High-performance
communication
Photo by Andres Rueda [link]
Ed Batista
August 4, 2014
Photo:SethAnderson
Who am I?
Executive coach
Instructor @ Stanford GSB
www.edbatista.com
HBR Guide to Coaching Your Employees
Discussion #1
Today’s headline
The simplest feedback model
Feelings
The net
Photo by Lee Nachtigal [link]
The headline
Feedback = essential for learning
But also stressful
So create safety
By criticizing with skill
& expressing more appreciation
Photo by Garry Knight [link]
Read
More
The simplest
When you do [X], I feel [Y].
feedback model
Photo by Ed Yourdon [link]
The simplest
When you do [X], I feel [Y].
feedback model
Feelings
Disclosing feelings = vulnerable
But feelings  influence
And vulnerability  closeness
Comfort with discomfort
Photo by Rebecca Krebs [link]
The net
David Bradford
How to improve communication?
Photo by The Mighty Tim Inconnu [link]
Read
More
The net
Me You
Your
response
My
behavior
My
intention
The net
Stay on our side of the net
Focus on observed behavior
Disclose our response
When you do [X], I feel [Y].
Discussion #2
5 levels
Hierarchy of needs
Safety, trust, intimacy
Social threat
SCARF model
Photo by Lee Nachtigal [link]
5 levels
Photo by Rita Willaert [link]
Richard Francisco
In what ways do we communicate?
Increasing levels of difficulty, risk & learning
5 levels1: Ritual
2: Extended Ritual
3: Content
4: Feelings About Content
5: Feelings About Each Other
Photo by Rita Willaert [link]
5 levels
5: Feelings About Each Other
Hardest
Riskiest
Most powerful for feedback
Photo by Rita Willaert [link]
Hierarchy of needs
Photo by Wilhelm Joys Anderson [link]
Abraham Maslow
What motivates us as human beings?
Hierarchy of needs
Photo by Wilhelm Joys Anderson [link]
Physiological
Safety
Love & belonging
Esteem
Self-actualization
Hierarchy of needs
Photo by Wilhelm Joys Anderson [link]
Parallels in groups & relationships
Hierarchy of needs
Photo by Wilhelm Joys Anderson [link]
Psychological safety, trust & intimacy
Experiments, risk-taking &
vulnerability
Learning, self-
awareness & change
In groups & relationships…
Safety, trust,
Photo by Carly Lesser & Art Drauglis [link]
intimacy
Read
More
Safety, trust,
intimacy
Safety = I won’t get hurt
Trust = I believe you & you believe me
Intimacy = We can make the private public
Safety, trust,
intimacy
Feedback can create these qualities
But there’s a problem…
Can I give you
Photo by Robbie Grubbs [link]
some feedback?
Feedback and
Photo by Mykl Roventine [link]
social threat
Threat response
aka “Fight, flight or freeze”
Physiological
Photo by State Farm [link]
Threat response
aka “Fight, flight or freeze”
Emotional
Photo by State Farm [link]
Threat response
aka “Fight, flight or freeze”
Cognitive
Decision-making
Problem-solving
Collaboration
Photo by State Farm [link]
Social threat
(Some) social situations ≈ Physical threats
Many times/day
Most common location?
Social threat
Physiological/emotional response plus…
Cognitive impairment
Decision-making
Problem-solving
Collaboration
Photo by Heisenberg Media [link]
Social threat
Result?
Massive communication failure
We give feedback ineffectively
We receive it poorly
Photo by Heisenberg Media [link]
Photo by Andrew Vargas [link]
SCARF model
Read
More
David Rock
What social situations
trigger a threat
response?
Photo by Andrew Vargas [link]
SCARF model
David Rock
What social situations trigger a threat response?
How can we minimize the risk of social threat?
How can we create safety?
SCARF model
Status
Certainty
Autonomy
Relatedness
Fairness
Read
More
Photo by Andrew Vargas [link]
Use the model
When giving feedback…
Be mindful of status
Minimize uncertainty
Maximize autonomy
Build the relationship*
Play fair*
Use the model
When getting feedback…
Cultivate in-the-moment awareness
Recognize our threat response
Manage our emotions
Slow things down
Discussion #3
Relationships
The net (again)
Mindset
Soft start
Photo by Lee Nachtigal [link]
Photo by Harsha KR [link]
Relationships
John Gottman
What characterizes successful relationships?
Read
More
Relationships
Feeling known by the other
A culture of appreciation
Responding to “bids”
Mutual influence
The net
Photo by The Mighty Tim Inconnu [link]
(again)
The net
How to improve communication?
How to minimize defensiveness?
How can we play fair?
Photo by The Mighty Tim Inconnu [link]
The net
Me You
Your
response
My
behavior
My
intention
What I know
Me
My
intention
My
behavior
What I don’t
You
Your
response
What you know
You
Your
response
My
behavior
What you don’t
Me
My
intention
Use the model
Stay on our side of the net
Focus on observed behavior
Disclose our response
When you do [X], I feel [Y].
Use the model
Intent ≠ impact
My intention doesn’t guarantee your response
Impact ≠ intent
Your response wasn’t necessarily my intention
Use the model
Result?
Lower risk of social threat
Less chance of defensiveness
Increased sense of fairness
Carol Dweck
How do we feel about our abilities?
How do we feel about our mistakes?
Mindset
Photo by Tuomas Puikkonen [link]
Read
More
Talent & intelligence
are inherent traits
Mistakes are failures or
character flaws
Negative emotional
response to mistakes
Talent & intelligence
can be developed
Mistakes are learning
opportunities
Pay close attention to
mistakes & learn
more
Fixed Growth
Mindset
Read
More
Soft start
Photo by Phil McElhinney [link]
Not like this
Soft start
Photo by OakleyOriginals [link]
Like this
Soft start
Begin with positive intent
(But don’t bullshit)
Emphasize mutual goals
Be mindful of your stress
Read
More
To sum up
Build safety, trust & intimacy
Use the models
Minimize social threat
Less stressful feedback
More learning
Photo by Pranav Yaddanapudi [link]
Challenge
yourself
Photo by Daniel Oines [link]
Photo by Alex Eflon [link]
Thank you!
Building a Feedback-Rich Culture
HBR Guide to Coaching Your Employees
My background & coaching practice:
www.edbatista.com/about.html
Contact me:
www.edbatista.com/contact.html
For more info…

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