Visual planning using templates 2014 Feb 14

Visual planning using templates 2014 Feb 14

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  Visual planning usingtemplates Dr Vicky Lofthouse February 2014
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  Contents • Visual teams– what they are and why they are valuable • Why use visual templates? • Introduce the template you are going to use • Reflect on the benefits of each element • Get on and draw one up in your groups • Start to populate with the activities that you need to do to get to the end of the project
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  Visual teams We livein a very visually stimulated and literate time… Teams can take advantage of this…
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  Working visually is whatdesigners do, so it makes sense to organise teams in this way… …graphic facilitation to support innovation & team working
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  They draw fromthe world of design to bring the business sector… visual approaches to
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  Using visual templates Thereare lots available with different purposes…
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  The one youwill be using…
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  Using visual templates… •A good team building activity – gives you a chance to work together at the start of a project • Helps align expectations • Clarifies roles • Supports clarity of requirements • Provides an opportunity for concerns to be voiced, recorded and moved on from
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  The template consistsof a number of different elements that need to be drawn up on a large piece of paper…
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  The templates aredesigned to go on the wall so that everyone can see them and engage with them….
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  The template consistsof a number of different elements that each serve a purpose…
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  Identify and giveyourselves a proper title / team name that you like… You will use this for the whole duration of the project
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  Record who isin the team, along with any roles that have been assigned Jack Jing May Mavis Oscar Zach
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  What is yourgoal; primary goal & secondary objectives… Blah Jack Jing May Blah Blah Blah Blah Mavis Oscar Zach Blah Blah
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  Blah Blah… Jack Jing May Blah Blah… Blah Blah… Blah Blah… Blah Blah… Mavis Oscar Zach Blah Blah… Blah… Blah… What difficulties doyou foresee – be honest and get them down… Blah… Blah… Blah… Blah Blah…
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  Blah Blah… Jack Jing May Blah Blah… Blah Blah… Blah Blah… Blah Blah… Mavis Oscar Zach Blah Blah… Blah… Blah… Blah… Whatis it about your team that’s going to make it work… Blah… Blah… Blah… Blah Blah…
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  How are yougoing to reach your goals? Step by step… Blah Jack Jing May task task task task task task task task task Mavis Oscar Zach task Blah task task Blah… Blah Blah… Blah… Blah… Blah… Blah Blah You might use it as a timeline Assign dates Blah… working groups Assign people / Blah… Blah… Blah… Blah Blah… Blah
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  Recap Draw up thetemplate – make it look beautiful; take pride in your work
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  Feel free toexpress your creativity; just make sure it works for you…
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  Recap Fill in theteam members Identify your key targets (on a post it) Discuss challenges you might face Identify your success factors As a group brainstorm the tasks you need to complete to move towards the target - add what you can for now
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  Have a go…
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  And finally… This shouldbe a working template… Assess the tasks that should have been done – tick them off Assign the next lot of tasks to people with a date for completion Reflect on any new success factors & challenges Get it out at each meeting – ideally pin it up somewhere where you can all see it