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the Health and Safety for office employees
- 1. Health & SafetyInduction 1 Staff Health & Safety Induction Presentation
- 2. Health & SafetyInduction 2 Legal Responsibilities Fire Arrangements First Aid Control of Substances Hazardous to Health (COSHH) Manual Handling Personal Protective Equipment (PPE) Safety Signs General Building Arrangements Security Arrangements Overview
- 3. Health & SafetyInduction 3 Legal Responsibilities
- 4. Health & SafetyInduction 4 Employers Duties Section 2 of the Health and Safety at Work Act, etc. 1974, requires that suitable information and training be provided Regulation 10 of the Management of Health and Safety at Work Regulations requires employers to provide relevant information to new members YOUR duties Section 7 of the Health and Safety at Work Act, etc. 1974 requires that YOU take reasonable care of yourself and others and co-operate with your employer Regulation 13 of the Management of Health and Safety at Work Regulations requires YOU to follow instructions and training given by your Employer Legal Responsibilities
- 5. Health & SafetyInduction 5 Fire Arrangements
- 6. Health & SafetyInduction 6 Fire Action Procedure On discovering a fire Operate the nearest fire alarm call point (break glass) On hearing the fire alarm Evacuate the building using nearest fire exit route Proceed to the Assembly Point in complete for site DO NOT take personal risks DO NOT stop to collect personal belongings DO NOT use lifts DO NOT re-enter the building until authorised to do so Fire Arrangements
- 7. Health & SafetyInduction 7 Manual Door Release Point (if applicable) Emergency door release - break the glass Break Glass Units Manual Fire Alarm Call Point On discovering a fire - break the glass Fire Arrangements
- 8. Health & SafetyInduction 8 Fire Exits and Fire Escape Stairs Fire Arrangements Add your Ground Floor plan Add this sign on your plan where the fire exits are.
- 9. Health & SafetyInduction 9 Primary Assembly Point Plan Fire Arrangements Add your plan Add this sign on your plan where the Assembly point is.
- 10. Health & SafetyInduction 10 Alarm Tests Continuous Fire Alarm Test This is carried out every (complete for site) Fire Arrangements
- 11. Health & SafetyInduction 11 Fire Arrangements Fire Extinguishers
- 12. Health & SafetyInduction 12 Fire Arrangements General Fire Prevention All staff should be familiar with the methods of fire prevention as detailed below: • Should a member of staff consider that something or someone presents a fire risk within the building, they should report the matter • Staff should not allow the accumulation of large amounts of combustible materials around workplaces, escape routes or in lift lobbies • Staff should not obstruct fire escapes, fire exits or any fire-related equipment • Staff should not obstruct ventilation grills on electrical equipment • Staff should ensure that self-closing fire/smoke doors are not wedged in the open position • Staff should observe the smoking policy for the building • Staff should maintain as best as possible a clear desktop policy to prevent the rapid spread of fire should it occur
- 13. Health & SafetyInduction 13 First Aid
- 14. Health & SafetyInduction 14 All accidents, near misses and dangerous occurrences that involve, or may be attributed, to a Company Name employee must be reported by complete for site. Accidents must be recorded in the Accident Book provided. Ensure you know: • Who the First Aiders are • Where the First Aid boxes are • Where the Accident Book is kept Certain accidents and dangerous occurrences have to be reported to the Health & Safety Executive under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR). First Aid
- 15. Health & SafetyInduction 15 Control of Substances Hazardous to Health Regulations (COSHH)
- 16. Health & SafetyInduction 16 Employers must: Assess the risk to health arising from the work and what precautions are needed Introduce appropriate measures to prevent or control the risk Ensure that control measures are used and that equipment is properly maintained and procedures observed Inform, instruct and train employees about the risks and the precautions to be taken Employees must: Adhere to any system of work, training and information given Control of Substances Hazardous to Health Regulations (COSHH)
- 17. Health & SafetyInduction 17 Safety Data Sheets All chemicals used must have a corresponding COSHH Safety Data sheet supplied. These sheets must be kept wherever chemicals are stored and have a master copy. These sheets should not be removed (unless in an emergency). Staff are advised to read the information provided for all the chemicals before they are used, in particular the section specifying First Aid measures and Exposure Controls/Personal Protection. Inventory A chemical inventory has been produced detailing the chemical name, trade name (if applicable), use, Safety Data Sheet Reference number and storage area. Control of Substances Hazardous to Health Regulations (COSHH)
- 18. Health & SafetyInduction 18 Labels All chemicals should have a label giving basic information about the chemical. If no label is present, do not touch it and inform your line manager. Personal Protective Equipment The COSHH Safety Data Sheets will specify what PPE should be worn when handling chemicals. Control of Substances Hazardous to Health Regulations (COSHH) Storage Chemical stores must be kept locked when not in use.
- 19. Health & SafetyInduction 19 Display warning signs Wear PPE appropriate to the task Cleaning stores/cupboards must be kept locked when not in use Store chemicals according to labels on shelving Wash hands after using chemicals Ensure lids/caps are on bottles/containers when not in use Rinse all cleaning equipment after use e.g. mops, buckets, cloths Dilute and use chemicals as per manufacturers instructions Clean and store PPE after use NEVER mix chemicals Deliveries of chemicals must be removed to store immediately NEVER decant chemicals into unmarked containers General precautions include: Control of Substances Hazardous to Health Regulations (COSHH)
- 20. Health & SafetyInduction 20 Manual Handling Operations Regulations
- 21. Health & SafetyInduction 21 Think before lifting/handling • Plan the lift • Can handling aids be used? • Where is the load going to be placed? • Will help be needed with the load? • Remove obstructions such as discarded wrapping materials • For a long lift, consider resting the load midway on a table or bench to change grip. Manual Handling Operations Regulations
- 22. Health & SafetyInduction 22 Keep the load close to the waist • Keep the load as close to the body for as long as possible while lifting. • Keep the heaviest side of the load next to the body. • If a close approach to the load is not possible, try to slide it towards the body before attempting to lift it. Manual Handling Operations Regulations
- 23. Health & SafetyInduction 23 Adopt a stable position • The feet should be apart with one leg slightly forward to maintain balance (alongside the load, if it is on the ground). • You should be prepared to move your feet during the lift to maintain your stability. • Avoid tight clothing or unsuitable footwear, which may make this difficult. Manual Handling Operations Regulations
- 24. Health & SafetyInduction 24 Get a good hold • Where possible the load should be hugged as close as possible to the body. This may be better than gripping it tightly with hands only. Start in a good position • At the start of the lift, slight bending of the back, hips and knees is preferable to fully flexing the back (stooping) or fully flexing the hips and knees (squatting). Don’t flex the back any further while lifting • This can happen if the legs begin to straighten before starting to raise the load. Manual Handling Operations Regulations
- 25. Health & SafetyInduction 25 Avoid twisting the back or leaning sideways • Especially while the back is bent. Shoulders should be kept level and facing the same direction as the hips. • Turning by moving the feet is better than twisting and lifting at the same time. Manual Handling Operations Regulations
- 26. Health & SafetyInduction 26 Keep the head up when handling • Look ahead, not down at the load, once it has been held securely. Move smoothly • The load should not be jerked or snatched as this can make it harder to keep control and can increase the risk of injury. Don’t lift or handle more than can be easily managed • There is a difference between what you can lift and what you can safely lift. If in doubt, seek advice or help. Manual Handling Operations Regulations
- 27. Health & SafetyInduction 27 Put down, then adjust • If precise positioning of the load is necessary, put it down first, then slide it into the desired position. Manual Handling Operations Regulations
- 28. Health & SafetyInduction 28 Personal Protective Equipment Regulations
- 29. Health & SafetyInduction 29 Personal Protective Equipment Personal Protective Equipment (PPE) has been provided for use and must be kept clean, damage free and stored appropriately. The following are provided: Gloves (delete as applicable) Goggles Masks Boots Hard hats Bump caps High visibility jackets Ear defenders Face shields Respirators Aprons Personal Protective Equipment Regulations
- 30. Health & SafetyInduction 30 Safety Signs
- 31. Health & SafetyInduction 31 Examples of Safety Signs Warning (danger, caution, beware) These signs give warning of a hazard or danger Prohibition (DO NOT DO) These signs prohibit behaviour likely to increase or cause danger Safe Condition (the safe way) These signs indicate fire exits or first aid/rescue equipment Mandatory (MUST DO) These signs prescribe specific behaviour that must be taken Fire Sign (fire equipment) These signs indicate the location of fire fighting equipment
- 32. Health & SafetyInduction 32 General Building Arrangements
- 33. Health & SafetyInduction 33 General Building Arrangements Maintenance & Housekeeping Report housekeeping (breakages & spillages etc.) and maintenance (lights out & blocked toilets etc.) immediately by complete for site Smoking Arrangements The smoking area is located complete for site Smoking is not permitted within the building.
- 34. Health & SafetyInduction 34 General Building Arrangements General Health & Safety Guidance Report spillages & breakages immediately Hold the handrail on stairs Keep walkways clear at all times DO NOT carry loads which obstruct your vision Avoid cables running across floors Avoid storing items above head height NEVER stand on a chair to reach items Use a lid when carrying hot drinks
- 35. Health & SafetyInduction 35 Security Arrangements
- 36. Health & SafetyInduction 36 Security Arrangements General Security Arrangements You must wear your ID security pass and ensure it is readily visible at all times. ID passes must be returned and reported immediately if lost or stolen Access Control System monitors and records your movement around the site CCTV System monitors and records all events around the site
- 37. Health & SafetyInduction 37 Security Arrangements Suspicious package If a member of staff discovers a suspicious package or vehicle in the vicinity of the building, the following procedure should be followed: Do not touch it Move other people away from the object Contact relevant person dictated by local arrangements (complete for site) Telephone Threat If any member of staff is in receipt of a telephone threat they should carry out the following actions: Obtain as much information as possible: Location of the security threat Type of threat (e.g. bomb) Time set for detonation Description of explosive or container Any information that may be of use to the Police: Gender of caller Regional Accent Age Any background noises etc. This information ideally should be written down. Limit the numbers of staff who need to be informed of this incident to a minimum. Contact relevant person dictated by local arrangements (complete for site) Security Alert Procedures
- 38. Health & SafetyInduction 38 Security Arrangements Visitor Arrangements The host is responsible for supervising all visitors including escorting them to and from reception Inform Reception of the name, company, host, date and time of your visitor
- 39. Health & SafetyInduction 39 Staff Health & Safety Induction Presentation The End
Editor's Notes
- #7 MANUAL FIRE ALARM CALL POINTS On discovery of fire – break the glass to sound the fire alarm DOORS SECURITY ACCESS All doors equipped with security access control will open in the event of the fire alarm sounding. In addition, all of these doors are fitted with a manual override device in the form of a break glass point (coloured green). Explain these break glasses only need to be pushed at the centre and the glass will break (snap in half). The glass is laminated so will not cut them.
- #8 This slide shows the location of the fire protected stairwells and fire exits to be used in the event of an evacuation from the building. FIRE ESCAPE STAIRWELLS AND EXITS Fire escape stairwells are provided to afford egress from floor areas to Fire exits, which terminate to open air. Do not obstruct these exits or routes in any way. Staff should familiarize themselves with all fire escape stairwells and exits at their site. FIRE DOORS Fire Doors are an important part of a building’s fire defences. The two functions of a fire door are To compartment the building to prevent the spread of fire To provide a safe means of escape All staff are to ensure that all fire doors, particularly those affording access to stairwells, are kept closed at all times.
- #9 This is a plan of the Primary Assembly Point. This is to be used in the event of a fire evacuation from the building.
- #10 FIRE ALARM TESTING Fire alarms should be tested weekly every complete for site. Fire alarms are tested to ensure that all fire alarm call points are operational, that the alarm can be heard in all areas of the building and that staff can recognise the sound of the alarm. EVACUATION DRILLS Evacuation drills will be conducted on a regular basis to ensure that all staff are familiar with the fire and emergency procedures for the building.
- #11 Explain the different types of extinguisher and its uses. As slide. Note - AFFF – Aqueous Film Forming Foam
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- #14 As slide. Include site specific procedures; call ext. ????, contact the nearest first aider etc.
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- #17 As slide. Show an example of a Safety Data Sheet
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- #27 As slide. Ask one of the inductee’s to demonstrate.
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- #31 Safety signs are displayed around the site to warn of circumstances where risks to Health and Safety exist and to advise of precautions that need to be taken. You MUST comply with any notice or sign As slide
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- #36 Edit this slide to adapt to you site-specific arrangements.
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- #38 Edit this slide to adapt to you site-specific arrangements.
- #39 Conclude the induction with a tour of the building, show where the fire escape stairs and fire exits are, show a manual fire alarm call point (red break glass) explain these are always positioned at exits. Explain how the security system works (if applicable). Ensure all staff fill in the Induction sign off form.