managerial function in mnagement course .pptx

managerial function in mnagement course .pptx

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  Managerial function Team work 1.Abdi Wahid Abdullahi Mohamod 2. Rakia Abdirahman Mohamed 3. Ahmed Abdikarim Ibrahim 4. Zohaib Mohammod Omar 5. Zahra Farah Mohmed 6. Usama Nadir Ahmed 7. Ahmed Abdikarim Ibrahim 8. Ahmed Abdikarim Ibrahim 9. Ahmed Abdikarim Ibrahim 10. Yahya Xiis Farah Date 13/01/2023 management Submitted to: Mohammed Ahmed Yousuf
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  1.What are thefive basic functions of management?  Management is the process of planning, taking decisions, organizing, directing, motivating and controlling the human resources, financial, material and informational resources of an organization to reach its goals efficiently and effectively.  Management functions are a collection of related activities and, in some cases, referred to as management processes. These functions work together in the creation, execution and realization of organizational goals.  All these five functions of management are closely interrelated. However, these functions are highly indistinguishable and virtually unrecognizable on the job. It is necessary, though, to put each function separately into focus and deal with it.
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  Con..  there arefive generally accepted functions of management. These are:  Planning  Organizing  leading  Controlling  Staffing
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  1. planning  Planningis future-oriented and determines an organization’s direction. It is a rational and systematic way of making decisions today that will affect the future of the company.  Planning is the continuous process of making present entrepreneurial decisions systematically and with best possible knowledge of their futurity, organizing systematically the efforts needed to carry out these decisions and measuring the results of these decisions against the expectations through organized and systematic feedback.  . It involves predicting of the future as well as attempting to control the events. Also involves the ability to foresee the effects of current actions in the long run in the future.
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  Con..  there areseveral approaches of planning:  strategic planning  tactical planning  operational planning  contingency planning  Strategic planning: This type of planning is often carried out by an organization’s top management and usually creates goals for the entire organization It analyzes threats to the organization, evaluates the organization’s strengths and weaknesses and creates a plan of how the organization can best compete in its environment. The scope of strategic planning can be anywhere from the next two years to the next 10 years. Important components of a strategic plan are vision, mission and values.
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  Con..  Tactical planning:is the shorter-term planning of an objective that will take a year or less to achieve. It is usually carried out by an organization’s middle management. Tactical planning is usually aimed at a specific area or department of the organization such as its facilities, production, finance, marketing or personnel. Tactical planning supports strategic planning.  Operational planning:-is the process of using tactical planning to achieve strategic planning and goals. Operational planning creates a timeframe for putting a portion of the strategic goal into practice operationally. This type of planning typically describes the day-to-day running of the company. Operational planning is different from tactical planning in that tactical plans ask specific questions about what needs to happen to accomplish a strategic goal; operational plans ask how the organization will generally do something to accomplish the company’s mission
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  Con…  Contingency plansare made when something unexpected happens or when something needs to be changed. Business experts sometimes refer to these plans as a special type of planning.  Contingency planning may be useful in situations that require change. Although managers should predict the changes when they engage in one of the main types of planning.  Contingency planning is essential in moments when changes can’t be foreseen. As the business world becomes more complicated, contingency planning becomes more important to engage in and understand.
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  2. Organizing  Theorganizing function is to take the previously established plan and putting it into action.  the function of organizing involves the determination of activities that need to be done in order to reach the company goals, assigning these activities to the proper personnel, and delegating the necessary authority to carry out these activities in a coordinated and cohesive manner.  The purpose of the organizing is to allocate resources and delegate tasks to staff in order to achieve the objectives set out in the planning phase.  Organizing facilitates a clear development of the organizational structure for executing the plan, but it also encourages collaboration among team members spread amongst various teams and departments
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  3. staffing  Staffingis the function of hiring and retaining a suitable work-force for the enterprise both at managerial as well as non-managerial levels.  It involves the process of recruiting, training, developing, compensating and evaluating employees and maintaining this workforce with proper incentives and motivations.  Staffing may be defined as the process of hiring and developing the required personnel to fill in the various positions in the organization.  It involves estimating the number and type of personnel required, recruiting and developing them, maintaining and improving their competence and performance.
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  4. leading  Leadingis the process of motivating employees and influencing their behavior to achieve organizational objectives. Leading focuses on managing people, such as individual employees, teams and groups rather than tasks.  Though managers may direct team members by giving orders and directing to their team, managers who are successful leaders usually connect with their employees by using interpersonal skills to encourage, inspire and motivate team members to perform to the best of their abilities.  leading involves directing, and encouraging the employees to complete the tasks allocated to them  Directing also includes communicating efficiently as well as managing employees at the workplace. Motivating workers means simply building an atmosphere that urges them to want to work.
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  5. controlling  Controllingis the process of evaluating the execution of the plan and adjusting ensure that the organizational goal is achieved.  During the controlling stage, managers perform tasks such as training employees as necessary and managing deadlines. Managers monitor employees and evaluate the quality of their work. They can conduct performance appraisals and give employees feedback, providing positive remarks on what they are doing well and suggestions for improvement.  The controlling function involves monitoring and tracking progress and performance to help when making decisions in a work environment.  You can plan, organize and lead to your heart’s content, but if you’re not monitoring the quality of work of your employees, you’re going to be in trouble.
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  Con..  The purposeof controlling in management is not to dominate your workers, but to make sure that they’re meeting the goals and objectives of the business.  Managers may need to adjust such as:  Budget adjustments  Managers monitor the budget and resources to ensure that they are using the resources available and not going over budget.  Staffing adjustments  Managers may need to make challenging decisions such as whether to reassign an employee who produces low-quality work to a different task or dismiss them from a project
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  Con..  They mayalso need to add additional team members to meet an organizational goal if they conclude that the team is understaffed. If this is the case, they may also need to consult with organization executives to secure more funding.  the controlling function involves:  a. Establishment of standard performance.  b. Measurement of actual performance.  c. Measuring actual performance with the pre-determined standard and finding out the deviations.  d. Taking corrective action.
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  conclusion  Management functionsare a collection of related activities and, in some cases, referred to as management processes. There are five generally accepted functions of management: planning, organizing, staffing, leading and controlling  Planning: - is the continuous process of making present entrepreneurial decisions systematically and with best possible knowledge of their futurity, organizing systematically the efforts needed to carry out these decisions and measuring the results of these decisions against the expectations through organized and systematic feedback”  Organizing: - is the process of to taking the previously established plan and putting them into action
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  Con..  Leading: -is the process of motivating employees and influencing their behavior to achieve organizational objectives. Leading focuses on managing people, such as individual employees, teams and groups rather than tasks.  Controlling: - is the process of evaluating the execution of the plan and adjusting ensure that the organizational goal is achieved. The controlling function involves monitoring and tracking progress and performance to help when making decisions in a work environment. The purpose of controlling in management is not to dominate your workers, but to make sure that they’re meeting the goals and objectives of the business.  staffing: - is the process of hiring and developing the required personnel to fill in the various positions in the organization.