Real Estate Virtual Assistants That Close Deals and Save Time
Juggling listings, client follow-ups, and paperwork? TaskVirtual’s real estate virtual assistants specialize in lead generation, CRM updates, and appointment setting—helping agents and brokers stay organized.
✅ Starting at just $6.24/hr.
✅ Awarded 🥇 by HP® for Virtual Assistants.
Real Estate Virtual Assistant Services That Enhance Your Workflow & Closings
In contrast to hiring full-time staff, you save significantly on salaries and benefits.
- Our virtual assistant handles everything from lead generation to listing management efficiently and without delay.
- You only pay for productive hours, with zero commitments or extra charges involved.
More Than a Team — We’re TaskVirtual
From our visionary founder to the frontline virtual assistants, every member of TaskVirtual plays a vital role in your success. We’re a passionate, professional, and tight-knit crew—united by purpose, powered by skill, and committed to making your life easier, one task at a time.
Subhankar Basak
Head of Operations
Mustak A. Mollah
Operations Manager
Siddhartha Basu
CR Manager
Arindam Senapati
Team Lead
Sandip Dutta
Team Lead
Debasis Das
Web Developer
Ayan Mukherjee
Sr. Support Executive
Aliviya Deb
Sr. Support Executive
Shreya Halder
Sr. Support Executive
Bis Chakraborty
Sr. Support Executive
Debasis Dutta
Sr. Support Executive
Partha S. Saha
Sr. Support Executive
Smit Roy
Operations Associate
Anish Bala
Operations Coordinator
Sayantany Ghosh
Support Coordinator
Rahul Chowdhury
Support Executive
Ranjan Das
Operations Coordinator
Malay Maitra
Admin Associate
Akash Maity
Operations Coordinator
Amiya Roy
Solutions Associate
Gurbir Singh G.
Operations Associate
Joy Das
Operations Associate
Biplab Banerjee
Operations Associate
Vijay Chatterjee
Team Supervisor
Sanhita Mukherjee
Support Coordinator
Satyajit Banerjee
Support Coordinator
Arindam Majumdar
Support Specialist
Barun Das
Admin Assistant
Riya Bera
Success Partner
Rupsa Dangar
Admin Associate
Namrata Burman
Support CoordinatorThe Top 1% Virtual Assistants,
Ready to Elevate Your Business.
Things You Can Hand Off Instantly
CRM Update
Can you please add these new leads to the CRM and set follow-ups for next week?
MLS Listings
Upload this new property to MLS and make sure it’s live on Zillow, Realtor.com and other sites
Keeping Track
Keep track of the closing dates and send reminders to the buyer and title company.
Post Creation
Create a post for this listing and schedule it on Instagram and Facebook for tomorrow.
Client Followup
Can you check in with my buyer leads who went cold last month and see if they’re still looking?
Email Handling
Send a welcome email to the new seller and include my checklist for getting the house ready.
General Research
Please find a photographer available this week for a photoshoot at 221B Jefferson Street.
Review Management
Can you monitor my Zillow reviews and respond to any new ones that come in?
Personal Errands
Send a birthday message & gift card to my past clients, their event is this week.
Social Update
Update my LinkedIn and bio with the latest homes I’ve sold this quarter.
Schedule Meetings
Schedule 3 property tours for the Johnsons on Friday, they want homes with pool.
Real Feedback from Real Estate Pros.
Krisstopher Valcin
Haley Pharo Maida
Liza (Salowey) Story
Steve Promislo
Jean Baptiste Pyrol
Mariam Mechael
Allie Franchuk
Kerry Ann Fahan
Streamline Your Real Estate Business with Expert Virtual Assistant Support
Customer Service
Our real estate customer service team handles inquiries and client communications with professionalism to boost trust and close deals faster.
Lead Generation
We specialize in real estate lead generation using smart tools and outreach to connect you with high-intent buyers and sellers.
Social Media Management
Our real estate social media management services promote listings, build your brand, and engage local property seekers across platforms.
Digital Marketing
We execute targeted digital marketing strategies to generate quality leads and enhance visibility for your real estate listings and brand.
Email Marketing
We craft and manage email campaigns that nurture leads and keep your buyers, sellers, and investors engaged.
Appointment Scheduling
We handle appointment scheduling for open houses, buyer consults, and seller meetings with real-time syncing, reminders, and CRM logging.
Specialized VA Tasks That Power Your Real Estate Business
Our trained callers handle property pitches, appointment setting, and lead qualification. We build custom call scripts aligned with your brand tone and local market needs. All our cold calling for real estate involves targeted outreach to leads using platforms like Mojo Dialer and REDX. Our advanced tools track call outcomes and follow-up sequences. We help nurture FSBOs, expired listings, and buyer interest with CRM syncs.
We ensure that your real estate appointments and Calendar meetings stay well-organized. We use Google Calendar, Outlook, and scheduling apps to set, update, and track meeting activities. Services include appointment setup, invite management, and agenda prep. We handle time zone conflicts, double bookings, and reminders. Each meeting is logged and synced with CRMs so that your day is structured and your priorities are aligned.
We perform meticulous market analysis for real estate, where we use tools like Zillow, Redfin, and MLS software to evaluate trends, pricing, and competitor listings. We identify neighborhood growth, buyer behaviors, and ROI potential. This includes comparative market analysis (CMA), pricing reports, and investment insights. Real estate professionals receive data-backed strategies to guide property acquisition and selling. Heat maps and AI-driven forecasting tools improve decision-making accuracy. Gain the competitive edge in every real estate transaction.
We manage data using tools like Salesforce, HubSpot, and Zoho for organized lead handling and client segmentation. Our database management services include contact cleanup, duplicate removal, and pipeline tracking. We integrate email campaigns, lead scoring, and follow-up workflows into CRMs. Our database management techniques ensure data privacy and system syncing across platforms. Real estate agents receive accurate client insights to prioritize outreach. We maintain an efficient digital infrastructure for all your real estate contacts.
Our copywriting team is revered for content creation. They create content specially tailored for real estate firms needing high-converting materials. We craft listing descriptions, area guides, property newsletters, and social media content. Tools like Canva, Jasper AI, and Grammarly ensure quality, consistency, and design appeal. Services include video scripts, carousel post designs, and YouTube descriptions. We optimize all assets for SEO and platform-specific performance.
We use SurferSEO, Jasper AI, and Grammarly to create informative market reports, investment tips, and area profiles. Our blog writing service delivers real estate content optimized for SEO and client engagement, and we aim to create a blog to attract leads, boost search rankings, and build credibility. Our wide range of services include keyword research, internal linking, and featured snippets optimization.
Our document preparation service supports real estate teams with contracts, disclosures, and compliance documents. We use DocuSign, PandaDoc, and Google Docs for seamless creation and sharing. Services include formatting, template creation, and error checking. All documents are backed up in cloud storage and shared securely. We ensure fast turnaround and legal accuracy. Spend less time on paperwork and more time closing deals.
We handle image uploads, SEO-friendly descriptions, and syndication. Tools like ListingSpark and BoxBrownie are used to enhance presentation. We ensure each listing is tagged by location, price, and features for maximum visibility. Our property listing service covers everything from content entry to optimization across MLS, Zillow, Realtor.com, and social platforms.
Our CRM management efficiency helps real estate firms stay organized using tools like Pipedrive, LionDesk, and Salesforce. We manage lead entries, status updates, email automations, and tagging structures. Services also include performance reporting, contact segmentation, and onboarding workflows. We ensure integration with ad platforms and website forms to gain actionable insights with cleaner dashboards and conversion tracking.
Our real estate virtual assistants provide end-to-end appointment setting solutions with precision and professionalism. We integrate real-time calendar syncing, automated reminders, and intelligent timezone coordination to ensure seamless scheduling. Whether it’s open house bookings, buyer consultations, or seller walk-throughs, we handle all interactions using tools like Calendly, Acuity, and Google Workspace. Every appointment is accurately logged into your CRM for timely follow-ups, helping reduce no-shows and eliminating rescheduling bottlenecks—so you stay focused on closing deals, not chasing calendars.
Our creative design efficacy supports real estate branding through visual storytelling. Using Canva Pro, Adobe Creative Suite, and Figma, we design listing flyers, banners, logo assets, and presentation decks. Each asset is tailored to the agent’s brand and target demographic. Services cover logo design, social media visuals, open house invites, and signage templates. We ensure consistency across online and offline platforms. We endeavour to make a strong visual impression that builds trust with potential buyers and sellers.
Our digital marketing campaign targets property buyers and sellers through Meta Ads, Google Ads, and LinkedIn campaigns. We handle ad creation, A/B testing, budget management, and lead funnel integration. Tools like AdEspresso and SEMrush help optimize placements. We retarget past site visitors and segment cold/warm audiences. Our paid advertising strategies include Facebook pixel setup and Google remarketing, and these drive more qualified traffic to listings and convert at a lower cost per lead.
We set up landing pages, email sequences, lead magnets, and retargeting ads. Our online funnel marketing services include copywriting, automation mapping, and CRM integration. Funnels are tailored for open houses, listings, and free valuations. Our funnel marketing techniques involve building custom buyer and seller journeys through tools like ClickFunnels, GoHighLevel, and Kartra. We assure maximum engagement across each step of the buyer journey and also to convert cold leads into loyal clients with precision.
We specialize in itinerary planning, hotel booking, and transport coordination. We use apps like TripIt, Google Travel, and Booking.com to streamline the travel service process. Services are tailored to agent tours, out-of-town buyer visits, and property scouting. Travel details are synced to your calendar and mobile devices. We prioritize efficiency and client experience.
Our Real Estate Virtual Assistant Team stands Distinct
World Class Technology
We use the latest CRM tools, listing software, and digital platforms to streamline property management, lead generation, and client communication. With secure cloud access and real-time updates.
Affordability
Our services are tailored to fit the financial plan of real estate agents & brokers. Hiring a REVA helps you avoid the high costs of in-house staff.
Versatility of Services
From managing MLS listings and scheduling property viewings to handling client inquiries and social media marketing, our REVA experts are trained across a broad range of industry-specific tasks.
Quality Work
Even at competitive rates, which are as low as $6.24 per hour in the case of a dedicated virtual assistant, the quality of support from our REVA exceeds expectations.
Active Clients
Tasks Done
OUTBOUND CALLS
Glorious Years
Got questions?
We've already answered the most common ones below.
A Real Estate Virtual Assistant is a remote professional who helps real estate agents, brokers, and property managers handle their administrative, marketing, sales, and operations tasks. These assistants work from offshore or onshore locations and use industry-standard tools like MLS systems, CRMs like Follow Up Boss, LionDesk, Real Geeks, and marketing platforms such as Canva, Mailchimp, and Hootsuite to streamline real estate processes.
- Lead Generation & CRM Management (via Zillow, Realtor.com, Redfin, kvCORE, Follow Up Boss, Zoho CRM)
- Property Listing Management (MLS input, Zillow, Trulia, LoopNet)
- Cold Calling & Appointment Setting
- Transaction Coordination
- Social Media Management (via Hootsuite, Buffer, Later)
- Email Marketing Campaigns (using Mailchimp, Constant Contact)
- Data Entry & Market Research
- Calendar Management and Client Follow-ups
- Graphic Design for property flyers and social posts (via Canva)
Our virtual assistants are trained on the following popular tools:
- CRM Systems: Follow Up Boss, LionDesk, Real Geeks, kvCORE, Wise Agent, HubSpot
- MLS Platforms: Bright MLS, CRMLS, Matrix, Zillow Premier Agent
- Marketing Tools: Canva, Mailchimp, Hootsuite, Adobe Express
- Dialers: Mojo Dialer, CallTools, RingCentral
- Transaction Management: Dotloop, Skyslope, DocuSign, Brokermint
- Project Management: ClickUp, Trello, Asana, Monday.com
Yes, you can hire a dedicated REVA on a part-time (starting from 100 hours/month) or full-time (160 hours/month) basis. We also offer customized hourly packages based on your specific needs.
Absolutely. Our assistants can:
- Use Mojo Dialer, CallTools, or RingCentral to make calls.
- Qualify leads using custom scripts.
- Set appointments directly into your calendar.
- Follow-up via calls, texts (using Twilio or SMS integrations), or email campaigns.
At TaskVirtual, we sign NDAs (Non-Disclosure Agreements) with clients. We follow strict GDPR and data protection policies, use VPN-protected networks, password managers like LastPass, and secure communication tools (Slack, Microsoft Teams, G-Suite). No client data is shared or stored beyond the duration of the contract.
We offer two options:
- Client-Guided Training: You can provide SOPs or conduct Zoom-based training.
- Turnkey Setup: Share your workflow needs, and we’ll assign a pre-trained VA with real estate experience and handle onboarding for you.
Yes they can create super quality graphics with the help of tools such as Canva, Design.ai, Adobe Firefly etc.
Yes. For heavy-volume clients like brokerages or agencies, we offer:
- Team Model with project managers.
- Backup assistants for continuity.
- Multi-time-zone coverage for US, UK, and Australia.
Our real estate virtual assistants are trained to support U.S., U.K., Canada, Australia, and UAE-based agents, with familiarity in regional MLS platforms, property laws, and time zones.
We use:
- Time-tracking software (Time Doctor, Hubstaff), given by clients
- Daily activity reports
- Optional screen capture and live session monitoring.
- Weekly progress reviews with your account manager.
- Book a free consultation via [Calendly Link]
- Choose a plan: Hourly, Part-Time, or Full-Time.
- We assign the best-matched VA.
- Onboard via Zoom or share task guidelines.
- You go live within 24 hours.
Yes! We offer a 3-hour free trial to test our services without any commitment. Experience the quality of our REVA service firsthand before subscribing to a plan.
Yes, our assistants can:
- Design branded posts and listing banners on Canva or Adobe Express
- Write captions optimized for Instagram, Facebook, and LinkedIn
- Schedule posts via Hootsuite, Later, or Buffer
- Monitor engagement and respond to comments/messages
Yes, we assist agents and brokers by:
- Tracking contract-to-close timelines
- Communicating with title companies and lenders
- Using tools like Dotloop, Skyslope, Brokermint, and DocuSign
- Ensuring compliance and document accuracy
- Professional team with 9+ years of experience
- Backup support and project management
- Secure infrastructure and trained staff
- Free trial + scalable plans
- All-inclusive setup with no hidden costs
Free Consultancy? Contact Us Now!
If you really want to grow as an entrepreneur, you've got to learn to delegate.
– Richard Branson, CEO and founder of Virgin Group.
