Download to read offline
Uploaded byMSCSA
MSCSA Policy Game
The document outlines the policies and procedures of the Minnesota State College Student Association (MSCMA), detailing committee structures, fiscal operations, and guidelines for travel reimbursements and event cancellations. It describes the functions of various committees, including their election processes and responsibilities, particularly focusing on the fiscal committee and the diversity committee. In addition, the document covers report writing standards and the association's mission to promote accessible and affordable higher education for all students.
More Related Content
MSCSA Policy Game
- 1. MSCSA Policy Game MattRubel, MSCSA Treasurer Jonathan Miller, MSCSA Director of Communications
- 2. MSCSA Policy PuPu Platter
- 3. MSCSA is anassociation of Minnesota’s public two-year college students, which works to ensure accessible, quality, and affordable public higher education while providing students with representation, leadership development, and communication across the state. Mission Statement
- 4. What do youknow about the Working Documents?
- 5. Committees ingeneral Fiscal Committee Financial Procedures Steering Committee Working documents items up for review Diversity Committee Report Writing Our focus today
- 6.
- 7. On pages17-19 All MSCSA committees and MnSCU System-Wide representatives are appointed by the President, unless specified in the Bylaws. The GA or GC ratifies presidential appointments by a simple majority vote. Committee terms end on June 30 Committees
- 8. Standing committeesinclude Steering, Fiscal and Diversity Committees Diversity Committee has different requirements Nominations come from floor of GA or GC Voted on by secret ballot by GA or GC Standing Committee Election Process
- 9. Fiscal Committee &Financial Procedures
- 10. Approves associationspending between $500-$5,000. Membership-President, Treasurer and two elected Governing Council Members (Not Alternates). GC Members are elected at the September Conference by the GC. Decisions of the Fiscal Committee can be brought to the GC for appeal. MSCSA Fiscal Committee
- 11. Page 24to 28 of the Working Documents. Includes: ◦ Travel Reimbursements, ◦ Stipend Payments ◦ Cabinet & Staff Salaries ◦ Expenditures ◦ Cash Receipts and Receivables ◦ Fee, Budget and Roles of the Treasurer & Executive Director Financial Procedures
- 12. Must receiveauthorization from the Treasurer or Executive Director PRIOR to traveling. Association’s Mileage Reimbursement rate is 7 cents less than the IRS Rate (56-7=49). May be claimed by Staff, Cabinet, GC and Platform Members. Travel Reimbursements
- 13. Platform andGC Rep’s receive an $80 stipend on the last business day of the month. Assuming they submit reports, attend meetings, and perform other assigned duties. If an Alternate serves in place of their Rep., the Alt. receives $40 and the Rep. receives $40. Board Payments (Stipends)
- 14. Campus Presidents,GC Reps and Platform Members are reimbursed by the Association at quad rate if there is a meeting that they are required to attend. Rooming Rates for Events
- 15. If amember chooses to register at double rate that member (or campus) will be responsible for the difference between the double and quad rate General Assemblies are different. The reimbursed delegates for GA’s are by campus (See the handout). Rooming Rates for Events Cont.
- 16. Steering Committee & Itemsup for Review
- 17. 5 memberselected by the GA or GC. Election typically held at the September Conference. GC members vote in this election. Steering Committee
- 18. Review theMSCSA Working Documents according to the Steering Committee Strategic Plan (page 65) or as directed by President, GC or GA. Present recommendations during at least 2 GC meetings prior to Spring GA. Determines eligibility of cabinet & SAL prior to Spring GA. Administers the elections at Spring GA. Steering Committee Duties
- 19. Policies up forreview
- 20. Page 47of the Working Documents. The Association may withdraw $200 for special events or while selling promotional items. All cash withdrawals must be signed and authorized by two members of the Association. The president and treasurer are the primary signers for the association. Cash Management Policy
- 21. Page 58of the Working Documents. The Association may pay for a student that is eligible for reimbursement. Usually brought forth for a medical need. Typically a physician’s letter is provided if a need exists. The Association may fill the room with another student as it sees fit. Double Occupancy Policy
- 22. Begins onpage 22 Reviewed in 2013-14 Election Policy Election Procedure Special Elections Candidate Meet-n-Greet Election Policy & Procedures
- 23. Page 60of the Working Documents. If a student is registered for an event and they cannot attend, that student must cancel at least 3 business days prior to the start of the event. OR they must find a student to attend in their place. Event Cancellation Policy
- 24. The student(or campus) will be responsible for any costs charged to MSCSA by the hotel. Can be withheld from the stipend of GC or Platform. The MSCSA President may waive any penalties a student incurs if extenuating circumstances are met. Event Cancellation Cont.
- 25. Privacy policy ◦Relates to information requests from external parties ◦ Written by legal council hired by the Association ◦ Updated with the help of our lawyer Promotional Policy ◦ Related to the selling and giving of promotional items Privacy Policy & Promotional Policies
- 26.
- 27. New MissionStatement: ◦ The Diversity Committee mission is to serve the student body and greater campus community of all public two year community and technical colleges in Minnesota through researching, educating and connecting by providing information on issues of diversity, as it pertains to higher education to include but not be limited to: International, minority, under- served, underrepresented individuals or groups and people with disabilities. Diversity Committee
- 28. Chaired bySAL Platform Rep. Vice Chaired by SAL GC Rep. At least 3 At-Large members appointed by president. Open attendance by anyone else. Diversity Committee Cont.
- 29.
- 30. Reports shouldidentify both the region and author. At least a paragraph in length, ideally two or three. All campus names should be spelled out at first usage. Reports should illustrate a basic grasp of sentence structure and mechanics. Report Writing Format
- 31. Reports shouldfocus on: ◦ MSCSA campaigns/work/discussion ◦ Regional work/action/meetings ◦ Updates from regional meetings ◦ Research items Not a place for “trash talk” “Nothing is going on” is not good enough Not an activity report Report Writing Content
- 32.
Editor's Notes
- #5 Jonathan
- #6 Matt
- #7 Want to talk about these because we want to make sure you know how the process works, so you can make the decision to step up.
- #9 ----- Meeting Notes (6/5/14 09:44) ----- DIVERSITY COMMITTEE HAS DIFFERENT RULES!
- #10 Beef ribs
- #15 Governing Council Reps. are reimbursed at Quad Rate if there is a GC meeting. Campus Presidents (or their designee) are reimbursed at Quad Rate if there is a Presidents Group Meeting.
- #16 (Double Rate-Quad Rate=Invoice Amount)
- #17 These are vegetarian egg rolls
- #23 Election Policy Any changes to the policy or procedure are allowed by 2/3 votes of the GC prior to the start of the election Steering Committee & Cabinet are the election judges Staff is moderators Election Procedure Election judges (or Steering Committee) reviews election candidates Candidates are sequestered during the balloting process Electronic voting One minute opening and closing. One minute for each question 3 minute caucus prior to the first round of voting Special Elections Held at GC meetings Candidate with least amount of votes dropped Rounds continue until someone gets a simple majority Candidate Meet-n-Greet Everyone gets a spot that is sorted alphabetically, by position, Limited in size and space
- #26 Jonathan Two frankly obscure policies Promotional items should be sold at cost. Spells out that the Governing Council, cabinet, staff and platform committee reps, but not alts get the items.
- #30 HANDOUTS!
- #31 HANDOUTS! Required by the bylaws!