Information Governance Strategy Powerpoint Presentation Slides
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The document outlines an information governance strategy that emphasizes the importance of legal, secure, and efficient management of information for organizations. It discusses the drivers for governance, including compliance with regulations and the need to protect sensitive data, while also recommending a modern approach that incorporates technology and cross-departmental collaboration. Key recommendations include establishing an advisory group for governance, training employees, and documenting policies and procedures to ensure successful implementation.
Information Governance Strategy Powerpoint Presentation Slides
- 1. Your Company Name Information Governance Strategy
- 2. Content 2 What is Information Governance Why govern the information Current state of Information Governance Information Governance Approach Pathways to Governance Role of Technology Recommendations Key Information Governance Drivers
- 3. › It allows organizations and individuals to ensure that personal information is handled legally, securely, efficiently and effectively in order to support delivery of the best possible care. › It enables organizations to put in place procedures and processes for their corporate information that support the efficient location and retrieval of corporate records where and when needed …designed to optimize the value of information while simultaneously managing the risks and controlling the associated costs, which requires the coordination of records management and privacy/security disciplines Information Governance is a cross-departmental framework consisting of the: Procedures Policies Technologies What is Information Governance 3
- 4. Why Govern the Information 4 Lower Cost › A better approach is to identify the truly important data that should be maintained, and to defensibly dispose of the rest › Placing better controls on enterprise data also allows IT departments to more efficiently tier storage or migrate data to the cloud for better cost containment Lower Risk › By gaining better control of information, enterprises are able to guard against accidental data leaks and ensure greater compliance with data management regulations › Organizations with proper governance controls can better protect themselves from inadvertent data spoliation › Maximizing the use of information and reducing search and knowledge identification times increases business efficiency › Add text here Better Productivity › By relocating the portion of this inactive data to an active repository such as an archiving or records management solution, IT departments can improve there operational efficiency › Add text here IT Efficiency
- 5. Current State of Information Governance 5 7 8 10 22 30 40 30 35 38 40 45 12 20 20 30 30 30 30 35 40 38 38 55 50 40 30 30 25 20 20 16 12 15 40 31 30 30 12 20 10 10 8 6 12 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Email Files Sharepoint Data Salesforce or other CRM data Instant Messages Official Tweets Official Facebook Posts Dropbox, Similar cloud-based systems Text/SMS messages Employee Tweets Employee facebook posts Very Well Reasonable Mediocre Poor
- 6. Key Information Governance Drivers 6 Organizations are dealing with increasing numbers of international, federal, state and local regulations that are driving the need to better manage information An organization has a duty to begin preserving any and all potentially relevant information that could pertain to a case when litigation can be reasonably anticipated. Employees now have access to gigabytes or terabytes of organizational information with just the click of a mouse button. Ensuring sensitive information doesn’t fall into the wrong hands has become extremely challenging for all sizes of organizations Bring Your Own Cloud (BYOC) refers to the availability and use by employees while at work of free, cloudbased storage space available from companies as well as a large and growing number of other vendors. These services provide relatively large amounts of cloud storage space at no charge With an information governance program and related technology in place, the wasted hours managing, searching for and recreating lost content can be drastically reduced. BYOC Information Governance End User Productivity Regulatory Compliance eDiscovery Security/ Data Privacy
- 7. Information Governance Approach 7 A modern approach to Information Governance recognizes that there are many constituents within the organization that the initiative must serve. This requires technologies that enable action to be taken upon governed data, in accordance with varying business, legal/compliance, and data management objectives Administer data in place or in a consolidated repository Organize and Control Common policy Framework HPE Haven Leverage and take action Address Information and management Objectives Backup and recovery Business Resiliency Disaster Recovery Long-term retention Address legal and Compliance Objectives Information Archiving Legal Holds eDiscovery Records Management Address Business and Operational Objectives Document Management Legacy Data Clean up Enterprise search & Collaboration Migration to the cloud Access and Understand Unstructured enterprise data repositories Structured enterprise data repositories Cloud-based repositories Other key repositories Offsite or removable data repositories
- 8. Pathways to Governance 8 Develop a Governance Strategy Develop a Governance Strategy Solve a Point Problem Target Benefit Objective Gain a snapshot of what information is contained in legacy data Find organizations just getting started with governance Serve as valuable insight for building a governance roadmap Filter, classify, and separate valuable from outdated legacy information Pinpoint organizations establishing a governance framework Dispose of unneeded information, for cost and risk mitigation Achieve defensible data disposition, plus identification of other legacy data for migration to active repositories Find organizations with a high level of governance maturity Apply uniform policies to and proactively consolidate data for cost- effective access
- 9. Role of Technology 9 › To successfully manage information for regulatory, legal and business considerations, the individual pieces of information must be differentiated from each other in some manner › Add text here Information Categorization › Auto-categorization employs computer programs to automatically categorize information so that employees can be free from the need to do this work manually › Add text here Auto Categorization › An information governance program should address both types of data and include specific procedures for how end users handle their unstructured information. Otherwise, the most valuable data is lost to the organization as a whole › Add text here Structured Vs Unstructured Data › Reliance on employees to manually categorize and file information has not been a successful practice in most organizations due to the fact that employees don’t have time to interpret and actively manage the huge amounts of electronic data they deal on a daily basis › Add text here Custodian driven Categorization
- 10. Recommendations 10 Set up an information governance advisory group to ensure that every part of the organization is represented. The group needs to agree on what they want to accomplish over a given period of time. Establish targets, priorities and desired outcomes so that the success or failure of the information governance program can be measured over time. Train all employees on the new program, policy and procedures. Include the philosophy behind the program; what the organization trying to accomplish Create and document the information governance program/policy/procedures, including what decision makers want to accomplish Documenting the policy and procedures sets a baseline of understanding for the employee base, as well as a “policy of record” if it is the subject in a regulatory or legal action.
- 11. Information Governance Strategy Icons Slide 11
- 13. About Us 13 Professional This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Creative This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Talented This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 14. Vision This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Mission This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Goal Our Mission 14
- 15. Our Financial 15 95% This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Minimum This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Maximum This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Medium 75% 50%
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- 17. 30 60 90 Days Plan 17 30 Days Plan 60 Days Plan 90 Days Plan
- 18. Roadmap 18 02 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here 03 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here 06 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here 05 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here 04 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here 01
- 19. Quotes 19 • This slide is 100% editable. Adapt it to your needs and capture your audience's attention • This slide is 100% editable. Adapt it to your needs and capture your audience's attention It’s Not Just About Being Better. Lt’s About Being Different. You Need to Give People A Reason To Choose Your Business. -Tom Abbott
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