Principles of Management

CHAPTER 2
PRINCIPLES OF
MANAGEMENT
CLASS-12
BUSINESS STUDIES
BY EDUCATOR LOVELY CHOUKSEY

PRINCIPLES OF MANAGEMENT: A managerial principle is a
broad and general guideline for decision making and
behaviour.
Management Principles V/s.
 Very flexible
 Applied with creativity
 Change with environmental
changes
Pure Science
 Rigid
 Absolute in nature
 Do not change with time
Management Principles V/s. Management Techniques
 Guidelines
 Very flexible
 Methods & Procedures
 Less flexible

Nature of Principles of Management
 Universal applicability: The principles of management are intended to apply to all types of organisations,
business as well as non-business, small as well large, public sector as well as private sector, manufacturing
as well as the services sectors. However, the extent of their applicability would vary with the nature of the
organisation, business activity, scale of operations and the like.
 General guidelines: The principles are guidelines to action but do not provide readymade, straitjacket
solutions to all managerial problems. This is so because real business situations are very complex and
dynamic and are a result of many factors. However, the importance of principles cannot be underestimated
because even a small guideline helps to solve a given problem.
 Formed by practice and experimentation: The principles of management are formed by experience and
collective wisdom of managers as well as experimentation.
 Flexibile: The principles of management are not rigid. They are flexible and can be modified by the
manager when the situation so demands.
 Mainly behavioural: Management principles aim at influencing behaviour of human beings. Therefore,
principles of management are mainly behavioural in nature. Moreover, principles enable a better
understanding of the relationship between human and material resources in accomplishing organisational
purposes.
 Cause and effect relationships: The principles of management are intended to establish relationship
between cause and effect so that they can be used in similar situations in a large number of cases.
 Contingent: The application of principles of management is contingent or dependent upon the prevailing
situation at a particular point of time. The application of principles has to be changed as per requirements.

Significance of Principles of Management
 Providing managers with useful insights into reality:The principles of management provide the
managers with useful insights into real world situations. Adherence to these principles will add to
their knowledge, ability and understanding of managerial situations and circumstances. It will also
enable managers to learn from past mistakes and conserve time by solving recurring problems
quickly.
 Optimum utilisation of resources and effective administration: Resources both human and material
available with the company are limited. They have to be put to optimum use. By optimum use we
mean that the resources should be put to use in such a manner that they should give maximum
benefit with minimum cost. Principles equip the managers to foresee the cause and effect
relationships of their decisions and actions.
 Scientific decisions: Decisions must be based on facts, thoughtful and justifiable in terms of the
intended purposes. They must be timely, realistic and subject to measurement and evaluation.
Management principles help in thoughtful decision-making. They emphasise logic rather than blind
faith.
 Meeting changing enviornment requirements: Although the principles are in the nature of general
guidelines but they are modified and as such help managers to meet changing requirements of the
environment.
 Fulfilling social responsibility: The increased awareness of the public, forces businesses especially
limited companies to fulfill their social responsibilities. Management theory and management
principles have also evolved in response to these demands.

Fayol’s Principles of Management
About Henry Fayol: Henry Fayol (1841-1925) got degree in
Mining Engineering and joined French Mining Company in 1860
as an Engineer. He rose to the position of Managing Director in
1988. When the company was on the verge of bankruptcy. He
accepted the challenge and by using rich and broad
administrative experience, he turned the fortune of the
company. For his contributions, he is well known as the “Father
of General Management”.

Principles of Management developed by Fayol
 1. Division of work: Work is divided in small tasks/job and each work is done by a trained specialist
which leads to greater efficiency, specialization, increased productivity and reduction of unnecessary
wastage and movements.
 2. Authority and Responsibility: Authority means power to take decisions and responsibility means
obligation to complete the job assigned on time. Authority and responsibility should go hand in hand.
Mere responsibility without authority, makes an executive less interested in discharging his duties.
Similarly giving authority without assigning responsibility makes him arrogant and there is fear of
misuse of power.
 3. Discipline: t is the obedience to organizational rules by the subordinates. Discipline requires good
supervisors at all levels, clear and fair agreements and judicious application of penalties.
 4. Unity of Command: t implies that every worker should receive orders and instructions from one
superior only, otherwise it will create confusion, conflict, disturbance and overlapping of activities.

5. Unity of Direction: Each group of activities having the same objective must have one head and one plan.
This ensures unity of action and coordination.
Basis Unity of Command Unity of Direction
1.Meaning
It means that a subordinate should receive orders and
instructions from one boss only.
It advocates ‘one head, and one plan‘ for a group of
activities having the same objectives. The activities
should be directed towards the common goals.
2.Scope This principle is related to the functioning of personnel
This principle is related to the functioning of a
department or the organization as a whole
3.Purpose
The main purpose of unity of command is to avoid
confusion and fix up the responsibility of the employee.
The purpose of unity of direction is to direct the efforts of
employees of one department in achieving the main
objective of that department.
4.Results in
Systematic working and improved efficiency by removing
confusion and chaotic conditions
Co-ordination within a particular department and overall;
by preventing overlapping of various activities.
Difference between Unity of Command and Unity of Direction

7. Remuneration of Employees: The overall pay and compensation should be, fair to both employees and the
organization. The wages should encourage the workers to work more and better.6. Subordination of
Individual Interest to General Interest: The interest of an organization should take priority over the interest
of any one individual employee.
8. Centralization and Decentralization: Centralization means concentration of decisions making authority in
few hands at top level. Decentralization means evenly distribution of power at every level of management.
Both should be balanced as no organization can be completely centralized or completely decentralized.
9. Scalar Chain: The formal lines of authority between superiors and subordinates from the highest to the
lowest ranks is known as scalar chain. This chain should not be violated but in emergency employees at same
level can contact through Gang Plank by informing their immediate superiors.

10. Order: A place for everything and everyone and everything and everyone should be in its
designated place. People & material must be in suitable places at appropriate time for maximum
efficiency.
11. Equity: The working environment of any organization should be free from all forms of
discrimination (religion, language, caste, sex, belief or Basis Unity of Command Unity of
Direction nationality) and principles of justice and fair play should be followed. No worker should
be unduly favoured or punished.
12. Stability of Personnel: After being selected and appointed by rigorous procedure, the
selected person should be kept at the post for a minimum period decided to show results.
13. Initiative: Workers should be encouraged to develop and carry out their plan for
improvements. Initiative means taking the first step with self-motivation. It is thinking out and
executing the plan.
14. Espirit De Corps: Management should promote team spirit, unity and harmony among
employees. Management should promote a team work.

Taylor’s Scientific Management
Fredrick Winslow Taylor (1856-1915) was a person who within a very short
duration (1878-1884) rose from ranks of an ordinary apprentice to chief
engineer in Midvale Steel Company, U.S.A. Taylor conducted a number of
experiments and came to conclusion that workers were producing much less
than the targeted standard task. Also, both the parties – Management and
workers are hostile towards each other. He gave a number of suggestions to
solve this problem and correctly propounded the theory of scientific
management to emphasize the use of scientific approach in managing an
enterprise instead of hit and trial method. For his contributions, he is well
known as the “Father of the Scientific Management”. Scientific Management
attempts to eliminate wastes to ensure maximum production at minimum
cost.

Principles of Scientific Management
 (1) Science, not rule of Thumb: There should be scientific study and analysis of each element
of a job in order to replace the old rule of thumb approach or hit and miss method. We should
be constantly experimenting to develop new techniques which make the work much simpler,
easier and quicker.
 (2) Harmony, Not discord: It implies that there should be mental revolution on part of
managers and workers in order to respect each other’s role and eliminate any class conflict to
realize organizational objectives.
 (3) Cooperation not individualism: It is an extension of the Principle of Harmony not discord
whereby constructive suggestions of workers should be adopted and they should not go on strike
as both management and workers share responsibility and perform together.
 (4) Development of each and every person to his or her greatest Efficiency and
Prosperity: It implies development of competencies of all persons of an organization after their
scientific selection and assigning work suited to their temperament and abilities. This will
increase the productivity by utilizing the skills of the workers to the fullest possible extent.

Techniques of
Scientific Management

 1. Functional Foreman-ship: Functional foreman-ship is a technique in which planning and execution are
separated. There are eight types of specialized, professionals, four each under planning and execution who
keep a watch on all workers to extract optimum performance.
Planning Incharges:
1. Route Clerk to specify the exact sequence and route of production.
2. Instruction card clerk is responsible for drafting instructions for the workers.
3. Time and cost clerk to prepare time and cost sheet for the job.
4. Shop Disciplinarian to ensure discipline and enforcement of rules and regulations among the workers.
Production Incharges:
1. Gang boss is responsible for keeping tools and machines ready for operation.
2. Speed boss is responsible for timely and accurate completion of job.
3. Repair boss to ensure proper working conditions of tools and machines.
4. Inspector to check quality of work.
 2. Standardization and Simplification of work: Standardization refers to developing standards for every
business activity whereas Simplification refers to eliminating superfluous varieties of product or service. It
results in savings of cost of labour, machines and tools. It leads to fuller utilization of equipment and
increase in turnover.
 3. Method Study: The objective of method study is to find out one best way of doing the job to maximize
efficiency in the use of materials, machinery, manpower and capital.

4. Motion Study: It is the science of eliminating wastefulness resulting from using unnecessary, ill-directed
and inefficient motions by workers and machines to identify best method of work.
5 Time study: It determines the standard time taken to perform a well-defined job. The objective of time
study is to determine the number of workers to be employed, frame suitable incentive schemes & determine
labour costs.
6. Fatigue study: Fatigue study seeks to determine time and frequency of rest intervals in completing a
task. The rest interval will enable workers to regain their lost stamina thereby avoiding accidents, rejections
and industrial sickness.
7. Differential piece wage system: This system links wages and productivity. The standard output per day is
established and two piece rates are used: higher for those who achieve upto and more than standard output
i.e. efficient workers and lower for inefficient and slow workers. Thus, efficient workers will be rewarded &
inefficient will be motivated to improve their performance.
For example: Standard task is 10 units. Rates are: Rs 50 per unit for producing 10 units or more and Rs 40
per unit for producing less than 10 units
Worker A produces 11 Units; he gets Rs 550 (11 units x 50 per unit)
Worker B produces 09 units; he gets Rs 360 (9 units x 40 per unit)
This difference of Rs 190 will motivate B to perform better.
8. Mental Revolution: It involves a complete change in mental outlook and attitude of workers and
management towards one another from competition to cooperation. The management should create pleasant
working conditions & workers should work with devotion and loyalty. Instead of fighting over distribution of
profits, they must focus attention on increasing it

Fayol Versus Taylor — A Comparison
Difference between Fayol and
Taylor’s Principles of
Management

Basis Fayol Taylor
1. Nature of Research
He developed the theory of Functional
management or Management process.
He developed the concept of Scientific
management.
2. Concern
His principles are concerned with management
efficiency.
His principle and techniques are concerned
with workers efficiency.
3. Level
He designed principles for top level of
management.
He designed principles for lower level of
management.
4. Focus
Improving overall administration by observing
certain principles was his main focus.
For him increasing productivity through work
simplification was main focus.
5. Personality
He developed the personality of a researcher
and practioner and was called as ‘father of
general management.
He developed the personality of scientist and
was called as ‘father of scientific management
6. Major contribution
Hid main contribution was to produce a
systematic theory of management with the
help of fourteen principles of general
management.
He provided a basis on accomplishment on
production line with the help of scientific
techniques and management.
7. Human element
He gave due emphasis to human elements by
suggesting principles like equality, initiative,
fair renumeration etc.
He ignored the human element and emphasized
more on increasing productivity.
8. Rigidity and flexibility His principles were flexible.
He was rigid in his approach and he felt that
there should be no deviation from fixed
standards.
9. Applicability
His principles are applicable to business as well
as non-business organizations i.e. are
applicable universally.
His principles are applicable to production and
manufacturing i.e. are applicable to specific
situations.
10. Unity of command
He strictly follow this principles i.e. one boss
for one employee.
He did not follow this principle instead he
insisted on minimum eight bosses.

Principles of Management

More Related Content

What's hot

Similar to Principles of Management

More from Lovely Chouksey

Recently uploaded

Principles of Management