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Presentation on ERP
1. Enterprise resource planning (ERP) systems aim to integrate all departments and functions of a company into a single computer system that can meet the needs of each department. 2. ERP systems replace separate departmental software applications and interfaces with a single integrated system to streamline business processes and data sharing across the enterprise. 3. While ERP systems provide benefits like standardized processes, reduced costs, and improved decision-making, implementing ERP also presents disadvantages such as high costs, needing expert consultants and training employees on new systems.
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ERP consolidates functions into a single system. Origin from MRP II in the 1960s, term coined in 1990. Growth due to Y2K concerns, leading to ERP II.
Depicts user roles in ERP, emphasizing the Secretary's workflow prior to ERP implementation with various processes articulated.
Illustrates ideal workflows in ERP for a printer purchase, showcasing the comprehensive approval and confirmation chain throughout departments.
Highlights key benefits of ERP: reduced inventory, cash management, increased profits, and improved integrative functions across finance and HR.
Lists various ERP functional areas: Finance, Sales, Production, and Customer Relationship Management, emphasizing data integration and process standardization.
Enumerates steps for successful ERP implementation including focusing on processes, ensuring training, and commitment from leadership.
Outlines various reports generated by ERP across sales, inventory, purchase, fixed assets, and HRMS for better management efficiency.
Details common challenges facing ERP such as ROI calculations, executive support, scope creep, and user training issues.
Identifies top ERP vendors, mentioning SAP as the leading provider with significant market share against its competitors.
Articulates the key value of ERP: cost reduction, improved efficiency, visibility in processes, and enhanced data security.
Describes ERP's ability to unify diverse processes and data into one integrated system, replacing multiple applications and standardizing operations.
Discusses financial implications of ERP, emphasizing implementation costs, ongoing fees, and the necessity for employee training.
Addresses the challenges of change management with ERP, highlighting resistance among employees and the need for training to adapt.
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Presentation on ERP
- 2. • “A processor approach which attempts to consolidate all of a company's departments and functions into a single computer system that services each department's specific needs.”
- 3. A Brief Historyof E.R.P. During the 1960’s, Inventory Control was the main focus. ERP term first employed by research firm Gartner Group (1990) as extension of MRP ERP= MRP II + Other Functions In the 1980's the concept of MRP-II evolved. ERP systems had a boost in sales in the ‘90s due to theY2K problem ERP II-next generation ERP systems
- 4. Users Site managerCEO Production Manager Other Users Systems Inventory Management Finance Sales Purchase HRMS Site Production
- 5. Example: Before ERPSystems Secretary’s New printer application Transfer to Accounting Office
- 6. Ideal Solution UsersSite manager CEO Production Manager Other Users Systems Site Manufacturing ERP
- 8. 1. Purchase orderform for a new printer 2. Head of Department Confirmation- Faculty Head 3. Purchase order document sent to E.M.U. Account Office 4. Account Office Secretary sents the purchase order to the Responsibles 5. Purchase order- Responsible personal Confirmation 6. Purchasing department- Manager Confirmation 7. Transfer to Finance Department Secretary for processing 8. Finance Department Responsible’s Confirmation 9. Transfer to Secretary Office 10. Secretary- Confirmation 11. Confirmation Transfer, to Purchase Department Secretary 12. Purchase Responsible personal commends with Purchase:
- 9. SAP SYSTEM ONLINE HEAD OF DEPARTMENT REQUEST OF NEW HP PRINTER CONFIRMATION SAP SYSTEM ONLINE PURCHASE RESPONSIBLE FINANCIAL ACCOUNTING SAP SYSTEM ONLINE PURCHASEING MANAGER SECRETARY CONFIRMATION SAP SYSTEM ONLINE FINANCE DEPARTMENT CONFIRMATION SAP SYSTEM ONLINE RECTORS OFFICE CONFIRMATION SAP SYSTEM ONLINE PURCHASE DEPARTMENT PURCHASE OF NEW HP PRINTER
- 11. Inventory Reduction ImprovedCash Management Increased Revenue and Profits Reduced Transportation and Logistics Costs Reduced Information Technology (IT) Costs
- 12. • Integrate FinancialInformation • Integrate customer order information • Standardize and speed up manufacturing processes • Reduce inventory • Standardize HR information
- 13. • Financial Management • Inventory Management • Purchasing • Sales Management • Production Planning • Advanced Visual Planning • Manufacturing Management
- 14. General - Centralizeddata - Streamline business process - Reduce risk across enterprise - Improve Productivity Management - Achieve growth objectives - Meet revenue & profit targets - Increase market share - Responsiveness to change Finance - Manage cash flow - Gain financials insight - Improve data integrity - Manage assets Sales - Meet sales goal - Reduce sales cost - Better sales forecast - Meet customer demands - Better product quality - Deliver products within budget & time - Manage demand pro actively - Manage planning Supply Chain Production - Simplify supply chain process - Streamline & control inventory - Improve responsiveness - Better partner collaboration IT - User friendliness - Scalability - Dynamic reporting tool - Easy maintenance
- 15. • Customer RelationshipManagement • Manages the enterprise's relationship with its customers • Human Resource Management • Streamlines the management of human resources and human capitals. • Finance and management • Gather financial data from various functional departments • Supply chain management • Includes the controlling the direction of resource movement • Sales • Implements functions of order placement, scheduling etc • Marketing • ERP marketing module supports lead generation, mailing • Campaign and more.
- 16. 1. Focus onbusiness processes and requirements first 2. Take measures to achieve a healthy ERP ROI 3. Strong project management and resource commitment is key 4.Commitment from organization executives 5. Take time to plan up front 6. Ensure adequate training and change management 7.Make sure to understand why you are implementing ERP 8. Focus on data migration early in the process 9. Chart the course 10. Patience – The key to success
- 17. SALES & DISTRIBUTION • Sales Register • Customer Invoice Register • Customer Outstanding Register • Pending Sales Order List • Daily Dispatch Program • Sales Day Book INVENTORY • Stock Ledger • Stock Movement Analysis • Inventory Issues List • Material Indent List PURCHASE • Purchase Order List • Material Receipt Note List • Pending Purchases • Purchase Day Book FIXED ASSETS MANAGEMENT • Asset Group • Asset Location • Opening Balance Voucher • Capital Budget • Asset Transfer • Depreciation • Generate Asset • Process Depreciation • Asset Revaluation • Asset Disposal • Capitalization Voucher PRODUCTION • Consumption of Raw Materials Report • Daily Production Report • Performance Report • Production Summary HRMS • Pay Sheet • Pay Slip Report • Salary Statement • Tax Reports • Attendance Check List • Leave Balance List Report © 2013 Knowledge Matrix Inc.
- 18. ERP Challenges •Calculating Return on Investment (ROI) • Obtaining Support from Major Executives and Third Parties • Major Business Process Reengineering (BPR) • ERP Is Cost Prohibitive • Scope Creep • Difficulty of Training End Users
- 19. • Training •Integration and testing • Customization • Data conversion
- 21. •SAP and Oracleare the top two ERP vendors •SAP rank highest by capturing 32%- 39% of the market
- 22. SAP; 15,6 Peoplesoft; 4,9 Oracle ; 4,8 Baan; 3 CA; 3 JDE; 2,2 SSA; 2,1 GEAC; 2 IBM; 1,8 JBA; 1,7 Others ; 59 Software Market Share SAP 15.6 Peoplesoft 4.9 Oracle 4.8 Baan 3.0 CA 3.0 JDE 2.2 SSA 2.1 GEAC 2.0 IBM 1.8 JBA 1.7 Others 59.0
- 23. • Reduce costand maximize profits • Better decision taking capability • Streamline and accelerate processes to improve efficiency and productivity • Standardize business processes • Provide visibility to business processes across functions and departments • Optimize the use of current capacity • Link global operations to improve interoperability and collaboration
- 24. • Online DataFlow decreases the process time • Fast & Online Confirmation • Less Paperwork • No need for folder storage • Database Security • Less Employee needed • Easy Financial Management • Better Inventory Management
- 25. • ERP deliversa single database that contains all data for the software modules across an entire company. People in different departments all see the same information and can update it. • Computer security is included within an ERP system to protect against both outsider and insider crime
- 26. • ERP systemstie together varied processes using data from across the company. For instance, a typical ERP system manages functions and activities as different as the bills of materials, order entry, purchasing, accounts payable, human resources, and inventory control, to name just a few of the modules. • ERP software combined the data of formerly separate applications. This made the worry of keeping information in synchronization across multiple systems disappear. It standardized and reduced the number of software specialties previously required.
- 27. • ERP systemsallow companies to replace multiple complex computer applications with a single integrated system. • ERP systems replace two or more independent applications and eliminate the need for external interfaces previously required between systems and provide additional benefits that range from standardization and lower maintenance to make reporting capabilities easier.
- 28. • There areseveral disadvantages to enterprise resource planning: • Cost • Implementing ERP is very expensive, price can range from $30,000 - $500,000, depending on the size of the company. • ERP vendors can charge a license renewal fee annually which can also be costly for any business. • Consultants may need to be used for installation or to maintain the ERP. • Employees may need to be trained in ERP so they can fully utilize the system. Training times takes away from work time and can also cost additional funds.
- 29. Disadvantages • Expertise • Success of ERP depends on the skill level and experience of the company’s work force. • Enterprises view cutting training funds as a way to cut costs. • Smaller companies may even need to under fund training this means their ERP system is often operated by personnel with inadequate education in ERP and the ERP vendor package being used. • Proper training of the workforce is dependent to success with ERP. • New employees must be trained before they can properly start working because of the ERP system
- 30. • Change •Employees may be needed to change the way they work to become more efficient. They may feel resistant to change which can be a negative. • Bugs!