New UI for Cost Center Planning

New UI for Cost Center Planning
with SAP ECC 6.0 EhP6
August, 2012

© 2012 SAP AG. All rights reserved. 2
Legal disclaimer
This presentation is not subject to your license agreement or any other agreement
with SAP. SAP has no obligation to pursue any course of business outlined in this
presentation or to develop or release any functionality mentioned in this
presentation. This presentation and SAP's strategy and possible future
developments are subject to change and may be changed by SAP at any time for
any reason without notice. This document is provided without a warranty of any
kind, either express or implied, including but not limited to, the implied warranties of
merchantability, fitness for a particular purpose, or non-infringement. SAP assumes
no responsibility for errors or omissions in this document, except if such damages
were caused by SAP intentionally or grossly negligent.

Motivation
Benefits
Cost Center Primary Cost Planning: The Role Model
Other Renovated Planning Applications
Implementation
Summary

Typical Customer Situation Today
Type of Solution Advantages Disadvantages
Excel native Total flexibility Coordination difficult
No integration
High effort
Planning tool Modeling capabilities Low integration
High TCO
Planning in ERP Integration in ERP Not flexible
No Excel, No Web UI

Customer Requirements
Results of Customer Engagement Initiative
 Flexible configuration of user interface
 Directly integrated in ERP
– Data integration (no replication, no redundant data)
– Authority checks, Locking, Master data checks, …
 Planning table should be similar to reporting layout, but with input enabled columns
– Many rows, many columns needed (several years, several versions, several projects, …)
– Formulas needed (e.g. actual/plan comparison)
 Excel as optional frontend

Our New Solution Brings Together All Advantages
Flexible UI
Modeling capabilities
ERP integration

Get rid of separate planning systems
Get rid of Excel sheets flying around
You have all in one single system
 Integration to Master Data and Customizing
 Integration into ERP Processes
ERP System
Benefit 1: Reduced TCO
Database
BW Planning EngineTransactional Logic
Web Dynpro Analysis Office (Excel)SAPGUI

Benefit 2: High End User Acceptance
Web Dynpro based UI

Benefit 2: High End User Acceptance
Excel based Analysis Office Client

Benefit 3: Adaptable to Business Needs
Leverages the Modeling Capabilities of the BW Planning Technology
 Query Designer
 Planning Modeler
Leverages the UI Modeling Capabilities of the UI Clients
 Floorplan Manager for Web Dynpro
 Analysis Office for Excel

Cost Center Primary Cost Planning
Web and Excel Frontend
Manual Data Entry
Year and Period Planning
Data Integration / Locking
Customizing Integration
List and Hierarchy Display
Hierarchy: Disaggregation
Planning Functions
Excel Formulas
Architecture and Adaptability
Query Adaptations

Web and Excel Frontend
Both frontends use the same backend planning model
 Same planning queries and same planning functions
All features described in the following are available in both frontends
Web Dynpro Analysis Office

Manual Data Entry
Change
Amounts
Copy and
adapt lines
Enter new lines

Year and Period Planning
Aggregate periods
to year
Change year
value
Analog distribution
to periods
Change period
values
Aggregate periods
to year

Data Integration / Locking
New planning
applications use
 same tables
 same locking
concept
as ERP planning
transactions

Customizing Integration
Cells not
editable
ERP Customizing is interpreted, e.g.
 Cost center locked for planning
 Validity date of cost center
 Version locked for a certain year
 Etc.

List and Hierarchy Display
Planning in List
 Sorting
 Filtering
 Add new line
Planning in Hierarchy
 Grouping
 Aggregation and
Disaggregation

Aggregation and Disaggregation in Hierarchy
Bottom-Up
Aggregate to top levels
Top-Down:
Disaggregate down to
lower levels
Mixed
Aggregate top and
distribute down
Starting Point

Planning Function: Copy
Planning
functions
 on buttons
 on tab change
 on save
 …
Customer
specific
planning
functions via
transaction
RSPLAN

Planning
functions
 on buttons
 on tab change
 on save
 …
Customer
specific
planning
functions via
transaction
RSPLAN

Planning Function: Revaluate

Analysis Office: Excel Formulas
Formulas
 Calculate input values
 use additional columns
for side calculations
Macros
 for advanced features

ERP System
Database Layer
Table
Presentation Layer
Application Layer
Transactional
Logic
Architecture and Adaptability
InfoCube
Analysis OfficeSAP GUI Web Dynpro
Create own Analysis
Office workbooks
Adapt Web Dynpro
Application
Create own
InfoProvider
BW Planning Engine
MultiProvider
VirtualProvider
Query
Planning
Functions
Change Queries
Create own planning
functions

Query Adaptations
Customers want to see
 Actual values
 Plan values from other years/versions
 Formula columns
„Planning is like Reporting having
editable columns“

Edit Query: Starting Point

Edit Query: Add Other Plan Column

Edit Query: Maintain Other Plan Column

Edit Query: Add Formula Column

Edit Query: Maintain Formula

Result: Web Dynpro
Actual last
years
Formula
column
Plan last year

Result: Analysis Office
Actual last
years
Formula
column
Plan last year

Other Renovated Planning Applications
All renovated Financial Planning Applications are built according to the same
pattern
All features described with cost center primary cost planning are available in
all renovated financial planning applications (if applicable)
 Web and Excel Frontend
 Direct write-back to ERP tables
 Highly adaptable via BW Query
 List and hierarchy display
 Planning functions

Cost Center Activity Input Planning
Apply Price Enter Activity
Quantity

Cost Center Activity Output Planning
Enter PricesEnter Activity
Calculate
Output

Project Overall Planning
Project
hierarchy
Embedded
Charts
Plan all years
together

Project Cost Element Planning
Project and
Cost Element
hierarchy
Embedded
Drill-down
Report

Project Activity Input Planning
Apply Price
Enter Activity
Quantity

Cost Center Planning
 Cost Element Planning (Basic)
 Top Down Cost Element Group Planning
 Activity Input Planning
 Activity Output and Price Planning
SAP Delivered Planning Applications
Project Overall Planning
 Overall Planning (Basic)
 Overall Planning (Additional Features)
Project Cost Element Planning
 Cost Element Planning (Basic)
 Cost Element Planning (Additional Features)
 Cost Element Planning (Multiple Currencies)
 Top Down Cost Element Group Planning
 Activity Input Planning (Basic)
 Secondary Order Cost Planning (Basic)

Implementation / Prerequisites / Systems
Business Functions
 ECC 6.0 EhP6 SP0: FIN_CO_CCMGMT
– Project Planning
 ECC 6.0 EhP6 SP4: FIN_CO_CCPLAN
– Cost Center Planning
Systems
 Included in software layer SAP_APPL
 Runs out of the box in the ECC system
 No BW system needed
Embedded BW Setup
 Automated BW configuration for the
embedded deployment scenario
 Easy content activation via content
bundles
 No BW persistency in place, no ETL
Licenses
 New planning applications with
WebDynpro are part of standard ECC
licenses
 Available optional Excel frontends
– Analysis Office (license needed)
– BEx Analyzer (no license needed)

NetWeaver Business Client for Desktop
NetWeaver Business Client for HTML
Starting The New Planning Frontends
Easy Access
 Favorites
 User Menu
Excel
 Analysis Office
 BEx Analyzer

Summary
New Financial Planning
 Fully integrated into ERP
 Out-of-the-box  No separate system
needed
 Web and Excel UI
 Highly adaptable

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