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ICT DEMOSTRATION ICT DEMOSTRATION...pptx
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- 2. Introduction • It isvery helpful tool widely used in home, office, Industries, and school, to organize, manage and present information, data and figures. • Used in administrative position. • Can make you productive and confident.
- 3. Introduction • Microsoft Officeis a suite of applications, servers, and services developed by Microsoft. • Each program serves a different purpose and is compatible with other programs included in the package.
- 4. Microsoft Office • Apackage of softwares or a Suite of products developed by Microsoft Corporation that includes • Word – text editor • Excel – spreadsheet • PowerPoint – presentations • Outlook – e-mail • Access – database • Publisher – brochures, calendars, postcards, etc. • The current version is Microsoft Office is Office 2024 which was released on October 1, 2024 and it’s a successor to Office 2021.
- 5. Useful tool usedregularly
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- 7. • Text processorto create documents • Templates for different types of documents • Web pages • Microsoft Word or MS-WORD (often called Word) is a graphical word processing program that users can type with. It is made by the computer company Microsoft. The purpose of the MS • Word is to allow the users to type and save documents. Similar to other word processors, it has helpful tools to make documents. Simple formatting • Text: Font, size, colour, bold/italic/underline • Layout: Bullets, numbering, alignment MICROSOFT WORD
- 8. USES OF MICROSOFTWORD With this application, we can check for grammar and spelling errors. We can also get visual edge through text modifications. With the WordArt feature, we can choose a compelling design that can match the theme. Besides the WordArt feature, we can also modify the visual look of our text the way we want to. Sending Letters News Articles Scholarly Documents Envelopes Blog Posts Homework and Assignments Publishing of Books Compelling Documents
- 9. MICROSOFT WORD Quick Access Toolbar RibbonTabs Ribbon Title Bar Horizontal Ruler Text Area Vertical Ruler View Button Zoom Tools Document Information
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- 11. •Software to makepresentations •Templates and different designs •Same menus as Microsoft Word •PowerPoint is a complete presentation graphics package. It gives you everything you need to produce a professional-looking presentation. PowerPoint offers word processing, outlining, drawing, graphing, and presentation management tools--all designed to be easy to use and learn. MICROSOFT POWERPOINT
- 12. MICROSOFT POWERPOINT Title Bar QuickAccess Toolbar Ribbon Slide Tabs Status Bar Slide View Button Zoom Slider Tabs
- 13. • Text • Fontshould be easy to read • Text colour with high contrast to the background • Big font size • Less text is better • Use the same formatting throughout the presentation • Pictures and figures • Choose understandable figures • Pictures with high quality • Pictures and figures should be relevant HOW TO MAKE A NICE PRESENTATION
- 14. •Be careful withuse of animations •Know what you are presenting •Don’t read from the slide •Speak to the people •Speak loudly •Practice before presentation! PRESENTATION TIPS
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- 16. Microsoft Outlook isa personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note taking, journal, and web browsing. MICROSOFT OUTLOOK
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- 18. USES OF MICROSOFTOUTLOOK •This tool is used to write standard & professional emails •To sort and keep track of emails. •Organize and retrieve information quickly. •Manage your schedule by making appointments. •Let Outlook remind you of class meetings, dues dates, bills, or anything else you ask it to. •Invite others to appointments you make. •View the calendars of other Outlook users.
- 19. WHAT CAN IDO WITH E-MAILS IN OUTLOOK? •Make respective folders to categorize. •Personalize E-mails with custom signatures. •Personalize with themes. •Insert files, folders, pictures, etc. •Attachments •Importance/Priority Ratings •Spell Check •Scheduled Delivery
- 20. EMAIL COMMUNICATION &ETIQUETTE • Manners & Principal communication on the Internet • Rules for how to communicate appropriately and respectfully online 1. What is email etiquette? 2. Why does it matter? Good email communication skills. . . • are part of succeeding in college and on the job. • help you make a good impression. • make it more likely that you’ll get the response you want!
- 21. BASIC RULES OFEMAIL COMMUNICATION Be sure to include the following: •- Proper subject line •- Greeting •- Introduction (if necessary) •- Request •- Thank you/ Closing remark •- Signature
- 22. BASIC RULES OFEMAIL COMMUNICATION • Remember that direct language can sound harsher in emails than in person. • Use proper written, not spoken, language. • Do not assume that the reader will “get” a joke or understand sarcasm. • Be thoughtful and respectful in what you write. • Do not make demands. • Choose your words carefully. • Assume everything you write is a public document. • Avoid talking about other people in an email message. • Use proper grammar and sentence structure. Spellcheck your message!
- 23. BASIC RULES OFEMAIL COMMUNICATION • If your message includes a request, always close with a thank you to the recipient for considering it. • Do not expect or demand an immediate response. • Reread your message before sending it, and rephrase if necessary. • If you receive a confusing or unclear email message. . . - give the writer the benefit of the doubt. - ask politely for clarification. - suggest discussing the matter in person.
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- 25. • Microsoft Excelis a spreadsheet application developed by Microsoft for Microsoft Windows, Mac OS X, and iOS. It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications. Also known as & for, • Mathematical software • Spreadsheets to make statistical calculations • Formula for calculations of different results in a set of data • In & Out data • Graphical view of statistics MICROSOFT EXCEL
- 26. USES OF MICROSOFTEXCEL • Build great charts Using pie charts, graphs and clustered columns adds meaning to data, which otherwise may just exist as row after row of numbers. These visualisations can add extra emphasis to business reports and persuasive marketing material. • Use conditional formatting Excel users can format their spreadsheets using different colours, bolds and italics, to differentiate between columns and bring the most important data to the fore
- 27. USES OF MICROSOFTEXCEL • Help identify trends Excel allows trend lines to be extended beyond the graph, to offer predictions of future activity - and such forecasts can help businesses develop their future strategy. • Bring data together Excel can be used to bring information from various files and documents together, so that it exists in a single location. As well as raw data and information from other spreadsheets, it is possible to import text and images. Other objects can be added using the Insert tab, or additional spreadsheets can be added to the file.
- 28. MICROSOFT EXCEL Quick AccessToolbar Name Box Row Number Spreadsheet Tab Formula Bar Ribbon Column Letter Status Bar Tab List Cell
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- 30. Table of Contents •GettingStarted •The New Interface •Excel Basics
- 31. Microsoft Excel -Evaluation
- 32. What is Excel? GETTINGSTARTED Excel is a computerized spreadsheet, which is an important business tool that helps you in preparing dynamic reports in all Domains. Excel is software that lets you create tables, calculate and analyse data. This type of software is called spreadsheet software: Powered by Microsoft What is Spreadsheet? A type of application program which manipulates numerical and string data in rows and columns of cells. The value in a cell can be calculated from a formula by involving other cells. Any value entered, excel calculates it automatically, from different cells with different formats.
- 33. COMMON AREAS/DOMAIN WHEREEXCEL IS USED 7 POPULAR BUSINESS USES FOR MICROSOFT EXCEL 1. Accounting - Cash-flow, income P&L statement etc. 2. Budgeting - Marketing, event, retirement etc. 3. Billing and sales - Sale invoice, purchase order etc. 4. Reporting - Project performance, forecast data. Etc. 5. Planning - Weekly report, yearly report etc. 6. Tracking - Timesheet, to do list etc. 1. Data entry and storage 2. Collection and Verification of Business Data’ 3. Administrative and managerial duties 4. Accounting and budgeting 5. Data Analysis 6. Reporting + Visualizations 7. Forecasting
- 34. THE BEGINNER’S GUIDETO MICROSOFT EXCEL
- 35. WORKSHEET AND WORKBOOKSPECIFICATIONS & LIMITS 1. Each workbook is made up of individual worksheets or sheets or Spreadsheets 2. Excel stores spreadsheets in a document called workbook 3. Sheets in a workbook - Limited by available memory (default is 3 sheets) 4. We come across Rows, Columns & Cells in Sheets 5. Total number of rows and columns on a worksheet 1,048,576 Rows by 16,384 Columns 6. Number Precision - 15 digits
- 36. RIBBON AND TABSIN EXCEL Ribbon is on the top of worksheet, below the title bar or name of the excel file. It contains seven tabs: 1. Home 2. Insert 3. Page Layout 4. Formulas 5. Data 6. Review 7. View Each tab has its own specific groups of related commands. These groups have several additional commands that can be viewed by clicking the arrow at the right bottom corner of any group.
- 37. 1. Home The HomeTab in Microsoft Excel has a lot of functionality for number crunching built right into it. You can do things like formatting, alignment, inserting and deleting rows or columns, sorting and filtering numbers, applying styles and formatting effects, finding and replacing data and much more using the Tab.
- 38. 2. Insert The insertTab in Microsoft Excel 2010 has a lot of functionality for analysing. You can do things like Table, Charting, Links, Symbols, Text decoration and much more using the Tab.
- 39. The page layoutTab in Microsoft Excel 2010 has a lot of functionality for printing. You can do things like page setup, scaling, sheet option and much more using the Tab. 3. Page Layout To use predefined margins, click Normal, Wide, or Narrow, custom margin setting, specify custom page margins, click Custom Margins...
- 40. 4. Formulas The FormulasTab in Microsoft Excel 2010 greatly simplifies the task of number crunching. The Excel Formulas Tab has the following groups: • Function Library • Defined Names • Formula Auditing • Calculation
- 41. Using this tab,you can import data from external sources including but not limited to a text files, Microsoft Access databases, web pages, xml documents, Microsoft Query, Microsoft SQL Server databases. 5. Data • Extracting data from external sites • Sorting • Text to Columns • Remove Duplicates • Data Validations (Drop downs)
- 42. 6. Review This Tabhas functionality that will let you proof read your Excel workbooks, add and delete comments, protect and unprotect Excel sheets/ workbooks & finally allow users to track changes in a multi user Excel workbook. • Spell Check • Translate Language • Add Comments • Protect Sheets • Ink
- 43. 7. View Every tabhas its own importance in Excel ribbon in which View tab helps to change the view of Excel sheet and make it easy to view the data. Also, this tab is useful for preparing the workbook for printing.
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