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New Challenges in Email & Communications Archiving
The document discusses the rising necessity for effective email and communications archiving solutions, highlighting that by 2023, 45% of organizations are expected to adopt such systems due to new requirements. It emphasizes the importance of proper email retention, the growing complexity of business communications, and the need for organizations to control costs while managing diverse data types in a cloud environment. Best practices for archiving include stakeholder engagement, data inventory, retention policy documentation, and utilizing automated management systems.
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New Challenges in Email & Communications Archiving
- 1. New Challenges inEmail & Communications Archiving: What You Need to Know NOW
- 2. Today’s Speakers: • ParkerPearson, Donoma Software • Eric Thompson, Advanced Logic Industries © 2020 Donoma Software
- 3. Today’s session • Howarchiving can reduce cost NOW • Backup vs. Archive. • How Office 365 data is commonly at risk. • How to centralize your archived data without breaking the bank. • Plus: some great resources & best practices to start the conversation with your stakeholders.
- 4. POLL QUESTION ARE YOUARCHIVING ANY DATA TODAY? © 2020 Donoma Software
- 5. By 2023, 45%of organizations will adopt an archiving solution to meet new requirements, up from 5% in 2019. -Gartner © 2020 Donoma Software
- 6. Issue 1: Email isbusiness critical. • It continues to act as official record. • Exploding growth in volume • More cost & resource utilization © 2020 Donoma Software
- 7. 53% of companieslack email retention, and 67% allow users to determine what gets kept and for how long. -Osterman Research © 2020 Donoma Software
- 8. Issue 2: Need forarchiving is GROWING, but many are not prepared, driving significant, AVOIDABLE EXPENSE © 2020 Donoma Software
- 9.
- 10. Perspectives From theFront Line: Eric Thompson © 2020 Donoma Software
- 11. Issue 3: Businesses communicationsare now much more than email Impact of remote work The need for agility Business continuity Reduce costs anywhere possible © 2020 Donoma Software
- 12. “Organizations are facingan evolving archiving market that now covers multiple new content types, needs and a predominantly cloud-based delivery model. “ - Gartner © 2020 Donoma Software
- 13. POLL QUESTION WHAT CONCERNSYOU MOST ABOUT ARCHIVING? © 2020 Donoma Software
- 14. Why Archive? • Retention requirementsare real & lengthy. • Control your e-Discovery and reduce related costs and production burdens. • Protect your organization’s key assets. • Reduce IT resource consumption and related costs
- 15.
- 16. © 2020 DonomaSoftware SMS Audio/Video TeamApps Email Voicemail IM DONOMA ONEVAULT ROLE-BASED SECURITY ACCESS LAYER DONOMA ONEVAULT ENCRYPTED ARCHIVING SYSTEM LEGAL COMPLIANCE HR STAFF OPERATIONS IT INFOSEC
- 17. OneVault: Quick Peek © 2020Donoma Software (Product views redacted)
- 18. RECAP: Archiving Planning & Best Practices • Inventoryyour data & identify your stakeholders. • Engage all stakeholders early. Understand the requirements and their needs. • Establish & document data retention policies. • Plan now for multi-data archiving needs. • Automate with secure accountable retention & lifecycle management. • TEST – and don’t forget to back up! © 2020 Donoma Software
- 19. Questions & Resources www.donomasoftware.com/webinar/archiving •Request OneVault Demo • Schedule free archiving consultation • Request competitive trade-up quote • Slides from today’s session • Common Retention Requirements by Industry Connect: Parker Pearson [email protected] (540) 443-3577