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Pks ms powerpointl unit 3_bcomcs

K
KALAISELVI P

PowerPoint is presentation software that allows users to easily create slide shows. The PowerPoint window contains several key areas including the ribbon, which contains commands; slides where content is added; and placeholders that hold objects on slides. Users can customize their presentations with themes, backgrounds, animations, and transitions between slides. Presentations are created by adding text and objects to slides laid out using various layouts, and then run as a slide show.

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Presented by P.KALAISELVI Assistant Professor Department of Computer Science SRI VASAVI COLLEGE,ERODE (Self -Finance Wing) Department of Corporate Secretaryship MS-Office &Tally 2013 version UNIT-3-MS Powerpoint III-B.Com(CS)
The PowerPoint Window Basics  PowerPoint is a presentation software package. With PowerPoint, you can easily create slide shows. Trainers and other presenters use slide shows to illustrate their presentations.
 The Microsoft Office Button  In the upper-left corner is the Microsoft Office button. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.  The Quick AccessToolbar  Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use. By default, Save, Undo, and Redo appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.
 TheTitle Bar  The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays the name of the presentation on which you are currently working. By default, PowerPoint names presentations sequentially, starting with Presentation1. When you save your file, you can change the name of your presentation.  The Ribbon  1Tabs2Command Group3Command Buttons4Launcher  You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to issue commands. The Ribbon is located near the top of the PowerPoint window, below the Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command groups.
 Rulers  Rulers are vertical and horizontal guides.You use them to determine where you want to place an object. If the rulers do not display in your PowerPoint window: 1. Click theView tab. 2. Click Ruler in the Show/Hide group.The rulers appear.
 Slides, Placeholders, and Notes  Slides appear in the center of the window.You create your presentation on slides.
 Placeholders hold the objects in your slide.You can use placeholders to hold text, clip art, charts, and more.  You can use the notes area to creates notes to yourself.You can refer to these notes as you give your presentation.  Status Bar,Tabs,View Buttons, and More
 The Status bar generally appears at the bottom of the window.The Status bar displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background.  The Outline tab displays the text contained in your presentation.The Slides tab displays a thumbnail of all your slides.You click the thumbnail to view the slide in the Slide pane.  TheView buttons appear near the bottom of the screen.You use theView buttons to change between Normal view, Slider Sorter view, and the Slide Show view.
 NormalView  Normal view splits your screen into three major sections: the Outline and Slides tabs, the Slide pane, and the Notes area. The Outline and Slides tabs are on the left side of your window. They enable you to shift between two different ways of viewing your slides. The Slides tab shows thumbnails of your slides. The Outline tab shows the text on your slides. The Slide pane is located in the center of your window. The Slide pane shows a large view of the slide on which you are currently working. The Notes area appears below the Slide pane. You can type notes to yourself on the Notes area.  Slide SorterView  Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can easily add, delete, or change their order of your slides.  Slide Show  Use the Slide Show view when you want to view your slides, as they will look in your final presentation.When in Slide Show view:
 Zoom allows you to zoom in and zoom out on the window. Zooming in makes the window larger so you focus in on an object. Zooming out makes the window smaller so you can see the entire window.  You can click and drag the vertical and horizontal splitter bars to change the size of your panes.  You use the Minimize button to remove a window from view. While a window is minimized, its title appears on the taskbar. You click the Maximize button to cause a window to fill the screen. After you maximize a window, clicking the Restore button returns the window to its former smaller size. You click the Close button to exit the window and close the program. Esc Returns you to the view you were using previously. Left-clicking Moves you to the next slide or animation effect.When you reach the last slide, you automatically return to your previous view. Right-clicking Opens a pop-up menu.You can use this menu to navigate the slides, add speaker notes, select a pointer, and mark your presentation.
Creating Your First PowerPoint Presentation  You create your PowerPoint presentation on slides. You use layouts to organize the content on each slide. PowerPoint has several slide layouts from which to choose.  Themes are sets of colors, fonts, and special effects. Backgrounds add a colored background to your slides. You can add themes and backgrounds to your slides. After you complete your slides, you can run your presentation.  Create aTitle Slide  When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can type the title of your presentation and a subtitle on this slide.To enter text: 1. Click and type the title of your presentation in the "Click to add title" area. 2. Click and type a subtitle in the "Click to add subtitle" area.
 Create New Slides  After completing your title slide, you can create additional slides.To create a new slide: 1. Choose the Home tab. 2. Click the New Slide button in the Slides group.The OfficeTheme dialog box appears and displays several layout templates. 3. Click the layout you want.The layout appears in the Slide pane of the PowerPoint window.
4. To add text, click inside the placeholder and type. 5. To add an additional slide to your presentation, do one of the following:  Right-click the slide layout. A menu appears. Click Layout and then click the layout you want.  Choose the Home tab, click the New Slide button , and then choose the slide layout you want.  Create an Outline  If you need to present the information in your slide in outline form, you can easily create an outline by using the Increase List Level button to create a hierarchy. 1. Choose the Home tab. 2. Click the New Slide button in the Slides group. The Office Theme dialog box appears. 3. Click theTitle and Content layout.
4. Enter the information shown here. Click the Increase List Level button in the Paragraph group to indent the bullets for Stafford Loans and PLUS Loans. If you ever need to decrease an indent, use the Decrease List Level button in the Paragraph group.  UseTwo-ColumnText  You can also place text in two separate columns. 1. Choose the Home tab. 2. Click the New Slide button in the Slides group. The Office Theme dialog box appears. 3. Click theTwo Content layout.
4. Enter the information shown here.  Make Changes toYour Slides  After creating a slide, if you want to add text: 1. Place the mouse pointer at the point at which you would like to add text. 2. Type the information you want to add.  If you would like to change text: 1. Select the text you want to change. 2. Type the new text.  You can use the Backspace key to delete text.You can also delete text by highlighting the text and pressing the Delete key.
 Apply aTheme  A theme is a set of colors, fonts, and special effects.Themes provide attractive backgrounds for your PowerPoint slides.  To apply a theme to all of the slides in your presentation: 1. Choose the Design tab. 2. Click the More button in theThemes group. 3. Click the design you want.  To apply a theme to selected slides: 1. Click the Slides tab, located on the left side of the window. 2. Hold down the Ctrl key and then click to select the slides to which you want to apply a theme. 3. Choose the Design tab. 4. Click the More button in theThemes group.
5. Right-click the theme you want to apply.A menu appears. 6. ClickApply to Selected Slides. Excel applies the theme to the slides you selected.  You can add a dramatic effect to your theme by applying a background. 1. Choose the Design tab. 2. Click the Background Styles button . 3. Click the background you want.  Apply aTheme
1. Choose the Design tab. 2. Click the More button in theThemes group. 3. Click the theme you want. PowerPoint applies the theme to all of the slides in your presentation.  Add a Background 1. Choose the Design tab. 2. Click the Background Styles button
3. Click the background you want. PowerPoint applies the background to your slides.  RunYour PowerPoint Slide Show  After you create your slides, you can run your slide show:  Do any one of the following: 1. Press F5.
2. Choose the Slide Show tab. Click the From Beginning button in the Start Slide Show group. 3. Click the Slide Show icon in the bottom-right corner of your screen.  Your slide show appears on your screen. Navigating the Slide Show Task Procedure Go to the next slide. Do one of the following: •Press the Right Arrow key. •Press the Enter key. •Press the Page Down key. •Left-click the slide. Go to the previous slide. Do one of the following: •Press the Left Arrow key. •Press the Backspace key. •Press the Page Up key. End the slide show and return to PowerPoint. Press the Esc key.
Animations, Transitions  Animations control how objects move onto, off of, and around your slides. Transitions control how your presentation moves from one slide to the next.  Add Animations  You can animate the objects on your PowerPoint slides. PowerPoint provides four types of animations: Entrance, Emphasis, Exit, and Motion Paths.  An Entrance animation determines the manner in which an object appears on a slide; for example, an object can move onto a slide. An Emphasis animation does something to draw attention to an object; for example, the object can become larger.  An Exit animation determines the manner in which an object leaves a slide; for example, an object can move off a slide. A Motion Paths animation determines how an object moves around a slide; for example, an object can move from left to right.
 After you add an animation, you can use the Custom Animation pane to modify it by choosing an effect. Choosing an effect enables you to define what starts the animation, its properties (such the direction from which an object moves onto the slide), and control the speed of the animation.  In addition, you can have an animation start when you click the mouse, start along with the previous animation, or start at a specified time after the previous animation.  If the Auto Preview box is checked on the Custom Animation pane, PowerPoint provides you with preview of your animation after you create it and each time you modify it.  You can also use the Play button on the Custom Animation pane to preview an animation.
 To choose an effect: 1. Select the object you want to animate. 2. Choose theAnimations tab. 3. Click the Custom Animation button .The Custom Animation pane appears. 4. Click the Add Effect button .A menu appears. 5. Choose the type of effect you want.A submenu appears. 6. Click the effect you want. PowerPoint applies the effect  To modify an effect: 1. Click the down arrow next to the Start field on the Custom Animations pane and then select the start method you want.
2. Click the down arrow next to the Property field on the Custom Animations pane and the select the property you want.The Property field might be labeled Direction, Size, or some other property. 3. Click the down arrow next to the Speed field on the Custom Animations pane and then select the speed you want to apply to your animation.  To preview the animation, click the Play button on the Custom Animations pane.  Add an Animation to a Slide 1. Click Slide 2 on the Slides tab. 2. Select "Start saving early." 3. Choose theAnimations tab. 4. Click the Custom Animation button .The Custom Animation pane appears.
5. Click the Add Effect button .A menu appears. 6. Choose Entrance.A submenu appears. 7. Click Fly In. PowerPoint applies the effect. If theAuto preview box is checked, PowerPoint automatically provides you with a preview of the animation.
 Modify the Effect 1. Click the down arrow next to the Start field and then selectAfter Previous. 2. Click the down arrow next to the Direction field and then select From Bottom. 3. Click the down arrow next to the Speed field and then select Medium.
 Add Another Animation 1. Select "Apply for financial aid." 2. Click the Add Effect button .A menu appears. 3. Choose Entrance.A submenu appears. 4. Click Fly In. PowerPoint applies the effect. If the Auto preview box is checked, PowerPoint automatically provides you with a preview of the animation.
 Modify the Animation  Click the down arrow next to the Start field and then selectAfter Previous.TheApply for Financial Aid field appears in the center of the Custom Animation pane.  Click the down arrow next to the Apply for Financial Aid field and then clickTiming.The Fly In dialog box appears.
3. Type 0.05 in the Delay text box. 4. Click OK. 5. Click the down arrow next to the Direction field and then select From Bottom. 6. Click the down arrow next to the Speed field and then select Medium. If the Auto preview box is checked, PowerPoint automatically provides you with a preview of the animation. You can click the Play button on the Custom Animation pane at anytime to preview an animation.
 AddTransitions  Transitions determine how your presentations move from one slide to the next. For example, a slide can move up onto the screen and replace the previous slide. PowerPoint provides several transition methods. You can add sound to a transition and you can control its speed. You can apply a transition to selected slides or to all of the slides in your presentation.  A transition can occur when the presenter clicks the mouse or after the amount of time you specify.  To apply a transition to selected slides: 1. On the Slides tab, hold down the Ctrl key and then click the slides to which you want to apply the transition. 2. Choose the Animations tab. 3. Click the More button in the Transition to this Slide group. A menu of transitions appears. 4. Click the transition you want to apply. PowerPoint applies the transition. As you roll your pointer over each transition, PowerPoint provides you with a live preview of the transition.
 To apply a transition to all slides: 1. Choose theAnimations tab. 2. Click the More button in theTransition to this Slide group.A menu of transitions appears. 3. Click the transition you want to apply.As you roll your pointer over each transition, PowerPoint provides you with a live preview of the transition. 4. Click the Apply toAll button in theTransition toThis Slide group.  To add a sound to a transition: 1. Choose theAnimations tab. 2. Click the down arrow next to theTransition Sound field and then click the sound you want.As you roll your pointer over each sound, PowerPoint plays the sound.
 To set the speed of a transition: 1. Choose theAnimations tab. 2. Click the down arrow next to the Transition Speed field and then click the speed you want.  If you want the transition to occur after the presenter clicks the mouse, check the On Mouse Click check box. If you want a transition to occur after a specified period of time, check the Automatically After check box and then specify the amount of time you want to elapse before the transition occurs. The On Mouse Click check box and the Automatically After check box are both located on the Animations tab in the Transition toThis Slide group.  AddTransitions 1. Choose theAnimations tab.
2. Click the More button in theTransition to this Slide group.A menu of transitions appears. 3. Click the Push Up transition.As you roll your pointer over each transition, PowerPoint provides you with a live preview of the transition.
 Add Sound and Set the Speed 1. Click the down arrow next to theTransition Sound field and then click Click. 2. Click the down arrow next to theTransition Speed field and then click Slow.  Advance Slide 1. Check the On Mouse Click check box. 2. Click the Automatically After check box.
3. Type 00:07 in theAutomatically After text box. 4. Click the Apply toAll button . PowerPoint applies all of your changes to all of the slides. 5. Click Slide 1 on the Slides tab. 6. Type 00:03 in theAutomatically After text box. PowerPoint changes the timing for Slide 1.
 Use the Outline and SlidesTabs  By default, the Outline and Slides tabs are located on the left side of your PowerPoint window. The Outline tab displays the text contained in your presentation. The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.  Use the Outline and SlidesTabs
1. Choose the Slides tab to view thumbnails of your slides. 2. Choose the Outline tab to view the text of your presentation as an outline.  Use Slide SorterView  After you have created your PowerPoint slides, you can move, cut, copy, paste, duplicate, navigate, and view them in Sorter view.To view the slides in Sorter view, do one of the following:
 Choose theView tab and then click the Slide Sorter button in the PresentationViews group.  Click the Slide Sorter button in the bottom-right corner of the PowerPoint window. Slide Sorter View Task Procedure Move to first slide. Use Ctrl+Home. Move to last slide. Use Ctrl+End. Move to next slide. Use the right arrow. Move to previous slide. Use the left arrow. Select a slide. Single-click the slide. Open a slide in Normal view. Double-click the slide. Select slides. Select a single slide: 1.Click the slide you want to select. Select multiple slides: 1.Hold down the Ctrl key. 2.Click the slides you want to select. Delete a slide. 1.Select the slide or slides you want to delete. 2.Press the Delete key. 1.Select the slide or slides you want to delete. 2.Choose the Home tab and then click the Delete button .
Slide Sorter View Task Procedure Copy a slide. 1.Select the slide. 2.Choose the Home tab. 3.Click the Copy button in the Clipboard group. 1.Select the slide. 2.Press Ctrl+C. Paste a slide. 1.Select the slide after which you want the new slide or slides to appear. 2.Choose the Home tab. 3.Click the Paste button in the Clipboard group. 1.Select the slide after which you want the new slide or slides to appear. 2.Press Ctrl+V. Cut a slide. 1.Select the slide or slides you want to cut. 2.Choose the Home tab. 3.Click the Cut button in the Clipboard group. 1.Select the slide or slides you want to cut. 2.Press Ctrl+X. Move a slide. 1.Select the slide (or slides) you want to move. 2.Drag it to the new location. Duplicate a slide. 1.Select the slide (or slides) you want to duplicate. 2.Press Ctrl+D.
 Use Slide SorterView 1. Choose theView tab. 2. Click Slide Sorter in the PresentationViews group. 3. Double-click a slide to view it in Normal view.
Use charts and graphs in your presentation  A chart is a tool you can use to communicate your data graphically. Charts often help an audience to see the meaning behind numbers and make showing comparisons and trends easy. In this lesson, you will learn how to insert and modify charts and see how they can be an effective tool for communicating information.  Inserting charts  To insert a chart:  Select the Insert tab.  Click the Insert Chart command. The Insert Chart dialog box appears.
 Click and drag the scroll bar to view the chart types, or click a label on the left of the dialog box to see a specific chart style.  Click a chart to select it.  Click OK. Excel will open. Usually, Excel will appear on one side of the screen, while PowerPoint appears on the other side of the screen.  If a slide layout has a content placeholder, click the Insert Chart command to insert a new chart.
 Enter chart data  The data that appears in the Excel spreadsheet is placeholder source data you'll replace with your own information. The Excel source data is used to create the PowerPoint chart.  To enter chart data:  Select a cell in the Excel spreadsheet.  Enter your data in the cell. If the cell contains placeholder data, the placeholder data will disappear. As you enter your data, it will appear in the Excel spreadsheet and the PowerPoint chart.  Move to another cell.  Repeat the above steps until all of your data is entered.
 Click and drag the lower-right corner of the blue line to increase or decrease the data range for columns. The data enclosed by the blue lines will appear in the chart.  Click and drag the lower-right corner of the blue line to increase or decrease the data range for rows.  Select any cells with placeholder data remaining. In the example, the column with Series 3 data was not needed.
 Press the Delete key to delete the remaining placeholder data.  Close Excel.You do not need to save the spreadsheet.The new Excel source data appears in the PowerPoint chart.
 Formatting charts  When you insert a chart, three new tabs will appear on the Ribbon.The three tabs—Design, Layout, and Format—contain various chart tools and commands that allow you to modify and format the chart.  To change the chart type:  Select the chart.  Select the Design tab.  Click the Change ChartType command.The Insert Chart dialog box will appear.  Select the chart you want.  Click OK.The chart will change on the slide to the new chart type.
 To edit source data:  Select the chart.  Select the Design tab.  Click the Edit Data command.An Excel spreadsheet with the current source data will appear.
 Edit the data in the spreadsheet.The changes will appear on the slide.  Close Excel without saving the spreadsheet.  To change the chart style:  Select the chart.  Select the Design tab.  Scroll through the options in the Chart Style group, or click the More drop- down arrow to see all available chart style options.  Click a chart style to select it.The chart style will change on the slide.
 Identifying the parts of a chart  Have you ever read something you didn't fully understand, but when you saw a chart or graph the concept became clear and understandable? Charts are a visual representation of data. They make it easy to see comparisons, patterns, and trends in the data.  Source data  This is the range of cells that make up a chart. The chart is updated automatically whenever the information in these cells changes.  Title  This is the title of the chart.  Legend  This is the chart key, which identifies what each color on the chart represents.  Axis  This is the vertical and horizontal parts of a chart. The vertical axis is often referred to as theY axis, while the horizontal axis is referred to as the X axis.
PKS Asst.Prof Dept. of Computer Science SVCSFW,Erode
PKS Asst.Prof Dept. of Computer Science SVCSFW,Erode

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Pks ms powerpointl unit 3_bcomcs

  • 1. Presented by P.KALAISELVI Assistant Professor Department of Computer Science SRI VASAVI COLLEGE,ERODE (Self -Finance Wing) Department of Corporate Secretaryship MS-Office &Tally 2013 version UNIT-3-MS Powerpoint III-B.Com(CS)
  • 2. The PowerPoint Window Basics  PowerPoint is a presentation software package. With PowerPoint, you can easily create slide shows. Trainers and other presenters use slide shows to illustrate their presentations.
  • 3.  The Microsoft Office Button  In the upper-left corner is the Microsoft Office button. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.  The Quick AccessToolbar  Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use. By default, Save, Undo, and Redo appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.
  • 4.  TheTitle Bar  The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays the name of the presentation on which you are currently working. By default, PowerPoint names presentations sequentially, starting with Presentation1. When you save your file, you can change the name of your presentation.  The Ribbon  1Tabs2Command Group3Command Buttons4Launcher  You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to issue commands. The Ribbon is located near the top of the PowerPoint window, below the Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command groups.
  • 5.  Rulers  Rulers are vertical and horizontal guides.You use them to determine where you want to place an object. If the rulers do not display in your PowerPoint window: 1. Click theView tab. 2. Click Ruler in the Show/Hide group.The rulers appear.
  • 6.  Slides, Placeholders, and Notes  Slides appear in the center of the window.You create your presentation on slides.
  • 7.  Placeholders hold the objects in your slide.You can use placeholders to hold text, clip art, charts, and more.  You can use the notes area to creates notes to yourself.You can refer to these notes as you give your presentation.  Status Bar,Tabs,View Buttons, and More
  • 8.  The Status bar generally appears at the bottom of the window.The Status bar displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background.  The Outline tab displays the text contained in your presentation.The Slides tab displays a thumbnail of all your slides.You click the thumbnail to view the slide in the Slide pane.  TheView buttons appear near the bottom of the screen.You use theView buttons to change between Normal view, Slider Sorter view, and the Slide Show view.
  • 9.  NormalView  Normal view splits your screen into three major sections: the Outline and Slides tabs, the Slide pane, and the Notes area. The Outline and Slides tabs are on the left side of your window. They enable you to shift between two different ways of viewing your slides. The Slides tab shows thumbnails of your slides. The Outline tab shows the text on your slides. The Slide pane is located in the center of your window. The Slide pane shows a large view of the slide on which you are currently working. The Notes area appears below the Slide pane. You can type notes to yourself on the Notes area.  Slide SorterView  Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can easily add, delete, or change their order of your slides.  Slide Show  Use the Slide Show view when you want to view your slides, as they will look in your final presentation.When in Slide Show view:
  • 10.  Zoom allows you to zoom in and zoom out on the window. Zooming in makes the window larger so you focus in on an object. Zooming out makes the window smaller so you can see the entire window.  You can click and drag the vertical and horizontal splitter bars to change the size of your panes.  You use the Minimize button to remove a window from view. While a window is minimized, its title appears on the taskbar. You click the Maximize button to cause a window to fill the screen. After you maximize a window, clicking the Restore button returns the window to its former smaller size. You click the Close button to exit the window and close the program. Esc Returns you to the view you were using previously. Left-clicking Moves you to the next slide or animation effect.When you reach the last slide, you automatically return to your previous view. Right-clicking Opens a pop-up menu.You can use this menu to navigate the slides, add speaker notes, select a pointer, and mark your presentation.
  • 11. Creating Your First PowerPoint Presentation  You create your PowerPoint presentation on slides. You use layouts to organize the content on each slide. PowerPoint has several slide layouts from which to choose.  Themes are sets of colors, fonts, and special effects. Backgrounds add a colored background to your slides. You can add themes and backgrounds to your slides. After you complete your slides, you can run your presentation.  Create aTitle Slide  When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can type the title of your presentation and a subtitle on this slide.To enter text: 1. Click and type the title of your presentation in the "Click to add title" area. 2. Click and type a subtitle in the "Click to add subtitle" area.
  • 12.  Create New Slides  After completing your title slide, you can create additional slides.To create a new slide: 1. Choose the Home tab. 2. Click the New Slide button in the Slides group.The OfficeTheme dialog box appears and displays several layout templates. 3. Click the layout you want.The layout appears in the Slide pane of the PowerPoint window.
  • 13. 4. To add text, click inside the placeholder and type. 5. To add an additional slide to your presentation, do one of the following:  Right-click the slide layout. A menu appears. Click Layout and then click the layout you want.  Choose the Home tab, click the New Slide button , and then choose the slide layout you want.  Create an Outline  If you need to present the information in your slide in outline form, you can easily create an outline by using the Increase List Level button to create a hierarchy. 1. Choose the Home tab. 2. Click the New Slide button in the Slides group. The Office Theme dialog box appears. 3. Click theTitle and Content layout.
  • 14. 4. Enter the information shown here. Click the Increase List Level button in the Paragraph group to indent the bullets for Stafford Loans and PLUS Loans. If you ever need to decrease an indent, use the Decrease List Level button in the Paragraph group.  UseTwo-ColumnText  You can also place text in two separate columns. 1. Choose the Home tab. 2. Click the New Slide button in the Slides group. The Office Theme dialog box appears. 3. Click theTwo Content layout.
  • 15. 4. Enter the information shown here.  Make Changes toYour Slides  After creating a slide, if you want to add text: 1. Place the mouse pointer at the point at which you would like to add text. 2. Type the information you want to add.  If you would like to change text: 1. Select the text you want to change. 2. Type the new text.  You can use the Backspace key to delete text.You can also delete text by highlighting the text and pressing the Delete key.
  • 16.  Apply aTheme  A theme is a set of colors, fonts, and special effects.Themes provide attractive backgrounds for your PowerPoint slides.  To apply a theme to all of the slides in your presentation: 1. Choose the Design tab. 2. Click the More button in theThemes group. 3. Click the design you want.  To apply a theme to selected slides: 1. Click the Slides tab, located on the left side of the window. 2. Hold down the Ctrl key and then click to select the slides to which you want to apply a theme. 3. Choose the Design tab. 4. Click the More button in theThemes group.
  • 17. 5. Right-click the theme you want to apply.A menu appears. 6. ClickApply to Selected Slides. Excel applies the theme to the slides you selected.  You can add a dramatic effect to your theme by applying a background. 1. Choose the Design tab. 2. Click the Background Styles button . 3. Click the background you want.  Apply aTheme
  • 18. 1. Choose the Design tab. 2. Click the More button in theThemes group. 3. Click the theme you want. PowerPoint applies the theme to all of the slides in your presentation.  Add a Background 1. Choose the Design tab. 2. Click the Background Styles button
  • 19. 3. Click the background you want. PowerPoint applies the background to your slides.  RunYour PowerPoint Slide Show  After you create your slides, you can run your slide show:  Do any one of the following: 1. Press F5.
  • 20. 2. Choose the Slide Show tab. Click the From Beginning button in the Start Slide Show group. 3. Click the Slide Show icon in the bottom-right corner of your screen.  Your slide show appears on your screen. Navigating the Slide Show Task Procedure Go to the next slide. Do one of the following: •Press the Right Arrow key. •Press the Enter key. •Press the Page Down key. •Left-click the slide. Go to the previous slide. Do one of the following: •Press the Left Arrow key. •Press the Backspace key. •Press the Page Up key. End the slide show and return to PowerPoint. Press the Esc key.
  • 21. Animations, Transitions  Animations control how objects move onto, off of, and around your slides. Transitions control how your presentation moves from one slide to the next.  Add Animations  You can animate the objects on your PowerPoint slides. PowerPoint provides four types of animations: Entrance, Emphasis, Exit, and Motion Paths.  An Entrance animation determines the manner in which an object appears on a slide; for example, an object can move onto a slide. An Emphasis animation does something to draw attention to an object; for example, the object can become larger.  An Exit animation determines the manner in which an object leaves a slide; for example, an object can move off a slide. A Motion Paths animation determines how an object moves around a slide; for example, an object can move from left to right.
  • 22.  After you add an animation, you can use the Custom Animation pane to modify it by choosing an effect. Choosing an effect enables you to define what starts the animation, its properties (such the direction from which an object moves onto the slide), and control the speed of the animation.  In addition, you can have an animation start when you click the mouse, start along with the previous animation, or start at a specified time after the previous animation.  If the Auto Preview box is checked on the Custom Animation pane, PowerPoint provides you with preview of your animation after you create it and each time you modify it.  You can also use the Play button on the Custom Animation pane to preview an animation.
  • 23.  To choose an effect: 1. Select the object you want to animate. 2. Choose theAnimations tab. 3. Click the Custom Animation button .The Custom Animation pane appears. 4. Click the Add Effect button .A menu appears. 5. Choose the type of effect you want.A submenu appears. 6. Click the effect you want. PowerPoint applies the effect  To modify an effect: 1. Click the down arrow next to the Start field on the Custom Animations pane and then select the start method you want.
  • 24. 2. Click the down arrow next to the Property field on the Custom Animations pane and the select the property you want.The Property field might be labeled Direction, Size, or some other property. 3. Click the down arrow next to the Speed field on the Custom Animations pane and then select the speed you want to apply to your animation.  To preview the animation, click the Play button on the Custom Animations pane.  Add an Animation to a Slide 1. Click Slide 2 on the Slides tab. 2. Select "Start saving early." 3. Choose theAnimations tab. 4. Click the Custom Animation button .The Custom Animation pane appears.
  • 25. 5. Click the Add Effect button .A menu appears. 6. Choose Entrance.A submenu appears. 7. Click Fly In. PowerPoint applies the effect. If theAuto preview box is checked, PowerPoint automatically provides you with a preview of the animation.
  • 26.  Modify the Effect 1. Click the down arrow next to the Start field and then selectAfter Previous. 2. Click the down arrow next to the Direction field and then select From Bottom. 3. Click the down arrow next to the Speed field and then select Medium.
  • 27.  Add Another Animation 1. Select "Apply for financial aid." 2. Click the Add Effect button .A menu appears. 3. Choose Entrance.A submenu appears. 4. Click Fly In. PowerPoint applies the effect. If the Auto preview box is checked, PowerPoint automatically provides you with a preview of the animation.
  • 28.  Modify the Animation  Click the down arrow next to the Start field and then selectAfter Previous.TheApply for Financial Aid field appears in the center of the Custom Animation pane.  Click the down arrow next to the Apply for Financial Aid field and then clickTiming.The Fly In dialog box appears.
  • 29. 3. Type 0.05 in the Delay text box. 4. Click OK. 5. Click the down arrow next to the Direction field and then select From Bottom. 6. Click the down arrow next to the Speed field and then select Medium. If the Auto preview box is checked, PowerPoint automatically provides you with a preview of the animation. You can click the Play button on the Custom Animation pane at anytime to preview an animation.
  • 30.  AddTransitions  Transitions determine how your presentations move from one slide to the next. For example, a slide can move up onto the screen and replace the previous slide. PowerPoint provides several transition methods. You can add sound to a transition and you can control its speed. You can apply a transition to selected slides or to all of the slides in your presentation.  A transition can occur when the presenter clicks the mouse or after the amount of time you specify.  To apply a transition to selected slides: 1. On the Slides tab, hold down the Ctrl key and then click the slides to which you want to apply the transition. 2. Choose the Animations tab. 3. Click the More button in the Transition to this Slide group. A menu of transitions appears. 4. Click the transition you want to apply. PowerPoint applies the transition. As you roll your pointer over each transition, PowerPoint provides you with a live preview of the transition.
  • 31.  To apply a transition to all slides: 1. Choose theAnimations tab. 2. Click the More button in theTransition to this Slide group.A menu of transitions appears. 3. Click the transition you want to apply.As you roll your pointer over each transition, PowerPoint provides you with a live preview of the transition. 4. Click the Apply toAll button in theTransition toThis Slide group.  To add a sound to a transition: 1. Choose theAnimations tab. 2. Click the down arrow next to theTransition Sound field and then click the sound you want.As you roll your pointer over each sound, PowerPoint plays the sound.
  • 32.  To set the speed of a transition: 1. Choose theAnimations tab. 2. Click the down arrow next to the Transition Speed field and then click the speed you want.  If you want the transition to occur after the presenter clicks the mouse, check the On Mouse Click check box. If you want a transition to occur after a specified period of time, check the Automatically After check box and then specify the amount of time you want to elapse before the transition occurs. The On Mouse Click check box and the Automatically After check box are both located on the Animations tab in the Transition toThis Slide group.  AddTransitions 1. Choose theAnimations tab.
  • 33. 2. Click the More button in theTransition to this Slide group.A menu of transitions appears. 3. Click the Push Up transition.As you roll your pointer over each transition, PowerPoint provides you with a live preview of the transition.
  • 34.  Add Sound and Set the Speed 1. Click the down arrow next to theTransition Sound field and then click Click. 2. Click the down arrow next to theTransition Speed field and then click Slow.  Advance Slide 1. Check the On Mouse Click check box. 2. Click the Automatically After check box.
  • 35. 3. Type 00:07 in theAutomatically After text box. 4. Click the Apply toAll button . PowerPoint applies all of your changes to all of the slides. 5. Click Slide 1 on the Slides tab. 6. Type 00:03 in theAutomatically After text box. PowerPoint changes the timing for Slide 1.
  • 36.  Use the Outline and SlidesTabs  By default, the Outline and Slides tabs are located on the left side of your PowerPoint window. The Outline tab displays the text contained in your presentation. The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.  Use the Outline and SlidesTabs
  • 37. 1. Choose the Slides tab to view thumbnails of your slides. 2. Choose the Outline tab to view the text of your presentation as an outline.  Use Slide SorterView  After you have created your PowerPoint slides, you can move, cut, copy, paste, duplicate, navigate, and view them in Sorter view.To view the slides in Sorter view, do one of the following:
  • 38.  Choose theView tab and then click the Slide Sorter button in the PresentationViews group.  Click the Slide Sorter button in the bottom-right corner of the PowerPoint window. Slide Sorter View Task Procedure Move to first slide. Use Ctrl+Home. Move to last slide. Use Ctrl+End. Move to next slide. Use the right arrow. Move to previous slide. Use the left arrow. Select a slide. Single-click the slide. Open a slide in Normal view. Double-click the slide. Select slides. Select a single slide: 1.Click the slide you want to select. Select multiple slides: 1.Hold down the Ctrl key. 2.Click the slides you want to select. Delete a slide. 1.Select the slide or slides you want to delete. 2.Press the Delete key. 1.Select the slide or slides you want to delete. 2.Choose the Home tab and then click the Delete button .
  • 39. Slide Sorter View Task Procedure Copy a slide. 1.Select the slide. 2.Choose the Home tab. 3.Click the Copy button in the Clipboard group. 1.Select the slide. 2.Press Ctrl+C. Paste a slide. 1.Select the slide after which you want the new slide or slides to appear. 2.Choose the Home tab. 3.Click the Paste button in the Clipboard group. 1.Select the slide after which you want the new slide or slides to appear. 2.Press Ctrl+V. Cut a slide. 1.Select the slide or slides you want to cut. 2.Choose the Home tab. 3.Click the Cut button in the Clipboard group. 1.Select the slide or slides you want to cut. 2.Press Ctrl+X. Move a slide. 1.Select the slide (or slides) you want to move. 2.Drag it to the new location. Duplicate a slide. 1.Select the slide (or slides) you want to duplicate. 2.Press Ctrl+D.
  • 40.  Use Slide SorterView 1. Choose theView tab. 2. Click Slide Sorter in the PresentationViews group. 3. Double-click a slide to view it in Normal view.
  • 41. Use charts and graphs in your presentation  A chart is a tool you can use to communicate your data graphically. Charts often help an audience to see the meaning behind numbers and make showing comparisons and trends easy. In this lesson, you will learn how to insert and modify charts and see how they can be an effective tool for communicating information.  Inserting charts  To insert a chart:  Select the Insert tab.  Click the Insert Chart command. The Insert Chart dialog box appears.
  • 42.  Click and drag the scroll bar to view the chart types, or click a label on the left of the dialog box to see a specific chart style.  Click a chart to select it.  Click OK. Excel will open. Usually, Excel will appear on one side of the screen, while PowerPoint appears on the other side of the screen.  If a slide layout has a content placeholder, click the Insert Chart command to insert a new chart.
  • 43.  Enter chart data  The data that appears in the Excel spreadsheet is placeholder source data you'll replace with your own information. The Excel source data is used to create the PowerPoint chart.  To enter chart data:  Select a cell in the Excel spreadsheet.  Enter your data in the cell. If the cell contains placeholder data, the placeholder data will disappear. As you enter your data, it will appear in the Excel spreadsheet and the PowerPoint chart.  Move to another cell.  Repeat the above steps until all of your data is entered.
  • 44.  Click and drag the lower-right corner of the blue line to increase or decrease the data range for columns. The data enclosed by the blue lines will appear in the chart.  Click and drag the lower-right corner of the blue line to increase or decrease the data range for rows.  Select any cells with placeholder data remaining. In the example, the column with Series 3 data was not needed.
  • 45.  Press the Delete key to delete the remaining placeholder data.  Close Excel.You do not need to save the spreadsheet.The new Excel source data appears in the PowerPoint chart.
  • 46.  Formatting charts  When you insert a chart, three new tabs will appear on the Ribbon.The three tabs—Design, Layout, and Format—contain various chart tools and commands that allow you to modify and format the chart.  To change the chart type:  Select the chart.  Select the Design tab.  Click the Change ChartType command.The Insert Chart dialog box will appear.  Select the chart you want.  Click OK.The chart will change on the slide to the new chart type.
  • 47.  To edit source data:  Select the chart.  Select the Design tab.  Click the Edit Data command.An Excel spreadsheet with the current source data will appear.
  • 48.  Edit the data in the spreadsheet.The changes will appear on the slide.  Close Excel without saving the spreadsheet.  To change the chart style:  Select the chart.  Select the Design tab.  Scroll through the options in the Chart Style group, or click the More drop- down arrow to see all available chart style options.  Click a chart style to select it.The chart style will change on the slide.
  • 49.  Identifying the parts of a chart  Have you ever read something you didn't fully understand, but when you saw a chart or graph the concept became clear and understandable? Charts are a visual representation of data. They make it easy to see comparisons, patterns, and trends in the data.  Source data  This is the range of cells that make up a chart. The chart is updated automatically whenever the information in these cells changes.  Title  This is the title of the chart.  Legend  This is the chart key, which identifies what each color on the chart represents.  Axis  This is the vertical and horizontal parts of a chart. The vertical axis is often referred to as theY axis, while the horizontal axis is referred to as the X axis.
  • 50. PKS Asst.Prof Dept. of Computer Science SVCSFW,Erode
  • 51. PKS Asst.Prof Dept. of Computer Science SVCSFW,Erode