Kanban boards step by step
697 likes261,095 views
The document outlines a step-by-step approach to implementing Kanban boards, emphasizing key principles such as work-in-progress limits, flow management, and urgency prioritization. It provides a visual representation of tasks, statuses, and limits while focusing on improving efficiency through techniques like swarming and team collaboration. Additionally, it discusses various Kanban board designs for different team structures and project types.
Kanban boards step by step
- 1. Kanban Boards step-by-step V0.5– beta See all credits on next slide! by Giulio Roggero under CC 3.0 license Normal Flow & WIP Urgencies Swarming People Sprint (a proposal) Support team Personal Time drivenLinked Kanban Cross-functional teams Scatter merge Program Lead TimePortfolio Examples
- 2. Credits V0.5 – beta by Giulio Roggero – Creative Common 3.0 License – http://www.agilereloaded.it Work inspired by great slides and posts written by: • Joakim Sundén, Marcus Hammarberg and Christophe Achouiantz - http://www.slideshare.net/marcusoftnet/kanbanboards • Antonio Lucca - http://tonyxzt.blogspot.it/2011/09/measurment-is-quantitatively-expressed.html • Claudio Perrone - http://www.slideshare.net/cperrone/a3-kaizen-heres-how • Benjamin Mitchell - http://blog.benjaminm.net/2012/06/26/how-to-study-the-flow-or-work-with-kanban-cards/ • Gaetano Mazzanti - http://www.slideshare.net/mgaewsj/agile-in-the-bathtub • David Anderson - http://agilemanagement.net/index.php/kanbanbook/ • Fabio Armani - http://www.slideshare.net/tangram77/scrumban-a-methodology-fusion-bettersoftware-2011 • Yuval Yeret - http://www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd Graphics elements by Emanuele Mantovani – http://www.intre.it Great feedbacks by Fabio Armani, Gaetano Mazzanti, Marco Bresciani, Dario Giannoccaro, Stefano Leli, Fabio Ghislandi
- 3. Let’s start from a task list …
- 4. Todo
- 5. … and add statuses
- 6. Todo
- 8. Todo In Progress Done
- 9. … add some process
- 10. Todo In Progress Done
- 11. Todo In Progress Done
- 12. Todo DoneAnalYze
- 14. Todo DoneAnalYze WoRK VERIFY
- 15. … and queues
- 16. Todo DoneAnalYze WoRK VERIFY Doing
- 17. Todo DoneAnalYze WoRK VERIFY Doing Done
- 18. Todo DoneAnalYze WoRK VERIFY Doing Done Doing
- 19. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done
- 20. … and work-in-progress limits
- 21. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done
- 22. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2
- 23. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3
- 24. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 25. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 WIP LIMITS!
- 27. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 28. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 29. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 30. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 31. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 32. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 33. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 FLOW à
- 34. Bottlenecks!
- 35. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 36. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 37. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 WIP Limit of verify is 2! Complete one task before starting a new one…
- 38. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 STOP STARTING, START FINISHING!
- 39. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 40. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 41. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 42. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 43. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Remove the bottleneck and the pull system restart the flow!
- 44. Waitings!
- 45. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 46. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 NOTHING TO WORK ON, SPEED Up the analyze!
- 47. Say ciao to team members! Carlo Elena Marc Jean Emma
- 48. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 49. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 50. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 51. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 52. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Elena completed the verification AND now WHAT ITEM SHE WILL TAKE?
- 53. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 SHE HELPS JEAN IF PAIRING reduce the time to complete the task
- 54. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 55. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 56. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Another solution if support to jean is not feasible
- 57. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 ELENA WILL TAKE ANOTHer activity in queue
- 58. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 59. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 60. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 61. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 62. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 ELENA and jean are free, how to take a new task?
- 63. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Take the most important TASK togheter to speed the flow
- 64. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 65. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 66. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 67. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 OR …
- 68. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- 69. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- 70. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- 71. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- 72. Urgencies!
- 73. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 74. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 75. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 76. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 77. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent à This is a swim lane, max speed here! à
- 78. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 79. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 80. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 81. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 82. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 83. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 84. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 85. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 86. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- 87. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- 89. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 90. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent More levels of urgencies?
- 91. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 URGENT You can highlight urgencies moving them on the top
- 92. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 CRITICAL! URGENT And draw lanes with different priority
- 93. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 CRITICAL! 2 4URGENT ADDing WIP LIMIT to each lane
- 94. Hey guys here there is a problem!
- 95. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- 96. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 This work it’s not ok!
- 97. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- 98. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 Option 1 – add to work queue the blocking issue
- 99. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- 100. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 Option 2 – add to work urgent lane the blocking issue
- 101. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 Option 3 - SWARMING! ALL on the bloCking issue!
- 102. Limit team activities with avatars
- 103. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 I’M Free! 2 TASKS x PERSON
- 104. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 I’M Free! 2 TASKS x PERSONI’m working on other stuff
- 105. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 I’M Free! 2 TASKS x PERSONI’m working on other stuffSICK VACATION
- 106. Forecasts
- 107. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 108. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 5 days from hereà
- 109. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 5 days from hereà 10 days from here à
- 110. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 5 days from hereà 10 days from here à Using historical data you can estimate the flow
- 111. Planning
- 112. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 113. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 114. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT Add the sprint concept to plan the priority of todoS every week
- 115. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- 116. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- 117. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- 118. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- 119. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- 120. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT PLAN Plan for the next sprint during current sprint
- 121. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT PLAN Sprint completed, ready for next sprint
- 122. Linked Kanban boards, Scrum example
- 123. BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE FREE - max 2 avatars x person ß PROduct backlog SPRINT backlog à
- 124. BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE ß STORIES Tasks à FREE - max 2 avatars x person
- 125. BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE STORY FREE - max 2 avatars x person
- 126. BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE STORY Related tasks FREE - max 2 avatars x person
- 127. BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE FREE - max 2 avatars x person Live sprint!
- 129. IDEAS doing DONE 320
- 131. IDEAS failedplanned doing success 8 320
- 132. IDEAS failedplanned doing success 8 320 THIS MONTH
- 133. IDEAS failedplanned doing success 8 320 THIS MONTH NEXT MONTH
- 134. Support Team kanban board
- 136. tickets closeddoing resolved 320 8 Urgent 3
- 137. tickets closedplanned doing resolved 8 320 Urgent 3 8
- 138. tickets closedplanned doing resolved 8 320 Urgent 3 8 Today
- 139. tickets closedplanned doing resolved 8 320 Urgent 3 8 Today tomorrow
- 141. tickets closedplanned doing resolved 8 320 Today tomorrow Urgent 8 Use colors for activities types
- 142. tasks bugs change requests new features 20% 20% 20% 40% Limit mix of items types
- 143. Cross-functional team kanban board
- 144. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 4 6 4
- 145. Todo DoneAnalYze WoRK VERIFY Doing Done SW Done 4 6 4 SW – software devel!
- 146. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 6 4 FW – firmware devel! FW SW
- 147. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 6 4 HW – I build hardware! FW SW HW
- 148. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 WIP limits per lane FW 2 SW 3 HW 1
- 149. Scatter merge
- 150. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- 151. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- 152. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- 153. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 This features is cross FW 2 SW 3 HW 1
- 154. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Split the features in Sw, fw and hw
- 155. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- 156. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- 157. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- 158. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- 159. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- 160. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- 161. Time driven kanban board
- 163. backlog DONEquarters MONTH DOING 8 520 current next 3 next current Strategy board
- 164. Program kanban board
- 165. Issues Team Backlog with priorities Todo this month 20 Free person Person on other projects Prj A Prj B Prj C Prj D Prj E Blockers Crtical Two avatars per person 20 Devel Test Acceptance Released Ready AcceptedIn prog Done 14 10 30 5 10
- 167. IDEAS Brainstorming APPROVAL 10 5 Idea generation phase OK DISCARDED SIZE & PRODUCT/SERVICE VISION KPI to monitor after deploy SIZING, VISION & KPI READY FOR FUNNEL Innovation bubbleS 4 Pre-funnel
- 168. Funnel backlog APPROVAL 10 Business & TECH AnaLYSIS 7 5 OK IN PROG DONE DISCARDED URGENCIES BACKLOG (WIP) SIZED SIZED+ VISION TEAM READY starting In prog UAT completed APPROVED & Closed IN Prod Idea generation implementation 5 deploy URGENCIES in progress (WIP) Operations BACKLOG (WIP) Operations in progress (WIP) Innovation bubble incubators
- 169. Lead time
- 170. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 171. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time – end to end
- 172. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time Cycle time – working on…
- 173. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time Cycle time – working on… WIP LIMIT
- 174. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time Cycle time – working on… 2 in verify!
- 175. Draw them on cumulative flow diagram Todo In progress Done
- 176. Draw them on cumulative flow diagram Todo In progress Done Time à Items
- 177. Draw them on cumulative flow diagram Todo In progress Done Cycle time WIP
- 178. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 179. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 180. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 181. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 182. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 183. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 184. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 185. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 186. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 187. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 188. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 189. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 190. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 191. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 ß Cool first done!
- 192. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 193. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 194. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 195. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 196. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 197. Real Examples
- 199. Business ideas and selec,on Urgencies Teams Closing
- 202. Pre-‐Funnel Funnel Vision and T-Shirt Sizing Business Model, Business Case, Backlog, Devel, UAT, Deploy Initiatives Gathering Initiatives Analysis and Implementation
- 205. Stay tuned for next versions: • Portfolio kanban boards • Prisoner metric • Control Charts • How-to reduce the WIP step-by-step from current situation to one-piece-flow This is not the end … … is just the begin of your journey! Kanban is not only a board; Lean is not only Kanban. Be courios, respect people and improve, always!
Editor's Notes
- #168: Per il ranking definitivo valutare anche il costo del ritardo e debito tecnico. Ogni iniziativa minore di 1 mese sarà riassunta sulla card di portfolio con: nome, costo, stato, se è urgente