MIS Subsystems and its types

MIS Subsystems and its types

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  Management Information Systems MISSUBSYSTEMS AND ITS TYPES Prepared By: Mohammed Jasir PV Asst. Professor NBS, Koratty Contact: 9605 69 32 66
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  “ ‘MIS is asystem that aids management in making, carrying out and controlling decisions’. - Jerome Kanter 2
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  Sub Systems  Itis difficult to comprehend a complex system as a whole  So we need sub systems of manageable size  Sub systems form a hierarchical structure
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  Marketing Sales Promotion Advertising Publicity Personal Selling MR Production FinanceHR Sub- System System Sub – Sub- System
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  Hierarchical Relations ofSubsystems System Subsystem A A1 A2 A2(1) A2(2) Subsystem B B1 B2 Subsystem C C1 C1(1) C1(2) C2
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  Types of Subsystems Twoapproaches to define subsystem  Organisational Function Subsystem: Supports the various functions of an Organisation. Eg. Marketing, Production, Personnel etc.  Activity Subsystem: Supports the activity for which they are used. Eg. Transactions, Operations etc.
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  MIS Subsystems
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  Organisational Function Subsystems MajorFunctionalSubsystems Some Uses Marketing IS Sales forecasting, Sales planning, Sales analysis Manufacturing IS Production planning & scheduling, cost control analysis Personnel IS Salary Admn., Planning HR requirement, performance analysis Accounting IS FinancialAnalysis, cost analysis, Capitalplanning, etc. LogisticsIS Planning & control of Purchasing, inventories,distribution. Information Processing System Planning of Information System, cost – effectivenessanalysis Top Management System Strategic Planning, resource allocation
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  Activity Subsystems Activity SubsystemsSome Uses Transaction Processing System Processing of orders, shipments, & receipts Operational Control System Schedulingof activitiesand performance reports Management Control System Formulationof Budgets & resource allocation Strategic Planning System Formulationof Objectives& strategic plan
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  Organisational Function • Eachfunction has four activity subsystem such as • Transaction Processing • Operational Control • Managerial Control • Strategic Planning
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  Production Subsystem • TransactionProcessing • Production orders • Finished part tickets • Time keeping tickets • Operational Control • Requires detailed reports comparing actual performance with schedule and control • Managerial Control • Summary reports which compare overall planned performance with actual performance • Strategic Planning • Requires Information regarding M&A, alternative Manufacturing approaches, automation alternatives etc..
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  Marketing Subsystem • TransactionProcessing • Sales orders • Promotion Orders • Operational Control • Sales force • Day to day scheduling of sales • Periodical analysis of sales volume byb region, product, customer etc.. • Managerial Control • Compare overall performance against marketing plan • Strategic Planning • New market and marketing strategies, competitors, income projections, demographic, projections, technological developments
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  Personnel Subsystem • TransactionProcessing • Employment requisitions, job descriptions, training specifications, personnel data, pay rate changes, pay cheques, termination process • Operational Control — Hiring, training, terminations, issuing benefits • Management control — Cost of recruitment, cost of training, salary paid etc. • Strategic planning — For evaluating alternative strategies for recruiting, salary, training, benefits and retaining employees
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  Personnel Subsystem • TransactionProcessing • Employment requisitions, job descriptions, training specifications, personnel data, pay rate changes, pay cheques, termination process • Operational Control — Hiring, training, terminations, issuing benefits • Management control — Cost of recruitment, cost of training, salary paid etc. • Strategic planning — For evaluating alternative strategies for recruiting, salary, training, benefits and retaining employees
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  Finance Subsystem • TransactionProcessing — Processing credit applications, sales billing, collection, payment of vouchers, cheque etc. • Operational Control — Daily collection reports, error reports, record of processing delay, financing day to day affairs. • Management control — Budgeted and actual financial resources, cost of processing account data • Strategic Planning — Evolve alternative strategy to finance the firm, long range tax planning, cost accounting and budgeting
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  Thanks! Any questions? 16