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Enterprise content management overview in SharePoint 2013
The document provides an overview of enterprise content management (ECM) in SharePoint 2013, focusing on content creation, organization, compliance, and eDiscovery tools. It highlights the evolution of ECM toward intuitive content handling and the significance of centralized eDiscovery for organizational protection. Additionally, it discusses storage limitations and costs in O365, feature differences between old and new workflows, and the strategy for hybrid scenarios involving on-premises and cloud solutions.
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Enterprise content management overview in SharePoint 2013
- 1. Enterprise Content Management Overviewin SharePoint 2013 ZLATAN DZINIC, HITACHI CONSULTING DIRECTOR – MICROSOFT PLATFORM 4 X MVP SHAREPOINT MCM 2010 (IN PROGRESS) SHAREPOINT AND PROJECT CONFERENCE ADRIATICS ZAGREB, 11/28/2012
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- 3. SharePoint Share
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- 5. Enterprise Content Management Create Control Protect Create and organize Manage content policy, Reduce risk and manage content easily with the information architecture compliance with centralized help of relevant and taxonomy eDiscovery tools discovered information 5
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- 7. INDIVIDUALS AND TEAMSMANAGING CONTENT
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- 9. Specify retention schedules for contenttypes Submit documents for long term archival
- 10. Create hierarchical file plansand Define mutli-stage generate reports retention policies by folder
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- 12. Specify alternate content type names to accommodate taxonomy differences Property based conditions route content Auto provision folders based on property value
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- 16. Summary ECM has evolved, where content 1 creation and organization is intuitive and simple through discovery and collaboration Ensure compliance is achieved 2 through content policy, information architecture and taxonomy Centralized eDiscovery across the 3 Office platform helps protect organizations by improving compliance without affecting user productivity
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- 18. Storage Size andcosts • Max size of Site Collection in SPO: 100GB • Average of 350K docs in a SC (@300kb) • Max number of Site Collections: 3000 • Record Centers: • The Distributed Archive of Site Collections • Cost for Storage in O365 Today: • Start with 10GB Pooled Storage • Per E License Purchased: 1GB for SkyDrive Pro, 0.5GB of Pooled Storage • Extra storage purchasable $0.20 a GB/mo • $720 per year for roughly 1 Million Documents • Max of 25TB for a tenant (today)*
- 19. Questions about featureparity Feature Mitigation Content Search Web part Content By Search (CBQ) CMIS Producer Standard SharePoint CSOM “ECM” workflow actions (like Declare Record) not available with new workflow Still supported in old model workflow model Auto-generated thumbnails for videos Client-side thumbnail generation Auditing of view events Analytics may be appropriate depending on scenario Custom retention actions & formulas Often policy can be re- modelled to be OOTB Encryption at rest Lots of protocols, standards, and certs in place already
- 20. Hybrid Service/Scenario Strategy Records Archiving Have both on premises and cloud corporate archives Taxonomy Import/export between on prem and cloud as one time operation, or as an advanced customer, have one master and do a periodic sync. eDiscovery Exchange will federate cross-premises to either on prem or cloud Discovery Center. If SharePoint sites exist both on prem and cloud, use two Discovery Centers. Search Federated search results appear in both on prem and cloud – see next slide
- 21. Hybrid Search –Office Dogfood http://office https://msft.spoppe.com
- 22. In Review: SessionObjective And Takeaways
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- 24. thank you. SHAREPOINT ANDPROJECT CONFERENCE ADRIATICS ZAGREB, 11/28/2012
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