFICIENCY BUREAU)
802, Devika Tower
Nehru Place
New Delhi – 110 019
Dated, the 9-9-1993
To,
3. All Heads of Metro Telephone Districts
4. The Chief General Managers, MTNL, New Delhi / Bombay.
Subject:- Delegation of enhanced financial powers for Officers of Telecom Civil
Wing / Electrical Wing.
Consequently upon the recommendations of Heads of Circle Conference held
in 1992 the case for enhanced delegation of powers has been engaging the attention of
Telecom Commission. Accordingly, the Telecom commission has decided to enhance the
delegation financial powers of the officers of telecom Civil/Elect. Wing as shown in the
Annexure attached with the letter. The exercise of these powers will be subject to the
exercise of financial except where it is otherwise stated, and also instructions issued by the
Ministry of Finance Telecom Commission from time to time in regard to specific items of
expenditure.
2. This issues with the concurrence of Telecom Finance vide No. 568/FC/93
dt.9.9.93
and shall come into force from the date of issue of this letter.
( S. SATYANARYAN )
Asstt. Director General
2. All Members / Advisors, Telecom Commission.
3. Sr. DDG (BW), DOT.
4. All DDGs in Telecom Commission.
5. Director of Audit, P&T Delhi-110 054.
6. Finance Co-ordination (5 copies).
7. FA-I, FA-II, FA-III, FA-IV, FA-V Section.
of the Telecom Commission.

“Annexure”
FINANCIAL POWERS OF CIVIL WING OFFICERS IN DOT
Item No. Description Existing Enhanced Remarks
Powers Powers
17.0.0 1. ACCEPTANCE OF LOWEST
TENDER AND AWARD OF WORK
17.1.0 THROUGH OPEN TENDERS
a) Asstt. Engineers/AEEs 25,000 50,000
b) EXECUTIVE ENGINEERS:
i) Divn. where ASW is provided 5 lakhs 6 lakhs
ii) Divn. where ASW in not provided 2.5 lakhs 3 lakhs
c) Sudtg. Engineers: 30 lakhs 40 lakhs
d) Chief Engineers:
i) Under his own powers 100 lakhs 125 lakhs
ii) With the prior approval
of Sr. DDG (BW) ------- 250 lakhs
iii) With the prior approval Full Powers Full Powers
of works Advisory Board
17.2.0 AWARD OF WORK BY ACCEPTING
SINGLE TENDER
a) AEs / AEEs NIL NIL
b) EEs
i) Under his own authority 40,000 50,000
ii) With prior approval of
next higher authority 2 lakhs 2 lakhs
c) SEs
i) Under his own authority 15 lakhs 15 lakhs
ii) With prior approval of
the next higher authority 30 lakhs 30 lakhs
d) C.Es
ii) With the Prior approval ------- 75 lakhs
of Sr. DDG (BW)
iii) With the Prior Full powers Full Powers
approval of work
Advisory Board
AWARD OF WORK BY NEGOTIATION
WITH LOWEST TENDERER
a) A.E./A.E.E. 25,000 50,000
b) E.E.
i) Where ASW is provided 5 lakhs 6 lakhs
ii) Where ASW is not provided 2.5 lakhs 3 lakhs
c) S.E. 30 lakhs 40 lakhs
d) C.E.

_________________________________________________________________________
Powers Powers
ii) With prior approval -------- 250 lakhs
of Sr. DDG (BW)
iii) With the prior approval Full Powers Full Powers
of Works Advisory Board.
AWARD OF WORKS BY
ACCEPTANCE OF TENDER
OTHER THAN LOWEST.
A.E/A.E.E. In case where
the lowest tender
is not accepted
reasons should
be recorded NO
E.E. confidentially and CHANGE
prior approval of
next higher than
the one Competent
to accept the tender
S.E. should be obtained.
17.4.0 Award of work by acceptance
of tender other than lowest
and Award of Work by
negotiations with a tender
other than the lowest.
C.E.
i) Under his own powers 30 lakhs 30 lakhs
ii) With the Prior approval -------- --------
of Sr. DDG (BW)
iii) With the prior approval
of Works Advisory Board. Full Powers Full Powers
17.5.0 5. AWARD OF WORK WITHOUT
CALLING OF TENDERS
a) A.E./A.E.E. 5,000
b) E.E. 40,000
c) S.E. 1.5 lakhs NO CHANGE
d) C.E.
i) Under his own powers 3 lakhs
ii) With prior approval --------
of Sr. DDG (BW)
iii) With the prior approval Full Powers
of Works Advisory Board.

_________________________________________________________________________I
Powers Powers
ACCEPTANCE OF ARBITRATION
AWARD:
a) C.E.:- Under his own
powers 3 lakhs No Change
ii) With the Prior approval -------- Rs. 5 lakhs
of Sr. DDG (BW)
iv) With the prior approval
of Works Advisory Board. ------- Full Powers
7. ACCORD OF SANCTION FOR
EXTRA SUBSTITUTE ITEMS:
a) A.E/A.E.E. Rs. 1,000 or 5% Rs. 2,000 or 5%
of the contract of contract
amount whichever amount whichever
is less is less
b) E.E. Rs. 75,000 in respect Rs. 1.5 lakhs in
of Schedule items respect of Schedule
and agreement item, item and agreement
Others 25% of items.Others 25% of
Contract value contract value subject
Limited Rs.6,000/- to Max. of Rs.10,000-/
c) S.E. Rs. 5 lakhs in respect NO CHANGE
of Schedule and non-
schedule items.
d) C.E. Full Powers Full Powers
AWARD OF ADDITIONAL
QUANTITIES AGAINST
ABNORMAL HIGH RATED
Items :
a) A.E./A.E.E. 3,000
b) E.E. 20,000 NO
c) S.E. 1lakhs CHANGE
d) C.E. Full Powers

ENHANCED FINANCIAL POWERS FOR ELECTRICAL WING
ENGINE ALTERNATORS / SUB-STATION / AIR CONDITIONING UNITS / LIFTS.
EXISTING POWERS ENCHANCED POWERS
Financial Accepting Composition Financial Accepting
Powers Authority of Committee Authority Authority
ABOVE MEMBDER (P) 1. CE(E) FULL POWERS WAB
50 LAKHS 2. DIRECTOR (F)
IN DIRECTOR ATE
3. SSW (E) / SE (E)
ABOVE 1. SSW (E) / SE (E) ABOVE 60
22.5 LAKHS CE (E) 2. SW (E) LAKHS AND SR.DDG (BW)
UPTO 3. IFA/DIR (F) UPTO 75
50 LAKHS LAKHS
UPTO SE (E) 1. SW (E) ABOVE
22.5 LAKHS 2. EE (E) 30 LAKHS CE (E)
3. IFA/DIR (F) AND UPTO
60 LAKHS
NIL EE(E) NIL ABVOE SE(E)
2 LAKHS
AND UPTO
30 LAKHS
UPTO EE (E)
2 LAKHS

NO. 5-11/90-EB
GOVERNMENT OF INDIA
DEPARTMENT OF TELECOM.
Devika Tower
Nehru Place
Dated, the 10th
April 1991
To,
All Chief Engineers (Civil / Electrical)
All Heads of Telecom Circles
All Heads of Telecom Districts
Subject:- Delegation of financial powers to Chief Engineer, Superintending
Engineer, Executive Engineer and Asstt. Engineer (both in Civil &
Electrical Wings) at a glance.
With a view to simplifying and rationalizing the schedules of financial powers
of Civil / Electrical wing officers of the Department of Telecom., a review has been carried
out recently. It has been decided to standardize the various items for which powers are to be
delegated, group them under board headings and allocate the specific decimal serial
numbers to each item with a view to have computerized system in due course.
2. For easy reference, a booklet has been compiled indicating the financial
powers of Chief Engineer / Superintending Engineer / Executive Engineer / Asstt. Engineer
(both in Civil / Electrical wings) at a glance. Two copies of the booklet are enclosed.
3. The exercise of these powers given in the booklet is subject to the rules,
orders and instructions and availability of fund in the approved budget for the purpose,
scales and procedures prescribed by the Government from time to time and subject to the
financial concurrence of the Finance / Accounts Officers working in the Civil / Electrical
Divisions and in the offices of the Chief Engineers (Civil / Electrical).
4. This issues with the concurrence of Finance Advice vide their U.O.
No.154/90- dated 27.3.1991.
( D.C. MEHROL )
Director (WSE)
Encls: As stated.
Copy to :-
1. Chairman, Telecom Commission.
2. All Members of the Telecom Commission.
3. All Advisers in the Telecom Commission.
4. All DDGs in the Telecom Directorate.
5. Director of Audit, P&T Delhi-110 034.
6. Accounts Officer (FS), D.C.L. (With 5 copies).
7. FA-I Section, D.O.T.

DELEGATION OF FINANCIAL POWERS TO CIVIL & ELECTRICAL WING OFFICERS OF DEPTT. OF TELECOM.
(in Rupees)
Sl.No Nature of Power C.E. S.E. E.E. A.E.
1 2 3 4 5 6
1. Creation / abolition of Posts ---- ---- ---- ----
2. Sanction of Schemes / projects ---- ---- ----
----
2.1 Plan Schemes ---- ---- ---- ----
2.2 Non-Plan Schemes ---- ---- ---- ----
2.3 Detailed estimates Full Powers 30 lakhs 5 lakhs 50,000
where no ASW
is provided.
10 lakh where
ASW is provided.
2.4 Land and Buildings ---- ---- ---- ----
2.4.1 Land ---- ---- ---- ----
2.4.2 New Buildings ---- ---- ---- ----
2.4.3 Existing Deptl. Buildings
Additions and alterations to Residential :
Buildings. 30,000 15,000 6,000 ----
Non-Residential :
5 lakhs 2 lakhs 25,000 ----
in each case in each case in each case
2.4.4 Repairs to Buildings Full Powers Full Powers 5,000
in each case
2.4.5 Dismantlement of Buildings 5 lakhs 2 lakhs ---- ----

1 2 3 4 5 6
(Note: The dismantlement work should be undertaken only with the prior approval of the Head of the Circle who owns the building)
2.4.6 Rented Buildings
Repair, additions and alternations Non-Recurring:
both Civil & Electrical 20,000 per year 10,000 per year 2,000 per year
per building per building per building
Recurring:
5,000 per year 2,500 per year ---- ----
per building per building.
3. Vehicles
3.1 Sanction / replacement ---- ---- ----
----
3.1.2 Operational Vehicles Full Powers as ---- ----
----
per Std.
3.2 Purchases Full Powers ---- ---- ----
3.3 Repairs Full Powers Full Powers 2,000 in each case
----
subject to 10,000 P.A
4. Purchases
4.1 Stores ---- ---- ---- ----
4.1.1 Stocked items ---- ---- ---- ----
4.1.2 Non-Stocked items Full powers for Same as in 25,000 at a
----
(Other than cement & Steel) purchase against Col. 3. time from
rate contract, PSUs.
finalized by
DGS&D/DOT.

1 2 3 4 5 6
In other cases: In other cases: 10,000 from
----
(a) 5 lakh from (a) 3 lakh from open market
PSUs on each PSUs on each subject to
occasion. occasion. 3 lakhs P.A.
(b) 3,00,000 from (b) 2 lakhs from
non-PSUs on each non-PSUs on each
occasion. occasion.
4.2 Other Items
4.2.1 Office requirement Full Powers Full Powers 5,000 Per Office ----
per annum
4.2.2 Computers 5 Lakhs at a time 2 Lakhs at a ---- ----
subject to 20 Lakhs time subject
per annum to 10 Lakhs P.A.
4.2.3 Computer Stationery Full Powers Full Powers 5,000 P.A ----
4.2.4 Other Stationery Full Powers 15,000 P.A 10,000 P.A ----
4.2.5 Maps hooks and publications Full Powers Full Powers 1,000 P.A ----
4.2.6 Furniture and Furnishings 30,000 P.A 15,000 P.A 5,000 P.A ----
per office per office per office
4.2.7 Liveries and Uniforms Full Powers Full Powers Full Powers ----
4.2.8 Medicines for P&T Dispensaries ---- ---- ---- ----
4.2.9 Purchase of mathematical Full Powers 5,000 per item 2,500 per item ----
Instruments. subject to subject to
50,000 P.A 25,000 P.A.

1 2 3 4 5 6
5. Contingent Expenditure
5.1 Recurring 5,000 in each case 2,000 in each case 1,000 in each case 250 in each case
5.2 Non-Recurring 15,000 in each case 10,000 in each case 2,000 in each case 1000 in each case
5.3 Hot & Cold Weather Charges Full Powers Full Powers 1000 in each case ----
5.4 Printing & Binding of forms 5 Lakhs P.A 3 Lakhs P.A 1000 in each case ----
subject to 10,000 P.A
5.5 Legal Charges Full Powers Full Powers Full Powers in ----
respect of fees
payable to Govt.
pleaders.
5.6 Freight, Demurrage and Wharfage Full Powers Full Powers Freight:Full Powers ----
Charges Demurrage: 5000 in
Each case.
6. Renting of buildings
6.1 Administrative Offices 50,000 P.M for 20,000 P.M. for ---- ----
Metro Cities Metro Cities.
15,000 P.M for 10,000 P.M for ----
----
A,B-I & B-II Cities A,B-I & B-II Cities
10,000 P.M. for 7,500 P.M. for 5,000 P.M for ----
other Places other Places other Places
6.2 Technical buildings and ---- ---- ---- ----
Inspection quarters.

1 2 3 4 5 6
6.3 Residential building ---- ---- ---- ----
7. Payment of advance as ---- ---- ---- ----
and Securities etc.
7.1 Purchase of stores From private suppliers: Same as Col.3 ----
----
25% of order value
subject to a maximum
of Rs. 25,000/- in each
case.
7.2 Execution of works by 10 Lakhs 3 Lakhs 1 Lakh ----
other legal public agencies
7.3 Security deposits for Full Powers Full Powers Full Powers ----
electrical / water connections
7.4 Loans and advances to staff Full Powers Full Powers Full Powers ----
8. Rates and taxes Full Powers Full Powers Full Powers ----
9. Honorarium / Rewards / Awards
9.1 Honorarium 2,500 P.A in each ---- ---- ----
case as per guide-
lines issued by DOT
9.2 Rewards / Awards ---- ---- ---- ----
10 Refunds / Rebates and Compensation ---- ---- ---- ----
10.1 Rebate for excess metering ---- ---- ---- ----
(Telephone / Telax)

1 2 3 4 5 6
10.2 Refunds Full Powers Full Powers Full Powers ----
10.3 Compensation ---- ---- ---- ----
11. Write-off of losses
11.1 Cash ---- ---- ---- ----
11.2 Stores 15,000 in each case 5,000 in each case ---- ----
12 Scrapping of Stores / Full Powers on ---- ---- ----
Equipment recommendations
of Scrapping
Committee.
13. Donation / Recreation / ---- ---- ---- ----
Grants-in-Aid etc.
14. Deputation of officials Upto 2,500 per ---- ---- ----
for training Saminars official subject
to Rs. 10,000 P.A.
15. Re-appropriation of funds ---- ---- ---- ----
16. Professional services ---- ---- ---- ----
17. Acceptance of tender
and award of work
17.1 Award of work to the lowest i) 1 crore without 30 Lakhs i) 5 Lakhs where 25,000
tenderer through open tenders the prior approval ASW is provided
of Works Advisory
Board.

1 2 3 4 5 6
ii) Full Powers with ---- ii) 2.5 Lakhs where ----
the approval of ASW is not provided
W.A.B.
17.2 Award of work to the lowest ---- ---- ---- ----
Tenderer through limited tenderer
17.3 Award of work by acceptance i) 50 Lakhs i) 15 Lakhs 40,000 under ----
of single tender without prior under his own his own
approval of Works authority authority
Advisory Board
ii) Full Powers with ii) 30 Lakhs with 2 Lakhs with ----
prior approval of prior approval the approval of
Works Advisory of next higher next higher
Board authority authority.
17.4 Award of work by acceptance of In case where the lowest Same as in Col.3 Same as in Col.3 Same as in Col.3
tender other than lowest tender is not accepted,
reasons should be recorded
confidentially and prior
approval of authority next
higher than the one competent
to accept the tender should
be obtained.
In case of CE, However it
Would not be necessary to
Obtain such approval for

1 2 3 4 5 6 Remarks
Contract upto Rs.30 Lakhs
17.5 Award of work without i) 3 Lakhs without prior 1,50,000 40,000 5,000
calling tenders approval of the works
Advisory Board
ii) Above 3 Lakhs with
the approval of Works
Advisory Board.
18 Local purchase of cement 5 Lakhs on each 2.5 Lakhs on ---- ---- These limits are
occasion, subject each occasion subject to the
to Rs. 2 Crores subject to guidelines issued
per annum annual limit vide No. 7-7/1/90-
of Rs. 1 Crore W(T)/122 dated
10.4..91.
19. Local purchase of steel 4 lakhs per dia Rs. 1 lakh per ---- ---- These limits are
per Division subject dia per Division subject to the
to the total annual subject to the guidelines issued
limit of Rs.1 Crore total annual limit vide No.8-1/90-
of Rs. 50 Lakhs A&C dated
10.4.91.

SANCHAR BHAWAN, NEW DELHI – 110 001.
No. 1-2(85)/CE (E)/DOT/ Dated 10.3.86
All Heads of Telecom Circles,
All Heads of Telephone Distt.,
All Heads of Metro & Major Telephone Dists.
Subject:- Purchase and installation of Stand-by Generators and Sub-Stations
Equipments in Telephone Exchanges/Telecom. Buildings – Procedure
regarding.
Instructions were issued under this Department letter No. 750-2/80-TPS(G)
BT dated 25.8.1984 for the provision of sub-station equipments etc. in the Telephone
Exchanges and other Telecom. Buildings. Similar instructions/guidelines for the provision of
such equipment in the electronic Telephone Exchanges were also issued vide letter No. 19-
67/83-PHM Dt. 7th
March, 1984 consequent on the delegation of powers to the Telecom
Board to purchase such equipment directly, without going through the agency of DGS&D,
vide the orders issued in letter No. 4-7/82 Fin.Cood dated 6.9.1984, the Telecom Board has
approved the following procedure which should be observed by all concerned for
procurement and installation of the above said equipments :-
(1) The Electrical Wing of the Department will be responsible for the
preparation of necessary designs and estimates for such works in
accordance with the general guidelines/instructions already issued in the
letters dated 7.3.1984 and 25.8.1984, referred to above, and as might be
issued in future.
(2) The Designs and Estimates for such works costing upto Rs. 22.5 lakhs
will be prepared by the Superintending Engineers (Electrical) concerned
with the related Circle/District where the relevant project is to be provided.
The Designs and Estimates for such works costing more than Rs. 22.50
lakhs will be prepared by the Chief Engineer (Elect.) attached to the
Directorate.
(3) On approval of the related estimates for the main Telecom project by the
competent authority the Executive Engr. (Electrical) in the concerned
Tele.Circle / Telephone District will issue N.I.T. for the procurement of
Sub-station equipments and/or Stand-by Generators, as the case may be,
on receipt of the approved design and estimates therefore from the
Supdg. Engieers/Chief Engineer (Electrical) as prescribed in para (2)
above. The N.I.T. will be issued on ‘Turnkey Contract’ basis to the
approved and registered contractors only. The N.I.T. so issued will be
subject to all the terms and conditions as provided in PWD-6 and PWD-8
and subject to such other conditions as might be issued by this
Department / Government of India from time to time in this regard.
(4) The tenders received by the concerned Executive Engineer (Electrical)
will be evaluated by a Committee and accepted by the appropriate
authority as indicated below :-

_________________________________________________________________________
Sl. Cost of Work Composition of Appropriate Remarks
No. Committee Accepting
Authority
1. Upto Rs. 1. Surveyor of works (E) Superintending As per the
22.50 lakhs Engineer (E) existing
2. Executive Engineer (E) powers for
elect.instlns
3. Accounts Officer of
another Elect.Division.
2. Above Rs. 22.50 1. Suptg. Surveyor of Chief Engineer (E) --- do ---
lakhs and upto Works (E) or Supdtg.
Rs. 50 lakhs. Engineer (E).
2. Surveyor of Works (E)
in C.E.(E)’s Office.
3. IFA/Director Finance.
3. Above Rs. 50 lakhs 1. Chief Engineer (E) Member (D) --- do ---
Telecom Board
2. Director (F) in the Dte.
3. Supdtg. Surveyor of
Works (E) or Supdtg.
Engineer (E).
The Executive Engineer (Elect.) who issued N.I.T. for work may assist the
Committees at 2 and 3 above in the evaluation of the Tenders and final award of works. The
above referred Committees should observe the prescribed procedure / orders relating to the
acceptance of Tenders and award of work to the selected contractor. In case the Committee
recommends the acceptance of the offer other than the lowest, the approval of the
appropriate next higher authority should invariably be obtained before awarding the works.
It may also be ensured that in the event of entering into any negotiations with any or all the
tendering parties, the representative of Finance is associated in that process.
2. A Quality Assurance Group is being constituted separately to approve the
different types of such equipments like Stand-by Generators, Transformers, H.T
Switchgears and L.T Switchgears, in consultation with the Additional General Manager,
Quality Assurance, Bangalore. Pending this approval it should be ensured that equipments
of proven quality and make, are accepted for installation. It may also be ensured and
provided in the agreement, to be entered into with the party to whom the work is awarded,
that the equipment provided by him would be covered by a guarantee for a minimum period
of one year for which consideration the security deposit made with the Department would
remain with the Department till the expiry of the guarantee period.
This issues with the concurrence of Telecom Finance Advice Branch vide Dy.
No. 90/86 (FC) dated 28.1.1986.
( S. PADMANABHAN )
Chief Engineer (E)

Copy forwarded to :-
1. All Members of Telecom Board New Delhi.
2. Deputy Directors General and Directors in the Department of
Telecommunications.
3. The Superintending Engineers (Elect.) and Executive Engineers (Elect.) in the
Department of Posts and Department of Telecom.
4. All internal Financial Advisers in Postal and Telecom Circles / Telephone Districts
etc.
5. Finance Advice-II III Finance (Co-ord) Sections.
Chief Engineer (E)

No. 6-3/93-EB
GOVERNMENT OF INDIA
(EB SECTION)
802, Devika Tower
Nehru Place
Dated, the 16-9-1996
To,
3. All Heads of Metro Telephone Districts / Telecom Districts and Functional Units
4. The Chief General Managers, MTNL, New Delhi / Bombay.
Subject:- Delegation of enhanced financial powers for officers of Telecom Civil
Wing / Electrical Wing.
In continuation to this office letter No. 6-3/93-EB dated 28/10/1994, it has
further been decided by the Telecom Commission, to delegate enhanced financial powers,
as indicated in the annexure to the officers of the Electrical Wing of the Department of
Telecom for procurement / purchase of Engine Alternators / sub stations / Air-Conditioning
units and lifts.
The enhanced financial powers for Electrical Wing Officers for acceptance of
tender are to be exercised on the basis of recommendation of the tender evaluation
Committees to be constituted according to the composition of Committees given in the
annexure.
All other conditions mentioned in the office letter No. 6-3/93-EB dt. 9.9.93
and 28.10.94 will remain unchanged. This issue with the concurrence of Telecom Finance
vide their U.O. 238/CF/96 dated 13.8.96 and shall come into force with immediate effect.
( A.K. ROY )
Director (WS)
2. All Members / Advisors, Telecom Commission.
3. Sr. DDG (BW) / Sr. DDG (Elect.).
4. Sr. DDG (Fin.) / Director (SEA).
5. All DDGs in Telecom Commission.
6. Principal Director of Audit, P&T Delhi-54.
7. Finance Co-ordination (5 copies).
8. All IFAs of Telecom Circles / Districts / Functional units.
9. FA-I,II,III,IV & V Sections of Telecom Commission.
10. S.O (OL) for Hindi translation.
11. Guard file.
( BHAGWAN DAS )
Asstt. Director General (WSF)

ANNEXURE
Annexure to letter No. 6-3/93-EB dated 16.9.96
FINANCIAL POWERS FOR ELECTRICAL WING OFFICERS FOR ACCEPTANCE OF TENDERS FOR ENGINE ALTERNATORS/SUB
STATIONS/AVE CONDITIONS UNIT/LIFTS.
Under Accepting Existing delegated Enhanced Composition of
Authority Financial powers Financial Committee.
(in Rupees) power (in Rs.)
Works Advisory Full power Full Power 1) Senior DDG (E)
Board under Chairman 2) Chief Engineer
Ship of Member(s)
Senior DDG (Elect.) Above Rs. 60 lakh Above Rs. 1 crore 1) Chief Engineer (E)
and upto Rs. 75 lakh and upto Rs. 2 crore 2) SSW (E) / SE (E)
3) Director (F)
Chief Engineer (Elect) Above Rs. 30 lakh Above Rs. 40 lakh and 1) SSW (E) SE (E)
and upto Rs. 60 lakh upto Rs. 100 lakh 2) SW (E)
3) IFA – CAO
S.E.(Elect). Above Rs. 2 lakh Above Rs. 5 lakh 1) SW (E)
and upto Rs. 30 lakh and upto Rs. 40 lakh 2) EE (E)
3) AO of concerned Elect. Divn.
Executive Engineer (Elect.) Upto Rs. 2 lakh Upto Rs. 5 lakh 1) AE (E)
2) ASW (E)
3) AO of concerned Elect. Divn.

GOVERNMENT OF INDIA
NO. 1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD, NEW DELHI – 110 001.
June 1996
To
The Chief Engineer (Electrical),
Department of Telecom
Delhi/Lucknow/Calcutta/Madras/Bombay.
Subject:- Composition of Tender Purchase Committee – Clarification reg.
The financial power for various officers of the Telecom Electrical wing were delegate as
per DOT order No.6-3/93-EB dated 9.9.1993. Certain additions to the above delegation were issued
vide DOT order No. 6-3/93-EB dated 28.10.1994 where in the composition of the committee for
accepting the tenders of Engine Alternators/Sub station/Air Conditioning units/Lifts are given as below:-
A. When the accepting authority is CE (E)
(i) SSW (E) / SE (E)
(ii) SW (E)
(iii) IFA (CAO)
B. When the accepting authority is SE (E)
(i) SW (E)
(ii) SS (E)
(iii) A.O. of Electrical Divn. Concerned.
2.0 In the last creation of additional CE (E) / SE (E) units vide DOT order No. 9-12/94-CSB
dated 20 20.12.95 posts of SSW (E) / SW (E) have not bee provided with newly created
CE(E)/SE (E).
3.0 In view of the above, it is not clarified that any other SE(E)/EE(E) may be taken as the member
of TPC in the absence of SSW (E) / SW (E).
4.0 This is issued with the approval of Sr. DDG (Electrical), DOT, New Delhi.
( V.P. GUPTA )
Director (Electrical Works).

TELECOM BOARD
SANCHAR BHAWAN, ASHOKA ROAD, NEW DELHI.
No. 1-1/83/CE(E)/DOT Dated 10/3/1986
To
1. All Superintending Engineers,
Telecom Electrical Circles.
2. All General Managers Telecom./Telephones, Districts/
Telecom Administrative Offices.
Subject:- Execution of Air-conditioning works by Telecom Electrical Wing.
Delegation of Financial Powers to Officers.
The composition of Tender purchase Committees to consider air-conditioning tender
shall henceforth be as indicated below in supersession of this office letter No. 1-1/83/CE(E)/P&T dated
11.1.94.
Sl.No. Cost of Work Composition of Accepting Remarks
Committee Authority
1. Upto Rs. 22.5 lakhs 1. Surveyor of Works(E) Superintending As per
Engineer (E) present
2. Executive Engineer (E) Powers for
EI contract
3. Accounts Officer of
another Elect.Division.
2. Upto Rs. 50 lakhs 1. Superintending Chief Engineer (E) --- do ---
Surveyor of Works (E) /
or Superintending
Engineer (E)
2. Surveyor of Works (E)
O/o C.E. (Elect.)
3. IFA / Director (Finance)
3. Above Rs. 50 lakhs 1. Chief Engineer (E) Member (D) --- do ---
Telecom Board
‘ 2. Director (Finance)
in Telecom Board

3. Superintending
Surveyor of Works (E) or
Superintending Engineer (E)
2. The firm, which is debarred by Performance Review Committee and happens to be the
lowest in a tender inquiry may be ignored by the concerned TPC without reference to the next higher
authority.
3. In case the lowest tender is to be overlooked based on valid financial / technical reason
approval of the next higher accepting authority shall be obtained i.e. where the acceptance authority
happens to be the Superintending Engineer (E) or the Chief Engineer (Elect.). In such cases, the
following procedure shall be adopted. :-
a) The appropriate Committee shall recommend the case to the accepting authority.
b) The accepting authority with his recommendations shall forward the case to the next
higher authority.
c) The ‘next higher’ authority may decide the case depending upon the merit without
resorting to a committee at his level.
4. In case negotiations are required to be conducted with any or all the tendering firms the
concerned representative of the Finance Wing shall also participate in such negotiation as a rule before
finalizing the tenders.
This is issued with the concurrence of Finance Vide Dy. No. 179-86/FC Dated
27.2.1988.
( S. PADMANABHAN )
Chief Engineer (Electrical)
Copy forwarded to :-
1. PS to Secretary (Telecom).
2. All Member of Telecom Board.
3. Secretary Telecom Board.
4. All DDG in Deptt. of Telecom.
5. All Director in Deptt. of Telecom.
6. All Director F II & III TelecomDeptt.
7. All IFA in Telecom/Postal Circles & Telephones Districts etc.
8. Director (BT)/A.O. Finance Co-ordination.
9. FA II/ FA III Section.
10. All Executive Engineers (Electrical).
11. ADG (CR) Telecom Department.
( S. PADMANABHAN )
Chief Engineer (Electrical)

GOVERNMENT OF INDIA
NO. 1300-A, SANCHAR BHAWAN, ASHOKA ROAD, NEW DELHI-110001.
July, 1997
To
The Chief Engineers,
Department of Telecom,
Calcutta.
Subject:- S.I.T.C. of 7 TR Air Cooled Package Air Conditioning units for different Telecom
Buildings in Eastern Region – Case for deviation in the quantity of Rate Contract
agreement with M/s Kirloskar Pneumatic Co.Ltd.
With reference to your letter No. 23(15001)/SSW(E)/97/Cal/108 dated 23rd
May 1997, it
is intimated that for deviations the Chief Engineer (Electrical) are having full powers, However, the
deviation powers has to be exercised keeping in view the following:-
(i) The terms and conditions provided in the agreement for deviation of the quantity.
(ii) The validity of the agreement.
(iii) The reasonability of the rates with reference to the current market rates and the
original rates.
You may accordingly take necessary action at your end on the subject. This is issued
with the approval of DDG (Electrical).
( V.P. GUPTA )

NO. 2-2/96 (W)
GOVERNMENT OF INDIA
Dated the 2nd
August, 1999
ORDERS
Subject:- Execution of works for other Departments / Organizations by the Department of
Telecom.
A proposal for ‘issuing policy instructions on Chief Engineers (Civil) undertaking VSNL civil
works on deposit works’ basis was under consideration of the Telecom. Commission. Some Chief
Engineers (C) have also sought permission of TC to under take building construction works for Videsh
Sanchar Nigam Limited, as ‘Deposit work’ and to follow the procedure laid down in CPWD Man. Vol. II
under Sectioln-3, CPWD code and other related chapters / Section and Appendices there to:
2. The matter was examined by the Telecom. Commission land it has been decided that civil
works of Videsh Sanchar Nigam Ltd., and also works for out side Department and organizations, can
be executed by the Civil Wing of D.O.T. as Deposit works. The following procedure shall be followed for
execution of Deposit works:-
a) The procedure laid down under section-3 of CPWD Man. Vol.II and CPWD code and other
related Sections and Appendices of manuals and other provisions / instructions issued in this
regard from time to time, should be followed scrupulously.
b) The charges leviable on account of taking up such ‘deposit work’ shall be as follows
(i) In addition to actual cost, the amount payable by the contributor on account of cost of
establishment, T & P, audit and accounts, which should include pensionary charges etc.
at such percentage as are prescribed by the Department from time to time, is also to be
recovered in advance. At present, these are as per appendix 21 of CPWD Man. Vol. II,
swamy’s compilation first addition – 1995, these charges are leviable on ‘deposit works’.
The total charges are 23.75% on all maintenance works and minor works costing upto
Rs. 1 lakh, 12% on construction works costing upto Rs. 1 lakh, 12% on construction
works costing upto Rs. 2 crores, 8% on construction works costing between (Rs. 2
crores and 5 crores and 7% on construction works costing more than Rs. 5 crores.
These shall be as indicated at para –2-a above subject to revision / amendment from
(time to time).
(ii) In addition to b(i) above, a profit of 10% on the total cost as at b(i) above shall also be
recovered.
c) The depositing contributor / authority should be made aware of the facts that no advance money
of department of Telecom. for this purpose will be permitted to carry out the work and in case
money is paid in installment, Deptt. of Telecom. will not be responsible for any increase in cost
or damages to the uncompleted work caused by temporary stoppage of the work/pending
receipt of another installments.
d) It should be ensured that no work of the Department should suffer on account of under taking
such ‘deposit works’ and such ‘deposit work’ can be under taken only if departmental capacity
(men power) exist after all departmental requirements are taken up and satisfied. For this

purpose approval of the concerned Head of the Telecom Circle should be obtained for each
case before a proposal to undertake the work for other organizations.
e) In calculations for staff and establishment, no component on account of ‘deposit work’ shall be
included while working out the future staff requirements.
f) Financial powers delegated to the field officers by the Deptt. of Telecom, shall also be
applicable for undertaking ‘deposit works’ and such powers can be exercised accordingly.
g) The contributor / authority on whose behalf the work is to be done should be made to
understand clearly that the Deptt. of Telecom. does not bind itself to complete the work within
the cost of estimate and also within the time limit and that the authority depositing or
administering the funds agrees to finance any excess that may occur. An acknowledgment of
clear understanding is required to be obtained from the contributor authority concerned.
h) The above instructions applied mutates mutant’s to all works undertaken by D.O.T. for other
departments / agencies / organizations on ‘deposit works’ / contributory works basis like laying
of cable etc. (other than covered under R & G). The charges stated in para 2-b (i) and (ii) is
recoverable for all works completed / handed over after the issue of this letter.
3. This issues with the concurrence of Member (F) vide Dy. No. 1415 dated 8.7.1996.
( N.S. CHAKRAVARTHY )
Sr. Deputy Director General (EW)
Copy to :-
1. All Heads of Circles.
2. All F.As, Head of Circles.
3. All C.Es (Civil) D.O.T.
4. All Sr. DDGs/DDGs, T.C. Head Ors.
5. ADG (FA.II) (2 copies)
6. Guard file.
( MURARI LAL )
F.O. to Sr. D.D.G. (BW)
T.No. 3353422.

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, NEW DELHI – 110001
March, 1999
To,
All Chief Engineer (Electrical),
Department of Telecom / Posts.
Subject:- Framing of Rate Contracts.
No Rate Contract for Air – Conditioning packages and Engine Alternator sets shall be
finalized at AE(E), EE(E) and SE(E) level without the approval of CE(E). For all the remaining items
SE(E)’s approval is necessary before taking any action by the subordinate offices.
This is issued with the approval of Sr. DDG (E), DOT, New Delhi.
( V.M. KOHLI )
Director (EW-QC)
Copy to :-
1. 5-1-37/EW/99
2. Guard file.
( V.M. KOHLI )
Director (EW-QC)

GOVERNMENT OF INDIA
NO. 1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD, NEW DELHI – 110001
No. 5-1-37/EW/97 Dated the 21ST
July, 1997
To,
Department of Telecom / Posts.
Subject:- General conditions of Contracts.
In execution of electromechanical works the Department of Telecommunications is
following the General Conditions of Contract as per CPWD-6,7 & 8.
2.0 Some of the conditions however have been changed over a period of time and some
additional conditions have been incorporated by Department of Telecom over and above the General
conditions specified in these forms.
3.0 It has come to our notice that CPWD has already revised the General Conditions of the
Contract and the revised forms CPWD-6,7 & 8 are available as Government of India publications,
published by Director General (Works), CPWD, Nirman Bhawan, New Delhi.
4.0 Clause 25 of CPWD – 7 & 8 has specifically undergone a change along with other
clauses.
5.0 In view of the above development, the field units may kindly ensure that General
Conditions of Contract are specified as per the new CPWD – 6,7 & 8 forms.
( V.P. GUPTA )

GOVERNMENT OF INDIA
July 1999
To,
Subject:- Acceptance of Single Tender for Engine Alternator / Sub Station / Air Conditioning
and Lift Works.
The enhanced financial powers for various officers of the Telecom Electrical Wing were
delegated as per DOT Order No. 6-3/93-EB dated 16.9.1996 for accepting tenders of Engine
Alternators /Sub Station / Air Conditioning units and Lifts.
2. Since the DOT Order dated 16.9.1996 is silent on acceptance of Single tender, it is
clarified that for all future cases acceptance of single tender involving Engine Alternator / Sub Station /
air Conditioning and Lift Works the financial powers of various officers of the Electrical Wing with TPC
shall be as below :-
SINGLE TENDER ACCEPTANCE.
Sl. Authority Financial Financial powers TPC composition
No. Powers under with the prior of committee
his own approval of the
authority next higher authority
i. EE (Elect.) Rs. 50,000 Rs. 5 lakh (i) AE(E)
(ii) ASW (E)
(iii) AO of concerned
Elect. Divn.
ii. SE (Elect.) Rs. 15 lakh Rs. 40 lakh (i) SW (E)
(ii) EE (E)
(iii) AO of concerned
Elect. Divn.
iii. CE (Elect.) Rs. 50 lakh Rs. 100 lakh (i) SSW (E) / SE (E)
(ii) SW (E)
(iii) IFA / CAO.
( V.P. GUPTA )

GOVERNMENT OF INDIA
September, 1996
To,
All Chief Engineer (Electrical), Department of Telecom.
Subject:- Option for Deposit of Earnest Money in the form of Bank Guarantee for Air
Conditioning, Diesel Engine Alternator, Lifts and Sub Station Works.
In modification of the existing procedure of Deposit of Earnest Money with each Tender in the
shape of Cash/Demand Draft/Pay Order, it has been decided by the Telecom Commission to
provide for an option to the Contractor (s) for depositing Bank Guarantee along with the
Tenders for Air Conditioning, Diesel Engine Alternator, Lifts and Sub Station Works wherever
the amount of EMD is more than Rs. 20,000.
2.0 The Bank Guarantee shall be from a scheduled Bank or from a nationalized Bank / State Bank
guaranteed by Reserve Bank of India.
3.0 The Bank Guarantee shall remain in force for 30 days after the period for which the Tenders are
valid.
4.0 The value of the Bank Guarantee to be deposited along with each Tender shall be at the rates
of Earnest Money prescribed by the Government from time to time. The Bank Guarantee Bond
for EMD Deposit shall be as per the Model Form at Annexure-I.
5.0 The Bank Guarantee Deposit by the Contractors shall be entered in a register to be maintained
by the Divisional Officer / Accounts Officer of the concerned Electrical Division and the register
shall be reviewed periodically and appropriate action to be taken for extending / encashing or
release of these Bank Guarantee.
6.0 This is issued with the concurrence of Telecom Finance vide their U.O No. 274/FA-V dated 26th
September 1996 and shall come into force with immediate effect.
Encl:- Annexure – I
( V.P. GUPTA )
1. Member (Production) / Member (Finance) / Sr. DDG (Finance)/Sr.DDG (Electrical).
2. All Superintending Engineer (Elect.), DOT / DOP / MTNL.
3. Finance Coordination.
4. Guard File.

Annexure-I
ANNEXURE OF D.O.T MEMORANDUM NO. 5-1-12/EW/94 DT. 26.09.1996
MODEL FORM OF BANK GUARANTEE
BANK GUARANTEE BOND FOR EMD FOR AIR CONDITIONING, DIESEL ENGINE ALTERNATOR,
LIFTS AND SUB STATION WORKS WHEREVER THE AMOUNT OF EMD IS MORE THAN RS.
20,000/-
Whereas _______________________________________ (hereinafter called “the
contractor(s)”) has submit its Tender dated _____________________ for
________________________ (Name of Work)
____________________________________________________________________
KNOW ALL MEN by these presents that WE _________________________________________ OF
________________________ having our registered office at _______________________________
(hereinafter called “the Bank”) are bounded unto ________________________________ (hereinafter
called “the Government”) in the sum of __________________________ for which payment will and
truly to be made of the said Government, the Bank binds itself, its successors and assigns by the
presents.
THE CONDITIONS of the obligation are :
1. If the Contractor(s) withdraws its Tender during the period of Tender validity specific on the
Tender Form: or
2. If the Contractor(s) having been notified of the acceptance of its Tender by the Government
during the period of Tender validity.
(a) fails or refuses to execute the Contract.
(b) fails or refuses to furnish security Deposit in accordance with the conditions of Tender
document.
We undertake to pay to the Government upto the above amount upon receipt of its first written demand,
without the government having to substantiate its demand, provided that in its demand the Government
will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two
conditions, specifying the occurred condition or conditions.
This guarantee will remain in force as specified in the Tender Document upto and including Thirty (30)
days after the Period of the Tender validity, and any demand in respect thereof should reach the Bank
not later than the specified date / dates.
Signature of the Bank
Signature of the Witness.

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD, NEW DELHI – 110001
June, 1999
To,
All Chief Engineer (E),
Subject:- Examination of works by the CTE’s organization – Raising the monetary limit for
reporting the works in progress to the C.T.E.
Sir,
The monetary limit of Electrical works to be reported to the Chief Technical Examiner
has been raised to Rs. 15 lakhs vide central vigilance commission O.M. No. 98-FGL-25 dated 18.11.98
(copy of O.M. enclosed).
You are requested to include only those works in return to be submitted to CTE’s
organization whose accepted / tendered value exceeds Rs. 15 lakhs. However, if the monetary value of
all such works is less than the fresh limit prescribed, then two largest works in progress may be
reported.
This is issued with the approval of Sr. DDG (Electrical).
Yours faithfully,
( P.K. PANIGRAHI )

GOVERNMENT OF INDIA
October, 1998
To,
Subject:- Rules regarding Enlistment of Contractors for Electrical works in the Department
of Telecommunications.
The Rules regarding Enlistment of all categories of Contractors for Electrical Works in the
Department of Telecommunications were last circulated under this office letter of even No. dated 11th
October 1996 along with the composition of Committees for Enlistment of Contractors in various
categories.
2.0 Some clarifications raised from field units in recent past regarding enlistment rules and in view
of creation of new CEs (E) it was felt to modify the existing enlistment rules.
3.0 The major changes in the existing enlistment rules are as follows :-
3.1 The enlistment henceforth be for a maximum period of three years and shall need renewal on
expiry of this period.
3.2 The enlistment of Class-II(E) contractors henceforth will be on regional basis.
3.3 The firm needs not to be a Public Ltd. Or Private Ltd. Concern for enlistment in class I (E) and
class – II (E)
3.4 For enlistment in class – III (E) the contractor should have satisfactorily executed three electrical
works of not less than Rs. 37,500/-
3.5 The composition of the departmental committee for enlistment in class-I (E) and class – II (E)
has been changed, the finance member of the committee shall be of minimum Chief Accounts
Officer rank.
4.0 The contractors enlisted for a period of three years needs to apply for revalidation six months
before expiry of validity. Present enlistment of all other individuals / firms companies as
contractors where validity of enlistment is not mentioned in enlistment memo / enlisted before 1st
January 1997, in all classes would be valid upto 31.12.1999 and they shall have to apply for re-
enlistment by 30.6.1999 to competent authority.

4.1 A specimen copy of re-enlistment application (Appendix ‘A & B’) is enclosed. The contractors
are required to apply for re-enlistment on this application form to the respective enlistment
authority. Simultaneously, the contractor shall send a list of work/works executed and under
execution during the last three years in the proforma at Sl.No. 8 of the application form to the
concerned SE/EE with the request to forward his report to the concerned enlisting authority. The
SE/EE concerned shall forward his report in the proforma at appendix-B to the enlisting
authority within one month.
4.2 Report/recommendation duly countersigned by concerned SE is required to be obtained for
enlistment / re-enlistment in class-I (E) and class – II (E).
4.3 Contractors seeking revalidation of their enlistment shall apply in the form as per annexure –‘I’ &
‘II”. In order to be eligible for revalidation, the contractor should have satisfactorily
executed at least one work in the Department of Telecommunications of the magnitude
as per criteria for enlistment in appropriate class in DOT during last Five years. The
contractor should furnish details of each and every work of this magnitude and above,
executed by them in the DOT during last five years.
5.0 Accordingly, the modified rules regarding enlistment of contractors for electrical works in the
Department of Telecommunications are enclosed herewith. Proforma for solvency certificate
and re-enlistment / revalidation application also forms part of enlistment rules.
6.0 The enlistment cases for Electrical contractors henceforth may be dealt accordingly.
( P.K. PANIGRAHI )
Director (Electrical Works )

GOVERNMENT OF INDIA
RULES REGARDING ENLISTMENT OF ALL CATEGORIES
OF CONTRACTORS FOR ELECTRICAL WORKS
IN THE ELECTRICAL WING OF
OCTOBER, 1998
NEW DELHI

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD,
NEW DELHI – 110001
October, 1998
( ELECTRICAL WING )
RULES REGARDING ENLISTMENTS OF CONTRACTORS FOR ELECTRICAL WORKS IN THE
DEPARTMENT OF TELECOMMUNICATIONS.
1. Enlistment of Contractors in Telecommunications Department will be done for ‘Electrical Works’
in the following classes :-
Class-I (E) Qualified to tender for works upto any amount.
Class-II (E) Qualified to tender for works upto Rs. 5 lakhs
Class-III (E) Qualified to tender for works upto Rs. 2 lakhs
Class-IV (E) Qualified to tender for works upto Rs. 50 Thousand
2.0 The enlistment of contractors under Class-I (E) shall be done by Directorate on All India Basis.
2.1 The enlistment of contractors under Class-II (E) shall be done by Chief Engineer (Elect.) on
regional basis.
2.2 The enlistment of contractors under Class-III (E) shall be done by Chief Engineer (Elect.) on
zonal basis.
2.3 The enlistment of contractors under Class-IV (E) shall be done by Superintending Engineer
(Elect.) on circle basis.
Regions Zones and States are as given below:-
NOTE
Region Zones State / Circles
EAST 1) CE(E), Calcutta N.E. Region, West Bengal, Sikkim, Assam,
Orissa, Andaman & Ninobar.
WEST 1) CE(E), Ahmedabad Ahmedabad & Rajasthan
2) CE(E), Mumbai Maharashtra, Goa Daman & Diu and
Madhya Pradesh.

NORTH 1) CE(E), Lucknow Bihar & Uttar Pradesh
2) CE(E) Delhi Delhi & Haryana
3) CE(E), Chandigarh Punjab, Himachal Pradesh and J & K
SOUTH 1) CE(E), Hyderbad Andra Pradesh
2) CE(E), Chennai Tamilnadu & Pondicherry
3) CE(E), Trivandrum Kerala, Karnatake & Lakshadweep
3.0 The composition of the Departmental Committee for enlistment of contractors in various
categories shall be as below:
A. Class-I (E) Category
(i) Sr. DDG (Electrical), DOT, New Delhi --- Chairman
(ii) Chief Engineer (Elect.), Telecom --- Member
(iii) Director (EW), DOT, New Delhi --- Member Secy.
(iv) Finance member not below the rank of --- Member
Chief Accounts Officer.
B. Class-II (E) & Class-III (E) Category
(i) C.E. (Elect.), Telecom --- Chairman
(ii) S.S.W. (E), Telecom --- Member
(iii) S.E.(E), Telecom --- Member
(iv) Finance member not below the rank of --- Member Secy.
Chief Accounts Officer.
C. Class-IV (E) Category (On circle basis)
(i) S.E. (Elect.), Telecom --- Chairman
(ii) E.E (E), Telecom --- Member
(iii) A.O. Telecom Elect. Divn. --- Member
(iv) E.A O/o S.E. (E), Telecom --- Member Secy.
4.0 Contractors enlisted in various categories for Electrical Works must have a valid electrical
licence and in addition whenever they execute works in this Department, they must employ the
following technical staff for supervision on works :-
1. For works costing One qualified Engineer possessing a University Degree in
over Rs. 1 lakhs Electrical Engineering and having experience of not less 3
years or a Diploma holder with not less than 7 years experience.
2. For works costing One Engineer possessing a recognized Diploma in Electrical
over Rs. 50 thousand Engineering and having experience of not less 3 years or
and Rs. 1 lakh Graduate Electrical Engineer with 2 years experience.
3. For works costing One recognized Diploma holder Engineer possessing a
below Rs. 50,000/- diploma in Electrical Engineering and having experience of
not less than two years.
5.0 SECURITY DEPOSIT The Security deposit shall be collected by deduction from the
running bills of contractors in accordance with the rules in force on the subject from time to time.

6.0 Earnest Money The contractors are required to deposit earnest money in
accordance with the rules in force from time to time. The earnest money deposited shall be
converted as part of security deposit on acceptance of tender.
7.0 The following qualifications are prescribed for enlistment of Contractors for Electrical Works in
different classes :-
Class-I (E):
(a) Contractors desiring enlistment in this class shall be required to deposit earnest money along
with each tender as per terms and conditions of the tender / agreement.
(b) Contractors desiring enlistment in this class should possess a valid Electrical Licence and
should have a permanent Engineering organization capable of dealing with large works in all the
stages. They should employ one graduate Engineer having an experience of not less than 3
years or a recognized Diploma Holder Engineer with not less than 7 years experience from the
tendering stage onwards. They should furnish full details about their engineering organization in
theapplication form itself. They shall be required to intimate any change in their Engineering
staff as and when any such change is made. They should have sufficient machinery and tools
etc. at their disposal for which they should submit details along with their applications.
(c) Firms requesting enlistment in this class should have satisfactorily executed at least 3 Electrical
works of not less than Rs. Four lakhs each in value in the past five years and must have work
execution turn over of not less than Rs. 30 lakhs in the past 3 years. They should have
executed at least one Electrical work of similar magnitude / and nature in the Department of
Telecom / Posts in the recent past.
Class-II (E):
(a) Contractors desiring enlistment in this class shall apply to Chief Engineer (Elect.) under whose
jurisdiction the firm’s Head Quarter is located.
(b) They shall be required to deposit earnest money along with each tender as per terms and
conditions of the tender / agreement.
(c) Contractors desiring enlistment in this class should possess a valid Electrical Licence and
should have satisfactorily executed 3 electrical works of not less than Rs. 1.5 lakhs each in
value in the past 5 years and must have work execution turn over of Rs. 15 lakhs in the past 3
years. They should have executed at least one electrical work of requisite magnitude and nature
in the Department of Telecom / Posts.
(d) The Contractors of firm having no past experience of Electrical works is also eligible for
enlistment in this class provided the working capital is not less than Rs. 2 lakhs.The individual or
one of the partners or an employee of the firm should be a qualified Graduate Engineer in
Electrical Engineering, having experience of not less than 5 years in execution of electrical
works of similar nature or a recognized diploma holder engineer with not less than 15 years
experience. The Engineer should have executed satisfactorily in a responsible capacity at least
three Electrical works of not less than Rs. 1.5 lakhs in value each.

Class-III (E):
(a) Contractors desiring enlistment in this class shall be required to deposit earnest money along
with each tender as per terms and conditions of the tender / agreement.
(b) Contractors desiring enlistment in this class should possess a valid Electrical Licence and
should have a satisfactorily executed 3 electrical works of not less than Rs. 37.50 lakhs each in
value in the past 5 years and must have work execution turn over of Rs. 5 lakhs in the past 3
years. They should have executed at least one electrical work of requisite magnitude / and
nature in the Department of Telecom / Posts.
(c) The Contractors of firm having no past experience of Electrical works is also eligible for
enlistment in this class provided the working capital is not less than Rs. 75 thousand. The
individual or one of the partners or an employee of the firm should be a qualified Graduate
Engineer in Electrical Engineering with experience of not less than 3 years in execution of
electrical works of similar nature or a recognized diploma holder in Electrical Engineering and
having experience of not less than 5 years in execution of electrical works. The Engineer should
have executed satisfactorily in a responsible capacity at least three Electrical works of not less
than Rs. 5o thousand in value each.
Class-IV (E):
(a) This class of contractors will include petty suppliers as well as those who may carry petty
electrical works. The contractors shall have a minimum working capital of Rs. 50 thousand in
the past 6 months on the date of application. They will be required to paid earnest money and
the security deposit at the prescribed rate along with each tender.
NOTE : Works means only item of work relating to electrical or mechanical / electro mechanical
installations in administrative / technical buildings and staff quarters of the Department of
Telecom including original / maintenance works. It will not include specialized work such as
Engine Alternators, Sub Stations, Fire-Fighting, A.C etc.
8.0 GENERAL
(i) Contractors are required to apply for enlistment in the prescribed form available from the
Executive Engineers (Electrical) on payment of its cost and apply through the S.E. (Electrical)
concerned.
(ii) Contractors are required to apply to the Income Tax officer of the area in which they are
assessed for grant of Income Tax Clearing Certificate in the month of May every year and the
same in original or copy thereof duly attested by a Gazetted Offiicer or notary public and should
be submitted to the S.E.(E) Telecom / C.E. (E) Telecom / Telecom Directorate who has enlisted
the Contractors by the end of June, every year.
(iii) The contractors who fail to submit the Income Tax Clearance Certificate or fail to show any
justifiable reasons for non-supply of the Income Tax Clearance Certificate in their names will be
liable to be removed from the approved list of Contractors.
(iv) Contractors will be required to certify that they will not get themselves registered under more
than one name.

(v) Contractor will be required to obtain Solvency Certificate from the Bank to the extent of the
tendering limit of the class to which they apply.
Since the tendering limit for Class I (E) contractors is not laid down as they can quote upto
any amount, the contractors applying for enlistment under Class I (E) category shall be required
to obtain a Solvency certificate from the Bank for Rs. 25 Lakhs.
(vi) The list of approved contractors will be reviewed periodically with a view of recommending the
weeding out of contractors, guilty of malpractice or otherwise unsuitable.
(vii) The Contractors should posses a valid Electrical License and attested copies of Electrical
License are to be enclosed to the application form every renewal of the Electrical License must
be intimated to the enlisting authority and must be kept current and valid at all times.
(viii) Contractors should strictly comply with all the provisions of the rules. They should engage
supervisor for effective supervision of the works under execution by them as per the provisions
of para 4 of these rules and the works should be executed only in the presence of such
supervisor engaged by them, qualifications etc. of the supervisor engaged by them for the
works under section by them must be intimated at the time of commencement of the works to
the officer in charge of the work. Apart from the electrical license the contractors should posses
all the necessary and adequate tools, plants, measuring instruments and other equipments
required in connection with the execution of the work and for inspection purposes. Such tools
etc. should be got tested periodically and certified by the SE.s as to their precision, correctness
etc. List of tools and plants measuring instruments and other equipment available with them
together with the details of their sl.no. makes etc. must be furnished along with the application
form and they will be checked and counter signed by the departmental officers.
9.0 The State covered by each zone for the purpose of these rules shall be territorial jurisdiction of
C.E.(E) Telecom.
10.0 The following documents have to be submitted (Original or attested copies) along with the
application for enlistment :-
(a) Bank Certificate in original showing the requisite amount in the name of the applicant for the
required period.
(b) Latest I.T.C.C.
(c) Valid Electrical License.
(d) List of works executed together with certificates of its quality if any.
(e) The applicant desires enlistment in the name of Co. or Firm the affidavit of sole proprietorship or
true copy of partnership deed whichever is applicable shall be attached.
(f) The character and Antecedents certificates from the Magistrate or Gazetted Officer who is not
related to the applicant should be given certifying that to the best of his knowledge. He knows
the applicant for the last three years and there is nothing adverse against the applicant for which
he may be considered ineligible for enlistment as Government Contractor.
11.0 The enlisted Contractors are required to secure works in this Department. In case they fail to
secure any work during three consecutive years the contractors are liable to be weeded out
from the approved list of contractors of this Department.

12.0 Enlistment henceforth be for a maximum period of THREE years and shall need renewal on
expiry of the period. Contractors shall apply for re-enlistment six months before the expiry of
period of enlistment.
13.0 The contractors may be demoted to a lower class if he :-
(a) Fails to execute a contract or executes it unsatisfactorily or is proved to be responsible for
electrical installation defects or
(b) Has no longer adequate equipments technical personnel or financial resources or
(c) Litigious by nature
(d) Violated any important conditions of contracts or
(e) is responsible for a conduct which may justify his demotion to a lower class.
14.0 The name of a Contractor may be removed from the approved list of contractors of the
Department if he :-
(a) has failed to execute a contract or has executed it unsatisfactorily even on one occasion or
(b) is proved to be responsible for electrical installation defects in a number of class or
(c) persistently violates any important conditions of the contract or
(d) fails to abide by the conditions of registrations or
(e) is found to have given false information at the time of registration or
(f) is declared or is in the process of being declared bankrupt, insolvent, winding up dissolved or
partitioned or
(g) persistently violates the labour regulation and rules.
15.0 They shall not enter into any fresh partnership without the prior approval of the Department. In
case they wish to enter into any fresh partnership they must intimate in advance full details of
the intending partnership along with the draft of the partnership deed. Any departure in this
respect will render the contractors liable to be removed from the approved list of contractors of
this Department.
16.0 They should also intimate the change in their permanent address if any, in future, in case they
fail to intimate the same their name could be removed from the approved list of contractors of
this Department.

17.0 They shall be bound by the enlistment rules of this Department as amended from time to time.
18.0 Various requirements for enlistment in various classes are summarized as per enclosed
annexure.

ANNEXURE
ENLISTMENT OF ELECTRICAL CONTRACTORS
TENDERING LIMIT / ELIGIBILITY REQUIREMENTS
Class Tendering Minimum Minimum Amount of Value of each Work Execution
Limit limit of Working capital completed work Turn Over in
Solvency for Direct Entry (Minimum)during last three years
Certificate last five years
Class-I Upto any Rs. 25 lakhs Direct Entry not 3 works of Rs. Rs. 30 lakhs
amount permitted in this Four lakh each
Class
Class-II Rs. 5 lakhs Rs. 5 lakhs Rs. 2 lakh 3 works of Rs. Rs. 15 lakhs
1,50,000/- each
Class-III Rs. 2 lakhs Rs. 2 lakhs Rs. 75,000/- 3 works of Rs. Rs. 5 lakhs
37,500/- each
Class-IV Rs. 50,000/-Rs. 50,000/- Rs. 15,000/- --------- --------

PRICE RS. FIVE ONLY Serial No. ________
(Valid for six months from the date of issue)
APPLICATION FORM FOR ENLISTMENT OF CONTRACTORS (ELECTRICAL)
Issued to _______________________________________ on __________________________
1. Name of Applicant, his present nationality
and full address
2. Whether the firm is private or public limited
concern or undivided Hindu family, individual
or a registered partnership firm (Attested copies
of deeds or Articles of Association to be enclosed)
3. Name of person holding the power of attorney
and his present nationality with their liabilities
(Attested copy of Partnership Deed to be enclosed)
4. Name of Partners, their present Nationality with
their liabilities (Attested copy of Partnership Deed
to be enclosed)
5. Name of Bankers and full address
NOTE :-
The Bankers report in original preferably in sealed cover giving his/their financial capacity to
handle works of the required magnitude should be enclosed.
6. Place of Business
7. Class and Category in which enlistment is sought
8. List of Works executed
(i) Name of Work
(ii) Year of Execution To be shown in a

(iii) Amount separate statement.
(iv) Authority under which carrier out
NOTE :-
(i) For works done in Departments other than the Department of Telecom original or attested
copies of certificates of officers under whom works were carried out should be enclosed. If it is
not possible to obtain such certificates, the applicant should clearly indicate this.
(ii) Work means only item of work relating to Electrical or Mechanical / Electro Mechanical
installations in administrative / technical buildings and staff quarters of Department of Telecom
including original / maintenance work. It will not include specialized works such as Engine
Alternator Work, Sub station, A.C., Fire Fighting etc.
9 Area in which the contractor wants to work
10 Whether the applicant has a permanent engineering organization capable to dealing with large
works in all their stages and has sufficient machinery and tools etc. at their disposal. (Full details
of the organization and machinery and tools to be given).
11. Whether the applicant has any office in charge or a Graduate Engineer with not less than three
years experience / diploma qualified engineer with not less than seven years experience to deal
with works in all the stages.
12. (i) Whether the applicant is already enlisted in the Department of Telecom and if so the
class and category in which enlisted.
(ii) Whether the applicant is enlisted in any other Department and if so the class and
category in which enlisted showing amount to which qualified to tender.
13. Whether the applicant is a shareholder or a partner of any firm enlisted in this Department.
14. Whether the applicant or any of his partners or shareholder is a / are member(s) of the Indian
Parliament or any State Legislature.
15. Whether the applicant or any of his partners or shareholder is a / are dismissed Government
Servant(s).

16. Has the applicant or any of his partners or shareholder being blacklisted or removed from the
approved list of Contractors or demoted to lower class or orders passed banning / suspending
business with the applicant etc. by any Department in the past.
17. Whether the applicant has under his employment a dismissed Government Servant.
18 (a) Whether the applicant possess a valid Electrical License and has an office with sufficient
technical personnel capable to preparing estimate and submitting tenders and bills for works
done and supervision of works (Full details to be furnished). Attested copies of Electrical
License to be enclosed (For Class-I (E) Contractors).
(b) Whether the applicant has a valid Electrical License (attested copies of the License to be
enclosed) (For other than Class-I (E) Contractors).
19. Whether the Contractor has read the rules for enlistment of Contractors and is prepared to
abide by them as amended from time to time.
20. A list of those persons working with the applicant in any capacity who are near relatives to any
Gazetted Officer in the Department of Telecom /Posts / Ministry of Communications should be
furnished. The applicant should also intimate the names of such persons who are employed by
him subsequently.
(The Contractors are not entitled to tender for works in the Electrical Circles in which their near
relatives is working as Deputy Accounts Officer, Junior Accounts Officer or within the rank of SE
and AE (both inclusive) and any breach of this condition by any Contractor will be sufficient to
debar him from enlistment).
NOTE:-
By the term near relative is meant wife, husband, parents and grandparents, children and
grandchildren, brothers and sisters, uncles, aunts and cousins and corresponding in-laws.
(i) I/We certify that I/We will not get myself/ourselves registered as Contractors in the Department
of Telecom in more than one name.
(ii) (a) I certify that I did not retire as an Engineer of Gazetted Rank or an any Gazetted Officer
employed in Engineering or Administrative duties in Engineering Department of the Government
of India during the last two years. I also certify that I have neither such a person under my
employment nor shall I employed such a person within two years of his retirement except with
the prior permission of the Government. (For individuals seeking enlistment in their own name).

(b) We certify that none of the partners / Directors retired as Engineers of Gazetted Rank or
as any Gazetted Officer employed in Engineering or Administrative duties in the Engineering
Department of the Government of India during the two years. We also certify that we have
neither under our employment any such person nor shall we employ any person within two
years of his retirement except with the prior permission of the Government. (For Ltd. Companies
and Partnership Firms)
(iii) (a) All relevant certificates should be attached with the application.
(b) No column should be left blank.
(c) Applicant for enlistment for building and electrical works should be submitted
separately.
(d) I.T.C.C. for the latest Assessment Year should be furnished along with application.
Without I.T.C.C. enlistment will not be considered.
(e) Banker Certificate must be attached in original.
(f) Attested copies of valid Electrical License must be attached.
Dated: Signature of the Applicant with
Full Address.

APPENDIX – ‘A’
APPLICATION FOR RE-ENLISTMENT OF CONTRACTORS
( Text of this form is same as for Enlistment Application.)
APPENDIX – ‘B’
Performance Report of ____________________________________________________________
(Contractor’s name with complete address)
1. Whether date furnished in tabular form in respect of
each work is correct.
2. Was the work completed as per time schedule?
If not has the extension been sanctioned and
compensation levied in each case, if any.
3. (i) Speed of execution : Excellent / Very Good / Good / Poor
(ii) Quality : Upto Standard /Sub Standard
(iii) Labour resources &
control : Adequate / In-adequate For Class I Only
(iv) Tools & Plant : Sufficient / Insufficient
(v) Engineering : Adequate / In-adequate
Organization
4. Recommendation of EE/SE with regard to
re-enlistment of Contractor.
SE / EE
Note :- The report is to be given on the works completed and in hand by the contractor.

ANNEXURE ‘I’
APPLICATION FOR REVALIDATION OF EXISTING CONTRACTORS ENLISTMENT DEPARTMENT
OF TELECOMMUNICATIONS.
1. Name of applicant, his present :
Nationality and full address (with
Pin Code Number)
2. Class in which registered and Ref. :
to Registration No. (Enclose copy of
registration letter)
3. Indicate changes, if any, in
(a) Constitution of Applicant :
(b) Holder of Power of Attorney :
(c) Partners :
(d) Bankers :
(e) Place of business :
(f) Zone in which applicant wants
to work (applicable for contractors
of Class-II & below) :
4. Attach latest banker’s report (solvency
Certificate in the proforma given at the
End of form) in original preferably in
Sealed cover giving his/their financial
Capacity to handle work required :
Magnitude addressed to Sr.DDG (Elect.),
Department of Telecom, Sanchar Bhawan,
20 Ashoka Road, New Delhi – 110 001.
OR Enlisting authority.
5. Attach certified the copy of latest :

income tax clearance certificate
6. Attach attested copy of renewed
electrical licence.
7. List of works completed or in progress
in DOT during the last five years :
Sl. Name of work Division & Place Completed or
No. of Execution in progress
(1)
(2)
(3)
(4)
(5)

ANNEXURE ‘II’
CONTRACTORS PERFORMANCE REPORT FOR REVALIDATION OF REGISTRATION FOR
WORKS COMPLETED OR UNDER EXECUTION.
PART I
( To be filled in by the Contractor )
1. Name of Contractor :
2. Name of work :
3. Name of division in which the
work was executed :
4. Estimated cost put to tender :
5. Tendered cost :
6. Gross amount of final bill / work
done till date :
7. Stipulated date of
(i) Start :
(ii) Completion :
8. Actual date of completion or
percentage progress if work is :
not complete
9. Amount of compensation levied for :

delayed completion, if any
10. Amount of reduced rate items, if any :
11. Did the contractor go for arbitration :
12. If yes, total amount claimed for all :
disputes and amount awarded, if any
Signature of the Contractor
Note 1. To be eligible for re-validation, the contractor will be re required to have execute at least
one work in DOT of magnitude appropriate to the which revalidation sought during last
five years that is from 1.1.1995 onwards.
Note 2. The contractor shall fill up the details of each of the work indicated by him in Sl.No. 7
above in the enclosed proforma (Annexure II) in duplicate. One copy of proforma should
be forwarded by him to the EE in charge of the Division to whom work was executed
with a request to complete the proforma and forward the same to enlisting Authority
through his SE within 2 weeks of its receipt of copy of the proforma should remain
attached to the application.
Note 3. In case where the contractor has executed more than one work of the appropriate
magnitude extra copies of the enclosed proforma (Annexure II) may be made that the
proforma is filled in duplicate for each work separately. The first copy of all works should
be attached to the application form and the duplicate copy submitted to the concerned
Executive Engineer for further action as indicated above.
Note 4. The contractors they so desire, indicate the details of works of appropriate magnitude for
which they unsuccessfully submitted tenders in DOT during last five years (1.1.1995
onward). They may also submit details of works of appropriate magnitude executed for
other Government /Semi Government and autonomous agencies on the basis of their
enlistment in DOT.

CONFIDENTIAL
PART II
( To be filled in by the Department )
Certified that details given by the contractor in part I have been verified and found to be correct /
have been corrected wherever necessary.
13. Quality of work
(Please tick appropriate box)
(a) Grading by EE(E) ________________________
_____________________________________________________________
Very Good Good Satisfactory Poor
_____________________________________________________________
Sd/-
EE(E) with full designation.
(b) Grading by SE(E) ________________________
_____________________________________________________________
Very Good Good Satisfactory Poor
_____________________________________________________________
Sd/-
SE(E) with full designation.
Note :- This performance report after completion by EE/SE should be forwarded to Enlisting Authority
within 2 weeks of its receipt from the contractor.
Signature of the Contractor.

SPECIMEN FORM OF SOLVENCY CERTIFICATE FROM THE SCHEDULED BANK
This is to certify that to the best of our knowledge and information :-
1. ______________________________________________________
2. ______________________________________________________
3. ______________________________________________________
a customer of our bank is respectable and can be treated as good for any engagement upto to
limit of Rs. ____________________ (Rupees _____________________________________
This certificate is issued without any guarantee or responsibility on the bank or any of the
officers.
Manager
_____________________ Bank
Note: This certificate may be issued on the letter head of the Bank and addressed to the Sr.
DDG (Elect.), DOT Sanchar Banwan, 20 Ashoka Road, New Delhi-110 001. OR enlisting
authority.
Signature of the Contractor.

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI – 110001
August, 1999
OFFICE MEMORANDUM
Subject:- Enhancement of Tendering Limit in various Classes of Electrical Contractors.
It has been decided to revise the tendering limits of Electrical Contractors enlisted in
various class in DOT as under with immediate effect.
Class Existing Tendering Tendering Limits
Limits as Revised
Class-I No Limit No Limit
Class-II Rs. 5,00,000/- Rs. 10,00,000/-
Class-III Rs. 2,00,000/- Rs. 5,00,000/-
Class-IV Rs. 50,000/- Rs. 1,00,000/-
2.0 The tendering limits specified in the existing enlistment rules circulated vide this office letter no.
5-1-22/EW/98 dated 30.10.98 stands amended.
3.0 This is issued with the concurrence of internal finance vide their Dy. No. 4298 Dated 12.8.1999.
( P.K. PANIGRAHI )
Copy to :-
1. All Chief Engineers (Elect.), Department of Telecom.
2. Superintending Engineer (Elect.), MTNL, Delhi / Mumbai.
3. Superintending Engineer (Elect.), DOP Delhi / Bangalore.
4. All registered Electrical Contractors Association through CEs (Elect.).

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI.
No. 3-4-1/EW/AC/94 Dated the 15th
March 1995
To,
Subject:- Performance Review Committee for Air Conditioning Jobs.
Member (P) has approved proposal to re-constitute the performance Review Committee
for reviewing the performance of Contractors who are executing “Air Conditioning
Jobs” the Department with a view to make periodical reviews and for suggesting
suitable corrective measures whenever required.
1. The composition of the committee will be as under :-
(i) Engineer-in-Chief (Electrical),
(ii) DDG (MS), DOT, New Delhi.
(iii) GM, T&D Circle, DoT, Jabalpur.
(iv) Director (EW), DoT, New Delhi.
2. The Committee will sit once in a year for reviewing the performance of the contractors.
3. All Chief Engineers are, therefore, requested to compile the annual (ending March )
performance report of contractors as per the specimen copy of the proforma enclosed.
4. The proforma is divided into three parts. The first part is to be filled up by the Executive
Engineer (Electrical) on individual work basis and shall be submitted to the Superintending
Engineer (Electrical) by 15th
April. In the part II the Superintending Engineer (Electrical) shall
record his recommendations and submit the complete report (Part I & Part II) to the Chief
Engineer (Electrical) by 30th
April every year.
5. The third part is a compilation to be done by Chief Engineer (Electrical) on individual firm basis
and is to be submitted to this Directorate. The first and the second part of those firms whose
performance is not satisfactory need only be submitted to the Directorate by the Chief
Engineer (Electrical) along with Part III.
6. It is proposed to have the first sitting of the Committee in June 1995. As such the Chief
Engineer (Electrical) are requested to send their first Performance Review Report to this
Directorate by 15.5.1995.
( V.P. GUPTA )
Copy with enclosure to :-
1. DDG (MS), DOT New Delhi
2. GM, T&D Circle.
3. All SE (E)s/SSW (E)s, DOT

CONFIDENTIAL
DEPARTMENT OF TELECOMMUNICATION
(ELECTRICAL WING)
PERFORMANCE REPORT OF CONTRACTORS IN RESPECT OF AIR-CONDITIONING WORK:
Note (1) This report is to be written for every work for which the contractor’s liability is not yet
over.
(2) Separate report should be written for each work/contract by the EE(E).
(3) Report is to be submitted every year by 15th
April.
(4) The term contractor shall include firm/representative or agents.
Report for the period to
PART I
1. Contractor/Firm
(a) Name :
(b) Address :
2. Work
(a) Name :
(b) Agreement No. :
© Amount of Contract :
(d) Type of Plant :
(e) Capacity of Plant :
(f) Time as per Contract :
(g) Date of Commencement :
(h) Date of Completion of Work :
(i) As per contract :
(ii) As per Actual :
3. If in progress, progress till this report (physical work) :
4. A/T status (for complete work)
5. Trial Run
(a) Initial A/T :
(i) Date(s) of A/T & No. of attempts :
(ii) Result of A/T i/c details of deficiencies, if any:
(iii) Date of making over for regular use :
(b) Final Performance cum seasonal test :
(ii) Result of A/T i/c details of deficiencies, if any:
6. If not completed in time, the reason for delay
(i) Delay in supply of equipment :
(ii) Delay in supply of other items :
(iii) Delay in installation :
(iv) Delay in making over clear site for installation,

if any, on the part of the Department) :
(v) Any other reasons (delay in power supply etc.) :
7. Contractor’s Performance
(i) Financial Soundness :
(ii) Promptness :
(iii) Violation of any clauses in the agreement :
(iv) Indicate action , if any, taken to rescind the
contract/get the balance work done at risk and
cost, levy of compensation :
(v) Whether any reference was made to arbitrator
for settlement of disputes :
(vi) Whether any irregularity was noticed :
(vii)Behaviour of contractor and his
representatives/employees :
8. QUALITY OF WORK
(i) Quality of equipments supplied :
(ii) Quality of workmanship :
(iii) Whether any substandard item was supplied :
(iv) Performance of equipment during guarantee period:
9. General observation :
(a) Response of the contractor to the Department’s need:
(b) Response of the contractor during guarantee period:
Telecom.Electrical Division,
PART II
Remarks of the Superintending Engineer (E) (To be sent to CE(E) by 30th
April every year)
1. Whether the S.E.(E) generally agrees with remarks of the
EE(E) or not. (Specify the points of disagreement, if any) :
2. Over all assessment/Recommendations
(i) Special appreciation, if any to be conveyed to the firm :
(ii) Further award of work to be continued :
(iii) Warning, if any :
(iv) Blacklist/Suspension from the list :
Telecom.Electrical Circle,

CONFIDENTIAL
(ELECTRICAL WING)
PART III
PERFORMANCE REPORT FOR AIR-CONDITIONING WORK:
PERIOD:1.4.19 TO 31.3.19
____________ ZONE
Note (1) This report is written by the Chief Engineer (Elect).
(2) Single report to be written for each Contractor/Firm based on reports received from
SEs(E) for various work carried out by the Contractor/Firm in the Zone.
(3) Report is to be submitted to E-in-C(E) every year by 15th
of May.
1. Name of Contractor/Firm :
2. Address :
3. Details of Works with the firm (under the Zone)
(i) Total no. of works for which firms liability
is not yet over :
(ii) No. of works under (i) which are physically
Completed :
(iii) No. of works under (i) which are in progress :
4. PERFORMANCE
I. Execution :
A. No. of work completed in stipulated time :
B. No. of work delayed due to Deptt. :
C. No. of work delayed due to Firm :
II. Testing
Total no. of works offered for A/T of which
A. Cleared in
i. One attempt :
ii. More than one attempt :
B. Not found yet satisfactory :
5. Overall assessment / Recommendations
I Special appreciation, if any to be conveyed
To the firm :
II Further award of work to bw continued :
III Warning, if any :
IV Blacklist / suspension fron the list :
Note : For Sl. No. 4(ii) and 5
1 In case of work for which A/T was not yet found satisfactory, the details of work and nature of
deficiencies noticed may be given in detailed note.
2 In case the recommendation for Blacklist/Suspension from the list, a detailed note highlighting
the financial soundness, behaviour, work quality, violation or breach of contract clauses,

response of contractor during execution, during guarantee period as well as the details of work
which were delayed may be attached. CE(E) may also send all the Part I & II report of such
firms as received from the SE(E).
Chief Engineer (E)

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI -1.
No. 3-4-1/EW/AC/98 Dated the 5th
January 1995
To,
Department of Telecommunication.
Subject:- Performance Review of Air Conditioning firms.
It has been decided that henceforth performance review of those Air Conditioning firms
who are supplying and Installing AC package Units / Main AC Plants shall be done at
Directorate level.
2.0 In respect of firms carrying out part-B works i.e Associated works along, Performance will be
reviewed at Chief Engineer (Elect.) level by a committee consisting of the following :-
(Zonal Committee composition as under)
(i) Chief Engineer (Elect.)
(ii) One Superintending Engineer (Elect.)
(iii) Representative of T&D Circle available at the HQ of CE(E) i.e;
DE (A/T) or DGM (A/T).
This is issued with the approval of DDG (Elect.).
( P.K. PANIGRAHI )
Copy to :-
1. Sr. DDG (MS), DOT Hq. Sanchar Bhawan, New Delhi
2. CGM, T&D Circle, Jabalpur.
3. DDG (Electrical), DOT Hq. Sanchar Bhawan, New Delhi.
4. GM, T&D Circle, Jabalpur.

GOVERNMENT OF INDIA
No. 3-4-1/EW/EA/94 Dated the 15th
March 1995
To,
Subject:- Performance Review Committee for Engine Alternator Jobs.
Member (P) has approved proposal to re-constitute the performance Review Committee
for reviewing the performance of Contractors who are executing “Engine Alternator
Jobs” for the Department with a view to make periodical reviews and for suggesting
suitable corrective measures wherever required.
2. The composition of the committee will be as under :-
(i) Engineer-in-Chief (Electrical),
(ii) Chief Engineer (Electrical.
(iii) Director (Electrical works).
3. The Committee will sit once in a year for reviewing the performance of the
contractors.
4. All Chief Engineers are, therefore, requested to compile the annual (ending
March ) performance report of contractors as per the specimen copy of the
proforma enclosed.
5. The proforma is divided into three parts. The first part is to be filled up by the
Executive Engineer (Electrical) on individual work basis and shall be submitted to
the Superintending Engineer (Electrical) by 15th
April. In the part II the
Superintending Engineer (Electrical) shall record his recommendations and
submit the complete report (Part I & Part II) to the Chief Engineer (Electrical) by
30th
April every year.
6. The third part is a compilation to be done by Chief Engineer (Electrical) on
individual firm basis and is to be submitted to this Directorate. The first and the
second part of those firms whose performance is not satisfactory need only be
submitted to the Directorate by the Chief Engineer (Electrical) along with Part III.
7. It is proposed to have the first sitting of the Committee in June 1995. As such the
Chief Engineers (Electrical) are requested to send their first Performance Review
Report to this Directorate by 15.5.1995.
( V.P. GUPTA )

Copy with enclosure to :-
All SE (E)s/SSW(E)s, DOT.
CONFIDENTIAL
(ELECTRICAL WING)
PERFORMANCE REPORT OF CONTRACTORS IN RESPECT OF ENGINE-ALTERNATOR WORK:
over.
(3) Report is to be submitted every year by 15th
April.
Report for the period 01.04.19 to 31.03 19 .
PART I
1. Contractor/Firm :
A. Name :
B. Address :
2. Work
(a) Name :
(b) Agreement No. :
(d) Qty. & Capacity of EA :
(e) Time as per Contract :
(f) Date of Commencement :
(g) Date of Completion of Work :
(g) If in progress, progress till this report
(physical work) :
3. A/T status (for completed work) :
(ii) Result of A/T i/c details of deficiencies,
if any :
(iii) Date of making over for regular use :
(i) Delay in supply of Engine Alternator :
(iv) Delay in making over clear clear site for
installation,if any, on the part of the Department) :
(v) Any other reasons :

(ii) Promptness :
(iv) Indicate action,if any, taken to rescind the
the contract/get the balance work done
at risk & cost, levy of compensation :
(v) Whether any reference was made to
arbitrator for settlement for disputes :
(vii) Behaviour of contractor and his
representatives/employees :
5. QUALITY OF WORK
(iv) Performance of equipment during guarantee period:
6. General observation
(a) Response of the contractor to the Department’s need:
(b) Response of the contractor during guarantee period :
PART II
Remarks of the Superintending Engineer (E) (To be sent to CE(E) by 30th
April every year)
4. Over all assessment/Recommendations
(i) Special appreciation, if any to be conveyed to the firm :
(ii) Further award of work to be continued :
(iii) Warning, if any :
(iv) Blacklist/Suspension from the list :

CONFIDENTIAL
(ELECTRICAL WING)
PART III
PERFORMANCE REPORT FOR AIR-CONDITIONING WORK:
PERIOD:1.4.19 TO 31.3.19
____________ ZONE
Note (1) This report is written by the Chief Engineer (Elect).
(2) Single report to be written for each Contractor/Firm based on reports received from
SEs(E) for various work carried out by the Contractor/Firm in the Zone.
(3) Report is to be submitted to E-in-C(E) every year by 15th
of May.
(1) Name of Contractor/Firm :
(2) Address :
(3) Details of Works with the firm (under the Zone) :
(i) Total no. of works for which firms liability
is not yet over :
(ii) No. of works under (i) which are physically
Completed :
(iii) No. of works under (i) which are in progress :
(4) PERFORMANCE
(i) Execution :
a. No. of work completed in stipulated time :
b. No. of work delayed due to Deptt. :
c. No. of work delayed due to Firm :
(ii) Testing
Total no. of works offered for initial A/T of which
Cleared in
i. One attempt :
ii. More than One attempt :
iii. Not yet found satisfactory :
(5) Overall assessment / Recommendations
I Special appreciation, if any to be conveyed
To the firm :
II Further award of work to bw continued :
III Warning, if any :
IV Blacklist / suspension fron the list :
Note : For Sl. No. 4(ii) and 5

1 In case of work for which A/T was not yet found satisfactory, the details of work and nature of
deficiencies noticed may be given in detailed note.
2 In case the recommendation for Blacklist/Suspension from the list, a detailed note highlighting
the financial soundness, behaviour, work quality, violation or breach of contract clauses,
response of contractor during execution, during guarantee period as well as the details of work
which were delayed may be attached. CE(E) may also send all the Part I & II report of such
firms as received from the SE(E).
Chief Engineer (E)

GOVERNMENT OF INDIA
No. 3-4-1/EW/94 Dated the 21st
March 1995
To,
Subject:- Performance Review of various Electro-Mechanical Contractors / Firms.
Performance review of Air Conditioning and Engine Alternator firms shall be done at the
level of Engineer-in-Chief (Electrical) as per this office letter No. 3-4-1/EW/AC/94 & No. 3-
4-1/EW/EA/94 dated 15th
March 1995.
2. As was discussed in the Chief Engineers (Electrical) meeting in August 1994 the
Performance Review of Sub-Station, Fire Detection and AVR firms is required to be done
at the Chief Engineer level and for Split A.C and Electrical panels at the Superintending
Engineer level. The Performance Review Committee at the Chief Engineer level shall
consist of Chief Engineer (Electrical), Superintending Surveyor of Works (Electrical) and
local Superintending Engineer (Electrical). The Committee at the Superintending
Engineer level shall consist of Superintending Engineer (Electrical), Surveyor of Works
(Electrical) and local Executive Engineer (Electrical).
3. The proforma for the Performance Review to be done at the Chief Engineer level
and at Superintending Engineer level may be decided by the Chief Engineers. However,
a sample performance prepared by SSW (E), DoT, New Delhi is enclosed.
4. The Engineer-in-Chief (Electrical) has desired that a compliance report along
with the copy of the proforma used by various Chief Engineers may be sent to this office
for the information of the Engineer-in-Chief (Electrical).
(V.P. GUPTA )

CONFIDENTIAL
(ELECTRICAL WING)
PERFORMANCE REPORT OF CONTRACTORS IN RESPECT OF FIRE DETECTOR WORK:
over.
(3) Report is to be submitted to C.E. (E) every year by 30th
April.
PART I
(a) Name :
(b) Address :
2. Work
(a) Name :
(b) Agreement No. :
(d) Qty. of Detectors :
(h) If in progress, progress till this report (physical work) :
3. COMPONENT DETAILS:-
A. Type of Detectors :
B. Make of Detector. :
C. Fire Alarm Panel
(i) Make :
(ii) Quality & Workmanship :
D. Performance during A/T testing :
E. Performance during Guarantee period :
4. A/T status (for completed work)
A. Date(s) of A/T & No. of attempts :
B. Result of A/T including deficiencies, if any :
C. Date of Commissioning for regular use :
(i) Delay in supply of Detector :
(ii) Delay in supply of Fire Alarm panel :

(iv) Delay in making over clear site for installation, if any, (on the
part of the Department) :
(ii) Promptness :
(iv) Indicate action , if any, taken to rescind the contract/get the
balance work done at risk and cost, levy of compensation :
(v) Whether any reference was made to arbitrator for settlement
of disputes :
(vii) Behaviour of contractor and his representatives/employees :
7. QUALITY OF WORK
(i) Quality of materials supplied :
(a) Response of the contractor to the Department’s need :
PART II
Remarks of the Superintending Engineer (E)
6. Over all assessment of contractor :
7. RECOMMENDATION
(i) Does recommend any disciplinary action
(Warning/suspension for specified period/removal from list) :
(ii) Special appreciation, if any to be conveyed to the firm :
(iii) Any other remarks :
Note: For Sl. No. 3(i)
In case the recommendation is for suspension of award of work or for removal from approved
list, a detailed note for such Contractor (a single note for all works) highlighting the financial soundness,
behaviour, work quality, violation or breach of contract clauses, response of contractor during
execution, during guarantee period as well as the details of works which were delayed shall also be
sent.

CONFIDENTIAL
(ELECTRICAL WING)
PERFORMANCE REPORT OF CONTRACTORS IN RESPECT OF AVR WORK:
over.
April.
PART I
(a) Name :
(b) Address :
2. Work
(a) Name :
(b) Agreement No. :
.
(d) Qty. & Capacity of Transformer :
(g)Date of Completion of Work :
(h)If in progress, progress till this report (physical work) :
3. AVR details:-
D. Quantity & Capacity of AVR :
E. Make :
F. (i) Whether components used are as per Standard prescribed:
(ii) If not, Details of Deviation :

G. (i) Performance during testing :
(ii) Performance during guarantee period :
4. For completed work
D. Date of Testing & no. of attempts :
E. Result of Testing :
F. Date of making over for regular use :
(i) Delay in supply of AVR :
(iv) Delay in making over clear site for installation, if any, (on the
part of the Department) :
(ii) Promptness :
of disputes :
(vii) Behaviour of contractor and his representatives/employees :
7. QUALITY OF WORK
(i) Quality of material supplied :
(iii) Whether any substandard item was supplied :.
PART II
10. RECOMMENDATION

(ii) Does recommend any disciplinary action
(Warning/suspension for specified period/removal from list) :
(ii) Special appreciation, if any :
sent.

CONFIDENTIAL
(ELECTRICAL WING)
PERFORMANCE REPORT OF CONTRACTORS IN RESPECT OF SUB-STATION WORK:
over.
April.
Report for the period 01.04.19 to 31.03 19
PART I
1. Contractor/Firm
(a) Name :
(b) Address :
2. Work
(a) Name :
(b) Agreement No. :
(d) Qty. & Capacity of Transformer :
(h)If in progress, progress till this report (physical work) :
3. Equipment details:-
A. Voltage Rating :
B. No. of HT Panel :
C. No. of Transformer, Voltage ratio, Capacity, Make :
D. LT-Panel-ACB, MCCB&SFU make :
E. Performance during testing :

F. Performance during Guarantee period :
G. Any other remarks regarding quality, workmanship of
Equipments :
4. For completed work
A. Result of Testing :
B. Date of Inspection by Electrical Inspector :
C. Result of Inspection, deficiencies if any :
D. Date of Commissioning :
(i) Delay in supply of Equipment :
(iv) Delay in making over clear site for installation, if any,
(on the part of the Department) :
(ii) Promptness :
of disputes :
(vii) Behaviour of contractor and his representatives/employees:
7. QUALITY OF WORK
(iv) Performance of equipment during guarantee period :

PART II
13. RECOMMENDATION
(iii) Does recommend any disciplinary action
(Warning/suspension for specified period/removal from list):
(ii) Special appreciation, if any :
sent.

GOVERNMENT OF INDIA
No. 3-1-8/EW-SPEC/94 Dated the 18/5/1995
Subject:- Life of various Electro-Mechanical Equipment/Installation – Lifts, Engine
Alternators etc. etc.
The life of various telecom assets were circulated under DOT No. 4-69/76-MMS (LA) dated 9th
December 1983. Certain Electrical equipments / installations such as lifts, electrical pumps, electrical
wirings etc. etc. were not included in the above circular. The lift of these Electro-Mechanical assets is
now fixed as below :-
Sl.No Description Life in years
A. WIRING OF ELECTRICAL INSTALLATION
1. Conduit wiring Non-coastal area 20
2. Conduit wiring coastal area 15
3. Casing and caping wiring 15
4. PVC wiring on batten 15
5. L.S. wiring 10
6. T.R.S. wiring 10
7. Cleat wiring 10
B. FAN
1. Ceiling fan A.C. 20
2. Ceiling fan D.C 15
3. Exhaust fan A.C / D.C 6
4. Table fan A.C / D.C 8
5. Pedestal / Air circulator fan 8
C. EXTERNAL ELECTRIC LINES
1. Temporary overhead lines on wooden poles 5
2. Permanent overhead lines on steel / RCC poles 25
3. Underground cable lines 30
D. LIFTS
1. Electric Lifts 20
E. ELECTRIC MOTORS AND PUMPS
1. Electric motors single phase 8
2. Electric motors three phase 15

3. Electric pumps small (3000 RPM) AC / DC 8
Sl.No Description Life in years
4. Electric pumps medium (1500 RPM) AC 10
5. Engine pump small upto 10 H.P (Diesel) 10
6. Engine pump big above 10 H.P (Diesel) 12
7. Diesel Generator upto 50 KW 12
8. Diesel Generator above 50 KW 15
F. REFRIGERATORS, COOLERS & AIR CONDITIONERS
1. Refrigerators 8
2. Cold Storage Plant with air-cooled condensing unit 8
3. Cold storage plant with water-cooled condensing unit 12
4. Desert coolers (1500-2000 cfm) (Evaporative type) 7
5. Water coolers 7
6. Room coolers cheap type about 100* cfm 5
The life has been fixed as per life of Electro-Mechanical assets in C.P.W.D. Circular No.
28(8)/79-WI (DG)
( V.P. GUPTA )
Copy to :-
1. All CGMs Telecom / MTNL.
2. All CEs (E)
3. All SEs (E) / SSWs (E)
4. DDG (MM-II), DoT, New Delhi.
5. DDG (SW), DoT, New Delhi.
6. DDG (MS), DoT, New Delhi.

Indian Posts and Telegraphs Department
Office of the Director General of Posts and Telegraphs
Sanchar Bhavan, New Delhi – 110 001
No. 4-69/76-MMS (LA) Dated at ND the 9th
December ‘83
REVISED LIVES OF ASSETS
(1) (2) (3) (4)
Categories of Telecom Assets Present lives as provided Revised Lives
In FHB Vol. III (in years)
1. Land Permanent Permanent
2. Buildings:
a) Telecom buildings, Administrative 100 yrs (J.J. Committee) 50
buildings and residential buildings 30 yrs (R.R.F”)
b) Water supply and sanitary fittings. 50 yrs. 25
c) Electrical Installation, 16 yrs. 16
Sub Station etc.
3. Motor Vehicles:
i) Heavy duty (including vehicles 10 yrs 7
ii) Light duty (Less than 18 H.P. 5-6 yrs 5
including Motor cycle)
4. Lines & Wires:
i) Posts & Post materials 60 yrs. 50
ii) Iron wire (60 yrs Telegraphs)
(30 yrs Telephones) 35
iii) Cu. Wire and Cu. Weld wire. 60 yrs. 30
iv) ACSR Wire ----- 30
v) Insulated Wire (coated wire) 12 yrs. 15
5. Cables:
i) Aerial cable 15 years 15

(1) (2) (3) (4)
ii) Armoured Local cable 40 years Metropolitan Other Places
cities & major
Telephone Distts.
ii) Armoured Local cable 40 years
25 years 40 years
iii) Unarmoured Local cable 40 years
i) Ducted ------ 40 years 30 years
ii) Without ducting 20 years 30 years
iv) Coaxial, symmetrical and
Other trunk cables 40 years 30 years 40 years
v) Submarine cable 20 years ----- 15 years
6. Manual Exchanges
i) Local manual exchanges
including CBNM, CBM, magneto 25 years 20
ii) P.B. Xs 25 years 15
iii) Manual trunk exchanges 25 years 20
7. Auto Exchanges:
i) Strowger exchanges
a) MAX-I, Telex & STD/TAX 25 years 25
b) MAX-II 25 years 20
ii) Cross bar exchanges including
Cross bar Telex and TAX 25 years 25
iii) SAX, PAX, PABX etc. 15 years 10
iv) Electronic Exchanges including
electronic telex and TAX ----- 25
8. Transmission equipments
i) Coaxial equipments including
terminal and repeaters, carrier
equipments, VFT equipments and
PCM equipments. 25 years 20
ii) Multiplexing equipments & data 25 years 20
modem equipments.
iii) Radio equipments including Microwave,
U.H.F., V.F.T. equipment & SCPA

(1) (2) (3) (4)
Equipments for Satellite stations, 25 years 20
Antennas & Waveguides
9. Wireless equipment 10 years 8
10. Towers, masts & Aerials 50 years 40
11. Testing Apparatus 10 years 10
12. Subs-Telephone Apparatus, 20 years 10
its accessories including secraphone
13. Telegraphs apparatus 22 years 22
(Excluding teleprinters)
14. Teleprinters 15 years 10
15. Plant and machinery (TF)
a) Heavy duty machine 8 years 10
b) Light duty machines, 15 years 18
including furnaces
c) Cranes 15 years 18
d) Tister Trucks & Trailers etc. 10 years 10
8 (Single shift)
e) Tool Room machines 8 years
12 (General purpose)
16. Power plant
a) Static P/P 25 years 25
b) Rotary P/P 25 years 15
c) Batteries less than 200 AH 10 years 8
d) Batteries 200 AH & more than
200 AH. 10 years 10
17. Air conditioning equipment
a) Centralized type 15 years 12
b) Window type & package type ------ 6
18. Pressurization equipments ------ 10
including compressors

GOVERNMENT OF INDIA
No. 3-1-8/EW-SPEC/94 Dated the 18th
May 1995
Subject:- Scrapping and replacement of old Electro-Mechanical/Electrical installation
such as Lifts, E/A Sets etc.
The DoT has issued procedure for scrapping and replacement of the old Air-conditioning plants
vide Memo No. 28-1/68-TPS (BT) dated 5.7.1978.
2. Some cases have been referred to this Directorate for replacement of other electrical electro-
mechanical installations such as Lifts and E/A Sets etc. etc.
3. The matter has been examined and it has been decided that the following procedure should be
adopted in this regard :-
(A) As soon as it is felt that it will be more economical to replace the electrical / electro-
mechanical installation rather than undertake expensive repairs of the electrical/electro-
mechanical installation due for replacement in normal course, a Committee should be
constituted by the concerned Head of the Circle/Telephone District/Administrative Head to
examine whether the electrical/electro-mechanical installation should be scrapped and
replaced. The Committee would consist of the following:-
(a) For all units in the Circle – excluding districts headed by a GM – a Scrapping
Committee with the following constitution may be formed :
(i) S.E. (Elect.) ----- Chairman
(ii) E.E. (Elect.) ----- Member
(iii) A JAG level ITS Officer ----- Member
(iv) IFA of Circle / or his Nominee ----- Member
(b) For districts headed by a GM, a Scrapping Committee with the following constitution
may be formed :
(i) S.E. (Elect.) ----- Chairman
(ii) E.E. (Elect.) ----- Member
(iii) IFA of the District/or his Nominee ----- Member
(iv) A JAG level officer of the District----- Member
(B) The Electrical / Electro-Mechanical installation scrapping Committee should broadly
examine the following aspects :-
(a) Whether the Electrical / Electro-Mechanical installation has served its normal life as
stipulated. If not, what are the overriding consideration for its scraping.
(b) Whether the frequent failure of Electrical / Electro-Mechanical installation is such that
it is not considered capable of giving satisfactory service even after incurring
reasonable expenditure on the rectification of defects.

(c) Whether the aggregate cost incurred on replacement and repair of the defective
components has reached a failure beyond which it is not considered desirable to run
the Electrical / Electro-Mechanical installation economically.
(d) Whether any components are considered good and can be recovered and used
elsewhere.
(C) If on the basis of recommendation of the above Committee, it is considered necessary by
the head of the Circle/Telephone District/Administrative head to scrap the Electrical /
Electro- Mechanical installation, an estimate will be sanctioned for replacement of the
Electrical / Electro-mechanical installation and action initiated for the procurement of new
Electrical / Electro-Mechanical installation.
4. If the Electrical / Electro-Mechanical installation becomes unserviceable due to some abnormal
circumstances before it has served its normal life span, the recommendation of the Committee may be
forwarded to this Directorate for scrutiny and orders for its replacement and disposal.
( V.P. GUPTA )
Copy to :-
1. All CGMs Telecom /MTNL.
2. All C.E. (E)s.
3. All S.E. (E)s / S.S.W. (E)s.
4. DDG (MM-II), DoT, New Delhi.
5. DDG (SW), DoT, New Delhi.
6. DDG (MS),DoT, New Delhi.

INDIAN POSTS AND TELEGRAPHS DEPARTMENT
OFFICE OF THE DIRECTOR GENERAL OF POSTS AND TELEGRAPHS
No. 28-1/68-TPS (BT) Dated at ND the 5th
July 1978
To,
All Heads of Telephone Districts
All Heads of Telephone Circles.
Sub:- Scrapping and replacement of the old air-conditioning Plants.
As per appendix 4 of the financial Handbook Vol. III the life of the Air-conditioning equipment
has been prescribed as 15 years. Some cases have been referred to the Directorate for replacement of
air-conditioning plants which in the opinion of the Head of the Telecom Circles / Telephone Districts
concerned are fit for scrapping.
1. The matter has been examined and it has been decided that the following procedure should be
adopted in this regard.
a) As soon as it is felt that it will be more economical to replace the plant rather than under take
expensive repairs or the plant due for replacement in normal course, a Committee should be
constituted by the concerned Head of the Circle/Telephone District to examine whether the plant
should be scrapped and replaced. The Committee would consist of the following:-
i) An officer of the Rank of the director as chairman.
ii) Concerned Divisional Engineer Telegraph / Telephone, member.
iii) An officer of the rank of executive engineer to be nominated by S.E., Air-Conditioning in the
Civil Wing.
iv) I.F.A. of circle / District concerned --- Member.
a) If on the basis of recommendation of the above committee it is considered necessary to scrap
the plan, an estimate will be sanctioned for replacement of the plant and action initiated for the
procurement of a new plant.
2. The air conditioning plant Scrapping committee should broadly examine the following respects :-
(i) Whether the plant has served its normal life span as stipulated in Financial Manual Vol. III, if not
what are the over-ridding considerations for its scrapping.
(ii) Whether the frequent failure of the air-conditioning plant is such that it is not considered capable
of giving satisfactory service even after incurring reasonable expenditure on the rectification of
defects.
(iii) Whether the aggregate cost incurred on replacement and repair of the defective components
has reached a failure beyond which it is not considered desirable to run the air-conditioning
plant economically.
(iv) Whether any components are considered good and can be recovered and used else-where.
3. In case an air-conditioning plant becomes unserviceable due to some abnormal circumstance
before it had served its normal life span the recommendation of the committee may be forwarded to the
P&T Directorate for scrutiny and orders for its replacement and disposal.
Sd/-
( A.P. GUPTA )
Director (BT)
Copy to :-
1. Chief Engineer, Civil P&T Directorate, New Delhi.
2. S.E. A/C, 20 Ashoka Road, New Delhi.
3. All Dy. Directors General / Directors of Directorate.

GOVERNMENT OF INDIA
No. 3-2-5/EW/PROD-99 Dated the 5th
August 1999
To,
Subject:- Product Directory for Electrical Works – Issue No. 3.
The Product Directory of the approved makes of the items for use in the Electrical Works on All
India Basis is enclosed herewith. The list of approved makes has been prepared workwise. These
items may be incorporated in various schedule of works / NITs.
2.0 For any product, CE (Elect.) shall approve the same on experimental basis for one year only for
use in the zone clearly mentioning the validity of the approval. Such approvals shall not be
extended. If found satisfactory the regular approval shall be given by the Directorate.
3.0 The Product Directory shall be reviewed at Directorate level for inclusion / deletion of items once
in a year i.e; in the month of June of the calendar year.
4.0 The information regarding inclusion / deletion may please be intimated to the Directorate along
with its performance report so that the same can be incorporated in the next issue of the
Product Directory.
5.0 This is issued with the approval of Sr. DDG (Elect.)
Encl.:- Product Directory.
( P.K. PANIGRAHI )

APPROVED MAKES FOR E/A SET
1. ENGINE: Cummins/Ruston/Escorts/Doel/Cater pillar/Ashok
Leyland/Greaves Volvo Penta (200 – 500) KVA
2. ALTERNATOR: Kirloskar/NGEF/Leroy Somer/Jyoti frame Size PTG (62.5-500
KVA) Stamford/Crompton Greaves (Slip Ring/Brushless. 6-200
KVA)/AVK-SEG (Upto 250 KVA)/Electrodyne (Upto to 100
KVA) Crompton Greaves Al series (15 to 100 KVA)/ELGI (20 to
380 KVA)/KEL (Brushless-upto 100 KVA)
3. ACB : L&T/Siemens/Crompton/Control & Switchgear/GE Power Controls
4. MCCB : Siemens/L&T/GE Power Controls/Control and
Switchgear/Crompton
5. CONTRACTORS: Siemens/L&T/GE Power Controls/Crompton/MEI/Laxmi
AUXILARY
5(a) IDMT RELAY: AVKC / SEGC.
6. C.T. : AE/MP/Marshal/Pactil/Kappa/L&T/Ashmor/Indcoil/Waco/Meco.
7. PF METER : IMP/AE/Reshabh/Meco/Universal/Digitron
8. AMMETER/ : AE/IMP/Universal/Reshabh/Kaycee/Meco/Enercom
VOLTMETER
9. SELECTOR : L&T/KAYCEE/AE/IMPT/Thakoor/Reco/Vaishno/Seizer/Rass control
SWITCH
10. INDICATING LAMP:Vaosjmp/Siemens/L&T/AE/IMP/Rass Control/Teknic/
Crompton Kaycee
11. FREQUENCY :Digitron/Reshabh/Meco/Keltron/IMP/AE
METER
12. LEAD ACID Exide/Stanford/Furukawa/AMCO/Pacesetter/NICCO/Prestolite
BATTERY /Amara Raja

13. G.I/M.S PIPE BST/TATA/ATL/ITC/ATC/IIA/JST/ITS/JINDAL/ZENITH
/GSI/TTA
14. AVM. PADS Dunlop / Poly Bond
15. Fire Extinguishers ISI mark
16. RUBBER MATTING ISI mark
17. Cables ISI mark
(a) Up to 1.1 KV ISI mark
grade
(b) Above 1.1KV ISI mark
grade
18. G.I VALVE Kirloskar/Fountain/Trishul/Leader.
19. TRIVECTOR Sunco / Jaipur / IMP
METER
20. KWH Meter Simco/Jaipur/Universal/Rishabh/AE/IMP

LIST OF APPROVED MAKES FOR E.I. & FAN, PUMP SET, COMPOUND LIGHT
1. ACB L&T/Siemens/Crompton/Control & Switchgear/GE Power
Controls
2. MCCB Siemens/L&T/GE Power Controls/Control and Switchgear/
Crompton
3. TPN Switches & Siemens/L&T/GE Power Controls/Havells/H.H Elecon/
HRC fuses Crompton /Standard (upto 400 A)
4. C.T. AE/MP/Marshal/Pactil/Kappa/L&T/Ashmor/Indcoil/Waco/Meco.
5. AMMETER/ AE/IMP/Universal/Reshabh/Kaycee/Meco/Enercom
VOLTMETER
6. SELECTOR L&T/KAYCEE/AE/IMPT/Thakoor/Reco/Vaishno/Seizer/Rass
SWITCH control
7. INDICATING LAMP Vaishno/Siemens/L&T/AE/IMP/Rass Control/Teknic/ Crompton/
Kaycee
8. CAPACITOR Khatau Junkar/Crompton/L&T/Universal Electric/Usha/Asian /
AE /IMP
9. Cables
grade
grade
10. PVC insulated ISI mark
Copper conductor wire.
12. RUBBER MATTINGISI mark

13. Cable Joint Kit Raychem/M-Seal/Densons
14. Single phasing L&T/Minitac/Zerotrip/Siemens.
15. Timers L&T/Siemens/Minitac/Telemechanique/AE
16. MCBs/Isolators & Bentex/Clariton/Havells/Indokupp/Siemens/Standard/Crompton
Distribution Board /MDS
17. Change over switch Standard / Havells / Control and Switch Gear/H-H Elecon
18. Piano Switch ISI mark
19. Mono block Pump Beacon/Batliboi/Kirloskar/Jyoti/Mather & Platt/KSB/Crompton/
Set WASP/ BE/ PEC
20. Starter L&T/Siemens/BCH/ABB/MEI/GE Power Control
21. G.I/M.S PIPE TATA/ATL/ITC/ATC/IIA/JST/ITS/JINDAL/ZENITH/GSI/
TTA/BST
22. Foot Valve ISI mark
23. Gate Valve Sant/Leader/Trishul/Fountain/Annapurna
24. M.S. Conduit ISI mark
25. Submersible Pump KSB/Calama/Amrut/Kirloskar/PEC/BE
26. ELCB Standard/MDS/Havells/Datar/Siemens/GE Power Control
27. Contractors Siemens/L&T/GE Power controls/Crompton/MEI/Laxmi.

LIST OF APPROVED MAKES FOR SUB-STATION
1. H.V SWITCH Southern Switchgear/Biecco Lawrie/Crompton/Jyoti/MEI
GEAR /Kirloskar/Voltas NGEF Note: (Make of the accessories like meters,
CTs, PT etc. shall be as Provided by the manufacturer of the
manufacturer of the H.T. panel).
2. TRANSFORMER 1. Above 400 KVA: Kirloskar/NGEF/Crompton/Siemens/ABB
/Voltas Andrew yule/GE/Bharat Bijlee/EMCO
2. Up to 400 KVA: In addition to above makes Patson/ETE/Kanohar
(Merrut)/Patson/Rajasthan Transformer and Switchgears Jaipur/ITL
3. ACB L&T/Siemens/Crompton/Control & Switchgear/GE Power Controls
Crompton
5. TPN Switches & Siemens/L&T/GE Power Controls/Havells/H.H Elecon/ HRC fuses
Crompton /Standard (upto 400 A)
6. CONTRACTORS, Siemens/L&T/GE Power Controls/Crompton/MEI/Laxmi
AUXILARY AVKC / SEGC
IDMT RELAY
7. APFC Relay Syntron/Crompton/Trinity Electronics
VOLTMETER
10. SELECTOR L&T/KAYCEE/AE/IMPT/Thakoor/Reco/Vaishno/Seizer /Rass
SWITCH control
11. INDICATING LAMP Vaishno/Siemens/L&T/AE/IMP/Rass Control/Teknic/ Crompton
/Kaycee
12. PF METER IMP/AE/Reshabh/Meco/Universal/Digitron
13. CAPACITOR Khatau Junkar/Crompton/L&T/Universal Electric/Usha/Asian/
AE /IMP
14. Cables
grade
grade
15. Air Break Switch National/Kiran/Pactil/Atlas

16. Pin Insulator Jayshree/WS/IEC/PCL/BHEL
16a. Lightning Arrestor Atlas / GE / Elaro / Lamco / International
17. Dropout fuses National/Kiran/Pactil
19. Rubber Matting ISI mark
20. Cable Joint Kit Raychem/M-Seal/DENSONs
21. Vacuum Circuit Breakers GE / Siemens.

LIST OF APPROVED MAKES FOR VARIOUS ITEMS USED IN A/C
1. Motors GE, Crompton Greaves,Siemens, Bharat Bijlee, ABB,
MEI,KEC,HBB,Sparton, NGEF
2. Compressors Voltas,KirloskarCopeland,Batliboi,Carrier,KPC Carrier,
Copewald/ACCEL /Blue Star/Trane.
4. MCCB/Isolators & Bentex/Clariton/Havells/Indokupp/Siemens/Standard/
Distribution Board Crompton/MDS
5. G.I/M.S PIPE TATA/ATL/ITC/ATC/IIA/JST/ITS/JINDAL/ZENITH/GSI /TTA
/BST
6. Cables ISI mark
grade
grade
7. G.M. Valves Sant/Leader/Trishul/Fountain/Annapurna
8. SPP / Over load L&T / Minilac / Zerotrip / Siemens
9. Resin Bonded Fibre Glass/ Pilkingston / UP Twiga
Glass wool
10. Expanded BASF (India) Ltd.
Polystyrene
11. Gauges Fiebig / H.Guru / Pricol
12. Controls Indfoss/Honeywell/Sporland/Ranco/Ranutrol/Penn-DANFOSS
/FLICA
13. Fresh Air Fans GE/Khaitan
14. Fine Filters for freshDyna/Tenacity/Kirloskar/Puromatic/Airtech/Purafill /ARW /
air EU-2 (Coarse Athlete /Purolator Anfiltra Effluent.
Filter, efficiency 90%
Down to 20microns)
and EU-3 (Fine filter
,Efficiency 95%
downTo 5 microns)

15. G.I. Sheets Tata/Sail/Nippon Denro / HSL / Jindal / National
16. INDICATING LAMP Vaishno/Siemens/L&T/AE/IMP/Rass Control/Teknic/
Crompton/Kaycee
VOLTMETER
18. SELECTOR L&T/KAYCEE/AE/IMPT/Thakoor/Reco/Vaishno/Seizer/Rass
SWITCH control
19. CT AE/MP/Marshal/Pactil/Kappa/L&T/Ashmor/Indcoil/Waco/Meco.

LIST OF APPROVED MAKES FOR FIRE DETECTION WORKS
1. Head detectors Nitton / Appllo / Chemtron / Hochiki / Edward / Wormald /
Fenwal
2. Ionization type Vijay / Hichiki / Edward / Wormald / Fenwal / Cerebrus /
Smoke detectors Nitton / Apollo
3. Photo Electric type Nitton / Appllo / Cerebrus / Hochiki / Edward / Wormald /
smoke Detectors Fenwal / Vijay
4. Fire Panels Mather and Platt / Meltron / Steelage industries
(Minimax) /Vijay / Safeway Security System, Mumbai
Carmel and Ravel Electronic Co. Chennai/Naveen
System Chennai / Alert Fire Service, Bangalore.
5. PA system Ahuja / Phillips / Motwani / AKG
6. Hooters Ahuja / Phillips / Motwani / Vaishno / Agni
7. PVC insulated ISI mark
Conductor Copper
8. Battery (Lead acid Exide / Standord / Furukawa / AMCO / Pacesseter / Sealed
and Maintenance NICCO /Prestolite / Amara / Raja Standard / Crompton free)
Greaves / Hitachi.
9. Conduit ISI mark.

WET RISER SYSTEM – FIRE FIGHTING SYSTEM
1. Hose Reel ISI marked
2. Hose Pipe ISI marked
3. Diesel Engine Cummins/Ruston/Escorts/Koel/Cater pillar/Ashok Leyland / for fire
Pump Greaves/Volvo Penta (200-500) KVA
5. Motor GE/Crompton/Siemens/Bharat Bijlee/ABB/MEI/HBB/KEC /
Sparton /NGEF
(Energy efficient motors as per IS 12615/1984 for motors below
37 KW.)
7. TPN Switches & Siemens/L&T/GE Power Controls/Havells/H.H Elecon/
HRC fuses Crompton /Standard
Crompton
9. INDICATING LAMP Vaishno/Siemens/L&T/AE/IMP/Rass Control/Teknic/Crompton
/Kaycee
VOLTMETER
11. SELECTOR L&T/KAYCEE/AE/IMPT/Thakoor/Reco/Vaishno/Seizer/
SWITCH Rass control
13. LEAD ACID Exide / Standord / Furukawa / AMCO / Pacesseter / NICCO /
Battery Prestolite/Amara / Raja Standard / Crompton Greaves / Hitachi.
14. G.I/M.S PIPE BST/TATA/ATL/ITC/ATC/IIA/JST/ITS/JINDAL/ZENITH/GSI /
TTA/
15. AVM Pads Dunlop /Poly Bond
16. Rubber Matting ISI Mark
17. Cables ISI Mark
grade
grade
18. Single phasing L&T/Minitac/Zerotrip/Siemens
Preventor

19. GM Valve SANT/Leader/Trishul/Fountain-ISI mark/Annapurna
20. Gauges Fiebig/H-GURU/Pricol
21. Pumps Beacon/Batliboi/kirloskar/Jyoti/Mather & platt/KSB/Crompton/
WASP/ BE/ PEC
22. Spinker ISI Mark

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI- 110 001.
No. 3-2-1/EW/AC/98 Dated : 3.2.1999
To,
1. All Chief Engineers (E)
2. All Superintending Engineers (E)
MTNL/DOP
Subject:- Approval of A.C Package Units in Department of Telecom.
In order to have uniform procedure for deciding the criteria for approval of A.C Package Units
for the use in Department of Telecommunications, following guidelines are issued. :-
CRITERIA FOR APPROVAL OF A.C. PACKAGE UNITS
(TO BE APPROVED IN THE DIRECTORATE)
1. EXPERIENCE :-
(i) The company must be in production line of the product/similar product for the last five
years.
(ii) The company must have produced minimum 200 package units of capacity 5 TR and
above during last three years
OR
(i) The company who has entered into joint venture with reputed foreign partners for
production of AC Package units in India and have been in the field of Air conditioning for
the last 5 years.
(ii) The Foreign partners must be in production line of the product for the last five years.
2. FINANCIAL :-
The manufacturing company must have turnover of minimum 5 crores during last three years.
3. TESTING :-
The manufacturing company should have facilities or routine test as per IS:8148-1976 updated
as on date
This is issued with the approval of Sr. DDG (Electrical)
( V.M. KOHLI)
Director (EW-QC)

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI – 110 001.
No. 5-1-37/EW/99 Dated 24-09-1999
To,
Subject:- Product Directory.
Reference:- This office letter No. 5-1-37/EW/99 dated 5/08/99.
Sir,
In the product directory issued by this office the following makes have been left out
inadvertently. The same may please be incorporated in the product directory.
A. Approved makes for fire detection works :-
Name of product Addition
1. Heat Detectors : System Sensors
2. Ionization type
Smoke Detectors : System Sensors
3. Photo Electric
Type smoke detectors : System Sensors
B. List of approved makes for sub station.
Name of product Addition
1. Transformer : Uttam (Bharat) Electricals Private
(Upto 400 KVA) Limited
Yours faithfully
( P.K. PANIGRAHI )
Director (EW)
Copy to :-
1. M/s System Sensors
2. M/s Uttam (Bharat) Electricals Pvt. Limited.

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI- 110 001.
No. 3-2-3/EW/G.Sets/98 Dated : 3.2.1999
To,
2. All Superintending Engineers (E)
MTNL/DOP
Subject:- Approval of Engines and Alternators in Department of Telecom.
In order to have uniform procedure for deciding the criteria for approval of Engines and
Alternators for the use in Department of Telecommunications, following guidelines are issued. :-
CRITERIA FOR APPROVAL OF ENGINES AND APPROVAL OF ALTERNATORS
(To be approved in the Directorate)
1. EXPERIENCE :-
The company should have produced 200 units of the capacity for which approval is sought
during last two years or 200 units of 200 KVA capacity and above in last two years.
2. FINANCIAL :-
The manufacturing company must have turnover of minimum five crores during last two years.
3. DESIGN :
The Engines and alternators should be conforming to relevant IS codes updated as on date
4. TESTING :-
The manufacturing company should have facilities as per latest IS codes and also the testing
facilities in respect of nonlinear Thyristor load in case of Alternator.
5. The manufacturing company should have their product component tested by recognized test
laboratories like RITES laboratories, Geological and Metallurgical laboratories, ARAI
Pune/DRDO Pune / National Test House, Calcutta or any other recognized Test Laboratory
etc. etc.
6. The manufacturing company should have an approval of ISO-9001 or ISO-9002
7. The manufacturing company should have regular service centers at least in four metros in the
country and should be capable to undertake servicing at any station through the main service
centers or otherwise.
( V.M. KOHLI )
Director (EW-QC)

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI- 1.
No. 3-3/EW/PD/98 Dated the 3rd
March 1998
To,
Subject:- Approval of Transformers in Department of Telecom.
In order to have uniform procedure for deciding the criteria for approval of Transformers for the
use in Department of Telecommunications, following guidelines are issued. :-
(a) Criteria for approval of Transformers below 400 KVA
[To be approved by Zonal CE (E)]
(i) EXPERIENCE :- The company must be in production lines for the last minimum 10
years.
(ii) FINANCIAL :- The Company should have turnover of minimum Five crores per year
during last two years.
(iii) DESIGN : The Transformers should be conforming to relevant I.S.S updated as
on date
(iv) TESTING :- The company should have facilities for routine test as per IS:2026.
(v) APPROVAL:- The Company should have their approval from CPRI (Bhopal or
Bangalore)/Jadavpur University (Calcutta) / National Test House (Ghaziabad) / ERDA
(Vadodara)/ ERTNL (Delhi) / ITI (Madras).
(b) Criteria for approval of Transformers 400 KVA and above
[To be approved by the Directorate]
(i) EXPERIENCE :- The company must be in the production lines for the last minimum 10
years.

(ii) FINANCIAL :- The Company should have a turnover of minimum Rupees Ten Crores
per year during last two years.
(iii) DESIGN : The Transformers should be conforming to relevant I.S.S updated as
on date
(iv) TESTING :- The company should have facilities for routine test as per IS:2026.
(v) APPROVAL:- The Company should have their approval from CPRI (Bhopal or
Bangalore)/Jadavpur University (Calcutta) / National Test House (Ghaziabad) / ERDA
(Vadodara)/ ERTNL (Delhi) / ITI (Madras).
(vi) The Company should have approval of ISO:9001/ISO:9002.
( P.K. PANIGRAHI )
Director
(Electrical Works)

GOVERNMENT OF INDIA
No. 5-6/93-A&C Dated the 5th
January 1995
To,
All Chief Engineers (Electrical), D.O.T.
Subject:- Non-Recovery of Cost of Rejected Materials purchased through DGS&D.
The Comptroller and auditor General has recently pointed out a case wherein for wan of the
Consignee Receipt Certificate, the DGS&D has not been able to recover the cost of defective / rejected
materials returned to the supplier by the Department.
2. In view of the above the Chief Engineer (Electrical)s are advised that they may instruct the
various field units to adopt proper procedures before the materials are rejected and returned. The
DGS&D may also be consulted on all such matters before the actual return of the material as well as for
procedures involved to safeguard the interest of the Department.
( V.P. GUPTA )

GOVERNMENT OF INDIA
October, 1996
To,
All Heads of Telecom Circles,
Subject:- Avoidable payment of penal charges on Electricity due to non maintaining power
factor – C&AG Report.
The State Electricity Boards stipulate a minimum power factor (the ratio of power actually
consumed to the KVA drawn from the supply system) to be maintained by the consumers, for the
energy drawn from the system, to meet with the Electrical loads. For any shortfall in maintaining power
factor, penal charges are levied by the Electricity Boards which are included in the monthly electricity
bills.
2.0 In order to maintain the power factor within limits the normal practice is to install adequate
capacitor banks depending upon the loads.
3.0 The Comptroller and Auditor General of India in the report for the year ending 31st
March 1995
has pointed out a case wherein the Department has paid avoidable penal charges to the State
Electricity Board on account of low power factor (i.e; below the permissible limits).
3.1 However, on detailed investigation of the instant case it was found that the power factor was
rated low due to a fault in the metering equipments of the State Electricity Board. Necessary corrective
equipments were already in the system and the actual power factor was within limits.
3.2 However, the Department continued to pay the panel charges for more than two and a half
years (though the fault was with the metering equipment of the State Electricity Board). Though the
matter was taken up with the Electricity Board the Department could succeed in only getting a partial
refund so far.
4.0 In order to avoid such instances it is reiterated that the bills submitted by the State Electricity
Board should be scrutinized thoroughly and checked for specific reference to any penal charges etc.
Deficiencies, if any, in the bills should be promptly pointed out and necessary corrective action taken so
as to avoid any penal levies. On the other hand, if such levies are on account of non-provision of any
corrective equipment or due to defective working of the same immediate remedial action should be
taken.
5.0 These instructions may be brought to the notice of all concerned officer.
( V.P. GUPTA )

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI – 110 001.
January, 1998
To,
1. All Heads of Telecom Circles, Department of Telecom.
2. All Chief Engineers (Electrical), Department of Telecom.
Subject:- Maintenance of desired power factor in Telephone Exchanges – installation of
Capacitors in Telecom Buildings.
The State Electricity Boards stipulate a minimum power factor (the ratio of power actually
consumed to the KVA drawn from the supply system) to be maintained by the consumers, for the
energy drawn from the system. It is a matter of fact that on account of nature of telephone exchange
load, the power factor is less that that stipulated by the State Electricity Board. For any shortfall in
maintaining power factor, panel charges are levied by the Electricity Boards which are included in the
monthly electricity bills.
2.0 In order to maintain the power factor within limits the normal practice is to install adequate
capacitor banks depending upon the loads.
3.0 Several audit objections have been raised avoidable payment of penal charges to the State
Electricity consumption due to non-maintenance of a minimum power factor.
4.0 In order to avoid such audit objections in future, Telecom Commission has decided that :-
(a) A thorough review of power factor maintenance in all the Telephone Exchange Buildings
be undertaken and corrective action for providing capacitors of adequate capacity should be
initiated immediately wherever required.
(b) The officer in charge of Electrical Maintenance i.e; Sub Divisional Engineer / Assistant
Engineer (Electrical) (as the case may be) shall be personally responsible for maintenance of
required power factor in a Telephone Exchange building.
(c) In a new Telephone Exchange, installation of capacitors should be mandatory along with
the Electrical Substation.
5.0 These instructions may be brought to the notice of all concerned for strict compliance.
6.0 This is issued with the approval of Member (Production).
( S.N. BHATNAGAR )
DDG (Electrical)
Copy to all S.E. (Electrical), Department of Telecom.

GOVERNMENT OF INDIA
1300-A, SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI – 1.
No. 10-8/94-W(T) Dated the 23rd
August, 1995
OFFICE MEMORANDUM
Subject:- Nomination of Electrical Inspectors.
The Department of Telecommunications hereby nominates the following officers as Electrical
Inspectors in respect of all Sub Station installations belonging to the Telecommunications Department
under Ministry of Communications :-
(a) Sh. V.P. Gupta, Director (Elect. Works)
(b) Sh. V.R.R. Pillai, SE (Elect.)
(c) Sh. P.K. Gupta, SE (Elect.)
(d) Sh. T.N. Mishra, SE (Elect.)
(e) Sh. G.R. Pande, SE (Elect.)
(f) Sh. A.K. Gupta, SE (Elect.)
(g) Sh. U.N. Rai, SE (Elect.)
(h) Sh. S.N. Pandey, SE (Elect.)
(i) Sh. S.N. Mishra, SE (Elect.)
(j) Sh. P.K. Panigrahi, SE (Elect.)
(k) Sh. K.P. Ramanandan, SE (Elect.)
(l) Sh. L.A. Ekambaram, SE (Elect.)
(m) Sh. S.K. Bhuchar, SE (Elect.)
(n) Sh. A.K. Tyagi, SE (Elect.)
(o) Sh. P. Varshney, SE (Elect.)
(p) Sh. P.S.R. Patrudu, SE (Elect.)
2. The Electrical Inspectors will carry out the inspection of only those works which have Not Been
Executed under their charge.
3. The above nominations are made in view of the clarifications received from the Ministry of
Power under their letter No. 25/1/90-D(SEB) dated 13th
July 1995 wherein they have stated that as per
Ministry of Power Notification No. 25/1/90-D(SEB) dated 15th
April 1995 the Electrical Installations
belonging to Posts and Telecommunications are not to be inspected by the Central Electrical
Inspectors.

4. This is in supersession of all nominations made earlier by the Department of
Telecommunications.
( S. PADMANABHAN )
Engineer-In-Chief (Electrical)
Copy to :-
(i) The Desk Officer (SEB), Ministry of Power, New Delhi.
(ii) The Secretary (CEB), Central Electricity Authority, New Delhi.
(iii) All CEs (E)/SEs (E)/SSWs (E), DOT/DOP/MTNL.
( V.P. GUPTA )

GOVERNMENT OF INDIA
No. 10-8/94-W(T) Dated the 29th
January 1999
OFFICE MEMORANDUM
Subject:- Nomination of Electrical Inspectors.
The Department of Telecommunications hereby nominates the following officers as Electrical
Inspectors in respect of all Sub Station installations belonging to the Telecommunications Department
under Ministry of Communications :-
(i) A.K. Jain
(ii) M.P. Vithal Prasad
(iii) Pradeep Nettur
(iv) R. Ramesh Babu
(v) S.S. Dumbhere
(vi) S.K. Virmani
(vii) K.K. Jindal
(viii) V. Jeypaul
(ix) V.K. Dogra
(x) J.K. Puri
(xi) Gulshan Rai
(xii) V.M. Kohli
(xiii) S.N. Paracer
2. The Electrical Inspectors will carry out the inspection of only those works which have Not Been
Executed under their charge.
3. The above nominations are made in view of the clarifications received from the Ministry of
Power under their letter No. 25/1/90-D(SEB) dated 13th
July 1995 wherein they have stated that as per
Ministry of Power Notification No. 25/1/90-D(SEB) dated 15th
April 1995 the Electrical Installations
belonging to Posts and Telecommunications are not to be inspected by the Central Electrical
Inspectors.
4. This is in addition to the earlier nomination made by Department of Telecommunications vide
O.M.No. 10-8/94-W(T) dated 23rd
August 1995.
( S. N. BHATNAGAR )
Sr. Deputy Director General (Electrical)
Copy to :-
1. The Desk Officer (SEB), Ministry of Power, New Delhi.
2. The Secretary (CEB), Central Electricity Authority, New Delhi.
3. All CEs (E)/SEs (E)/SSWs (E), DOT/DOP/MTNL.

GOVERNMENT OF INDIA
SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI – 110 001.
No. 1-56-1/EW/97 Dated the 2nd
May 1997
To,
All The Chief Engineers (Electrical),
Subject:- Transfer of Records from Old Units to New Units.
There have been cases in the past where some confusion has arisen on account of transfer of
records from old unit to newly created unit. Generally, newly created unit is not fully organized in regard
to staff as well as accommodation and when the records are received from old unit the same are not
properly checked. In order to avoid this, it is decided that records from old unit to new unit should be
made over as per following procedure :
The Old Unit should prepare a list of records under following distinct categories viz.,
CTE/CVC/Vigilance cases,
Agreements
Tender Scrutiny Notes
NITs
Rejected tenders,
Arbitration cases,
Works Files,
List of Pending ATs,
List of Pending Final Bills etc.
If no record is available in any particular category a “NIL” report should be given against that
particular item.
A Senior Officer from the new unit should go to the old unit and take over these records after
satisfying himself and make necessary arrangements for taking it to the new Headquarters.
The main thrust is that important documents are listed as separate distinct items and handed
over to avoid any confusion at a later date. Also limitation of the new units as explained above are
taken care of. It is requested that these guidelines may be circulated to all the units under your control
for their strict adherence.
( S. N. BHATNAGAR )
DDG (Electrical)

GOVERNMENT OF INDIA
SANCHAR BHAWAN, 20, ASHOKA ROAD,NEW DELHI – 110 001.
No. DDG (Elect.)/Guidelines/97 Dated the 10th
October, 1997
To,
All The Chief Engineers (Electrical),
Subject:- Transfer of Records from Old Units to New Units – CTE/CVC/Vigilance Cases.
In regard to files relating to CTE and Vigilance cases where necessary action has been initiated
for preparation of draft chargesheet by earlier unit the transfer of such files may be done only after
finalization of chargesheet by Sr. DDG (Vig.). The original unit however should clearly list out such
cases and this information should be provided to the new unit. These instructions are being issued to
avoid delays in such cases.
It is also to be noted that any information required by the old units for such cases should be
supplied promptly by the concerned units.
( S. N. BHATNAGAR )
DDG (Electrical)

Zone:
Quarter Ending
RETURN OF PENDING CTE REPORTS
Name of work Date of CTE Ref. No. of No. of No. of Nature of Actions
Remarks
CTE No. & date Total Paras paras for disposal of
(enclose
Inspection Paras dropped pending pending items
details)
*Details of paras involving serious discrepancies and the para on which action is required from
Directorate may bed elaborated in a separate annexure.

PROFORMA (INFORMATION ON COURT / CAT CASES)
SL.NO. CASE NO./COURT REF./ SUBJECT IN BRIEF STATUS /
APPLICANT/RESPONDENT REMARKS.

PROFORMA FOR WORKS EXPENDITURE STATEMENT
(Figures in Lakhs)
SL. CIRCLE/ EI & FANS EA A&P MISCELLANEOUS & TOTAL
NO. STATE MAINTENANCE
WORKS

GOVERNMENT OF INDIA
May, 1997
To,
Subject:- Procedure for dealing with Arbitration / Court Cases.
It has been brought to the notice of this Directorate that in a work of Fire fighting installation, the
contractor was allowed to work even after the rescination of the contract. The firm was also paid for the
subsequent works carried out by them.
1.1 Subsequent to the termination of the contract, certain works were also carried out through other
agencies at the risk and cost of the firm and a recovery of the amount was also madefrom the bills of
the firm.
1.2 The security deposit amount available with the department was not refunded to the firm in view
of rescinding of the contract as per the provisions of the contract.
2.0 Aggrieved by the action of the Department, the firm served a notice claiming the refund of
Security Deposit along with acured interest.
2.1 Court Summons were received in Telecom Electrical Circle office on the day on which the
hearing of the case was scheduled.
2.2 The case was set exparte on the same day and the Department had no intimation to this effect
and came to know about this fact much later (after nearly two years).
3.0 Subsequently the firm filed a suit in the City Civil Court with a prayer for (a) decree against the
department and (b) award of cost of the suit.
3.1 The learned judge passed the orders for the decree and the cost of suit in favour of plaintiff.
3.2 These orders were neither implemented nor challenged by the Department.

4.0 The firm then filed Execution Petition and prayed the Hon’ble court to issue orders for
attachment of movables (All furniture items and ceiling fans) belonging to the Telecom Electrical
Division and Telecom Electrical Circle.
4.1 The matter came to the notice of CE(E) only at the stage of petition and the CE(E) concerned
obtained legal advice and passed the order to comply with the court Judgment and decree in order to
avoid further embarrassment and pecuniary loss to the Department.
5.0 In order to avoid such embarrassing situations in future, it is reiterated that CPWDmanual Vol. II
instructions must be followed without fail while dealing with Arbitration/Court cases.
5.1 Copies of Para 36.75 to 36.82 which are of special significance while dealing with court cases
are enclosed herewith.
5.2 Suitable instructions may be issued to all field units under your control for strict compliance in
future.
Enclosed :- As Above
( V.P. GUPTA )

FINANCIAL WORK LOAD HANDLED BY ELECTRIC – WING
Year Financial Workload of
Elect. Wing. (in crores)
Number of DELs (in
lakhs)
1991-1992 82.00 7.35
1992-1993 115.00 9.86
1993-1994 161.00 12.28
1994-1995 198.00 17.70
1995-1996 236.00 21.83
1996-1997 307.00 25.64
1997-1998 334.00 32.50
1998-1999
(Projected)
403.00 36.00
1999-2000
(Projected)
462.00 39.00

Court Cases
36.75 Before any action is taken in a Court of Law against some party for amounts due to Government
a reliable report of its financial standing, should be obtained and simultaneously, the expenditure likely
to be incurred to recover this amount should be carefully estimated so that unnecessary expenditure on
litigation may be avoided, where there is no reasonable chance of recovering the judgment debts from
the party concerned.
36.76 Although it is the primary responsibility of the departmental Counsel or Government Counsel at
the particular station where the case has jurisdiction to see to the proper defence of the case, it is
equally the responsibility of superior officer of the department to keep constant watch over the progress
of these cases and see that all such cases, at every stage, are processed properly so that the cases do
not go against the Government’s interests by default resulting financial loss, etc., to the Government.
36.77 The SE should, therefore, see that all such cases are reported to the CE as soon as suit against
Government is threatened by any aggrieved party or the department itself intends to file suit against a
contractor or third party. The first report from the SE about such cases should give a brief description of
the case and the steps, which are being taken or have been taken for the proper defence or
prosecution of the suit. Thereafter, fortnightly reports on each such case should be sent to the CE
detailing the progress of the case and further action taken or to be taken for its defence or its
successful prosecution.
36.78 To enable him to discharge properly the responsibility that has been placed upon him in the
matter of defence of court cases, the SE should observe the following instructions:-

(a) The EE of the Division concerned will be primarily responsible for handling and defending
the court cases. He will collect all the relevant records and compile it for the benefit of the
Counsel.
(b) The SE should also give adequate and timely instructions to the EE to ensure that the case
is defended properly and handled expeditiously.
(c) If it is considered necessary to obtain the advice of higher authorities at any stage, the SE
should refer the matter immediately to the CE concerned for advice, either personally or in
writing, according to the needs of the occasion.
(d) In order that the SE Keeps himself fully conversant with the progress of each case, he
should obtain regular reports from the EE about the progress of the case from time to time.
He will send monthly reports to the CE. All defence statements to be filed by the EE should
be approved by the SE and the Counsel before the statement is filed.
36.79 In all court cases, concerning this department which the EEs have to defend with the assistance
of Government Advocates/Counsels, the EEs concerned should intimate the completed postal address
and telephone numbers (both office and residence) to the advocates/counsels so that any information /
developments relating to the case is intimated to them straightaway without referring the matter through
the Secretary of the Ministry or any other higher ranking officer.
Judgment in court cases
36.80 The progress of the cases in the court should be watched by the EE who is in charge of the
cases as well as by the Office of the CE concerned on the basis of the monthly reports. It shall be the
responsibility of the EE to send a report to the CE direct within 48 hours after the court has delivered a
judgment which is adverse to the Government with copies to the SE and the Ministry for information.
36.81 It shall also be his responsibility to apply for and furnish with the minimum delay a copy of the
judgment and all other relevant papers, his own comments and the opinion of the Counsel conducting

the case on the advisability of filling an appeal / revision petition to enable the Government to come to a
decision whether an appeal/revision should be filed or not. There should be no delay in communication
between the EE and the local Counsel and personal contact by telephone etc., should be maintained
with him.
36.82 On receipt of the relevant papers from the EE, the SE should send his own comments to the
CE. The CE should examine the matter on receipt of the EE’s report and should consider the
advisability of the filling an appeal / revision petition in the light of the comments of the SE. Thereafter,
the CE should forward his proposals to the Ministry to enable them to seek the advice of the Ministry of
Law.

GOVERNMENT OF INDIA
No. 7-7(1)/90-W(T)-Vol.II Dated 21-8-97
To,
All Chief Engineers (Civil & Electrical),
Subject:- Placing of supply orders against D.G.S & D Rate Contract.
A large number of Executive Engineers of Deptt. of Telecom have been declared as direct
demanding officers for placing supply orders against items existing on the rate contracts of DGS&D. it
has however, come to the notice to this Directorate that supply orders are placed without verifying
availability of funds or budget provision and in certain cases quantities for in excess of the immediate
requirement.
It has also come to the notice that while placing supply orders all the columns are not filled in
the quantities and not mentioned, in works, with the result that the quantities can be easily tempered
with. A few such cases of issue of fake supply orders have been pointed out by DGS&D.
Following instructions should be strictly adhered to while placing the orders against DGS&D
Rate contract items :-
i) All the columns of the supply order should be filled in and signed and affixed with the seal of the
DDO. Budget provision should be ensured by the Executive Engineers/Accounts Officers.
ii) The quantities, rates and amounts against each item should be given in figures as well as in
words. Where the rates / charges such as incidental charges cannot be ascertained fully the
approximate rates and amount should be given both in figures and in words.
iii) All supply orders should be countersigned by SEs who would examine the requirement of all the
items given in the supply order.
iv) If the amount of any supply order exceeds Rs. 50,000/- this should be issued only after specific
approval of the Chief Engineer concerned who would ensure that the order placed is for immediate
requirement. The fact that the supply order has been approved by the Chief Engineer in regard to
quantities as well as budget provision should be clearly stated in the body of the supply order.
v) Any splitting of supply order to circumvent the above requirement under (iv) will be viewed
seriously and should be brought to the notice of Sr. DDG (BW) by the Chief Engineers concerned.

These instructions come into force with immediate effect.
( M. JAYA KUMAR )
Director (BW)
Copy to :-
DDG (Electrical) Deptt. of Telecom.
All Chief Engineers (Civil & Electrical)
All Supdtg. Engineers (Civil & Electrical)
All Executive Engineers (Civil & Electrical)
Director General Audit, P&T Civil Lines, Delhi – 54.
Copy to :-
Director General of supplies and disposals, Jeevan Tara Buildings, 5 Sansad Marg, New Delhi
with a request that all officers concerned may be instructed not to entertain any supply order unless it is
countersigned by the Superintending Engineer and in case of order exceeding Rs. 50,000/- by the
Chief Engineer who will also affix their official seals. Officers of DGS&D should also not entertain any
supply order if the same is incomplete in respect of quantities and amounts not mentioned in works and
if the certificate regarding budget provision is not given of the body of the supply order.
( M. JAYA KUMAR )
Director (BW)

GOVERNMENT OF INDIA
TELECOM COMMISSION
SANCHAR BHAWAN, 20 ASHOKA ROAD
NEW DELHI – 1
No. 3-1/97-MVT Dated 23-8-99
Subject:- Revised norms for provision of vehicles.
The question of laying down standards for sanction of vehicles for all the activities of the
Department has been consideration for some time past. In pursuance of the recommendations by the
Committee constituted for this purpose and in supersession of all the previous orders in this regard, the
Telecom Commission has been pleased to lay down the following standards for provision of vehicles
subject to General Conditions laid down in para 20.
1. Maintenance of Vehicles for SDCAs:-
(i) One diesel jeep may be provided for each SDCA (Short Distance Charging Area) for the
maintenance / development of all telecom assets including a cluster of small exchanges, LDPTs
and VPTs falling in its jurisdiction.
(ii) One additional diesel Jeep / Van may be provided for those SDCAs in its jurisdiction having
assets of more than 5 (Five) exchanges and 200 VPTs.
(iii) Upto 10% of the capital cost involved in purchase of jeep based on the above norms may be
set-off for purchase of two wheelers if the Head of Circle so desires.
2. Vehicles for Telecom District Headed by TDEs.
(i) One inspection jeep (Diesel) for TDE.
(ii) Diesel Jeeps/Vans for phones division/sub-division/cable construction and exchange
maintenance will be as per standards prescribed in item 7 below.
(iii) One Pickup truck (LCV) for store transportation.
3. Vehicles for Telecom Districts Headed by TDMs
(i) One inspection car (Diesel) for TDM.
(ii) Diesel Jeeps/Vans for phones division/sub-division/cable construction and exchange

(iii) One Pickup truck (LCV) for store transportation.
4. Vehicle for Telecom Districts Headed by GMTs
(i) One inspection car (Diesel) for each GMT.
(ii) One Diesel Jeeps for each JAG officer exclusively in-charge of maintenance located in a
station other than the station where the headquarters of the Head of SSA is located.
(iii) One diesel jeep for general duty purposes in the office of GM who is independently incharge in
territorial telecom circle.
(iv) Diesel Jeep/Van for phones divisions/sub-division/cable construction and exchange
(v) One Pickup truck / LCV for store transportation.
5. Vehicle for Telecom Districts Headed by PGMTs/CFMTs
(i) One Staff Car (Petrol) for PGMT / CGMT
(ii) One inspection car (diesel) for each GM
(iii) One Diesel jeep for each JAG officer exclusively in charge of maintenance located in a station
other than the station where the headquarter of the Head of SSA is located.
(iv) Diesel Jeep/Van for phones division/sub-division/cable construction and exchange maintenance
will be as per standards prescribed in item 7 below.
(v) One Pickup truck / LCV for store transportation.
6. Vehicle for Telecom Circle Headed by CGMTs
(i) One staff car (Petrol) for CGMT
(ii) One inspection car (diesel) for each GM in the office of CGMT.

(iii) One Diesel jeep for the general duty purpose in the office of CGM territorial telecom circles.
7. Vehicle for Telecom Exchange maintenance (indoor & Outdoor activities)
(a) For each exchange having capacity above 2K upto 5K One Jeep
(b) For each exchange having capacity above l5K upto 10K One additional Van
(c) For each exchange having capacity above 10K upto 15K One additional Jeep
(d) For each exchange having capacity above 15K upto 20 One additional Van
(e) For each exchange having capacity above 20K-- for every 10K above 20K
One additional Jeep or Van
8. Vehicle for Installation & Construction.
“One Diesel Jeep/Van may be provided for every 10K addition of lies (capacity) achieved in the
previous financial year”.
Note:- While calculating vehicles according to the above norm, vehicle already available from the
previous years for installation and construction activities should be taken into account before
sanctioning additional vehicles.
9. Vehicles for Civil / Electrical Engineer Architects:
(i) One inspection car (Diesel) for each Chief Engineer of Civil and Electrical wings and for the
Chief Architects.
(ii) One inspection Jeep (Diesel) for each JAG or STS level Engineer or Architect who is incharge
of an independent project Circle / Division in Civil / Electrical and Architectural wings.
(iii) One inspection jeep (Diesel) for each Civil sub-division falling under the jurisdiction of J&K and
NE Circles.

(iv) One Jeep (Diesel) each for Civil of Electrical sub-divisions engaged in construction activities
and not located at the headquarters of their divisions and having two or more SSAs under their
jurisdiction.
10. Vehicle for Long distance network maintenance:-
(i) One Jeep (Diesel) may be provided :
(a) For every AE incharge of route maintenance of coaxial cable systems having upto two
directions of route, irrespective of the type of system;
(b) For every AE exclusively in-charge of group of interstice systems;
(c) For every AE in-charge of electrification or any other trunk cable system with the length ofroute
in any one direction not exceeding 160 Kms.
(d) For every AE in-charge of microwave transmission system or group of UHF/VHF transmission
systems having upto four repeaters or attended stations, irrespective of the band-width or the
number of radio channel of the systems.
(e) One vehicle may be provided for every 300 Route Kms of Optical Fibre Cable under the charge
of AE (Route Maintenance)
(ii) Two Jeeps (Diesel) may be provided :
(a) For every AE incharge of route maintenance of coaxial cable systems in more than two
directions;
(b) For the AE who exclusively maintain the electrification cable route, length of which exceed 160
Kms in any one of the direction;
(c) For every AE incharge of microwave transmission system having 5 (five) or more repeaters or
attended stations irrespective of the band-width or the number of radio channel of the systems.
Proviso to Para (i) & (ii) above : If the AE (Route Maintenance) having under him more than one
system/routes under composite sections, them the better norm applicable as above can be followed,
until the system / route is phased out.
(iii) Inspection Vehicles:-

(a) One inspection car (Petrol) for CGMM
(b) One inspection car (Diesel) for each G.M. Mtce.
(c) One inspection Jeep / Van (Diesel) for each Director independently in-charge of Maintenance.
(d) One inspection jeep / Van (Diesel) for each D.E independently in-charge of Maintenance,
provided the A.Es (Route mtce.) attached to him do not have more than one vehicle at their
disposal from any of the above standards for maintenance vehicles.
11. Vehicle for Quality Assurance Circle.
(i) One Staff Car (Petrol) for CGM
(ii) One inspection car (Diesel) for each GM independently in-charge of Q.A Units.
(iii) One Diesel Jeep/Van for each Director (QA) having independent charge.
(iv) One Diesel Jeep/Van for each Director QE having independent charge.
12. Vehicle for Technical and Development Circle.
(ii) One inspection car (Diesel) for every two SAG level officer attached to the office of CGM.
(iii) One Diesel Jeep/Van for each Director independently in-charge of an AT unit.
(iv) One Diesel Jeep for each DE (AT) in-charge of independent A/T Division.
13. Vehicle for Training Centres.
I. ALTTC

(ii) One Utility Van for every two GMs (Head of faculties).
(iii) Two Buses of suitable seating capacity on pool basis for use of trainees..
II BRBRAITT
(i) One staff car (Petrol) for CGM
(ii) Two utility vans for the combined use of all SAG/JAG level officers
(iii) One Bus of suitable seating capacity for the trainees.
III RTTC
(i) One Diesel utility van for director, RTTC including other general items of duties.
(ii) One Mini Bus of suitable capacity for the trainees.
IV CTTC/DTTC
(i) One Mini Bus of suitable capacity for each CTTC/DTTC.
14. Vehicle for Telecom Engineering Centre
TEC HQ will be governed by the guidelines applicable to the Ministry.
RTEC (Regional Telecom Engineering Centre) :
One Jeep / van (diesel) for testing purpose equipped with all facilities for testing, validation and
inspection etc.
15. Vehicle for Vigilance Units :
(i) In the metropolitan Telecom Districts of Calcutta and Chennai two Jeeps (Diesel) may be
provided for the use of Surprise squads.

(ii) One Jeep (Diesel) may be provided for Surprise Squads at the Headquarters of Telecom
Districts headed by PGMs.
16. Vehicle for Project Implementation (Project Circles):
(i) One inspection Car (Petrol) for CGM Projects.
(ii) One inspection Car (Diesel) for each G.M. (Projects)
(iii) One inspection Van/Jeep (Diesel) for each Director (Projects)
(iv) One inspection jeep (Diesel) for each DET in-charge of an independent project division (working
strength) including survey division.
17. Vehicle for Cash Handling :
One Cash Van (Diesel) with necessary fortification may be provided for each Telecom District.
18. TR Outstanding Liquidation Van :
One Diesel Jeep / Van may be provided for telephone revenue outstanding liquidation group working
under the Head of TRA until in each Telecom District.
19. Mobile Bill Collection Vans
(i) One van with suitable fixtures and counters may be provided for a system having more than
50K upto 120K DELs.
(ii) One additional Van may be provided for every subsequent addition of 100K DELs.
Note:- Before positioning these vehicles, the mobile bill collection group and its personnel should be
identified and activated in each case.
20. General Conditions
(i) The pooling of vehicles should implemented as a policy by the Heads of Circles to achieve
optimum utilization and better availability of transport.

(ii) All cases for sanction for operational vehicles as per above norms will be decided by CGMs in
consultation with their IFAs.
(iii) Procurement of vehicles against these standards will continue to be made only with the
approval of the Directorate. On receipt of sanction from Directorate, the procurement orders for vehicles
will be issued only by the office of CGMs.
(iv) The economy orders issued by the Government of India from time to time will be applicable on
the above standards.
(v) The type of vehicle indicated against each norm will have to be strictly followed.
This issues with the concurrence of Finance vide their diary No. 2474/M(F)/99/F dated 12.8.99
( S. RAJENDRAN )
Director (MVT)
To,
All chief General Managers of
Telecom Circles / Districts / Projects / Maintenance
Q.A Circle / T&D Circle / Training Centres
Chief Engineers of Electrical / Civil Circles
Chief architects
All IFAs / Sanction File / Spare Copies.
C.C. for kind information to :-
1. P.S to MOS (C)
2. PPS to Chairman (TC)
3. Member(S) / Member (F) / Member (P) / Member (T)
4. Advisor (O) / Advisor (F) / Advisor (HRD) /Advisor (P) / Advisor (T)
5. Additional Secretary (T) / Joint Secretary (A&P)
6. Sr. DDGs (Arch) / BW / Electrical / CS / LTP / ML /MS / NW / WS / TRF / SW / TX / Vig.,
TCHQ.
7. DDG (Trg) / RN / Per /PF, Dir (F-V), TCHQ,
8. Director of Audit, P&T Civil Lines, Delhi-110054
9. FA-V/Capital/Revenue Budget.

GOVERNMENT OF INDIA
DEPARTMENT OF TELECOMMUNICTIONS
No. 523 DAK BHAWAN, PARLIAMENT STREET, NEW DELHI-110001
October, 1999
To
1. All Heads of Telecom Circles,
2. All Chief Engineers (Elect.) DOT
3. CMD MTNL/CGM MTNL – Delhi / Mumbai
Subject :- Monitoring of Energy Consumption in Telephone Exchange Buildings.
Sir,
On the basis of past experience in regard of Electrical Consumption in Telephone Exchanges it
is seen that in many cases Department has paid :-
(i) Penal Charges on account of not maintaining power factor upto the desired level.
(ii) Avoidable charges on account of difference beyond permissible limits between
contracted load demand and actual peak demand.
These charges are included in the Electricity Bills
2.0 Several audit objections have been raised due to avoidable payments of penal charges on
electricity consumption for non maintenance of desired power factor and in fructuous
expenditure due to contracting excess power load for Telephone Exchange Buildings.
3.0 In order to avoid such audit paras in future, the Telecom Commission has decided that :-
(a) The Bills submitted by the State Electricity Boards shall be scrutinized thoroughly and
checked specifically for any penal charges, HT tariff, Contract demand, power factor and
other deficiencies, if any. For this the energy bills of Telephone Exchange buildings
where we have HT connections shall be examined by JE (Elect.)/AE (Elect.) who will
record details in the proforma as at Annexure ‘A’. The bills shall be paid only after
examination by JE (Elect)/AE(Elect) {In case where it is not possible to examine within
the due date, the bills can be paid to avoid penalty / disconnection but should be
checked later by JE (Elect) / AE (Elect)}.
(b) Based on the details of Annexure ‘A’, Annexure ‘B’ shall be prepared which will provide
vital information regarding electric consumption. This statement shall be prepared SSA

wise by the AE (Elect). This information shall be examined for corrective measures if any
by the concerned EE (Elect.) and the SE (Elect).
4.0 These instructions may be brought to the notice of all concerned for strict compliance.
5.0 This is issued with the approval of Member (Production).
Yours faithfully,
Encl:- A & B ( S.N. BHATNAGAR )
Copy to all Superintending Engineers (Electrical), Department of Telecom.

ANNEXURE- ‘A’ 1/2
PART-I
(1) Name of Telephone Exchange :
(2) Type & Capacity of Telephone Echange :
(3) Electric Substation Capacity : (Is it best or change is required)
(4) Type of Tariff :
(5) Contract Demand
(6) Minimum Chargeable KVA : YES/NO (Duty is not to be paid by Central Govt.
Deptt.)
(7) Electricity Duty whether being paid : CORRECT / ACTION REQUIRED
(8) Multiplying Factor :
PART-II
S.No. Bill
Period
(From
To)
Actual
Max.
Demand
Actual
Power
Factor
No. of
units
Consumed
Bill
Amount
Penalty,
If Any
Energy
Consumption
Expenditure
on Electricity
(Rs.)
NOTE: While completing Part I and Part II, it is to be ensured that there is no cause of penalty and also
maximum demand and type of tariff are correct any action required on these accounts should be
immediately initiated.

ANNEXURE-A, 2/2
NOTE OF ANNEXURE – A
1. Telephone Exchanges having HT connections are to be covered for monitoring.
2. Every bill is to be checked by Junior Engineer (Electrical) and only subsequent to that it should
be passed for payment. In case it is not possible to examine within the due date the bill can be
paid but must be checked later by Junior Engineer (Electrical) / Assistant Engineer (Electrical)
{Junior Engineer (Electrical) in consultation with SSA should identify the building for which bills
are to be checked. Bills are normally paid by the SSA unit and generally these are issued on bi-
monthly basis. Instructions are to be issued by CGMs that payment of such bills should only be
made after the same is checked by the Junior Engineer (Electrical).
3. A record regarding the bills is to be kept in Register as per Annexure-A. This Annexure consists
of Part-I and Part-II. Part-I contains information of permanent nature, while Part-II is to be filled
on the basis of bills.
4. Based on the records prepared by the Junior Engineer (Electrical) as mentioned above,
Assistant Engineer (Electrical) shall prepare a consolidated report as per Annexure ‘B’ which
shall be submitted to Executive Engineer (Electrical), who will analyze the same and forward
with comments to Superintending Engineer (Electrical).

ANNEXURE-‘B’ 1/2
CONSOLIDATED REPORT FROM ASSISTANT ENGINEER (ELECTRICAL)
(Covering Period April to September / October to March)
NOTE: Line =Average equi
Line = Average Equipment Capacity
For C alculation Method see next page
Name of
Building
Equipment
Capacity and
Type of
Ecxhange
Bill
Period
Energy
Consumption
(Unit/Line/Month)
Expenditure on
Electricity (Rs/
Line/Month)
Penalty, if
any
Remarks

ANNEXURE-B, 2/2
METHOD OF CALCULATION
(A) ELECTRIC UNIT CONSUMED (Unit/line/Month)
(B) ELECTRICITY CHARGES (Rupees/Line/Month)
(C) PENALTY (In energy Bills) (Rupees)
Line = Average Equipment Capacity
2.1 Equipment capacity -- The average equipment capacity is calculated twice in a month
of each exchange (A, & B) i.e; on 1st
of every month and 30th
of
every month by the Telecom Unit. Hence every month two
average equipment capacity values shall be available.
Let the average equipment capacity shall be
1st
Month -- Average equipment A1 & B1
capacity during the ----------- = X1
1st
month 2
6th
Month -- Average equipment A6 & B6
capacity during the ----------- = X6
6th
month 2
Overall average
Capacity for X = X1 + X2 + + X3 + X4 + X5 + X6
Six months ------------------------------------
6
2.2 Electric Unit Consumed :-
Sum total of the units for 6 months = Y = Y1 + Y2 + + Y3 + Y4 + Y5 + Y6
(Let the monthly electric unit consumption be Y1 + Y2 + + Y3 + Y4 + Y5 + Y6 )
2.3 Electric Bill Charges Paid = E = E1 + E2 + + E3 + E4 + E5 + E6
(Let the monthly Electric Bill charges be E1 + E2 + + E3 + E4 + E5 + E6 )
(A) Electric Units consumed
per equipment capacity Y
per month = -------- (Unit / Line / Month)
X x 6
(B) Electricity Charges paid E
per equipment per month = -------- (Rupees / Line / Month)
X x 6
(C) Penalty (In Energy Bills) = Sum total of penalty charges, if any, paid
in the electric bills to supply companies
during the period of six months.

GOVERNMENT OF INDIA
DEPARTMENT OF COMMUNICATIONS
No. 1300-A, SANCHAR BHAWAN, 20 ASHOKA ROAD, NEW DELHI – 110 001
No. 1-74/EW/99 Dated the 5th
October, 1999
To,
The Principal Chief Engineers (C/E), Department of Telecom,
All Chief Engineers (C/E), Department of Telecom.
Subject :- Duties of Financial Officer / Chief Accounts Officer to Principal Chief Engineer
(Civil / Elect.) / Chief Engineer (Civil/Elect.), Department of Telecom.
Sir,
The matter of delegation of duties of the Financial Official/Chief Accounts Officer to Principal
Chief Engineer (C/E) / Chief Engineer (C/E), Department of Telecom has been examined. The FO /
CAO to Principal Chief Engineer (C/E) / Chief Engineer (C/E) acts as a Financial Advisor to the
Principal Chief Engineer (C/E) / Chief Engineer (C/E) on the matters relating to Accounts and Finance.
However, following shall be the specific functions and duties of the Financial Officer / Chief Accounts
Officer which shall be performed under the over all control of Principal Chief Engineer (C/E) / Chief
Engineer (C/E).
1. Consolidation of Budget (Revised Estimate, Budget Estimate and AFG statement etc.) and
submission of the same to the CGMs and Telecom Directorate.
2. Monitoring of expenditure, follow up for requirements of funds and its allotment and its
distribution among the Field Divisions.
3. Monitoring of SD, EMD and other deposits on six monthly basis.
4. Processing of draft audit paras and co-ordination thereof.
5. Processing of cases for submission to Central Works Board. Processing of tenders and offering
financial advice.
6. Processing of arbitration cases including appointment of Arbitrator, acceptance of award etc.
7. Collection of information from the field Division, Compilation and submission of various reports
in respect of accounts matters such as expenditure statement, payment of final bills and release
of completion reports etc. etc.
8. To act as a member of Tender Purchase / Tender Evaluation Committee for examination of
Tenders falling within the financial powers of Chief Engineer (Electrical).
9. Participation in the negotiation committee meetings, as and when nominated, for seeking
clarifications and negotiations of rates in connection with different Tenders.
10. Processing of cases relating to enlistment of contractors.

11. Examination of proposal for fixing of Reserve Stock Limit of Stores.
12. Conducting inspection of the Circles / Divisions as per norms.
13. All service matters of staff attached to Principal Chief Engineer (C/E) / Chief Engineer (C/E) like
pay fixation, sanction of advances, payment of salaries, arrears, medical claims, leave sanction,
issue of LPC, processing of TA, LTC bills and pension matters etc. etc.
14. Drawing of pay and allowances of the staff of the office of Principal Chief Engineer (C/E) / Chief
Engineer (C/E).
15. Any other work as entrusted by the Principal Chief Engineer (C/E) / Chief Engineer (C/E).
16. To tender finance advice to Principal Chief Engineer (C/E) / Chief Engineer (C/E) on any other
matter as required.
This is issued with the approval of Sr. DDG (BW) and Sr. DDG (EW).
Yours faithfully,
( V.M. KOHLI )
Director (EW-QC)
Copy to :- Sr. DDG (BW), DOT, Sanchar Bhawan, New Delhi.

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