Microsoft Excel Presentation

Microsoft Office 2010
1
Excel Lesson 1
Microsoft Excel Basics
By : Ram Bhandari

Objectives
• Define the terms spreadsheet and worksheet.
• Identify the parts of a worksheet.
• Start Excel, open an existing workbook, and save a
workbook.
• Move the active cell in a worksheet.
• Select cells and enter data in a worksheet.
• Edit and replace data in cells.
• Zoom, preview, and print a worksheet.
• Close a workbook and exit Excel.
By : Ram Bhandari

Vocabulary
• active cell
• active worksheet
• adjacent range
• cell
• cell reference
• column
• formula
• Formula Bar
• landscape orientation
• Microsoft Excel 2010
(Excel)
• Name Box
• nonadjacent range
• portrait orientation
3
• range
• range reference
• row
• sheet tab
• spreadsheet
• workbook
• worksheet
By : Ram Bhandari

Introduction to Spreadsheets
• Microsoft Excel 2010 is the spreadsheet program in Microsoft Office
2010.
• A spreadsheet is a grid of rows and columns in which you enter text,
numbers, and the results of calculations.
• In Excel, a computerized spreadsheet is called a worksheet. The file
used to store worksheets is called a workbook.
4
By : Ram Bhandari

Starting Excel
• You start Excel from the Start menu in Windows. Click the Start
button, click All Programs, click Microsoft Office, and then click
Microsoft Excel 2010.
• The Excel program window has the same basic parts as all Office
programs: the title bar, the Quick Access Toolbar, the Ribbon,
Backstage view, and the status bar.
5
Excel program window
By : Ram Bhandari

Exploring the Parts of the Workbook
• Each workbook contains three worksheets by default. The worksheet
displayed in the work area is the active worksheet.
• Columns appear vertically and are identified by letters. Rows appear
horizontally and are identified by numbers.
• A cell is the intersection of a row and a column. Each cell is identified
by a unique cell reference.
6By : Ram Bhandari

Exploring the Parts of the Workbook
(continued)
• The cell in the worksheet in which you can type
data is called the active cell.
• The Name Box, or cell reference area, displays
the cell reference of the active cell.
• The Formula Bar displays a formula when a
worksheet cell contains a calculated value.
• A formula is an equation that calculates a new
value from values currently in a worksheet.
7By : Ram Bhandari

Opening an Existing Workbook
• Opening a workbook means loading an existing workbook file from a
drive into the program window.
• To open an existing workbook, you click the File tab on the Ribbon to
display Backstage view, and then click Open in the navigation bar. The
Open dialog box appears.
8By : Ram Bhandari

Opening an Existing Workbook
(continued)
Frogs workbook open in Excel
9By : Ram Bhandari

Saving a Workbook
10
• The Save command saves an existing
workbook, using its current name and save
location.
• The Save As command lets you save a
workbook with a new name or to a new
location.
By : Ram Bhandari

Moving the Active Cell in a Worksheet
11
 The easiest way to change the active cell in a
worksheet is to move the pointer to the cell
you want to make active and click.
 You can display different parts of the
worksheet by using the mouse to drag the
scroll box in the scroll bar to another
position.
 You can also move the active cell to different
parts of the worksheet using the keyboard or
the Go To command.
By : Ram Bhandari

Moving the Active Cell in a Worksheet
(continued)
Keys for moving the active cell in a worksheet
12By : Ram Bhandari

Selecting a Group of Cells
• A group of selected cells is called a range. The range is
identified by its range reference, for example, A3:C5.
• In an adjacent range, all cells touch each other and form
a rectangle.
• To select an adjacent range, click the cell in a corner of the
range, drag the pointer to the cell in the opposite corner
of the range, and release the mouse button.
13
• A nonadjacent range includes two or more adjacent
ranges and selected cells.
• To select a nonadjacent range, select the first adjacent
range or cell, press the Ctrl key as you select the other
cells or ranges you want to include, and then release the
Ctrl key and the mouse button.By : Ram Bhandari

Entering Data in a Cell
• Worksheet cells can contain text, numbers, or formulas.
• Text is any combination of letters and numbers and
symbols.
• Numbers are values, dates, or times.
• Formulas are equations that calculate a value.
• You enter data in the active cell.
14By : Ram Bhandari

Changing Data in a Cell
• You can edit, replace, or clear data.
• You can edit cell data in the Formula Bar or in the cell. The contents of
the active cell always appear in the Formula Bar.
• To replace cell data, select the cell, type new data, and press the Enter
button on the Formula Bar or the Enter key or the Tab key.
• To clear the active cell, you can use the Ribbon, the keyboard, or the
mouse.
By : Ram Bhandari

Searching for Data
• The Find command locates data in a worksheet, which is particularly
helpful when a worksheet contains a large amount of data. You can use
the Find command to locate words or parts of words.
• The Replace command is an extension of the Find command. Replacing
data substitutes new data for the data that the Find command locates.
16By : Ram Bhandari

Searching for Data
(continued)
Find and Replace options
By : Ram Bhandari

Zooming a Worksheet
You can change the magnification of a worksheet using the Zoom controls
on the status bar.
The default magnification for a workbook is 100%.
For a closer view of a worksheet, click the Zoom In button or drag the
Zoom slider to the right to increase the zoom percentage.
By : Ram Bhandari

Zooming a Worksheet
continued
Zoom dialog box and controls
19
By : Ram Bhandari

Previewing and Printing a
Worksheet
• You can print a worksheet by clicking the File tab on the Ribbon, and
then clicking Print in the navigation bar to display the Print tab.
• The Print tab enables you to choose print settings.
• The Print tab also allows you to preview your pages before printing.
By : Ram Bhandari

Closing a Workbook and Exiting Excel
• You can close a workbook by clicking the File tab on the Ribbon, and
then clicking Close in the navigation bar. Excel remains open.
• To exit the workbook, click the Exit command in the navigation bar.
By : Ram Bhandari

Summary
In this lesson, you learned:
The primary purpose of a spreadsheet is to solve
problems involving numbers. The advantage of using a
computer spreadsheet is that you can complete complex
and repetitious calculations quickly and accurately.
A worksheet consists of columns and rows that intersect
to form cells. Each cell is identified by a cell reference,
which combines the letter of the column and the
number of the row.
By : Ram Bhandari

Summary (continued)
The first time you save a workbook, the Save As dialog box
opens so you can enter a descriptive name and select a save
location. After that, you can use the Save command in Backstage
view or the Save button on the Quick Access Toolbar to save the
latest version of the workbook.
You can change the active cell in the worksheet by clicking the
cell with the pointer, pressing keys, or using the scroll bars. The
Go To dialog box lets you quickly move the active cell anywhere
in the worksheet.
23By : Ram Bhandari

Summary (continued)
A group of selected cells is called a range. A range is
identified by the cells in the upper-left and lower-right
corners of the range, separated by a colon. To select an
adjacent range, drag the pointer across the rectangle of
cells you want to include. To select a nonadjacent range,
select the first adjacent range, hold down the Ctrl key,
select each additional cell or range, and then release the
Ctrl key.
By : Ram Bhandari

Summary (continued)
• The zoom controls on the status bar enable you to
enlarge or reduce the magnification of the worksheet
in the worksheet window.
• Before you print a worksheet, you should check the
page preview to see how the printed pages will look.
• When you finish your work session, you should save
your final changes and close the workbook.
By : Ram Bhandari

Microsoft Excel Presentation

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Microsoft Excel Presentation