Google Workspace Updates: Weekly Recap

Friday, September 19, 2025

Google Workspace Updates Weekly Recap - September 19, 2025

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Enhancing meeting privacy for copied Calendar events
When users copy or duplicate events in Calendar, the Meet conference won’t be copied over. This ensures that Meet access and meeting notes remain tied to the original event and its attendees. If the user intends to participate in the same Meet conference, they can copy over the Meet code separately. | Learn more about the updates to copied Calendar events.

Seamlessly join Google Meet conferences from any calendar app
With this launch, the Google Meet link will be added to the location field when a Google Calendar user invites a user of a different calendar app (such as Microsoft Outlook) to a meeting with Google Meet. This helps users of other calendar services such as Outlook to easily find the Meet link when it's time to join by ensuring it doesn't get lost in the event details. | Learn more about the easier way to access Google Meet from other calendar apps.

Automatically install Chat apps to your conversations
Chat apps will now automatically be added as needed to future conversations after being installed by a user. Previously, a user had to manually install a Chat app into every space, group chat, and direct message. | Learn more about the updates to copied Calendar events.

Now generally available: Convert your Client-side encrypted Google Sheets after a Vault or Takeout export
Client-side encryption supports ediscovery and data portability for our customers. After an export using Vault or the data export tool (takeout), admins can decrypt the previously client-side encrypted content. This launch now adds full support with a conversion tool so that admins can convert decrypted Google Sheets into a Microsoft Excel file. | Learn more about the new capabilities with CSE and Google Sheets.

Changes to Manage Google Meet hardware and calendars privilege

To improve security and clarity, the Manage Google Meet hardware and calendars privilege will no longer grant broad access to all calendars in your organization. Currently: This privilege allows admins to assign calendars to Meet hardware devices AND grants full read/write access to all calendars in your organization. Starting October 15, 2025: This privilege will no longer grant read/write access to your organization’s Google Calendars. | Learn more about the changes to admin privileges.

Quizzes in the Gemini app are now available to under-18 users
Earlier this year, we announced the ability to generate quizzes for any subject using Canvas in the Gemini app by uploading relevant documents or simply entering a prompt like “Give me a practice quiz about the nervous system”. Now, this feature is also available to users under 18 years of age. | Learn more about the expanded access to Quizzes in the Gemini app.

Ask Gemini in Meet: Your Personal Meeting Assistant

Ask Gemini in Meet will soon be available in Google Meet for select Google Workspace customers, offering advanced features to improve your meeting experience. You can use Ask Gemini to: Summarize ongoing discussions, improve meeting outcomes by identifying key action items, or catch up on what you missed. | Learn more about Ask Gemini in Google Meet.

Get proactive summaries of text responses in Forms

Previously, users were able to request summaries of responses to specific questions in Google Forms using Gemini. Now, users will see proactive Gemini generated insights in Forms for short-answer or paragraph questions when reviewing responses. | Learn more about proactive summaries in Forms.

Introducing Gems sharing in the Gemini app, including admin controls
With this launch you can share Gems with other users in your organization and beyond. Gems are customizable versions of Gemini that you can personalize to be experts on any topic. Once shared, other users can edit, use, or make a copy of the Gem. | Learn more about sharing Gems.

Gemini in Chrome will soon be generally available, pre-configure access for end users in advance

In the coming weeks, we’re starting the roll out of Gemini in Chrome to all Google Workspace users with access to the Gemini app. Gemini in Chrome is an AI browsing assistant to help you get things done on Mac and Windows devices. Ahead of the general availability roll out, admins can decide whether access to Gemini in Chrome is “Allowed” or “Not allowed” for their users. | Learn more about the pre-launch controls for Gemini in Chrome.

Friday, September 12, 2025

Google Workspace Updates Weekly Recap - September 12, 2025

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Get real-time push notifications for reactions on your messages in Google Chat
Chat users can now receive real-time push notifications for reactions on their messages. This can help users stay on top of reactions on their messages and avoid missing potentially important updates. | Learn more about notifications for reactions in Chat.

Public notebooks in partnership with OpenStax

We've partnered with OpenStax, the leading provider of free, peer-reviewed textbooks, to transform some of their most popular academic titles into interactive Notebooks. These ready-to-use Notebooks are designed to help high school and college students turn passive reading into active learning. With content curated from subjects like Biology, Psychology, and Business, you can instantly engage with complex material and accelerate your understanding. | Learn more about the new interactive Notebooks.

Available in closed beta: enhancing security outcomes with the Shared Signals Framework

The Shared Signals Framework (SSF) is a community supported initiative of the OpenID Foundation, focused on developing and maintaining a standardized protocol for cross-system communication between security platforms to share security insights and events. To support the SSF initiative, Google Workspace is implementing a SSF Receiver to ingest Continuous Access Evaluation Profile (CAEP) signals. | Learn more about the beta for shared signals framework.

Understand changes more quickly with condensed version history in Sheets
We are introducing a new condensed view for version history in Google Sheets. By default, Sheets will now only show rows with cells that had changes in the selected version. The condensed version history will help users identify relevant edits to the sheet more quickly and efficiently. | Learn more about the new condensed version history here.

Educators and students can now create Flashcards, Quizzes and new Reports in NotebookLM

NotebookLM can now turn your documents into interactive flashcards and quizzes, creating a personalized study session, generated in seconds and grounded only in your source materials. Prep for exams, master a new skill, and share it with anyone with a simple link. | Learn more about the Flashcards, Quizzes, and Reports.

See file summaries on the Home page in Google Drive

You can now see Gemini summaries directly within the suggested files surfaced on the Home page in Google Drive. These summaries will show on select Docs, Sheets, Slides, and PDFs in your suggested file list. You can click the “See more” button that appears on hover to view a more in-depth analysis, or ask Gemini follow up questions about the file in the Gemini side panel. | Learn more about the new sumaries in Google Drive here.

Friday, September 5, 2025

Google Workspace Updates Weekly Recap - September 5, 2025

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Revamping the scanned documents editing experience in Google Drive on Android devices
When scanning documents with Google Drive on your mobile device, you can crop or rotate your file, adjust its color by applying filters, erase shadows, and more. This week, we’re excited to introduce updates to adjustment options to provide you with a seamless and improved user experience while editing scanned documents. | Learn more about the new document scanning experience

Google AI Pro for Education subscription now available to Workspace for Education customers

We are simplifying our offerings and bringing even more value by consolidating Gemini Education and Gemini Education Premium into a single add-on subscription, Google AI Pro for Education. This includes all the advanced features previously found in Gemini Education Premium. Google AI Pro for Education provides access to Gemini in Google Workspace apps, including AI-powered note taking and summaries in Google Meet, expanded access to premium models and features in Gemini for Education and NotebookLM, and more proactive security with AI-enhanced data loss prevention. | Learn more about the new Gemini offering for Education customers.

'Help me create' in Google Vids now includes support for Google Slides

Earlier this year, we added updates to the AI voiceover features within Help me create in Google Vids. Starting today, you’re now able to include Google Slides presentations as reference materials when constructing your prompts using Help me create and will receive improved Slides analysis and content incorporation into video drafts. | Learn more about using slides to help create your Vids.

Use Gemini to refine text in Slides
You can now refine text within a text box in Google Slides using Gemini. In just a few clicks, you can ask Gemini to help rephrase, shorten, formalize, or bulletize the current text using pre-set options optimized for Slides. Alternatively, you can enter your own prompt to have Gemini refine the text. This can help you quickly polish the text on your slides and improve the consumability of the content. | Learn more about using Gemini to refine text in Slides.

Friday, August 29, 2025

Google Workspace Updates Weekly Recap - August 29, 2025

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Context-Aware Access policies can now be applied to all internal and third-party apps using OpenID Connect
Admins can now apply Context-Aware Access (CAA) policies to apps which use OpenID Connect (OIDC), which are a subset of OAuth apps that are authenticated using Google sign-in. Admins can use a single setting to apply CAA policies to all OIDC apps by default. | Learn more about the new CAA / OIDC expansion.

Adding image support to Gemini in the side panel of Google Drive

we’re happy to announce that Gemini can now answer questions or give you summaries about images in Drive. For example, you could now ask Gemini to summarize this image, extract text from this image, extract information from this receipt/invoice into a table, generate alternate text for this image, or write a story about this image. | Learn more about using Gemini on images in Google Drive.

Image editing now available in the Gemini app

We’re bringing a significant update to the Gemini app for Google Workspace users: the introduction of powerful image editing capabilities. The updates will enable you to reimagine photos with prompts. You can start with a generated image or upload your own, and then prompt Gemini to combine it with other photos, change the context or location, change details within the image, and more. | Learn more about image editing in the Gemini app.

Gemini in Google Sheets helps you create dynamic and easily referenced tables
Building on the introduction of intelligent suggestions for table conversion, we’re now using Gemini to make tables in Sheets even more useful. Now, when you accept a “Convert to table” suggestion, Gemini will automatically format your data as a table and create a meaningful table name (e.g., Project_Status). | Learn more about using Gemini to make Sheets tables even more useful.

Edit videos more easily using the transcript in Google Vids

We know it's common for people to record themselves and later discover distracting pauses, and “uhms” and “uhs.” Or, after recording, you could decide you want to cut out an entire sentence to shorten a clip. Instead of having to record the entire clip over, Gemini in Vids can now generate a transcript of your recording, and then identify and trim filler words and awkward pauses out of the transcript with one click to help you sound your best and eliminate tedious editing tasks. | Learn more about editing via the transcript in Google Vids.

Deliver your message with AI avatars in Google Vids

Starting today, you can deliver a polished and consistent message by writing a script and choosing an AI avatar to deliver your content in Google Vids. Simply go to vids.new, click “AI Avatars”, type a script in the AI avatar right side panel, choose a persona, and Vids will generate a video for you to preview within minutes. Whether you need a reliable way to present information clearly for a dozen training videos or you don’t have time or budget to film the right spokesperson for your video, AI avatars provide a fast, consistent way to narrate your videos. | Learn more about generating AI avatars in Vids.

Convert images to video with Veo 3 in Google Vids
With this launch, you can upload an image into Google Vids and input a prompt to convert the image into a high quality eight-second video with sound. This experience uses Veo 3 to create dynamic and engaging content effortlessly by transforming product photography, logos, and more from static shots to engaging short videos based on your instructions. | Learn more about converting images to videos.

Daily Exports for Google Drive inventory reporting is now available in open beta
Google Drive Inventory reporting now supports scheduling a daily export of your Drive data assets to BigQuery, in addition to the existing weekly cadence. | Learn more about daily exporiting to BigQuery.

Friday, August 22, 2025

Google Workspace Updates Weekly Recap - August 22, 2025

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Edit your Google Drive videos in your browser, using Google Vids
Users now have a quicker way to start editing right from Drive, using Google Vids. With this launch, when a user is previewing their video in Drive, there will be an "Open" button in the upper right that will open the video in Vids. Vids will automatically open the video file, and from there you can further edit as you see fit. | Learn more about editing Drive videos with Vids.

Let others easily book time with you using the new pre-configured Google Calendar booking page
We’re excited to introduce a new way to access all your booking pages directly in the Calendar side bar. Plus, users who don’t have an appointment schedule yet will now have a pre-configured booking page. | Learn more about using the new booking pages in Google Calendar.

Incorporate information from Calendar, Tasks, and Keep in your conversations with Gemini Live
With this launch, you can reference Calendar, Tasks, and Keep in your conversations with Gemini Live. Gemini Live enables in-depth two way conversations to help you brainstorm ideas, explore new concepts, and more. | Learn more about using Gemini Live with Calendar, Tasks, and Keep.

Effortlessly work with ServiceNow data across Google Chat and Sheets
ServiceNow is now integrated with Google Chat and Sheets. With the ServiceNow and Google Chat integration, users are now able to interact directly with ServiceNow's Virtual Agent within Google Chat. With the ServiceNow and Google Sheets integration, users can bypass manual file downloads and uploads and export data from ServiceNow directly into Sheets. | Learn more about using ServiceNow with Chat and Sheets.

Arrow keys now move an object by a pixel distance in Google Slides
Prior to today, when using the arrow keys to move objects in Google Slides, the object would move a great distance. To improve upon this experience, the using the arrow keys to “nudge” an object will now move by 1 pixel. | Learn more about moving objects in Google Slides.

Create and manage student groups using the Google Classroom API
We are excited to announce the launch of the Google Classroom API Student Groups endpoints which enable developers to manage student groups and group members on behalf of administrators and teachers. | Learn more about using the Classroom API to create and manage student groups.

Listen to your documents using Gemini in Google Docs
For those who prefer to listen to document content, we’re excited to introduce the ability to create audio versions of your documents using Gemini in Google Docs. | Learn more about listening to Google Docs.

Improving the ISEMAIL and ISURL functions in Google Sheets
To ensure more domains and email addresses are properly recognized by functions, we’re improving the way =ISURL() and =ISEMAIL() are evaluated to more accurately return TRUE when appropriate. | Learn more about the ISEMAIL and ISURL functions in Google Sheets.

Catch up on unread messages within a conversation in Google Chat
You can currently use Gemini in Google Chat to summarize unread conversations in the Chat home view and to summarize files shared in conversations. To build upon this, we’re adding the ability to catch up on unread messages in a direct message, group conversation, or space. | Learn more about catching up on unread messages using Gemini in Google Chat.

Coming soon: A refreshed user interface for Google Meet hardware touch controllers, test it now in preview

In the coming weeks, we will be introducing an updated user interface for some Google Meet hardware. To explore this upcoming feature, we encourage Admins to change the feature preview setting to enable Early preview for their devices. | Learn more about the new Meet hardware interface.

Increased credit limit for Google AI Ultra for Business users and expanded country availability to Whisk
With this launch, we are increasing the credit limit to use with Whisk and Flow for Google AI Ultra for Business users from 12,500 per user per month to 25,000 per user per month. | Learn more about the increased credits and expanded country availability for Whisk.

Friday, August 15, 2025

Google Workspace Updates Recap - August 15, 2025

Previous announcements

The announcements below were published on the Workspace Updates blog since July 18. Please refer to the original blog posts for complete details.

Thumbnail previews will now show on video progress bar in Google Drive

when hovering over a newly uploaded video’s progress bar in Google Drive, you’ll see a thumbnail preview that allows you to quickly view and navigate to specific parts of a video. | Learn more about using the preview thumbnail to find the right moments in Google Drive videos.

Adding AI image editing features to Google Slides and Google Vids
Building upon generative image capabilities across Google Workspace, we’re excited to introduce two AI image editing features in Google Slides and Google Vids - removing the background and expanding the background. | Learn more about the new AI image editing features in Slides and Vids.

Use Gemini in Google Docs to generate images on Android devices

Building upon the ability to generate images using Gemini in Google Docs on web, we’re excited to announce you can now generate images in Docs on your Android mobile device. | Learn more about generating images in Docs on Android.

Receive more in-depth responses from Gemini in Google Drive on PDF queries

Google Drive now leverages a 1M token context window with large PDFs that will provide users with more helpful, comprehensive responses. | Learn more about the expanded context window for PDFs in Drive.

Sorting your notes in Google Keep on Android devices
In the Google Keep app on your Android device, you can now sort your notes in the primary browse view by “date created” and “date modified.” | Learn more about the new note sorting options in Keep.

Quickly add events to Google Calendar with Gemini in Gmail on mobile

Previously only available on web, you can now add an event to your calendar directly from an email using Gemini in Gmail on Android and iOS devices. With this update, Gemini will automatically detect calendar related content in your email and an “Add to calendar” button will appear. | Learn more about using Gemini to add events to your Calendar from Gmail.

Full screen for screen sharing in Google Meet

A full screen option now appears when viewing a presentation or sharing your screen. This option increases the size of the presentation by maximizing the Meet UI and reducing the size of meeting participants using sidebar view. Learn more about using full screen in Google Meet.

Language expansion for “suggested next steps” when using “Take Notes for Me”

We’re expanding the language availability for “suggested next steps” within Google Meet's Take notes for me feature to include: French, German, Italian, Japanese, Korean, Portuguese, and Spanish | Learn more about using suggested next steps in new languages.

Train multiple models for AI classification for Google Drive on demand

We’re introducing several changes to make the act of training custom AI models for data classification in Google Drive more efficient, including Multi-model Support, On-demand Training, and Refreshed UI. | Learn more about training multiple models for AI classification for Google Drive on demand.

Introducing Video Overviews and upgrades to the Studio panel in NotebookLM

To provide users with a more educational and visual experience, we’re excited to introduce Video Overviews. Users can now turn documents, slides, charts and more into engaging explainer videos that are narrated by an AI voice. Video Overviews are expertly-crafted visual walkthroughs of the content you provide, pulling in images, diagrams, quotes, and numbers from your source material. | Learn more about Video Overviews in Notebook LM.

Automatic Room Check-in in Google Meet with Proximity Detection

To simplify the process of joining meetings for those using companion mode on laptops within a conference room, we're introducing automatic room check-in via ultrasound proximity detection. | Learn more about Automatic Room Check-in in Google Meet with Proximity Detection.

Audit log changes for select Google Meet hardware settings

Recently, we’ve made updates to the Google Meet Hardware audit logs experience. As we continue to make adjustments and remove references to outdated products (ie Chromebox), we are moving audit logs for certain settings. | Learn more about which settings are moving where.

Upcoming changes to reboot, alert, and log settings for Google Meet hardware devices

In the coming weeks, we will introduce changes to multiple settings in Google Meet hardware admin console that will offer new capabilities and a better experience for admins. These changes will impact the Alert configuration, Time zone , Log upload settings, device state reporting, and scheduled reboot . | Learn more about the new Google Meet hardware admin console settings.

Google Meet logs will now show encryption type for call endpoints

We’re adding an additional data field for Google Meet log events: encryption_type, which will indicate whether standard cloud encryption or client-side encryption was used for a call endpoint. | Learn more about these log events updates.

Export Gemini Audit logs to BigQuery

Admins can now export Gemini Audit logs to BigQuery Export for further analysis of user activity when interacting with Gemini across Workspace apps. | Learn more about accessing and analyzing Gemini Audit logs.

Granular OAuth consent in Google Apps Editor Add-ons

Earlier this year, we launched an improved version of the OAuth consent screen to the Apps Script IDE and unpublished Editor Add-ons that allows users to specify which individual scopes they would like to authorize for that script. Now, this more granular OAuth consent screen will be expanding to an additional Apps Script execution type - Editor add-ons powered by Apps Script. | Learn more about Granular OAuth consent in Google Apps Editor Add-ons.

Introducing enhanced interoperability between Google Chat and Microsoft Teams — powered by NextPlane

To better support Google Workspace customers operating in multi-platform environments, interoperability between Google Chat and Microsoft Teams is now available through NextPlane OpenHub. This enables real-time, cross-platform messaging and collaboration. | Learn more about the enhanced interoperability between Google Chat and Microsoft Teams.

Build and deploy a single app across Chat, Gmail, Calendar, Drive and more with the Workspace add-ons framework

Previously available as part of the Google Workspace Developer Preview Program, we're excited to announce that the ability for developers to build Google Chat apps using the Workspace add-on framework is now generally available. | Learn more about the Workspace add-ons framework.

Approval workflow for enterprise users to request access to unconfigured apps

We’re introducing a new approval workflow option for enterprise users to request access to third-party apps that have not been explicitly configured via App Access Control (AAC) by an admin. | Learn more about the new approval workflow for enterprise users to request access to unconfigured apps .

Deploy Context-Aware Access levels in “Warn” mode

Admins can now select “Warn” as an action when deploying context-aware access (CAA) levels. When applied, end users will see a warning message if they do not meet their admin defined conditions for accessing Google Workspace applications. | Learn more about "Warn" mode in Context Aware Access.

New study tools in the Gemini app to help you learn more effectively

We’re introducing several new features in the Gemini app designed to create a more dynamic and effective learning experience. You can now build a deeper understanding with Guided Learning, prepare for exams with helpful study tools, and understand information more easily with integrated visuals and YouTube videos. | Learn more about new study tools in the Gemini app.

Use Gemini to create illustrated storybooks

You can now use Gemini to craft personalized, illustrated storybooks about any topic with read-aloud narration. You can create a story by simply describing the storybook you want in a prompt and Gemini will create a unique 10-page illustrated storybook complete with custom audio narration. | Learn more about illustrated storybooks with Gemini.

Adding NotebookLM and Gems to Gemini Learning Tools Interoperability (LTI™)

NotebookLM is now integrated with Gemini LTI™. As a result, educators can create Notebooks per week/topic and publish them within Gemini LTI. In the coming weeks, Gems will also be integrated with Gemini LTI™. Gemini LTI™, an AI-powered assistant that can integrate into third party Learning Management Systems (LMS). | Learn more about NotebookLM and Gems in Gemini LTI.

NotebookLM is now available to all education users

We are expanding support for the NotebookLM for Google Workspace for Education users of all ages. | Learn more about the expansion of availability for NotebookLM.

Increased limits to Gemini 2.5 Pro for Gemini for Education users, free of charge

Announced last month, Gemini for Education provides default access to our premium AI models, and now comes with significantly higher limits than what consumers get at no cost, plus enterprise-grade data protection and an admin-managed experience as a core Workspace service. | Learn more about the increased limits for Gemini for Education users.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Note that previously these recaps also had information on completed rollouts. Now, that information can be found in the weekly Release Radar newsletter. If you don't have access to the Release Radar and would like to get it, please contact your Google rep.

Friday, July 18, 2025

Google Workspace Updates Weekly Recap - July 18, 2025

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Enterprise security controls for Google Workspace with Gemini
With its rapid adoption and growing importance, organizations are rightly concerned about potential data security and privacy risks when deploying generative AI. Google Workspace with Gemini is enterprise-ready. First, Gemini keeps customer data confidential and can support compliance with different regulatory frameworks, such as HIPAA and FedRAMP High. Second, Gemini is built with a layered defense strategy for prompt injection mitigation, an emerging attack vector against AI systems. And third, Workspace comes with granular user access and data security controls, helping administrators safely and securely deploy AI tools, such as the Gemini app, Gemini in Workspace apps, and NotebookLM, across their organizations with confidence.

Read the full blog post, “Enterprise security controls for Google Workspace with Gemini,” to learn more about:

Protecting your data
Understanding AI usage
Deploying AI with flexibility
Securing access points

Google AI Ultra for Business is now available in 75+ additional countries
Recently, we introduced Google AI Ultra for Business, a new Workspace add-on that provides the highest access to AI features and models and access to next-generation AI tools. We’re pleased to announce that Google AI Ultra for Business is now available for purchase in 75+ additional countries, including those in the EU. The Gemini app, NotebookLM, Gemini in Workspace and Flow are available in all countries where the add-on is sold, but please note that access to Whisk and Project Mariner (US only) remains more limited at this time. | Rollout to Rapid Release and Scheduled Release domains is complete. | The Google AI Ultra for Business add-on is available for Google Workspace Business Starter, Standard, and Plus and Enterprise Starter, Standard, and Plus. | Learn more about how to get Google AI Ultra for Business.

Stay on Top of Your Work with Productivity Planner Gem
We’re pleased to introduce our latest pre-made Gem: Productivity Planner. This Gem helps you save time by seamlessly bringing together information from your favorite productivity apps like Gmail, Calendar, and Drive to help you stay organized. Whether it's getting an overview of urgent emails or your calendar events for the week, Productivity Planner provides useful context to start your day or prioritize your most important tasks. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Plus and Standard; Enterprise Plus and Standard; Gemini Enterprise and Gemini Business, as well as Google AI Ultra for Business. | Google Workspace Apps must be enabled for users to access the Gem.

Stay on Top of Your Work with Productivity Planner Gem

Google Cloud Community update: we're upgrading to an improved forum experience
The Google Cloud Community forum is moving to a new home on Discourse on July 22, 2025. For key dates, details, FAQs and more, please refer to this post in the Google Cloud Community. As a reminder, the Google Cloud Community is the official community for Google Workspace administrators. Here, you can discuss the latest features with Googlers and other Google Workspace admins, learn tips and tricks, and more.

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Now Generally Available: Migrate files from Microsoft SharePoint Online to Google Drive
Earlier this year, we announced an open beta for migrating files from Microsoft SharePoint Online to Google Drive in the New Data Migration service. This functionality is now generally available. | Learn more about migrating files from Microsoft SharePoint Online to Google Drive.

Link your Google Calendar booking pages when composing emails in Gmail
To make sharing your availability even easier, we’re adding the ability to share your Google Calendar appointment booking page directly in your email. | Learn more booking pages when composing emails in Gmail.

Use Gemini in Google Docs on iOS devices in 20+ languages
We’re excited to bring the power of Gemini in Docs to your iOS devices so that you can more effectively understand, summarize, and ask questions about documents on mobile. | Learn more about Gemini in Docs on iOS devices.

Now generally available: extract and categorize data in AppSheet with the power of Gemini
AppSheet Enterprise Plus users can now add the new AI Task powered by Gemini, directly into their existing AppSheet automations. | Learn more about extracting and categorizing data in AppSheet with Gemini.

Completed rollouts
The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Friday, July 11, 2025

Google Workspace Updates Weekly Recap - July 11, 2025

6 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Veo 3 is now available in the Gemini app for select Workspace users
At Google I/O 2025 we introduced Veo 3, our new latest video generation model that can generate video with audio. Today, Veo 3 is now available in the Gemini app for select Workspace customers.

With Veo 3 you'll notice real-world physics and accurate lip syncing - this includes things like traffic noises in the background of a city street scene, birds singing in a park, and even dialogue between characters. We also introduced a new photo to video feature that allows you to upload a photo and create an 8-second video. You can get creative by animating everyday objects, bringing your drawings and paintings to life or adding movement to nature scenes.

There is a limit of 3 daily uses for enterprise and education users and 5 daily uses for those with the Google AI Ultra for Business add-on. When you are approaching this limit, you’ll see a warning message in the UI. Teams can also generate video clips with Veo in Google Vids as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available when using the Gemini app with Google Workspace Business Standard and Plus, Enterprise Standard and Plus and the Gemini Business and Education add-ons. | Visit our Help Center to learn more about generating videos with Gemini and which countries & territories. At the moment, Veo 3 is only available on the web and the Gemini mobile app and for users 18+.

Adding Google Calendar sharing to Android devices
In Google Calendar, you can share any calendar you own or have permission to share with other users and groups. This functionality is currently available on web only, and this week we’re excited to extend it to Android devices. The same settings available on web will now be available on your mobile device, which includes the ability to share a calendar with individuals, a domain or the entire public. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sharing your calendar with someone.

Automatically level audio across a video in Google Vids with balance sound
In May, we preannounced the ability to easily adjust sound levels across videos in Google Vids. Starting today, users can automatically level the volume of audio and video clips in their Vids and add audio ducking to background music, which automatically lowers (or "ducks") music when another audio or video clip’s volume starts playing. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for July 21, 2025. | Available to Google Workspace customers with access to Google Vids. | Visit the Help Center to learn more about controlling audio timing, balance & transitions with audio tracks.

Gemini summary cards now available in Gmail on web
In May, we introduced Gemini summary cards in Gmail on Android and iOS devices. This week, we’re excited to announce that summaries will be available on web as well, at the top of emails for messages where a summary is helpful, such as longer email threads or messages with several replies. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Gmail.

Introducing a refreshed user interface in Google Drive for Desktop
In order to provide desktop users with a centralized area to easily manage all of their Drive files in one place, we’ve introduced improvements to Google Drive for desktop. Specifically, users will now see important information, such as sync activity, notifications, shared files and more in a single view. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about Google Drive for desktop.

A new look and feel is coming for the Workspace Updates Blog
We’re excited to share that a refreshed experience for the Workspace Updates Blog will be launching on Monday, July 14. Some of the improvements you’ll notice are:
A completely refreshed user interface that brings the Workspace Updates Blog inline with other official Google channels.
A compact layout that allows you to quickly scan multiple posts, making it easier to find the announcements that matter most to you.
Easier navigation with product tags neatly categorized at the top of the page, and quick links to other resources like the Release Calendar.
Auto translation for 100+ languages using Google translate right from the footer of the website.
These updates will also be available when viewing the Workspace Updates Blog on mobile.

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Use Gemini in Google Drive to execute basic organizational tasks
Starting this week, we’ve enhanced Gemini’s organizing capabilities in Drive by allowing you to use natural language to move selected files into the folder you choose. | Learn more about using Gemini in Google Drive.

Google Drive Events API now available in Developer Public Preview
Google Drive is now integrated with the Workspace Events API, which allows third-party developers to create subscriptions on Drive items and receive notifications via Cloud Pub/Sub when those resources change. | Learn more about the Google Drive Events API.

Improved email notifications following Google Meet calls, plus new sharing controls for meeting hosts
We’re improving the email notification that includes the notes doc when you use “Take notes for me” in Google Meet. The email will now include a summary of the meeting as well as “suggested next steps” in addition to the link to the notes document. Including this information gives meeting invitees a quick, helpful overview of the meeting in one place. | Learn more about email notifications for Meet calls.

Manage email subscriptions from a single location in Gmail
Last year, we introduced web and mobile updates that enable you to unsubscribe from individual emails in Gmail more easily. Today, we’re building upon this with Gmail's new "Manage subscriptions" feature. | Learn more managing subscriptions.

Search for embedded content in Google Sites
Starting today, we're making it easier to find information within a Google Site. Previously, searching in a site only showed results from the text directly on the pages. Now, when you perform a search, the results will also include content from within embedded files, such as Google Docs, Sheets, Slides, and PDFs. | Learn more about searching for embedded content in Sites.

Drive IRM Update: More Control for File Owners and Shared Drive Managers
Now, individual file owners and shared drive managers can apply printing, copying, and downloading restrictions to users with edit permissions as well. Editors and owners can still edit the document itself, however they can only copy and paste document content within the document itself. | Learn more about Drive IRM.

Introducing Lucidchart and Lucidspark apps in Google Chat
Lucidchart, an app that helps users collaborate on diagrams, such as flowcharts, wireframes, entity relationship diagrams, and more, and Lucidspark, a virtual whiteboard tool, are two third-party add-ons already available across Workspace apps, such as Docs and Meet. This week, we’re excited to announce support for both of these apps in Google Chat. | Learn more about Lucidchart and Lucidspark apps in Google Chat.

Completed rollouts
The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Friday, June 27, 2025

Google Workspace Updates Weekly Recap - June 27, 2025

8 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Providing support for Microsoft Office embedded files in Google Drive
To ensure users have a seamless experience when working with Microsoft Office files, we’re excited to announce that users can now open Microsoft Office files that contain embedded PDFs in Google Drive. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about working with Microsoft Office files.

Use Imagen 4 to generate images in Google Docs, Slides and Vids in multiple languages
Users can now utilize our highest quality image generation model, Imagen 4, which delivers:
Outstanding text rendering and prompt adherence
Higher overall image quality across all styles
Multilingual prompt support in these 20+ languages
Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace Business and Enterprise users with access to Gemini in Docs and Slides, and users with access to Gemini in Vids. | Visit the Help Center to learn more about collaborating with Gemini Slides, Vids and Docs.
View the most relevant search results in Gmail
Over the years, we’ve implemented updates to help you find exactly what you’re looking for with less effort when searching in Gmail. In March, we announced a smarter search feature powered by AI to quickly show users the most relevant results, and today we’re excited to extend this to businesses. Now, instead of just showing emails in chronological order based on keywords, Gmail search results will factor in elements like recency, most-clicked emails and frequent contacts. With this update, the emails you’re looking for are far more likely to be at the top of your search results — saving you valuable time and helping you find important information more easily. You can also select between “most relevant” and “most recent” results. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about the search in Gmail.

A search view before and after. Now, search results are sorted by relevance instead of in chronological order to help you find your intended result, faster.

Automated meeting recording, transcripts and notes available in seven additional languages
Currently, when an Admin pre-configures meeting recordings, meeting transcripts, or “Take notes for me” in Meet as ON by default for newly created meetings, the artifacts are generated in English. Today, we’re expanding the language availability to include:

French
German
Italian
Japanese
Korean
Portuguese
Spanish

The meeting artifacts will automatically be generated in the meeting host’s language if it is supported. | Rolling out now to Rapid Release and Scheduled Release domains. | Meeting recordings and transcripts are available to Google Workspace Business Plus; Enterprise Essentials, Enterprise Essentials Plus; Enterprise Standard, Plus; Education Plus, and the Teaching and Learning add-on. “Take notes for me” is available to Business Standard and Business Plus; Enterprise Standard and Enterprise Plus; the Gemini Education and Education Premium add-on and those customers who previously purchased a Gemini Business, Gemini Enterprise or AI Meetings & Messages add-on. | Admins visit the Help Center to learn more about choosing automatic meeting artifact settings for your organization. | End users visit the Help Center to learn more about recording a meeting, using meeting Transcripts, and taking notes with Gemini in Meet. Meeting hosts and co-hosts can edit these settings in the Calendar invite, as well as turn these artifacts off during the meeting.

Studio lighting in Google Meet is now available on all devices

We’re pleased to announce that studio lighting in Google Meet is now available on all devices. Using machine learning, Gemini in Meet will simulate studio-quality lighting and adjust light position and brightness in your video feed, so you're perfectly lit for your meeting. | Available now. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Standard and Plus, and Enterprise Standard and Plus. | Visit the Help Center to learn more about improving your video experience.

Video file uploads are now available to Google Workspace users in the Gemini mobile app

You can now upload videos stored on your mobile device to provide more context to your prompts in the Gemini mobile app. You can ask Gemini to summarize the video, ask Gemini specific questions about the video and more. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about how to upload and analyze files in the Gemini Apps.

Boost productivity with scheduled actions in Gemini

You can now use scheduled actions in Gemini to create personalized updates, set reminders, or complete routine tasks in a chat or based on existing prompts. You can set these actions to your preferred frequency, be it a single reminder, or daily or weekly updates. Some ways you can use scheduled actions are:

Daily summaries of your calendar, to-do list, and unread emails for the day ahead.
Daily news briefings: deliver a concise, easy-to-digest summary of the day’s top news stories or a specific topic.
Competitive landscape monitoring: Monitor online news, press releases, social media content, and more based on a specific industry.
Weekly vocabulary builders: Receive a curated list of new vocabulary words, complete with definitions and example sentences, tailored to your learning level.

Rollout to Rapid Release and Scheduled Release domains is complete. | Available with a qualifying edition of Google Workspace for Gemini on the web and mobile and in all supported languages. This feature is only available for users 18+ at this time. | Admins: For Gemini to access data from apps like Gmail, Calendar, and Drive, Workspace apps in Gemini must be turned ON. | End users: Visit the Help Center to learn more about scheduling actions in Gemini.

Google Drive log events now include search related information

We’re expanding Drive log events in the security investigation tool to include search events. This includes information on resources returned from a search, the query the user entered, and more. Admins can use this information to help assess whether there is normal search behavior or whether the behavior was anomalous and indicating potential data exfiltration. This information can also be queried via API – check out our API documentation for more information. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Starter, Standard, and Plus; Enterprise Starter, Standard, and Plus; Education Fundamentals, Standard, and Plus; Frontline Starter and Standard. | Visit the Help Center to learn more about Drive log events and the security investigation tool.