Where have all the print journals gone? Adapting Print Collections to an E-centric World
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The document discusses the transition of American University Library's collections from print to electronic formats due to space constraints and changing usage trends. Key events include the 2005 shift to electronic-only subscriptions, a significant drop in print journal usage, and the operational logistics of transferring volumes to off-site storage. The collaboration with the WRLC for special collections and improved access to digital resources reflects a broader adaptation to an e-centric academic environment.
Where have all the print journals gone? Adapting Print Collections to an E-centric World
- 1. WHERE HAVE ALL THE PRINT JOURNALS GONE? ADAPTING PRINT COLLECTIONS TO AN E-CENTRIC WORLD Kari Schmidt, Electronic Resources Librarian Robert K. Reeves, Electronic Resources Applications Administrator American University Library, Washington, D.C.
- 2. Overview 2005 ~ 1 millionth volume acquired at AU Library 2005 ~ Working with WRLC consortia partners AU Library begins shifting title runs available in JSTOR to off-site storage facility 2005 ~ AU Library begins transfer to electronic-only serial subscriptions for key publishers 2007 ~ Access Services staff forecast a severe facilities crisis, estimating in 1 year’s time the monograph collection will have to be at 0% net growth 2008 ~WRLC cooperative collection development approves shared copy policy for serials 2009 ~ WRLC begins construction of 2nd off-site, high- density storage facility
- 3. Planning Library Administration forms Task Force for Strategic Collections Decisions to investigate methods for solving immediate space crisis In 2008, Collection Management Team approves Criteria for Subscribing to Serials in Electronic Only Format and approves aggressive shift to electronic-only journal collecting through a title-by- title analysis for the 2009 renewal cycle AU Library allocated space to accommodate 100,000 volumes in existing WRLC off-site storage facility
- 4. Justifications: Collection Trends In 2008, two-thirds of the reference collection moved to off-site storage with the majority of the active reference collection available online In 2009, over half of the serial collection maintained in electronic-only format JSTOR participation enhanced LOCKSS participation audited
- 5. Justifications: Service Trends 14,000 Since a significant proportion of 12,000 the Library’s journal 10,000 collection was made available 8,000 electronically, # of e-Reserves Requests e-Reserves 6,000 Total # of Reserves requests Requests account for majority of 4,000 Reserves activity. 2,000 0 2006 2007 2008
- 6. Justifications: Service Trends 10,000 In 2005, the Library 9,000 upgrades to 8,000 ILLiad with ILL request 7,000 integration 6,000 on SFX service 5,000 # of ILLiad Requests from SFX menu; ILL Total ILLiad Requests 4,000 department sees 3,000 increase in ILL requests. 2,000 1,000 0 2006 2007 2008
- 7. Justifications: Usage Trends Use of the Total Print Journal Use 30000 Library’s bound 25000 serials collection dropped by 20000 75% from 2004 to 15000 2008. 10000 5000 0 2004 2005 2006 2007 2008
- 8. Justifications: Usage Trends Total Electronic Journal Articles Accessed (COUNTER Electronic JRL1) journal use 1,600,000 remains high 1,400,000 with over 1 million article 1,200,000 accesses in 1,000,000 both 2007 and 800,000 2008, up from 600,000 767,211 in 400,000 2006. 200,000 0 2006 2007 2008
- 9. Journal Relocation Project: Outreach University Librarian met with Provost and Deans Campus-wide announcement Dedicated web space on Library site detailed justifications, timeline, and process (http://library.american.edu/jrp.html)
- 10. Journal Relocation Project: Preliminaries Enabling conditions Earlier storage projects Additional space allocation at WRLC storage facility Local space constraints Funds available for limited time Additional WRLC staff hired to process requests Creation of new Visual Arts Collection Weeding the collection Contracted with local moving company to transfer volumes to storage
- 11. JRP: Moving Logistics Approximately 93,000 volumes to transfer Designed to minimize disruption to patrons Matching throughput capability at WRLC to the delivery capability of moving company Schedule Movers on site two days/week from 9am-5pm ~10,000 volumes sent to WRLC per week Original timeline of Feb. 16, 2009 – Apr. 30, 2009; completed one week early
- 12. JRP: Accessions and Discards Volumes processed as received at storage facility Storage candidates compared against current storage holdings using custom query of Voyager ILS 75% of volumes accessioned 25% of volumes discarded Records updated for discarded volumes to indicate shared access to existing storage volume from other consortium institutions
- 13. JRP: Record Cleanup Holdings and item records modified for new storage locations Historical record inaccuracies addressed Records modified to account for idiosyncrasies of OPAC display
- 16. Patron Access: Consortium Loan Service Consortium Loan Service (CLS) WRLC-created system for direct lending between consortium schools and storage facility Works with monographs and articles Integrated with SFX for licenses that permit e- resource sharing Holdings for storage titles updated to allow for proper routing of CLS requests
- 17. Patron Access: SFX Integrated print holdings into SFX Local target with year/volume/issue level information Full text link directs patrons to OPAC
- 18. Patron Access: ALADIN Catalog
- 19. Patron Access: ALADIN Catalog
- 20. Patron Access: ALADIN Catalog
- 21. Patron Access: ERM A to Z
- 22. Patron Access: ERM A to Z
- 23. Patron Access: ERM A to Z
- 24. Patron Access: Usage CLS article requests from storage, 07/09-12/09 Print Journal Use, 07/08-12/08 100 700 90 600 80 70 500 60 400 50 300 40 30 200 20 100 10 0 0 July August Sept Oct Nov Dec July August Sep Oct Nov Dec
- 25. Patron Access: Usage Top most requested titles Titles requested by year of from storage, 07/09-12/09 publication 90 Title Name Requests 80 Christian century 13 70 Commonweal 8 60 American journal of physical anthropology 7 50 American mercury 7 40 30 Harvard business review 7 Journal of behavior 20 therapy and experimental psychiatry 7 10 Life 7 0 American journal of agricultural economics 6
- 26. Challenges & Future Plans Integrate SFX print holdings target with CLS request form Analyze CLS reports for collection development purposes Track use of print holdings via ERM A-to-Z list Streamline updating of print holdings information in SFX and ERM
- 27. Kari Schmidt [email protected] Robert K. Reeves [email protected] American University Library www.library.american.edu