Uploaded byCCT International
Digital Pens - Firas Hijazi - FIATECH and COMIT
This document discusses the benefits of using digital pens for timesheet processing. It outlines how digital pens can capture handwritten timesheets digitally in real-time, improving productivity over traditional paper-based methods. Statistics show the digital pen system increased timesheet accuracy to nearly 95% while reducing correction needs and the number of required timekeepers and operators by nearly half, saving over $1.7 million annually on a project with 15,000 workers.
More Related Content
More from CCT International
Digital Pens - Firas Hijazi - FIATECH and COMIT
- 1. Digital Pen InteractivelyNatural
- 3. Why? • NUI(Natural User Interface) Concept • Intuitive • Similar Successors having NUI contribution: • Multi-Touch (Microsoft Surface Table, IPhone) • Motion Sensing (KINECT, LeapMotion) • Wearable Computing (Golden-I, Google Glass) • Lastly but not least, We all love writing!, Don’t we?
- 4. In Construction •Challenges • Education • Harsh Environment •Weather Condition • Trust/Proof? Signatures
- 5. Compare? Item DigitalPen IPad Handheld/PDA Cost $300 $500 $1600 Audience All Consumer Industry Training No Yes Yes Durability High Low, requires Special Casing High, IP 65 Security N/A Uncontrollable, can be Jail broken, challenging, might need Special Software Available in Kiosk mode Usability Pen/Paper (Natural) Touch Screen Touch Screen Keypad Barcode Scanner Paper trail for legal/filling Yes No No Screen Visibility N/A Indoor (100-500 Lux) Indoor/Outdoor (10,000- 25,000 Lux) Temperature 0° to 40° C 0° to 35° C -10° C to 50° C TOC Low High Low
- 6. Features • Penswith the look and feel of regular pens • small-sized, cost-efficient components with low power consumption with either rechargeable or replaceable batteries. • approximately 200 pages of typically populated documents or approximately 40 fully populated 8.5 x 11 note pages. • Transfer in real time, anywhere • Data can be sent in real time via Bluetooth to different devices such as computers and mobile phones, or synchronized via USB once you are next to a computer. • Write on any surface with precision • On a regular whiteboard, display, table, paper sheet, or a mobile device. The pens have pen tips suited to fit the different surfaces, and pens using ink always have regular replaceable ink cartridges • Built-in camera takes 70 images per second at an extremely high resolution, activated via Pressure Sensor • Reliable and durable • withstands harsh elements working in outdoor environments.
- 7. Pen & PaperCombined
- 8.
- 9. Site Applications •Timesheet • Atlas (QC & Handover Forms) • HR Forms • GIS/Isometric Drawings • May be easily implemented with any paper-based flow
- 10. Timesheet Sample (Input) Tools: • Normal A4 Paper • Printed with Dot-Pattern (greyish Color) • Digital Pen to capture manual handwriting
- 11. Timesheet Sample (Output) Interpreted Every Dot-Pattern printed has a unique identifier (similar to MAC address) that in return gets recorded by the Digital Pen when writing is encountered on it Using a high-class engine, the strokes or writings recorded are interpreted into digital text, in case of failures, user will be notified by email for correction
- 12. Timesheet Sample (Output) Strokes • Eliminates the need of Scanning
- 13. Timesheet Sample (Output) Try to Guess? Is it 5226?
- 14. Timesheet Sample (Output) Interpreted No, its 52216!
- 15. Atlas (QC &Handover Forms) Sample
- 16. Limitless • Segmentationmakes Design more Cross-Over • Reversible transformation into multiple forms i.e. PDF Forms • Also Natural Form (Running on IPad/Android)
- 17. Timesheet (Papyrus) AbuDhabi International Airport (MTB) Project Project Use-Case
- 18. Project Facts •Duration : 5 Years • Manpower(MP) At Peak: 15,000 MP • Timekeepers: 23 • Operators: 2
- 19. Transit Prerequisites •Improved Timesheet Sheet Layout: • User friendly & Spacious • Symmetric Trace and Focus • Smart Update/Delete • User Centric • Cross-functional • Easier Search • Improved Timesheet Screen: • No Proof Reading • Real-time Interpretation • On-Screen Validation • Symmetric Correction • Field Focused • Consistent interface • All-in-One Screen
- 20. Design Transformation JustThink of Bank Deposit Slips Or Visa Applications
- 21. Regular Timesheet Sheet(Old) Tight Unbalanced Stressful Incoherent User eccentric
- 22. New Sheet DesignPhilosophy
- 23. Design Benefits •Spacious, User Friendly • Referential Info (Previous Day)
- 24. Process Operator •Batch Printing • Foremen • Day/Month Handover • Timekeeper Timekeeper • On-Site Attendance • Morning • Evening • Office Hour Recordings Handover •Operator Operator • Proof-Reading • Corrections 2x Work 2x Time 2x Paper Backlog? Operator • Batch Printing • Foremen • Day/Month Handover • Timekeeper Timekeeper •On-Site Attendance + Hour Recordings • Digital Pen Wireless Handover Operator • Real-time OCR •On-Screen Validation OLD NEW
- 25. Old VS New Old New 2x Print, 2x Paper, 2x Work • Attendance • Hour Recordings All-in-One Paper • Attendance = Hour Recordings • Less Writing, Less Paper Indefinite Paper Track • Paper Loss during cycle No Paper Loss • Digitally stored on Pen Manual Archive • Scanning Automatic Archive (No Scanners) Handover Lag Time • Operator Waiting Time increases • Timekeeper Traveling Time increases • Outcome: Backlog grows gradually! Digital Handover • Less Travel Time • Less Waiting Time • Backlog Reduces No Trace, No History, No Control or Workflow Traceability (Who, When?) • Every Pen is unique
- 26. Digital Pen Add-onLayer • Digital Capture • No Scanner • OCR (Real-Time Interpretation) • Paper Identification & Link • Paper Management & Optimization • Pen Identification Workflow • Approval Cycle via Signature • Handwriting History & Revision • Wireless Synchronization (Handover) • Seamless Transfer • Visibility Control & Analytics • Optimize Timekeeper Attendance/Hour Recordings • Optimize Operator Correction/Validation
- 28. Case Scenario (Oldvs New) Case A B C D E Project SSSP MTB MTB MTB MTB Timesheet Process Old Old New New New Man-Power 3,000 6,000 6,000 9,000 15,000 Timekeepers 11 22* 15 21 23 Cost ($)** 6,600 13,200 9,000 12,600 13,800 Data-entry Operators 3 6* 2 2 2 Cost ($)** 2,400 4,800 1,600 1,600 1,600 *Projected Values (Case A) **Estimated: Timekeeper $600 per Month, Operator $800 per Month
- 29. Timekeeper Before &After 11 Case A (3000) 22 Case B (6000) 15 Case C (6000) 21 Case D (9000) 23 Case E (15000) 25 20 15 10 5 Timekeepers 11 22 15 21 23 Manpower 273 273 400 429 652 700 600 500 400 300 200 100 0 0 Manpower Timekeepers NEW NEW
- 30. Operator Before &After 3 Case A (3000) 6 Case B (6000) 2 2 2 Case C (6000) Case D (9000) Case E (15000) 7 6 5 4 3 2 1 Operators 3 6 2 2 2 Manpower 1000 1000 3000 4500 7500 8000 7000 6000 5000 4000 3000 2000 1000 0 0 Manpower Operators NEW NEW
- 31. Benefits • ImproveTimekeeper Productivity Reduce Office Hour Drafting by 50% Reduce Overall Operation by 45% Maintain 2.3x Manpower • Decrease Lag Time (Smart Handover) Improved by 60% Reduce Backlog • Improve Operator Productivity Enhance Correction & Validation time by 200% Reduce Overall Operation by 70% Maintain 2x Manpower
- 32. Savings Project MTBMTB Timesheet Process Old New Duration (Years) 5 5 Man-Power 15,000 15,000 Timekeepers 55* 23 Cost ($)** 1,980,000 828,000 Data-entry Operators 15* 2 Cost ($)** 720,000 96,000 Total Cost ($) ** 2,700,000 924,000 Total Savings ($) ** Benchmark 1,776,000 *Projected Values (Case A) **Estimated: Timekeeper $600 per Month, Operator $800 per Month
- 33. Statistics Accuracy Corrections 94.98% 5.02% Sheets/Foremen Printed Per Day 714 Average Manpower 42 Max. Manpower 525 Timekeeper Average Manpower 625 Max. Manpower 1124 Operator Average Manpower 7059 Max. Manpower 8514
- 34. Accuracy % ofCorrection per Month Month/Year % of Accuracy % of Correction 2014 January 89.94 10.06 February 92.09 7.91 March 93.16 6.84 April 94.29 5.71 May 96.06 3.94 June 94.47 5.53 100 90 80 70 60 50 40 30 20 10 0 January February March April May June % of Accuracy % of Correction
- 35. Pen Performance PenSheets/Day Pages MP/Day AJX-AA3-RN8-D3 16 22 472 AJX-AA3-RTS-JM 25 36 757 AJX-AA3-RU2-KU 11 16 344 AJX-AA3-RXM-NF 14 20 427 AJX-AA3-WFK-AG 25 35 735 AJX-AA7-D96-UU 27 39 824 AJX-AA7-D98-UX 4 6 131 AJX-AA7-EA5-WT 25 36 758 AJX-AA7-EAN-WC 14 20 420 AJX-AA7-EDF-Y6 10 15 307 AJX-AA7-EDK-ZA 18 26 548 AJX-AA7-FD9-2Q 14 20 422 AJX-AA7-FFB-3S 10 14 302 AJX-AA7-FGD-4U 24 35 729 AJX-AA7-FGQ-47 7 10 207 AJX-AA7-FJS-69 23 32 675 AJX-AA7-FNC-AK 33 47 992 AJX-AA7-FTW-F5 26 37 773 AJX-AA7-G3C-QC 40 58 1214 AJX-AA7-G6T-TT 14 20 412 AJX-AA7-G6U-TU 15 21 451 AJX-AA7-HB7-Z7 13 19 398 AJX-AA7-HEQ-4Q 26 37 767 Total 13065 *Every Timekeeper has a dedicated Pen
- 36. Pen Ranking Best/lowestPen Per Filling (Automatic)* * Best Pen per filling depending on the whole filling (Automatic/corrected) AJX-AA3-RN8-D3 99 AJX-AA7-HEQ-4Q 99 AJX-AA3-WFK-AG 98 AJX-AA7-EA5-WT 98 AJX-AA7-FTW-F5 98 AJX-AA3-RXM-NF 97 AJX-AA7-EDK-ZA 97 AJX-AA7-FJS-69 97 AJX-AA7-HB7-Z7 97 AJX-AA7-EAN-WC 96 AJX-AA7-FNC-AK 96 AJX-AA3-RU2-KU 95 AJX-AA7-D96-UU 95 AJX-AA7-FGD-4U 95 AJX-AA7-FGQ-47 95 AJX-AA3-RN8-D3 94 AJX-AA7-FFB-3S 93 AJX-AA7-G6U-TU 92 AJX-AA7-G6T-TT 92 AJX-AA7-FD9-2Q 91 AJX-AA7-D98-UX 89 AJX-AA7-EDF-Y6 87 AJX-AA7-G3C-QC 87
- 37. Operator Performance OperatorSheet/Day Pages Manpower Operator 1 94 134 2802 Operator 2 284 406 8514 * Worked Only Three Month 14000 12000 10000 8000 6000 4000 2000 0 Operator 1 Operator 2 Operator 3 Operator 4 2199 13278 0 0 2431 11828 0 0 2539 11416 0 0 2938 6487 2226 0 3227 4605 2414 5001 3475 3468 2552 5416 Jan Feb Mar April May June ** Worked Only Two Month
- 38. Best Sheet Sample Characteristics Foreman Code A01636 No. Of Pages 9 Manpower 150 Cost Code 8 Handwriting (Digital Pen) Cost Code (New) - Hours 150 Accuracy Cost Code (New) - Hours 100%
- 39.
- 40. Sheet Ranking Accuracy(%) Sheets/Foreman (%) 100 66 100 - 90 18 90 - 80 7 80 - 70 4 < 70 5
- 41.
- 42.
- 43.