oral presentations and report

oral presentations and report

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  Introduction: The purpose ofthe power point presentation is to understand a quick overview of slide which we are viewing like in business company strategies, marketing tools, yearly graph or in schools to understand the topic with a bulleted points. Power point presentation is a graphical approach presentation in the form of slides. This presentation are most often used in Business, classrooms, Military training camps and many more. It is an easy way to discuss the topics with bulleted points and it was mostly used in business industry to discuss the company flowcharts, company annual graphs in the form of slides and also mostly used in schools and training camps to discuss what the slides show is used to emphasize your point and provide memorable visuals for students and trainers. Let’s see how the power point presentation work effectively to present We can make many courses on how to use power point standardly but it is used effectively. 1. Should first create out line: the first and mostly important part of the presentation is content rather than graphics or animation part.so first we should develop our structure of content before making the color, graphics, animation part etc., we should set up the aim and the goal of the content The most important part of any presentation is the content, not the graphical appeal. Set up the structure of content and make bullet points which make audience more interesting, make audience think now and make them more interesting with your points and examples. Just before making in to slides write an outline of the paper or use notes to make ideas, examples better than ever write an outline on paper or use sticky notes so you can move think about the content. on 2. Use Colors if you want our presentation should attractive to the audience and make the audience to see easily there should be lot of contrast between the text color and background color so that they can view the slide easily and it looks attractively. If you want your audience to be able to see what you have in the slide, there should be a better contrast between the text color and the background color. Dark background with light colored text usually will appear good. It’s not the compulsory to use the dark background with light colors but it may look good, clean and visible to audience easily than the odd one we can use the ligthbackground with dark text colors also. Whatever we make we should attract the audience with our slide that easy to read them rather than making difficult to read and view the slides color contrast is the major role in making our presentation effectively.
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  3. Font size: Fontsize plays an important role in our presentations, we should make sure our font size is audible to our audience to read it easily. Most cases our basic standards of the font should be more than 24. Less than 24 it appears to be too small to read and become loss of interest for our audience. I would suggest the standard font size which many people use the presentations are between 28 to 32 and header text should be 36 to 44 point size. Sometimes we can use the font less the 24 point size that should be placed in explanation of diagrams or graphs, charts, etc. If you are viewing the slides in the smaller screen in a large room then the font which you done looks very smaller. That is because image is not that much as it should In this case use a bigger screen than the normal one or we can use the wall also to project the screen just remove chairs and tables to view the full screen of presentations. Font plays an important role in our presentations.it is also the attraction of audience what we can say. 4. Stop the moving text when the text appears on the screen audience should view the text, the text should be in the form of bullet points, in the form of single lines because if we keep longer sentences it make longer time to read the sentences and then the focus will be gone. If the text moves onto the screen in any way – such as flying in, spiral or zooming –it makes tougher for the audience and presentation person. It should be like bullet points and audience should listen to the person who is presenting for description that is what a good presentation is meant for just carry bullet points images need if specific and an example to understand and keeps interest every time for audience. 5. Turn the pointer off while presentation it is very hard to have the pointer that is arrows or dots or any points during a presentation, while presenter is speaking seriously. It draws an attention of audiences from the presenter to the screen. The pointer appears when the mouse is moved. To escape this from of happening, after the Slide Shows view has started, press the Ctrl-H key combination. This helps mouse motion from showing the pointer. If we need to have the pointer on project screen after this, press the button A key. If a pointer appears during your presentation, press Escape key – if you click on, it will stop the presentation and you will back into the program. Click on the A button or Ctrl-H to make the pointer disappear. 6. Use visuals instead of text slides the latest survey shows that audiences will not be interested with excess of text on the slides or diagrams on the slides.it will take much time for the audience to taken on slides then the presenter or some people will lose interest while studying large text. Presenter should attract the audience with images, examples the text
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  should only bea bullet points and audiences should listen to the presenter about the description of points rather than writing description in the slides HoweverInstead of using slides which contains only text, use visuals such as graphs, diagrams, photos and media clips to attract the audience. There are a five- step method for creating good visuals. 7. Have Slides at the End of Your Presentation the last slide youare speaking should not be the last content in your presentation file. we should have three same copies of our last content slide so that if you unfortunatelygoes too much times at the end of your presentation, your audience should not know because you not dropped drop into the program, the slide should looks like it has it as constant it has not changed. After all these slides, we should include some more presentation slides that answer questions that you know. These slides will be useful during query sessions after the completion of presentation. The last slide should be a left blank so that if we go through remaining all slides, we have a last backup of going to program again. 8. Be able to Jump to Any Slide PowerPoint had a special feature which allows you to move quickly and very fastly to any number of slide in our presentation. For doing that we need to know the slide numbers. This is the easiest and the fastest way to go to a number of the slide numbers to the Outline View and crash the details for each slidethencheck the view of the slides. If we want to go to any slide, just enter the slide number this will directly take the slides which you want. This type of technique is very useful if we have less time and this technique is useful when the audience had the doubt of the particular slide in the query slide and also this technique is useful in the skipping of the slides if we have no time. 9. Blank the screen some occasions in the conference room we want the image on the slide screen to disappear so that the audience can thoroughly focus on the presenter what he is saying. There are many ways to do this. Following are the few ways to blank the screen of the slides to make attention of the audience just shut down the projector off directly so that screen may appear blank screen. And next one is Justclick on the period keyon the keyboard then the image is replaced with a black image. And do vicevirsa then the image will go through the original image. 10. Draw on the screen during a presentation some occasions it can is valuable to draw on the screen during our presentation this was done especially in business industries to describe a particular point or
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  graph. This canbe done in the following ways. Click the Ctrl-P key to display a pen on the screen. Then with the help of left mouse button, we can draw on the slide as we want and understandable manner. To remove what we drawn, click on the Escape key. To hide the pen which we used for drawing click on the A key or the Ctrl-H key Advantages of Power Point Presentation: Power Point presentations are most useful and easy way to create and present in visuals. It is Easy to create colorful designs using the templates and themes, it is easy to modify compared to other visual aids, such as charts, graphs of company and easy to drag and drop slides to re-order presentation. It is easy to present and maintain eye contact with a large number of audience by simply advancing the slides with a keyboard. Getting the point across Easy to keep the templates. It is mostly used in school, business, training camps Usefulness in schools: 1. It is mostly used in schools, lectures will use them to explain the topics of the subject they will use examples, graphs if needed and most student will use this PowerPoint presentation especially at the time of the project description actually it is easy way to explain the projects in schools students can note down the bullet points and what they did in this project with example they can explain in the form of slides. Usefulness in the business Industries 1. In some occasions PowerPoint is daily used in business industry to describe the company what to do to get higher income or to discuss the graphs and compare the graphs of the company actually it is easy way to discuss the graphs and they can use the visual aids like they can keep audio or images or small animations in to the slide so that every employee has a clear picture about the description what the presenter is going to present
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  2. Most ofthe business industries, the start and the end of business activity is marked by the PowerPoint presentation. PowerPoint is used in strategies in business comparison, to know the proposals the future plans which they had. After sometimes it is used for updates and progress reports of the business industries. In the last stages, it is used to prepare report and present what is happening and. PowerPoint in now a days is used everywhere, and it shows no signs of going failure in the future also. Usefulness in trainings 1. Most people use the power point in the training, the training may be military training, employee training, and any type of type of training this power point is useful. 2. In trainings most people use the visual aids like adding images, adding video, adding audio, etc., to understand the audience easily and can interact with the presenter freely. In training camp most presenters use the single line, bullet points so that the audience can read the line and follow the lecture of the presenter as soon as possible and they will provide with examples in training. So power point is useful in many ways. This are the some advantages and uses of power point presentation Conclusion: Power point presentations are the mostoften widely used by the people in my point of view refereeing to my essay there are many alternatives but not that much as easy as this presentation. Because this is offering templates,colors to pick, visual aid, graphs what else! Everything. This power point presentation is to understand a quick overview of slide which we are viewing like in business company strategies, marketing tools, yearly graph or in
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  schools to understandthe topic with a bulleted points. Power point presentation is a graphical approach presentation in the form of slides. This presentation are most often used in Business, classrooms, Military training camps and many more. It is an easy way to discuss the topics with bulleted points and it was mostly used in business industry to discuss the company flowcharts, company annual graphs in the form of slides and also mostly used in schools and training camps to discuss what the slides show is used to emphasize your point and provide memorable visuals for students and trainers.