HOW TO USE
GOOGLE DOCS
What is
Google Docs?
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A web-based Word
Processor equivalent in
function as MS Word
Processor.
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It is an application inside
Google Drive.
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Google Drive can be
accessed in the Gmail
account.
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Google Drive is where all
created documents are
being saved.
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Lets explore.
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Open your browser
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In the new tab, type
www.docs.google.com
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Hit Enter
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You will be prompted to login
to your Gmail account
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Another way is ...
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Login directly to your Gmail
account
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Open your google browser
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In the new tab, type
www.gmail.com
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Hit Enter
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Enter your email address
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Click Next
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Type your Password
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Click Sign in
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You are now logged in to your
account
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Click here
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Click Drive
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New tab opens for Google Drive
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Google Drive is the house for
Google Docs
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HOW TO CREATE A GOOGLE
DOCUMENT
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Click NEW
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Click Google Docs
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New tab opens
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We just created our first
document.
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Click here to add a title
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My title: Good Man over the
Phone
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Then start writing here
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I have written my contents
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Take note that you dont have
to hit Save here
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All changes will be saved
automatically
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Click My Drive tab
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We already created the new
document with title
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Go back to the new created
document
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See these formatting features?
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These are just normal
formatting features.
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Utilize them just like how you
use formatting features in
Word Documents.
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HOW TO SHARE A FILE
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Hover in the Share
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Document is currently private
to only me
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Click Share
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Type the email to whom you
will share the document
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Click the drop down menu here
to select permission
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Select permission you want
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You can add notes here
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Click Save
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Notification says Shared to one
person
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It also says that document has
been shared with 1 person
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OTHER IMPORTANT FEATURES
OF GOOGLE DOCS
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A.Commenting Features
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You can add comments to
Google Docs.
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This is important especially if
you shared this document with
other person.
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The other person will receive
notification about the
comments you made
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and he can also reply to your
comment.
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Lets try
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Highlight word/s you want to
add comment
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Right-click on the highlighted
words
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Click Comment
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Type your comment here
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I typed: elaborate this part
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Click Comment
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The other person will see same
comment like this
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He will also receive email
notification regarding the
comment.
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The email notification looks
like this
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Click the email to open and see
this
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Click Open in Docs
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He will be directed to this
document
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And he can reply to your
comment here
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Once you have resolved the
issue/s, click Resolve
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Comments will be minimized
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Comments will always be
available here
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Click Comments to see this
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To add notification, click here
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Click here to re-open the
comment
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Or click here to reply to
previous comment
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B. Revision
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Google Docs have important
features of viewing
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the revisions you have made in
your document.
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Lets do a sample revision
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I will delete this part
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This is my edited document
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I added texts here
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Oppps!!!
Theres no need to hit Save
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Now lets check the revision
history
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Click File
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Click See revision history
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See revision history here
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Click here to check how our
document looked like at 6:21PM
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My document was still empty
as I just created the document.
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Click Today, 6:25PM
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I added my contents in this
time as highlighted in blue
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Click Today, 7:04PM
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I deleted this paragraph
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Scrolling down some more. It
also shows that I added this
line
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Click Show more detailed
revisions
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It elaborates more the changes
I made.
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It shows that in details, I
already made 5 revisions
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Lets select one revision history
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See that I have the option here
restore this revision
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Click this to restore and go
back to this form of document
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When I clicked it, I see this
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Amazing, right?
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The best thing about this
feature is that you can always
view the revisions done
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especially if this is a shared
folder or file.
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And you can always go back to
previous files if you have
mistakenly edit the file.
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HOW TO SHARE GOOGLE DOCS
FILE TO NON-GOOGLE DRIVE
USER
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To share Google docs file and
be received in other formats
like MS Word,
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Click File
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Click Email as attachment
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Click this for options
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Select your choice, say,
Microsoft Word
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Type the email address of the
recipient
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Edit subject here
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You can add a message here
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Tick here to send a copy to
your own email
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Click Send
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Sending...
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Lets check in the recipients
email
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This is how is looks like
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Click to open
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Document received is in MS
Word format
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HOW TO UPLOAD AN MS WORD
FILE AND AUTOMATICALLY BE
CONVERTED IN GOOGLE DOCS
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Go to My Drive
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Click this gear icon here
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Click Settings
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Tick Convert here
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Click Done
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All files that you will upload in
the future will be converted
directly
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to either Google Docs, Google
Spreadsheet, Google Slides or
any other applicable format.
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Thats all for the basics of
Google Docs.
Thank you :_)
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Please visit my website for
more tutorials
at
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