IOMPAR BBA 2012 slideshare

IOMPAR BBA 2012 slideshare

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  ÍOMPAR BBA area supplier of Global Freight Audit & Payment Services designed to enable companies achieve their transportation needs in the most cost effective manner. We save our clients money on their Freight Spend by Auditing in detail their Freight Invoices. 2
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  Contents  Introduction toÍOMPAR BBA  Company Overview.  BBA Global Statistics.  BBA Organisation.  Global Locations  Valued Partners  Invoice Process Flow.  Invoice Receipt.  Invoice Code  Invoice Audit.  Invoice Payment.  Invoice Data Management & Reporting.  Actuate  STARS  Partnering for the Future 3
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  Company Overview  Founded in 1972, Berman, Blake Associates, Inc. has become a Global Leader in Freight Invoice processing by bringing together the Technology, People, and desire to deliver the best-in-class service for our Clients. Global transaction processing has been a focus of BBA since 1997.  Privately Held / Principals Involved in the Business:  Decision Makers = Participants  Donald M. Berman, CEO  Harold G. Baldauf, President  John J. Siebert, Senior Vice President  Our core focus is to provide our Clients with a CUSTOMISED Global Freight Audit and Payment service.  Our Global locations ensure the highest levels of Quality service & communication for our Clients.  BBA uses state of the art technology to provide excellence of Service and Reporting.  For over 39 years, BBA has been recognized by its many long term Clients as a Quality driven organization excelling in Customer Service and dedication to their individual requirements.  SAS 70 Type II Certification: Annual independent audit report on controls placed in operation and test of operating effectiveness prepared pursuant to statement on Auditing Standards No. 70 4
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  Global Statistics  Over 100 million Global shipments processed annually  Over 2 million shipments processed weekly  108 employees dedicated to freight audit and carrier payments  97% of all records are processed via EDI  Over $2.0 billion paid to Clients Carriers  Currently Pay Client invoices in 16 different currencies other that USD 5
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  Global Locations 6
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  Service Overview  Receipt of Invoices  Client Funding  EDI/Paper  Carrier Payment  Data Capture  Customer Service  Image  Implementation Process  Key from Paper  Information Reporting  Key from Image  Audit  Coding 7
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  Receipt of Invoices  EDI Receipt via FTP/VAN/ Private Network  Eliminate VAN charges via FTP  Standard ANSI X12/ EDIFACT/ Proprietary Formats  Non Standard Electronic File  997 Acknowledgement of Receipt  Mail room to receive and open mail  Verify Bill to IBM  Track timing of receipt- imaging within 24 hours of receipt  BBA will present IBM any invoices that do not meet standards via Exception File with images 8
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  Duplicate Invoice Protection  BBA maintains 36 months of payment information on-line to protect against duplicate payments.  BBA checks historical records of two primary fields  Probill/Airbill Number  Shipper Number  Each sequence of duplicate checks contains various modules or manipulations to ensure accuracy.  Leading zeros or leading alpha characters are stripped from the probill/airbill one by one and systematically checked against history. Trailing alpha characters are processed the same way.  If the system identifies a duplicate, the original payment date is matched against the ship date and invoice date of the current invoice. Bills whose invoices and ship date are greater than the original payment date are processed for payment. 9
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  Audit  Flexible and Creative Audit Systems  As Transportation Executives become more creative, rates become more complex  The pendulum is swinging from oversimplification to sophisticated rates  Rate  VAT  Service Level  Accessorial Charges  Duties & Taxes  Duplicates  Currency 10
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  Audit Process  Validate Carrier Accounts  Freight Charge Audit  INCO Terms Audit  Accessorial Charge Audit  Ship Date Audit  Transit Time Audit Compare ship date to delivery date  Zip Code Validation  Delivery date Audit  Validate Tracking number 11
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  WEEKLY PAYMENTS  You control disbursement, Aging by carrier, date and currency  Once an invoice has matched all criteria to be paid, it will wait in queue until the appropriate time has elapsed  Freight bills are processed through Thursday of each week  A detailed carrier invoice report is sent to IBM every Friday  Our clients transfer funds to BBA’s Account on Monday or Tuesday  Carriers are paid in the currency billed, within IBM’s terms  11 currencies other than US dollars with no conversion fees  European EURO  Canadian Dollar CAD  British Pound Sterling GBP  Singapore Dollar SGD  Swiss Franc CHF  Danish Kroner DKK  Norwegian Kroner NOK  Swedish Kroner SEK  Hungarian Fourt FOR  Israel Shekel SHK  China RMB 12
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  Partnering for theFuture – ÍOMPAR BBA Our service provides our clients with:  38 years of Freight Invoice Processing and Experience  Global understanding of Freight invoice styles and differences  Comprehensive Rate Audit programming  Duplicate Payment Protection  Credit request process  Full EDI Capability and Experience  Complete Access to your Data via the web portal 24/7/365  Imaging Technology  On-Line Research  SAS 70 Type II Certification and Disaster Recovery Programs and Protection  Compete allocation of Freight Charges by Company, Cost Center and GL Code  State of the art analytical reporting system – Standard, Ad-Hoc and Dashboard  Excellent Customer Service and Account Management support 13
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  ÍOMPAR BBA Working TogetherTo Improve Value http://www.iompar.com 14