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presentationskills-best
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- 3. TOPICSTO DISCUSS • Meaning •Preparing a Presentation • Structuring the presentation • Problems of presentation • PreparingContent • Questions & Answers • Handling Problems during a Presentation • Important Presentation Pointers: During andAfter
- 4. What is aPresentation? A presentation is a means of communication which can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.To be effective, step-by-step preparation and the method and means of presenting the information should be carefully considered.
- 5. Preparing a Presentation •Organizing the Material • WritingYour Presentation • Deciding the Presentation Method • Working withVisual Aids • Managing the Event • Coping with Presentation Nerves • Dealing with Questions
- 6. Structuring the presentation 2to 2.5 minutes--- opening/beginning 20 to 21 minutes--- middle section 2 to 3 minutes --- closing/end 5 mins --- questions
- 8. PROBLEMS OF PRESENTAION •Podium Panic • Eye Contact • Body Language • Voice
- 9. Podium Panic For somepeople, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death.
- 10. Dealing with PodiumPanic • Audiences are forgiving • Nervousness is usually invisible • Be yourself • Practice deep breathing/ visualization techniques • Begin in your comfort zone • Check out the room in advance • Concentrate on the message • Begin with a slow, well prepared intro; have a confident and clear conclusion • Be prepared and practice
- 11. Eye Contact • Neverlet them out of your sight. • Looking them in the eye makes them feel that they are influencing what you say. • Eye contact allows the presentation to approximate conversation—the audience feels much more involved.
- 12. How to MakeEye Contact While Giving an Oral Presentation • Prepare your presentation. • Make note of important points • When you are speaking to people, look them in the eye. • Give your entire presentation to yourself, in the mirror • Go for it!
- 13. Body Language • Leanon or grip the podium • Rock or sway in place • Stand immobile • Use a single gesture repeatedly • Examine or bite your fingernails • Cross your arms in front of your chest • Use obviously practiced or stilted gestures • Lean into the microphone • Shuffle your notes unnecessarily • Tighten your tie or otherwise play with your clothing • Crack your knuckles • Jangle change or key in your pocket • Click or tap your pen, pencil or pointer • Chew gum or eat candy NO-NO’s
- 14. Voice • Pronunciation • Vocalizedpauses • Overuse of stock expressions • Substandard grammar • Rate of speech • Volume • Pitch or tone • Emphasis
- 15. Preparing Content 3A’s • AnalyzeyourAUDIENCE. • Define what ACTION you want them to take. • Arrange yourARGUMENT to move them.
- 16. AnalyzeYour Audience • Whatare their names, titles, backgrounds, reasons for attending, etc…? • What are their big concerns? • What are their objectives, fears, hot buttons, and attitudes? • What is their perception of you and your institution? • What are their questions likely to be? • What is personally at stake for them? • How much detail do they need?
- 17. DefineWhat Action • Whataction do you want the audience to take? • Define it in terms of the audience. • What will they feel, believe, and do after hearing your talk?
- 18. ArrangingYour Argument • Shakehands with the audience. • Get to the point. • Present your theme. • Tell ‘Em3. • Develop your agenda point by point. • Summarize and recommend.
- 19. Questions & Answers •Beginning of a whole new interactive presentation • Opportunity to make a point • Most presentations are won or lost here
- 20. Questions & Answers •Anticipate lines of questioning • Rehearse • Don’t rank questions • Keep answers brief • Be honest—don’t BS • Avoid negative words • Don’t repeat negative questions • Clarify question • Defer to experts • Move your eyes off questioner • If negative, end your response focused on somebody else
- 21. Handling Problems duringa Presentation • Visual-aid problems • Distracting noises • You make a mistake
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