EVDS - User Training Session

EVDS - User Training Session

• 1.
  1 EVDS – UserTraining Overview
• 2.
  Electronic Vaccine DataSystem Objectives • Data needed for monitoring vaccine uptake and coverage, prioritization, planning, safety monitoring and vaccine effectiveness studies. • To meet anticipated needs of stakeholders, electronic vaccination data system (EVDS) is has been developed. • EVDS will leverage off existing systems which are currently deployed and implemented at scale. • EVDS must support collection and provision of the following information • Patient information (including demographics, number of doses, etc.) • Health establishment where service is accessible (name and type, e.g. clinic) • Vaccine administered (manufacturer, batch number, etc.) • Safety information as part of a pharmacovigilance plan (Adverse Events Following Immunization – AEFI) • A record of vaccination issued to individuals where appropriate and required
• 3.
  3 • Pre-registration ofHCWs during Phase 1, other recipients during Phase 2 in order to receive vaccination appointment. • Prepopulated with existing databases e.g. PERSAL • Consent form (for vaccination, to use personal data, to use location data). • Vaccinators must be able to see whether it is an individual’s first or second dose and which vaccine has been administered. (Dose alerts - vaccine dependent) • Link to NHLS / NICD to determine effectiveness of vaccine i.e. if patient later tests positive • Include Adverse events following immunisation (AEFI) monitoring • Data sharing with SAHPRA apps e.g. Yellow Vaccine Safety Card (Active surveillance) and MedSafety app (Passive surveillance) • Send reminders or notifications for subsequent doses including date and facility EVD Requirements – Functionality
• 4.
  Very Basic SystemRequirements Who • Central Beneficiary Vaccine registry for population above 18 Years • Define Eligibility Criteria for Each priority group - • Central Data Base of All HCW – Phase 1 Where • All Vaccine Sites Registered– Mobile and Fixed to be registered and UID Allocated • Source – Electronic MFL System • Defined Curation Process – Approve compliance with Vaccine Sire Requirements What • Vaccine – Batch Identification through Barcode, Supplier • To be linked to the Beneficiary – Record First Dose • Appointment for 2nd Dose • Date and Time Stamped Whom • Details of Health Care Provider that Administered the Vaccine – Vaccinator Registration User Account
• 5.
  Electronic Vaccine DataSystem (EVDS) 4 The vaccinator confirms that the person is eligible and confirm Vaccine Consent Vaccinnee Confirmation & Consent 5 The vaccinator administer the vaccine, captures the required info on EVDS – record the Vaccination Code from the Vaccinee SMS. The HCW will receive a message that they received the 1st dose of the Vaccine and schedules the dose for the 2nd dose appointment Vaccinnee Administration and Data Capture on EVDS 6 The HCW Vaccinee gets an SMS presents to the Vaccine Ste Registration Desk with ID book and Medical Aid details and Vaccination Code included in the SMS 3 Vaccinnee Registration The process for dose 1 is completed EVDS Registration and Notification System EVDS Vaccine Administration 1 HCW Self Registration 2 Notifications sent to all beneficiaries to confirm their registration and where they will receive their vaccinations, and a registration code Electronic Vaccination Certificate after the second dose Supply Chain Management EVDS data informs vaccine supply management
• 6.
  Objectives of theTraining Sessions To train and orientate Vaccinators and Admin staff on the use of the EVDS system. The training will cover the following: • First time logging into the system. • Updating your account details (incl. resetting your password). • Using the system as patient administrator. • Using the system as vaccinator. • Where to get assistance (service desk details).
• 7.
  Thank you